BOARD OF
July 25, 2012
320 Robert S.
Kerr, Room 103
1. Call to order.
2. Notice of the meeting was posted Friday, July 20, 2012.
3. Prayer and Pledge of Allegiance.
4.
Approve the minutes of the meeting of Wednesday, July
18, 2012, and emergency meeting of Thursday, July
19, 2012, prepared by the
The
following items, No. 5 through 11, are Consent Items and are routine in nature:
5. Approve Workers Compensation claim payments from Consolidated Benefits Resources in the amount of $20,315.54 for period ending July 17, 2012, pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
6. Approve Employee Benefit Trust Warrant No. 557472 through 557937 for Oklahoma County in the amount of $335,670.48 pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
7. Receive the following litigation:
Case No. CJ-2010-7387 Sheriff s Sale
8. Receive cancelled check as follows: (Document Received)
Cancelled Check: Wegener Group LLC Check No. 1001342753, dated July 18, 2012, in the amount of $660.00 issued with incorrect payment amount. Check will be reissued July 25, 2012.
9. Discussion and possible action for approval of Tin Horn Sale to be installed by Oklahoma City. This item is in compliance with Resolution No. 118-08. Requested by Stacey Trumbo, PE, County Engineer.
1-2012-19 $387.44
10. Monthly Report of Fees for the month of June, 2012. (Document Received)
Election Board $7,093.13
County Assessor $1,498.00
County Sheriff $1,197,478.30
11. Receive Depository
Fund Accounts Summary for the month of June, 2012. Requested by Forrest Butch
End
of Consent Docket
District
No. 1
12. Discussion and possible action for acceptance of Temporary Easement for Oklahoma County District No. 1 to repair a portion of NE 36th Street and a drainage issue.
A part of the Southwest Quarter of Section 18, T-12-N, R-2-W, of the Indian Meridian, Oklahoma County, Oklahoma being more particularly described as follows: (hyperlinked).
This Easement is being granted to Oklahoma County by Twin Hills County Club, Inc. Requested by Willa Johnson, County Commissioner, District No. 1 and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
District
No. 2
13. Discussion and possible action for approval of Engineering Claim from Pinnacle Consulting Management Group, Inc. to ODOT for Oklahoma County 2-2009-A, Bridge and Approaches on Harrah Road beginning at Junction SE 29th Street/SH-270 and extending South approximately 1.5 miles, District No. 2. This claim is for the amount of $5,250.00 to be paid from County Improvement Road and Bridge Fund (CIRBF) held at ODOT. Requested by Brian Maughan, County Commissioner, District No. 2. (Document Received)
District
No. 3
14. Discussion and possible action to approve authorization
of Chairman s
Signature on a contract between the Oklahoma State Auditor and Inspector s
Office and Oklahoma County for services regarding the audit of financial
statements of governmental activities, each major fund, and the aggregate
remaining fund information, comprising the basic financial statements of
Oklahoma County, as of and for the year ending June 30, 2012. Requested by Ray Vaughn, Chairman. (Document Received)
15. Discussion and possible action to approve authorization of Chairman s Signature on the State Auditor and Inspector s engagement letter dated June 6, 2012, for the objective of a special audit for, but not limited to, IT general controls at Oklahoma County to obtain an understanding of Oklahoma County s internal controls relevant to the information systems general controls. The audit is estimated to cost approximately $16,000.00. Requested by Ray Vaughn, Chairman. (Document Received)
16. Discussion and possible action to approve the following dates to be observed as Holidays by Oklahoma County in calendar year 2013. Requested by Ray Vaughn, Chairman. (Document Received)
New Year s Day Tuesday, January 1, 2013
Martin Luther King, Jr., Day Monday, January 21, 2013
Presidents Day Monday, February 18, 2013
Memorial Day Monday, May 27, 2013
Independence Day Thursday, July 4, 2013
Labor Day Monday, September 2, 2013
Columbus Day Monday, October 14, 2013
Veterans Day Monday, November 11, 2013
Thanksgiving Thursday and Friday, November 28 and 29, 2013
Christmas Tuesday and Wednesday, December 24 & 25, 2013
17. Discussion and possible action to approve Resolution No. ____________ County Road Machinery and Equipment Revolving Fund Lease Renewal. This is for a 2012 M2106 Freightliner Truck and a Gambler Fuel Bed. Requisition No. 11208553 has been issued to State of Oklahoma Department of Transportation in the amount of $12,631.32, from Highway Cash/General Government/Professional Services-Legal (1110/9300/55130), contingent upon encumbrance of funds. This Lease Renewal is also for a Bomag 2011 Model BW213 Padfoot Roller. Requisition No. 11208551 has been issued to State of Oklahoma Department of Transportation in the amount of $19,678.08, from Highway Cash/District No. 3/Highway Equipment Purchase (1110/9300/55130), contingent upon encumbrance of funds. Requested by Ray Vaughn, County Commissioner, District No. 3 and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received).
