BOARD OF
July 18, 2012
320 Robert S.
Kerr, Room 103
1. Call to order.
2. Notice of the meeting was posted Friday, July 13, 2012.
3. Prayer and Pledge of Allegiance.
4.
Approve the minutes
of the meeting of Wednesday, July 11, 2012, prepared by the
The
following items, No. 5 through 9, are Consent Items and are routine in nature:
5. Approve Workers Compensation claim payments from Consolidated Benefits Resources in the amount of $10,038.76 for period ending July 10, 2012, pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
6. Approve Employee Benefit Trust Warrant No. 557090 through 557471 for Oklahoma County in the amount of $92,914.38 pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
7. Receive the following litigation:
Case No. CJ-2012-4102 Application to Vacate
Case
No. CJ-2012-2813 Report of Commissioners
Case
No. CJ-2012-2816 Report of Commissioners
8. Receive Monthly Report of Fees for the month of June, 2012. (Document Received)
Planning
Commission Inspection Fee Fund $ 45,121.58
Planning
Commission State Building Code Fund $ 4,278.40
Planning
Commission Fee Fund Report $ 13,491.75
General
Fund $ 375,645.28
Clerk Lien Fee Fund $ 9,088.25
UCC Central Filing Fund $ 64,000.00
Records Preservation Fund $ 75,650.00
OK Tax Comm. % of Doc Stamps $ 284,238.97
Mechanic Liens/Investments $ 4,956.09
Refunds $ 58,917.62
Total $ 872,496.29
Escrow Cash Bond Fund 8202 $ 500.00
Culvert Pipe Sales Fund 8206 $ 8,038.56
Total $ 8,538.56
Sheriff Fees $ 107,115.92
Sheriff Incarceration Fees $ 5,048.18
Law Library Fees $ 36,400.46
Revolving Fund Fees $ 44,577.87
Drug Court User Fees $ 2,413.50
Court
Fund Bank
of Oklahoma Revolving
Beginning Balance $1,662,051.31 $ 949,818.53
Deposits & Canceled Vouchers $1,112,051.41 $ 48,476.02
Disbursements $ 626,627.12 $ 212,634.50
Ending Balance $2,147,475.67 $
785,660.05
9N Restitution $ 28,865.51
9J Restitution $ 4,992.23
JJC Emergency $ 1,896.26
9. Discussion and possible action for approval of Resolution No. __________ designating Shelley Goodknight as Requisitioning Officer for the Public Buildings Authority, replacing Brad Holt. Requested by Brad Holt, Administrator, Board of County Commissioners. (Document Received)
End
of Consent Docket
District
No. 2
10. Discussion and possible action to approve Mutual Cooperation Agreement between Board of County Commissioners and Oklahoma City Public Schools, Independent School District No. 89, to assist the Oklahoma City Schools as may be requested by the Oklahoma City Schools with reconstruction, improvement, repair, and maintenance of property owned or controlled by the School District This contract will begin July 1, 2012, and will end June 30, 2013. Requested by Brian Maughan, Oklahoma County Commissioner, District No. 2, and approved as to form and legality by James B. Robertson, Assistant District Attorney. (Document Received)
District No. 3
11. Discussion and possible action for approval of agreement with The City of Edmond and The City of Oklahoma City to reconstruct the 33rd/NE 150th Street between Anderson and Hiwassee Roads. Upon completion of the work each city will reimburse Oklahoma County of the costs for all sub-contractors and/or materials used in completing this project. The cost for materials and sub-contractors required to complete this project is estimated to not exceed $482,000.00, provided, the work is completed within the duration of the current County contracts for Highway Materials and Supplies and Highway Construction Services both ending on December 31, 2012. Both cities agree the not to exceed cost will be adjusted to reflect increases and decreases in cost paid by the County for contract items used to complete this project during future contract periods without approval, regardless of cause. After completion of construction both cities shall be responsible for all repair and maintenance to their portion of this mile of roadway. Requested by Ray Vaughn, County Commissioner, District No. 3 and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received).
