BOARD OF
August 1, 2012
320 Robert S.
Kerr, Room 103
1. Call to order.
2. Notice of the meeting was posted Friday, July 27, 2012.
3. Prayer and Pledge of Allegiance.
4.
Approve the minutes
of the meeting of Wednesday, July 25, 2012, prepared by the
The
following items, No. 5 through 10, are Consent Items and are routine in nature:
5. Approve Workers Compensation claim payments from Consolidated Benefits Resources in the amount of $8,989.58 for period ending July 24, 2012, pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
6. Approve Employee Benefit Trust Warrant No. 557938 through 558396 for Oklahoma County in the amount of $289,689.91 pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
7. Receive the following litigation:
Case No. CJ-2012-3614 Foreclosure
8. Discussion and possible action for approval of Tin Horn Installation. This item is in compliance with Resolution No. 118-08. Requested by Stacey Trumbo, PE, County Engineer. (Document Received)
2-2012-13 $570.46
3-2012-06 $1,378.01
9. Receive cancelled checks as follows: (Document Received)
Cancelled Check: US Postal Service Check No. 1161052603, dated July 18, 2012, in the amount of $4,500.00 encumbered out of 1161/5111/54306 needs to be re-encumbered out of 1161/5111/54011. Check will not be re-issued.
Cancelled Check: Metro Parking Garage Check No. 1130109009, dated July 25, 2012, in the amount of $1,845.50. Check will be re-issued August 1, 2012, from appropriate accounts.
10. Discussion and possible action for approval of Resolution No. ______ designating Jeremy Bullock as Receiving Officer for Oklahoma County District No. 3. Requested by Ray Vaughn, County Commissioner, District No. 3. (Document Received).
End of Consent Docket
District No. 1
11. Discussion
and possible action to approve Offer to Sell Real Property wherein the Board of
County Commissioners will purchase from Christopher D. Womble and Joyette M.
Womble the following real estate: Lot 2 & 3, Block 004, Crutcho Park Sub
Addition to Oklahoma County, Oklahoma, AKA 1908 Hughson according to the
recorded plat thereof together with all improvements and appurtenances
thereunto for the amount of $76,000.00. This property is being acquired
as part of the Oklahoma County Project E-2008-D, Crutcho Park Acquisition
Project, Phase V and payment will be made from the County Bond Fund/Flood
Control-Crutcho, 2032/1204. The dollar amount contained in this agreement
is based upon the Board of County Commissioner s original offer. This
amount does not include any additional title requirements, pro-rated ad valorem
taxes (if any), closing costs or relocation payments (Parcel No. 22).
Requested by Willa Johnson,
12. Discussion and possible action for approval of the Mutual Cooperation Agreement between the City of Spencer and Oklahoma County pursuant to Title 69, O.S. 1903 (B) to reconstruct, improve, repair, and maintain certain city streets in the City of Spencer. This Agreement shall become effective July 1, 2012, and shall terminate on June 30, 2013. Requested by Willa Johnson, Commissioner, District No. 1, and approved as to form and legality by Sandra Howell-Elliott, Assistant District Attorney. (Document Received)
District No. 2
13. Discussion and possible action to approve an agreement with Richard N. Mann for legal representation for County Commissioner Brian Maughan, in his individual capacity, in the defense of the lawsuit Cyrus M. Smith, et al. vs. Brian Maughan, Case Number CIV-2010-782-D. The initial estimate of the projected fees and expenses that may become payable under this agreement is $20,000.00. Requisition No. 11300754 in the amount of $20,000.00 has been issued to Richard N. Mann PC from General Fund/General Government/Professional Services-Legal (1001/1100/54451), contingent upon encumbrance of funds. Requested by Brian Maughan, County Commissioner, District No. 2 and has been approved as to form and legality by Sandra Howell-Elliott, Assistant District Attorney. (Document Received)
14. Discussion and possible action to approve an agreement with Richard N. Mann for legal representation for County Commissioner Brian Maughan, in his individual capacity, in the defense of the lawsuit James E. Kalkbrenner vs. Board of County Commissioners of Oklahoma County, Oklahoma, and Brian Maughan, Case Number CIV-12-155-F. The initial estimate of the projected fees and expenses that may become payable under this agreement is $20,000.00. Requisition No. 11300747 in the amount of $20,000.00 has been issued to Richard N. Mann from General Fund/General Government/Professional Services-Legal (1001/1100/54451), contingent upon encumbrance of funds. Requested by Brian Maughan, County Commissioner, District No. 2 and has been approved as to form and legality by Sandra Howell-Elliott, Assistant District Attorney. (Document Received)