County Clerk
18. Discussion and possible action to approve thirty-eight (38) Memorandums of Understanding between Oklahoma County, on behalf of Carolynn Caudill, Oklahoma County Clerk, and American Cadastre, LLC for recording of Uniform Commercial Code (UCC) documents by electronic means providing for the receiving and transmitting of documents electronically in substitution for conventional paper based documents to the mutual benefit of the parties of the transactions with the following entities. Requested by Carolynn Caudill, Oklahoma County Clerk, and approved as to form and legality by Sandra Howell-Elliott, Assistant District Attorney. (Document Received)
1.
Albright
Rusher & Hardcastle, Tulsa, OK
2.
American
Financial Services, Durant, OK
3.
American
Heritage Bank, Sapulpa, OK
4.
BancFirst,
Bartlesville, OK
5.
BancFirst,
Blackwell, OK
6.
BancFirst,
Claremore, OK
7.
BancFirst
Corporate Trust, Oklahoma City, OK
8.
Bank
of the Panhandle, Guymon, OK
9.
Community
National Bank, Fairview, OK
10. Community National Bank, Okarche,
OK
11. Community State Bank, Poteau, OK
12. Dick Lanes of Grand Lake Inc, Ketchum,
OK
13. Dychem International, Salt Lake
City, UT
14. First National Bank of Thomas, Thomas,
OK
15. First State Bank, Stratford, TX
16. FirstBank, Atoka, OK
17. FirstBank, Coalgate, OK
18. FirstBank, Hugo, OK
19. Great Plains Ag Credit, Amarillo,
TX
20. IBC Bank, Oklahoma City, OK
21. Jones Gatcher & Bogan PC, Tulsa,
OK
22. Kenneth R Massey PLLC, Shawnee,
OK
23. Lakin Feedyard Inc, Lakin, KS
24. Lampton Welding Supply Co Inc, Wichita,
KS
25. M & W Powersports, Broken
Arrow, OK
26. Oklahoma Federal Credit Union,
Oklahoma City, OK
27. Peoples National Bank, Checotah,
OK
28. Pioneer Steel Inc, Bixby, OK
29. Red River Federal Credit Union, Altus,
OK
30. Regent Bank, Nowata, OK
31. Security State Bank, Wewoka, OK
32. Shawnee Trailer LLC, Shawnee, OK
33. State Exchange Bank, Lamont, OK
34. Stephen H Johnson Attorney at
Law, Sacramento, CA
35. Stockmans Bank, Gould, OK
36. Stratasys Inc, Eden Praire, MN
37. TMC Feeders LLC, Scott City, KS
38. Valley National Bank, Tulsa, OK
19. Discussion and possible action to approve twelve (12) Memorandum of Understanding between Oklahoma County, on behalf of Carolynn Caudill, Oklahoma County Clerk, and American Cadastre, LLC for recording of real estate documents by electronic means providing for the receiving and transmitting of documents electronically in substitution for conventional paper based documents to the mutual benefit of the following entities. Requested by Carolynn Caudill, Oklahoma County Clerk, and approved as to form and legality by Sandra Howell-Elliott, Assistant District Attorney. (Document Received)
1. Albright Rusher & Hardcastle, Tulsa, OK
2. BancFirst, Bartlesville, OK
3. BancFirst, Claremore, OK
4. Citizens State Bank, Morrison, OK
5. Community National Bank, Fairview, OK
6. Community National Bank, Okarche, OK
7. First State Bank, Stratford, TX
8. IBC Bank, Oklahoma City, OK
9. Image Works of OK Inc, Oklahoma City, OK
10. Jones Gotcher & Bogan PC, Tulsa, OK
11. Peoples National Bank, Checotah, OK
12. Regent Bank, Nowata,
Juvenile Bureau
20. Discussion and possible action to approve contract with Pierce Couch Hendrickson Baysinger & Green, LLC for legal services in the case of William B. Sweat, Jr. vs. Oklahoma County Board of County Commissioners, Oklahoma County Juvenile Bureau, and James Saffle, in his official capacity, Case No. CIV-11-1281-C. Requisition No. 11300350 has been issued to Pierce Couch Hendrickson Baysinger & Green LLP, in the amount of $40,000.00 from General Fund/General Government/Professional Services-Legal (1001/1100/54451), contingent upon encumbrance of funds. Requested by James L. Saffle, Director, Juvenile Bureau, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
21. Discussion
and possible action to approve Contract
for Educational Services between the Board of County Commissioners, on
behalf of Oklahoma County Juvenile Detention Center, and Independent School
District No. 89 of Oklahoma County, Oklahoma, who shall provide Extended
Educational Services to juveniles housed in the Detention Center located at
5905 N. C
MIS
22. Discussion and possible action to approve the revised Statement of Work for Kronos. Requested by Mike Harman, Director, MIS. (Document Received)
Sheriff
23. Discussion and possible action for approval of agreement of Addendum No. 4 between the Board of County Commissioners of Oklahoma County on behalf of the Sheriff s Department and Pinnacle Public Services, L.L.C., to provide Inmate Telephone Services, Kiosk Products, and Merchant and Cash Processing Services for the Oklahoma County Detention Center. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by James B. Robertson, Assistant District Attorney. (Document Received)