12. Discussion and possible action to approve Resolution No. _______________ supporting the development of a multi-purpose trail system around Arcadia Lake. Requested by Ray Vaughn, County Commissioner, District No. 3. (Document Received)
13. Discussion and possible action to approve a renewal of Memorandum of Agreement between NorthCare and the Oklahoma County Board of County Commissioners. This Agreement shall commence on July 1, 2012, and terminate on June 30, 2013. The Oklahoma County Sheriff s Department shall provide one deputy to serve as Reporting Officer at the Day Reporting Center at NorthCare. The Oklahoma County Sheriff s Department will reimburse NorthCare at a rate of Nineteen Dollars and Fifty Cents ($19.50) per day per participant with the total amount not to exceed One Hundred Thousand Dollars ($100,000.00) for the fiscal year ending in June 30, 2013. Requisition No. 11300329 has been issued to North Oklahoma County Mental Health Center dba NorthCare in the amount of $100,000.00 from Sheriff Special Revenue Fund/Prisoner Boarding Fee/Professional Services-Medical (1161/5110/54453), contingent upon encumbrance of funds. This item was recommended for approval by the Oklahoma County Court Services Advisory Board at their special meeting on Wednesday, July 11, 2012. Requested by Ray Vaughn, Chairman, Board of County Commissioners, District No. 3, and approved as to form and legality by Sandra Howell-Elliott, Assistant District Attorney. (Document Received)
County Clerk
14. Discussion and possible action to receive
copy of Abstractor s
Bond from First American Title & Trust Company, in the amount of
$100,000.00, beginning on February 12, 2012, and ending February 12, 2013. Requested by Carolynn
15. Discussion and possible action to receive
copy of Abstractor s
Bond from Capitol Abstract & Title Co., Inc., in the amount of
$100,000.00, beginning on July 15, 2012, and ending July 15, 2013. Requested by Carolynn
16. Discussion and possible action to approve an agreement with CoreLogic Solutions, LLC, for CD s of ROD/UCC images and/or FTP access to imaged documents. CoreLogic Information Solutions, Inc. agrees to pay the estimated charge per CD of $13.00 and/or $12.00 for FTP of imaged documents. The term of this agreement shall begin on July 1, 2012, and end on June 30, 2013. Requested by Carolynn Caudill, Oklahoma County Clerk, and approved as to form and legality by Sandra Howell-Elliott, Assistant District Attorney. (Document Received)
17. Discussion and possible action to approve
agreement
with Stewart Abstract & Title of Oklahoma, for CD s and/or FTP of ROD/UCC
images. Stewart Abstract & Title of
18. Discussion and possible action to approve agreement with Capitol Abstract & Title Company, for CD s and/or FTP of ROD/UCC images. Capitol Abstract & Title Company agrees to pay the charge of $13.00, plus shipping charges (if any), for CD and/or $12.00 for FTP of imaged documents. The term of the agreement shall begin on July 1, 2012, and end on June 30, 2013. Requested by Carolynn Caudill, County Clerk, and approved as to form and legality by Sandra Howell-Elliott, Assistant District Attorney. (Document Received)
19. Discussion and possible action to approve agreement with American Eagle Title Insurance for CD s and/or FTP of ROD/UCC images. American Eagle Title Insurance agrees to pay the charge of $13.00, plus shipping charges (if any), for CD and/or $12.00 for FTP of imaged documents. The term of the agreement shall begin on July 1, 2012, and end on June 30, 2013. Requested by Carolynn Caudill, County Clerk, and approved as to form and legality by Sandra Howell-Elliott, Assistant District Attorney. (Document Received)
20. Discussion and possible action to approve seventy-nine (79) Memorandums of Understanding between Oklahoma County, on behalf of Carolynn Caudill, Oklahoma County Clerk, and American Cadastre, LLC for recording of Uniform Commercial Code (UCC) documents by electronic means providing for the receiving and transmitting of documents electronically in substitution for conventional paper based documents to the mutual benefit of the parties of the transactions with the following entities. Requested by Carolynn Caudill, Oklahoma County Clerk, and approved as to form and legality by Sandra Howell-Elliott, Assistant District Attorney. (Document Received)
1.
Altus
Finance Inc, Altus, OK
2.
American
State Bank & Trust Company, Great
Bend, KS
3.
Arkansas
Federal Credit Union, Jacksonville, AR
4.
BancFirst, Ardmore, OK
5.
BancFirst, Blackwell, OK
6.
BancFirst, Duncan, OK
7.
BancFirst, Lawton, OK
8.
BancFirst, Marietta, OK
9.
BancFirst, McLoud, OK
10.
BancFirst, Prague, OK
11.