District No. 3
15. Discussion and possible action to approve Release of Notice of Dilapidation and Lien for Property located at 2772 Rambling Rd., Edmond, OK 73025 and more particularly described as:
Commencing at the Northeast Corner (NE/C) of the East Half (E/2) of the Northeast Quarter (NE/4) of the Northeast Quarter (NE/4) of the Southwest Quarter (SW/4) of Section Nine (9), Township Fourteen (14) North, Range Three (3) West, Oklahoma County, State of Oklahoma, according to the U.S. Government Survey thereof; thence South 89 degrees 08 30 West on the North line of said SW/4 a distance of 256. 24 feet; thence South 0 degrees 06 41 West and parallel with the East line of said SW/4 a distance of 89.0 feet to the True Point of Beginning; thence continuing South 0 degrees 06 41 West and parallel with the East line of said SW/4 a distance of 251.0 feet; thence North 89 degrees 08 30 East and parallel with the North line of said SW/4 a distance of 256.24 feet to a point on the East line of the SW/4; thence North 0 degrees 06 41 East on the East line of said SW/4 a distance of 60.0 feet; thence North 80 degrees 00 29 West a distance of 76.80 feet; thence North 17 degrees 19 29 West a distance of 34.40 feet; thence North 46 degrees 55 49 West a distance of 70.50 feet; thence North 05 degrees 12 34 West of distance of 88.50 feet; thence North 87 degrees 33 08 West a distance of 110.52 feet and the point or place of beginning.
Requested by Ray Vaughn, County Commissioner, District No. 3 and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received).
16. Discussion and possible action for approval of Circuit Engineering District 5 Fund Project Application for District No. 3 to receive $20,000.00 as its share of CED excess funds. These funds will be used to purchase a truck extended cab and chassis 4WD. Requested by Ray Vaughn, County Commissioner, District No. 3. (Document Received)
County Clerk
17. Discussion
and possible action for approval of the Annual
Report of Collections of Occupational Tax for Mixed Beverage & Caterer
Licenses for Fiscal Year 2011-2012.
Requested by Carolynn Caudill,
Engineering
18. Discussion and possible action for approval of Resolution No. _________ for acknowledgement for work designated in Change Order 001 to Contract between ODOT and Schiralli Construction Corp. for relocation of an existing sanitary sewer main that was not depicted in the plans, Oklahoma County Project 1-2010-B, Intersection Improvements at NE 10th and Hickman. Final costs of the work may be reflected in the final cost apportionment. Requested by Stacey Trumbo, County Engineer, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
19. Discussion and possible action for
acceptance of two Easements,
Channel Change Easement and two Temporary Driveway Easements and to submit ODOT
claim for Oklahoma County Project 2-2009-A, Bridge and Approaches on Harrah
Road beginning at Junction SE 29th Street/SH-270 and extending South
approximately 1.5 mile. (Parcels 3, 5, 5.1, 5.2, 5.3) which is located in the
Southeast Quarter of Section 23, Township 11 North, Range 01 East Indian
Meridian, Oklahoma County, Oklahoma. (Complete legal descriptions hyperlinked). This Easement is being granted to
20. Discussion and possible action for
acceptance of Easement,
Channel Change Easement and Temporary Driveway Easement and to submit ODOT
claim for Oklahoma County Project 2-2009-A, Bridge and Approaches on
21. Discussion and possible action for
acceptance of Easement
and Temporary Driveway Easement and to submit ODOT claim for Oklahoma County
Project 2-2009-A, Bridge and Approaches on
22. Discussion and possible action for
acceptance of Easement
and to submit ODOT claim for Oklahoma County Project 2-2009-A, Bridge and
Approaches on Harrah Road beginning at Junction SE 29th
Street/SH-270 and extending South approximately 1.5 mile. (Parcel 15) which is
located in the Southeast Quarter of Section 23, Township 11 North, Range 01
East Indian Meridian, Oklahoma County,
23. Discussion and possible action for
acceptance of Easement
and to submit ODOT claim for Oklahoma County Project 2-2009-A, Bridge and
Approaches on Harrah Road beginning at Junction SE 29th
Street/SH-270 and extending South approximately 1.5 mile. (Parcel 19) which is
located in the Southeast Quarter of Section 23, Township 11 North, Range 01
East Indian Meridian, Oklahoma County,
24. Discussion and possible action for