24. Discussion and possible action to approve Contract Amendment No. 3 to Operating Agreement-Food Service, between the County of Oklahoma, and Aramark Correctional Services, L.L.C. Aramark Correctional Services, L.L.C., will provide food service for the County s inmates at the Oklahoma County Detention facility. This agreement shall be effective July 1, 2012, through June 30, 2013. Requisition No. 11300341 has been issued to Aramark Correctional Services, in the amount of $150,000.00 from Sheriff Special Revenue Fund/Inmate Food/Inmate Food (1161/5146/54307), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by James B. Robertson, Assistant District Attorney. (Document Received)
25. Discussion and possible action to approve Jail Services Agreement between the Town of Arcadia, the Board of County Commissioners, and the Sheriff of Oklahoma County. The Town of Arcadia agrees to pay the Oklahoma County Sheriff a rate of $47.84, per prisoner per day that the inmate is held on behalf of the Town of Arcadia. This agreement shall commence on July 1, 2012, and shall terminate on June 30, 2013. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by James B. Robertson, Assistant District Attorney. (Document Received)
26. Discussion and possible action to approve Jail Services Agreement between the City of Del City and Oklahoma County for the boarding of municipal prisoners. The City of Del City agrees to pay the County a rate of $47.84 per prisoner per day. This agreement shall commence July 1, 2012, and shall terminate June 30, 2013. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by James B. Robertson, Assistant District Attorney. (Document Received)
27. Discussion and possible action to approve Jail Services Agreement between the City of Bethany and Oklahoma County for the boarding of municipal prisoners. The City of Bethany agrees to pay the County a rate of $47.84 per prisoner per day. This agreement shall commence July 1, 2012, and shall terminate June 30, 2013. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by James B. Robertson, Assistant District Attorney. (Document Received)
28. Discussion and possible action to approve Jail Services Agreement between the City of The Village and the Board of County Commissioners, on behalf of the Sheriff of Oklahoma County, for the boarding of municipal prisoners. City of The Village agrees to pay the County a rate of $47.84 per prisoner per day. This agreement shall commence on July 1, 2012, and terminate on June 30, 2013. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by James B. Robertson, Assistant District Attorney. (Document Received)
Social
Services
29. Discussion
and possible action to approve Contract
for Services between the Board of Oklahoma County Commissioners, on behalf
of Oklahoma County Social Services and RPHS, Inc., to provide relief pharmacist
services for the Oklahoma County Pharmacy.
Amount payable under this contract is not to exceed $4,000.00. Requisition No. 11208735 has been issued to RPHS,
Inc., in the amount of $4,000.00 from General Fund/Social Services (1001/6100),
contingent upon encumbrance of funds. Agreement
to be effective upon approval by the Board of Oklahoma County Commissioners
through June 30, 2013. Requested by
Christi Jernigan, Director, Oklahoma County Social Services, and approved as to
form and legality by Aaron Etherington, Assistant District Attorney.
(Document Received)
Recurring
Agenda Items:
30. Approve
all claims,
list available for inspection in the office of the
31. Discussion
and possible action to approve Resolution
No. __________ approving Blanket Purchase Orders as submitted by each
department, list available for inspection in the office of the
32. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.
33. Commissioners Comments/General Remarks:
34. New business: In accordance with the Open Meeting Act, Title 25 O.S. 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
35. Executive Session for the purpose of discussing the following:
a. Pursuant to 25 O.S. 307(B) (4), to engage in confidential communications with the Board s attorney regarding claim of John Waldenville.
b.
Pursuant to
25 O.S. 2001 307(B) (1), discussion regarding employment, appointment, promotion, demotion,
disciplining, or resignation of Director of Facilities Management.
36. Action regarding confidential communications with the Board s attorney regarding claim of John Waldenville.
37. Action
regarding employment, appointment,
promotion, demotion, disciplining, or resignation of Director of Facilities Management.
38. Adjourn at __________ until 9:00 a.m., Wednesday, August 1, 2012.
NAME OF PERSON REPORTING: Carolynn Caudill,
TITLE: SECRETARY TO:
Board of
SIGNATURE: Carolynn
Caudill, by:
County Clerk Deputy and Director of Clerks of the Board