BancFirst, Seminole, OK
12.
BancFirst, Shawnee, OK
13.
BancFirst, Stillwater, OK
14.
BancFirst, Stratford, OK
15.
BancFirst, Sulphur, OK
16.
BancFirst, Tecumseh, OK
17.
Bank
of Commerce, Cornwell, OK
18.
Bank
of Commerce, El Reno, OK
19.
Bank
of Commerce, Mustang, OK
20.
Bank
of Commerce, Yukon, OK
21.
Bank
of the Ozarks, Ozark, AR
22.
Bank
of the West, Thomas, OK
23.
Bank
of Vici, Vici, OK
24.
Benefit
Bank, Fort Smith, AR
25.
Bruce
F Klein PLLC, Oklahoma City, OK
26.
C4
Incorporated, Tulsa, OK
27.
Citizens
Bank of Kansas NA, Medicine Lodge, KS
28.
Citizens
Bank of Oklahoma, Tulsa, OK
29.
CLAS
Information Services, Sacramento, CA
30.
Crestmark
Bank, Troy, MI
31.
Crowe
& Dunlevy, Oklahoma City, OK
32.
D
& H Pump Service Inc, Amarillo, TX
33.
Dealers
Finance Co LLC, Oklahoma, OK
34.
Diversified
Financial, Omaha, NE
35.
Eastman
National Bank, Newkirk, OK
36.
Eastman
National Bank, Ponca City, OK
37.
Equity
Bank NA, Wichita, KS
38.
F
& M Bank, Edmond, OK
39.
Farm
Credit of East Central Oklahoma
FLCA, Broken Arrow, OK
40.
Farm
Credit of East Central Oklahoma
PCA, Broken Arrow, OK
41.
Farm
Credit of Enid ACA, Enid, OK
42.
Farm
Credit of Western Oklahoma ACA,
Woodward, OK
43.
Farmers
& Merchants Bank, Duke, OK
44.
Farmers
State Bank, Allen, OK
45.
Featherlite
Credit Corporation, Cresco, IA
46.
Fidelity
Bank, Wichita, KS
47.
Fidelity
Bank, Wichita Falls, TX
48.
Fire
Fighters Credit Union, Tulsa, OK
49.
First
American Bank, Purcell, OK
50.
First
American Bank, Stonewall, OK
51.
First
American Title & Trust Company,
Oklahoma, OK
52.
First
Bank & Trust Company, Billings, OK
53.
First
Bank & Trust Company, Covington, OK
54.
First
Bank & Trust Company, Ketchum, OK
55.
First
Bank & Trust Company, Luther, OK
56.
First
Bank & Trust Company, Perry, OK
57.
First
Bank & Trust Company, Wagoner, OK
58.
First
Bank, Burkburnett, TX
59.
First
Corporate Solutions Inc, Sacramento, CA
60.
First
Enterprise Bank, Oklahoma City, OK
61.
First
Fidelity Bank, Oklahoma City, OK
62.
First
National Bank of Seiling, Seiling, OK
63.
First
National Bank & Trust, Elk City, OK
64.
First
National Bank & Trust Co, Cordell,
OK
65.
First
National Bank & Trust Co, Hinton, OK
66.
First
State Bank, Fairfax, OK
67.
First
State Bank, Valliant, OK
68.
First
Texhoma National Bank, Durant, OK
69.
FirstBank, Antlers, OK
70.
Guthery
Law Firm, Tulsa, OK
71.
InterBank, Elk City, OK
72.
Kansas
Oklahoma Machine Tools, Tulsa, OK
73.
Law
Office of Bryon J Will PLLC, Oklahoma
City, OK
74.
Nash
Cohenour Kelley Giessmann & Knight,
Oklahoma City, OK
75.
Oklahoma
State Bank, Buffalo, OK
76.
Oklahoma
Trailer Center Inc, Oklahoma City, OK
77.
Summit
Bank, Tulsa, OK
78.
Transportation
Alliance Bank Inc, Ogden, UT
79.
Triad
Financial Services Inc, Jacksonville, FL
21. Discussion and possible action to approve twenty-two (22) Memorandum of Understanding between Oklahoma County, on behalf of Carolynn Caudill, Oklahoma County Clerk, and American Cadastre, LLC for recording of real estate documents by electronic means providing for the receiving and transmitting of documents electronically in substitution for conventional paper based documents to the mutual benefit of the following entities. Requested by Carolynn Caudill, Oklahoma County Clerk, and approved as to form and legality by Sandra Howell-Elliott, Assistant District Attorney. (Document Received)
1.