acceptance of Temporary Driveway Easement
and Easement and to submit ODOT claim for Oklahoma County Project 2-2009-A,
Bridge and Approaches on
Emergency Management
25. Discussion and possible action to approve Fire Equipment Agreement with the City of Harrah, and the Board of County Commissioners. This agreement shall begin on July 1, 2012, and end on June 30, 2013. Requested by David Barnes, Director, Emergency Management, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
26. Discussion and possible action to approve Fire Equipment Agreement with the City of Luther, and the Board of County Commissioners. This agreement shall begin on July 1, 2012, and end on June 30, 2013. Requested by David Barnes, Director, Emergency Management, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
27. Discussion and possible action to approve Fire Equipment Agreement with the City of Nichols Hills, and the Board of County Commissioners. This agreement shall begin on July 1, 2012, and end on June 30, 2013. Requested by David Barnes, Director, Emergency Management, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
28. Discussion and possible action to approve Fire Equipment Agreement with the City of the Village, and the Board of County Commissioners. This agreement shall begin on July 1, 2012, and end on June 30, 2013. Requested by David Barnes, Director, Emergency Management, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
29. Discussion and possible action to approve Fire Equipment Agreement with the City of Nicoma Park, and the Board of County Commissioners. This agreement shall begin on July 1, 2012, and end on June 30, 2013. Requested by David Barnes, Director, Emergency Management, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
30. Discussion and possible action to approve Fire Equipment Agreement with the Town of Arcadia, and the Board of County Commissioners. This agreement shall begin on July 1, 2012, and end on June 30, 2013. Requested by David Barnes, Director, Emergency Management, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
31. Discussion and possible action to approve Fire Equipment Agreement with the City of Spencer, and the Board of County Commissioners. This agreement shall begin on July 1, 2012, and end on June 30, 2013. Requested by David Barnes, Director, Emergency Management, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
OSU
32. Discussion and possible action for approval of contract between the State Fair of Oklahoma and Oklahoma County Free Fair for use of State Fair Park Facility or Facilities for the purpose of the presentation of the Oklahoma County Free Fair, beginning August 23, 2012, and ending August 25, 2012. Requisition No. 11300584 has been issued to State Fair of Oklahoma in the amount of $9,154.87 from General Fund/Free Fair/Office Space (1001/7100/54102) contingent upon encumbrance of funds. Requested by LaDonna Dunlop, Director, OSU Extension Center, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
33. Discussion and possible action to approve Lease Purchase Agreement for Equipment between the Board of County Commissioners, and Standley Systems. Lease Purchase Agreement for the following item: Savin 9070sp Muli-Function Copier. This contract will begin July 1, 2012, and will end June 30, 2013. Requisition No. 11207387 in the amount of $3,103.68 has been issued to Standley Systems LLC, from General Fund/OSU Extension/Lease Equipment (1001/8100/55390), and Requisition No. 11207389 (copies) has been issued to Standley Systems LLC, in the amount of $3,744.00 from General Fund/OSU Extension/Equipment-Vendors Maintenance (1001/8100/54157), contingent upon encumbrance of funds. Requested by LaDonna Dunlop, Director, OSU Extension Center, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
Planning Commission
34. Discussion and possible action to approve Resolution No. ___________ to amend the zoning as provided in Title 19 O.S., 868.16 on a tract of land from AA Agricultural and Rural Residential District to CG- Urban General Commercial and Office District. The Oklahoma County Planning Commission has recommended approval during a public meeting on July 12, 2012. The tract of land is described as follows: Parcel I and Parcel II of that portion of Section Six (6), Township Eleven (11) North, Range Three (3) West of the Indian Meridian and addressed as 2501 SW 15th St. (County Highway District #2). Requested by Tyler Gammon, Planning Director and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
35. Discussion and possible action to approve Resolution No. ___________ to amend the Oklahoma County Building Permit Fee Schedule as provided in Title 19 O.S. 868.4. The Oklahoma County Planning Commission has recommended approval during a public meeting on July 12, 2012. If approved, the fee shall increase from $0.15 to $0.25 per square foot under roof for all structures. Requested by Tyler Gammon, Planning Director and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
Sheriff
36. Discussion and possible action to approve an agreement with Richard N. Mann for legal representation for Sheriff John Whetsel, in his individual and official capacity, in the defense of the lawsuit McKinney vs. Whetsel and Board of County Commissioners of Oklahoma County, Oklahoma, et al, Case Number CJ-2007-586. The initial estimate of the projected fees and expenses that may become payable under this agreement is $20,000.00. Requisition No. 11300745 in the amount of $20,000.00 has been issued to Richard N. Mann PC from General Fund/General Government/Professional Services-Legal (1001/1100/54451), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff and has been approved as to form and legality by Sandra Howell-Elliott, Assistant District Attorney. (Document Received)
37. Discussion and possible action to approve amended contract renewal between Oklahoma County Sheriff s Office and Addtronics Business Systems for annual agreement for Data Card CP80 ID Printer, s/n P70340. Amendment due to pro-rated amount for FY 12-13. Agreement shall begin on July 1, 2012 and terminate on June 30, 2013. Requisition No. 11206963 has been issued to CW Cook Inc., dba Addtronics Business Systems in the amount of $1,560.00, from Sheriff Service Fee/Courthouse Security/Equipment-Vendors Maintenance (1160/5160/54157), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by James B. Robertson, Assistant District Attorney. (Document Received)
38. Discussion and possible action to approve amended contract renewal between the Sheriff s Office and L-3 Communications extended maintenance agreement for Mobile Vision In-Car Video Systems and Backend Solution. Amendment due to decimal point being in the wrong place on approve contract FY 12-13. Agreement shall begin July 1, 2012, and end June 30, 2013. Requisition No. 11206990 to L-3 Communications Mobile-Vision Inc., in the amount of $4,731.40, from Sheriff Service Fee/Sheriff/Equipment-Vendors (1160/5100/54157), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by James B. Robertson, Assistant District Attorney. (Document Received)
39. Discussion and possible action for approval of Memorandum of Understanding between the Oklahoma City Zoo, and the Oklahoma County Sheriff. The Sheriff s Department will provide two full time uniformed deputies, 40 hours per week. Reserve deputies will be utilized when full-time deputies are not available. The Zoo will provide office space for the substation to be located at the front entry plaza south of guests relations, appropriate signage for the substation, local phone service and internet access. This Memorandum of Understanding shall begin on July 1, 2012, and end on June 30, 2013. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by Sandra Howell-Elliott, Assistant District Attorney. (Document Received)
40. Discussion and possible action to approve Jail Services Agreement between the City of Warr Acres, the Board of County Commissioners, and the Sheriff of Oklahoma County. The City of Warr Acres agrees to pay the Oklahoma County Sheriff a rate of $47.84, per prisoner per day that the inmate is held on behalf of the City of Warr Acres. This agreement shall commence on July 1, 2012, and shall terminate on June 30, 2013. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by Sandra Howell-Elliott, Assistant District Attorney. (Document Received)
41. Discussion and possible action to approve Jail Services Agreement between the City of Harrah, the Board of County Commissioners, and the Sheriff of Oklahoma County. The City of Harrah agrees to pay the Oklahoma County Sheriff a rate of $47.84, per prisoner per day that the inmate is held on behalf of the City of Harrah. This agreement shall commence on July 1, 2012, and shall terminate on June 30, 2013. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by Sandra Howell-Elliott, Assistant District Attorney. (Document Received)
42. Discussion
and possible action to approve Jail
Services Agreement between the City of Choctaw, the Board of County
Commissioners, and the Sheriff of Oklahoma County. The City of Choctaw agrees to pay the
Oklahoma County Sheriff a rate of $47.84, per prisoner per day that the inmate
is held on behalf of the City of Choctaw.