BancFirst, Ardmore, OK
2.
BancFirst, Lawton, OK
3.
BancFirst, Marietta, OK
4.
BancFirst, Prague, OK
5.
BancFirst, Stillwater, OK
6.
BancFirst, Sulphur, OK
7.
Benefit
Bank, Fort Smith, AR
8.
Bruce
F Klein PLLC, Oklahoma City, OK
9.
Citizens
Bank of Kansas NA, Medicine Lodge, KS
10.
CLAS
Information Services, Sacramento, CA
11.
Crestmark
Bank, Troy, MI
12.
Crowe
& Dunlevy, Oklahoma City, OK
13.
First
Bank & Trust Co, Luther, OK
14.
First
Bethany Bank & Trust, Bethany, OK
15.
First
National Bank of Seiling, Seiling, OK
16.
First
State Bank, Valliant, OK
17.
First
Texoma National Bank, Durant, OK
18.
Guthery
Law Firm, Tulsa, OK
19.
Law
office of Bryon J Will PLLC, Oklahoma
City, OK
20.
Law
offices of Terrell Monks, MWC, OK
21.
Nash
Cohenour Kelley Giessman & Knight PC,
Oklahoma City, OK
22.
Summit
Bank, Tulsa, OK
Juvenile Justice
22. Discussion and possible action to approve Standard Maintenance Contract between the Board of County Commissioners, on behalf of Juvenile Bureau-Probation Services, and Siemens Healthcare Diagnostics, Inc., who shall provide maintenance and service for the Olympus AU400 Analyzer, chemicals, and consumables. This agreement is effective July 1, 2012, through June 30, 2013. Requisition No. 11300244 has been issued to Siemens Healthcare Diagnostics, Inc., in the amount of $30,000.00 from Juvenile Grant Fund/Title IV-E/Chemical Supplies (1233/5216/54220), contingent upon encumbrance of funds. Requested by James L. Saffle, Director, Juvenile Bureau, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Documents Received)
Purchasing
23. Discussion and possible action to approve contract for lease agreement with Standley Systems, for a Savin C4502 copier in the Purchasing Department to cover contract performance period July 1, 2012 thru June 30, 2013. Requisition No. 11300119 has been issued to Standley Systems in the amount of $3,200.00, from General/Purchasing Agent/Printing Equipment, (1001/2400/55350), contingent upon encumbrance of funds. This is the first year of a four year agreement. Three one year options to renew remain. The original copier contract CW11083 was awarded on June 23, 2010. Requested by Jane Gaston, Purchasing Director, and has been approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received).
Sheriff
24. Discussion and possible action to approve contract between the Board of County Commissioners on behalf of the Oklahoma County Sheriff s Office and MSC Technologies Inc. This contract is for maintenance for APV Advantage Ultra on site Service Agreement for APC Galaxy 3500 uninterruptible power supply, serial No. PS1127330062. This agreement shall begin July 1, 2012, and terminate June 30, 2013. Requisition No. 11300069 has been issued to MSC Technologies, Inc. in the amount of $2,450.00, from Special Revenue/ Prisoner Boarding Fee/Equipment-Vendors Maintenance (1161/5110/54157), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by James B. Robertson, Assistant District Attorney. (Document Received)
25. Discussion and possible action for approval of amended Jail Services Agreement between the City of Oklahoma City and the Board of County Commissioners, on behalf of the Sheriff of Oklahoma County, for the boarding of municipal prisoners. The City of Oklahoma City agrees to pay the County a rate of $45.00 per prisoner per day. This agreement shall commence on July 1, 2012, and shall terminate on June 30, 2013. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by James B. Robertson, Assistant District Attorney. (Document Received).
26. Discussion and possible action to approve amended contract with Pierce Couch Hendrickson Baysinger & Green, LLC for legal services in the case of Hamilton vs. Correctional Healthcare Management of Oklahoma Inc., BOCC, and Sheriff John Whetsel, Case No. CIV-11-00001-C. Requisition No. 11208696 has been issued to Pierce Couch Hendrickson Baysinger & Green LLP, in the amount of $60,000.00 from General Fund/General Government/Professional Services-Legal (1001/1100/54451), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff and approved as to form and legality by James B. Robertson, Assistant District Attorney. (Document Received)
27. Discussion and possible action for approval of agreement of Addendum No. 4 between the Board of County Commissioners of Oklahoma County on behalf of the Sheriff s Department and Pinnacle Public Services, L.L.C. This agreement shall be effective July 1, 2012, through June 30, 2013. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by James B. Robertson, Assistant District Attorney. (Documents Received)
28. Discussion and possible action to approve Contract Amendment No. 3 to Operating Agreement-Food Service, between the County of Oklahoma, and Aramark Correctional Services, L.L.C. Aramark Correctional Services, L.L.C., will provide food service for the County s inmates at the Oklahoma County Detention facility. This agreement shall be effective July 1, 2012, through June 30, 2013. Requisition No. 11300341 has been issued to Aramark Correctional Services, in the amount of $150,000.00 from Sheriff Special Revenue Fund/Inmate Food/Inmate Food (1161/5146/54307), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by James B. Robertson, Assistant District Attorney. (Document Received)
29. Discussion and possible action to approve Jail Services Agreement between the Town of Arcadia, the Board of County Commissioners, and the Sheriff of Oklahoma County. The Town of Arcadia agrees to pay the Oklahoma County Sheriff a rate of $47.84 per prisoner per day that the inmate is held on behalf of the Town of Arcadia. This agreement shall commence on July 1, 2012, and shall terminate on June 30, 2013. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by James B. Robertson, Assistant District Attorney. (Documents Received)
30. Discussion and possible action to approve Jail Services Agreement between the City of Del City and Oklahoma County for the boarding of municipal prisoners. The City of Del City agrees to pay the County a rate of $47.84 per prisoner per day. This agreement shall commence July 1, 2012, and shall terminate June 30, 2013. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by James B. Robertson, Assistant District Attorney. (Document Received)
31. Discussion and possible action to approve Jail Services Agreement between the City of Bethany and Oklahoma County for the boarding of municipal prisoners. The City of Bethany agrees to pay the County a rate of $47.84 per prisoner per day. This agreement shall commence July 1, 2012, and shall terminate June 30, 2013. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by James B. Robertson, Assistant District Attorney. (Document Received)
32. Discussion and possible action to approve Jail Services Agreement between the City of The Village and the Board of County Commissioners, on behalf of the Sheriff, for the boarding of municipal prisoners. City of The Village agrees to pay the County a rate of $47.84 per prisoner per day. This agreement shall commence on July 1, 2012, and terminate on June 30, 2013. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by James B. Robertson, Assistant District Attorney. (Document Received)
Social Services
33. Discussion and possible action to approve Non-Financial Agreement between the Board of Oklahoma County Commissioners, on behalf of the Department of Oklahoma County Social Services and T.A.S.K. At-Risk Youth Program, also known as Another Chance Ministry. Agreement to be effective upon approval by the Board of Oklahoma County Commissioners through June 30, 2013. Requested by Christi Jernigan, Director, Oklahoma County Social Services, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
Recurring Agenda
Items:
34. Approve
all claims,
list available for inspection in the office of the
35. Discussion
and possible action to approve Resolution
No. __________ approving Blanket Purchase Orders as submitted by each
department, list available for inspection in the office of the
36. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.
37. Commissioners Comments/General Remarks:
38. New business: In accordance with the Open Meeting Act, Title 25 O.S. 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
39. Executive Session for the purpose of discussing the following:
a. Pursuant to Title 25 O.S. 307(b)(4) for confidential communications with Board s attorney to discuss legal fees and services rendered regarding Ramona Hamilton, et al v. The Board of County Commissioners of Oklahoma County, Oklahoma, et al, CIV-11-1.
40. Action regarding confidential communications with Board s attorney to discuss legal fees and services rendered regarding Ramona Hamilton, et al v. The Board of County Commissioners of Oklahoma County, Oklahoma, et al, CIV-11-1.
41. Adjourn at __________ until 9:00 a.m., Wednesday, July 25, 2012.
NAME OF PERSON REPORTING: Carolynn Caudill,
TITLE: SECRETARY TO:
Board of
SIGNATURE: Carolynn
Caudill, by:
County Clerk Deputy and Director of Clerks of the Board