This agreement shall commence on July 1, 2012, and shall terminate on
June 30, 2013. Requested by John
Whetsel, Oklahoma County Sheriff, and
approved as to form and legality by Sandra Howell-Elliott, Assistant District
Attorney. (Document Received)
43. Discussion
and possible action to approve Jail
Services Agreement between the City of Nichols Hills, the Board of County
Commissioners, and the Sheriff of Oklahoma County. The City of Nichols Hills agrees to pay the
Oklahoma County Sheriff a rate of $47.84, per prisoner per day that the inmate
is held on behalf of the City of Nichols Hills.
This agreement shall commence on July 1, 2012, and shall terminate on
June 30, 2013. Requested by John
Whetsel, Oklahoma County Sheriff, and
approved as to form and legality by Sandra Howell-Elliott, Assistant District
Attorney. (Document Received)
44. Discussion
and possible action to approve Jail
Services Agreement between the Town of Jones, the Board of County
Commissioners, and the Sheriff of Oklahoma County. The Town of Jones agrees to pay the Oklahoma
County Sheriff a rate of $47.84, per prisoner per day that the inmate is held
on behalf of the Town of Jones. This
agreement shall commence on July 1, 2012, and shall terminate on June 30, 2013. Requested by John Whetsel, Oklahoma County
Sheriff, and approved as to form and
legality by Sandra Howell-Elliott, Assistant District Attorney. (Document Received)
Recurring
Agenda Items:
45. Approve
all claims,
list available for inspection in the office of the
46. Discussion
and possible action to approve Resolution
No. __________ approving Blanket Purchase Orders as submitted by each
department, list available for inspection in the office of the
47. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.
48. Commissioners Comments/General Remarks:
49. New business: In accordance with the Open Meeting Act, Title 25 O.S. 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
50. Executive Session for the purpose of discussing the following:
a. Pursuant to Title 25 O.S. 307(b)(4) for confidential communications with Board s attorney to discuss T.R. O Carroll vs. Oklahoma County Board of Commissioners, ET AL, Case No. CIV-10-232, travel, lodging, expenses regarding upcoming trial.
b. Pursuant to 25 O.S. 307(B) (4), to engage in confidential communications with the Board s attorney regarding claim of John Waldenville.
51. Action regarding confidential communications with Board s attorney to discuss T.R. O Carroll vs. Oklahoma County Board of Commissioners, ET AL, Case No. CIV-10-232, travel, lodging, expenses regarding upcoming trial.
52. Action regarding confidential communications with the Board s attorney regarding claim of John Waldenville.
53. Adjourn at __________ until 9:00 a.m., Wednesday, August 8, 2012.
NAME OF PERSON REPORTING: Carolynn Caudill,
TITLE: SECRETARY TO:
Board of
SIGNATURE: Carolynn
Caudill, by:
County Clerk Deputy and Director of Clerks of the Board