BOARD OF
August 15, 2012
320 Robert S.
Kerr, Room 103
1. Call to order.
2. Notice of the meeting was posted Friday, August 10, 2012.
3. Prayer and Pledge of Allegiance.
4.
Approve the minutes
of the meeting of Wednesday, August 8, 2012, prepared by the
The
following items, No. 5 through 10, are Consent Items and are routine in nature:
5. Approve Workers Compensation claim payments from Consolidated Benefits Resources in the amount of $18,491.32 for period ending August 7, 2012, pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
6. Approve Employee Benefit Trust Warrant No. 558741 through 558991 for Oklahoma County in the amount of $69,691.57 pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
7. Receive the following litigation:
Case No. CV-2102-1577 Quiet Title
Case No. CJ-2012-4833 Foreclosure
Case No. CJ-2012-4522 Foreclosure
Case No. CJ-2010-7387 Sheriff s Sale
Case No. CJ-2012-4921 Amended Foreclosure
Case No. CJ-2012-3814 Foreclosure
8. Receive Monthly Report of Fees for the month of July, 2012. (Document Received)
9N Restitution $ 28,965.51
9J Restitution $ 4,992.23
JJC Emergency $ 1,896.26
Planning
Commission Inspection Fee Fund $ 40,885.08
Planning
Commission State Building Code Fund $ 2,560.70
Planning
Commission Fee Fund Report $ 27,131.90
Assessor $ 1,115.50
Sheriff Fees $ 121,425.24
Sheriff Incarceration Fees $ 1,910.43
Law Library Fees $ 37,625.35
Revolving Fund Fees $ 44,032.65
Drug Court User Fees $ 3,881.63
Court
Fund Bank
of Oklahoma Revolving
Beginning Balance $2,147,475.67 $ 785,660.05
Deposits & Canceled Vouchers $1,070,934.89 $ 44,597.42
Disbursements $2,134,880.22 $ 36,732.88
Ending Balance $1,083,530.34 $
793,524.59
General
Fund $ 426,801.41
Clerk Lien Fee Fund $ 8,681.25
UCC Central Filing Fund $ 68,487.40
Records Preservation Fund $ 72,030.00
OK Tax Comm. % of Doc Stamps $ 408,580.59
Mechanic Liens/Investments $ 3,842.34
Refunds $ 68,869.68
Total $1,057,292.67
Culvert Pipe Sales Fund 8206 $ 2,335.91
Total $ 2,335.91
9. Authorization for the Board of County Commissioners to execute Quit Claim Deed conveying the below described real estate:
15-022-1350; ATKINSON HEIGHTS 1ST ADDITION; LOT 027; BLOCK 001
15-022-3750; ATKINSON HEIGHTS 1ST ADDITION; LOT 016; BLOCK 003
This deed transfers the property to the City of Midwest City for use in the Affordable Housing Programs. Requested by Forrest Butch Freeman, County Treasurer. (Document Received)
10. Receive Depository
Fund Accounts Summary for the month of July, 2012. Requested by Forrest
Butch
End
of Consent Docket
11. Awards. Tabulation of bids from the Central
Purchasing Department with recommendation for selection of lowest and best bid:
CW13067 Microwave Data Equipment
11207974 District 3 Equipment Maintenance Building - Structural
District No. 2
12. Discussion and possible action to approve Mutual Cooperation Agreement between Oklahoma County and the City of Warr Acres, Oklahoma, to assist the City of Warr Acres in the reconstruction, improvement, repair, and maintenance of certain city streets as may be requested by the City of Warr Acres. This agreement shall commence on July 1, 2012, and terminate June 30, 2013. Requested by Brian Maughan, County Commissioner, District No. 2, and approved as to form and legality by Sandra Howell-Elliott, Assistant District Attorney. (Document Received)
13. Discussion and possible action to approve Mutual Cooperation Agreement between Board of County Commissioners, and Harrah Public Schools, Independent School District No. 55-I007. This contract will begin July 1, 2012, and will end June 30, 2013. Requested by Brian Maughan, County Commissioner, District No. 2, and approved as to form and legality by Sandra Howell-Elliott, Assistant District Attorney. (Document Received)
14. Discussion and possible action for approval of Mutual Cooperation Agreement between Bethany Public Schools, Independent School District No. I-088 of Oklahoma County, Oklahoma, and the Board of County Commissioners of Oklahoma County, to assist the school district with parking areas, playgrounds, athletic fields, access roads, drainage areas, and other areas within the exclusive control of ownership of the school district. This agreement shall commence on July 1, 2012, and continue through June 30, 2013. Requested by Brian Maughan, County Commissioner, District No. 2, and approved as to form and legality by Sandra Howell-Elliott, Assistant District Attorney. (Document Received)
15. Discussion and possible action for approval of Resolution No. ________________ for creating the Oklahoma County Community Service Program, SHINE (Start Helping Impacted Neighborhoods Everywhere). Requested by Brian Maughan, County Commissioner, District No. 2, and approved as to form and legality by Sandra Howell-Elliott, Assistant District Attorney. (Document Received)
16. Discussion and possible action to approve
and accept into record the policies
and procedures of the Oklahoma County Community Service Program, SHINE (Start Helping Impacted Neighborhoods
Everywhere). The SHINE program operates county wide.
In 2012, the
Oklahoma State Legislature passed the Safari McDoulett Community Service Act. As provided for in the Act (19 O.S., Section
339.7 et seq.), the Board of County Commissioners of any county, pursuant to a
majority vote, may establish a Community Service Program assessment fee. The fee ranges from $25.00 to the maximum of
$250.00. This assessment fee shall be
expended for the purposes specifically defined in the Act, as well as these
policies and procedures.
The assessment fee
collected pursuant to Paragraph C., as determined by a District Court, shall be
not less than $25.00 and not more than $250.00.
Said fee shall be deposited into the Community Service Revolving Fund
for the administration and operation of the program as defined in the Act.
The assessment fee
collected pursuant to Paragraphs E., as determined by the Municipal Court,
shall be not less than $25.00 and no more than $250.00. Said fee, less the 10% administrative fee
retained by the municipality, shall be deposited into the Community Service Revolving
Fund for the administration and operation of the program as defined in the
Act.
Prior to the acceptance of municipal defendants into the Community Service Program of the County, as provided for in Paragraph E. of the Act, the County and Municipality shall enter into a mutual cooperation agreement for the acceptance of said municipal defendants. Requested by Brian Maughan, County Commissioner, District No. 2, and approved as to form and legality by Sandra Howell-Elliott, Assistant District Attorney. (Document Received)
17. Discussion and
possible action for approval of Agreement
between Oklahoma City and Oklahoma County for removal of graffiti and
overgrowth, brush, trees, and debris on public areas within Oklahoma City and
within Oklahoma County. Requested by
Brian Maughan, County Commissioner, District No. 2, and approved as to form and
legality by James B. Robertson, Assistant District Attorney. (Document Received)
Assessor
18. Discussion
and possible action to approve Managed
Co-Locations & Development Services Agreement between Oklahoma County and
Latitude Geographics Group, Ltd., to provide services
for ongoing deployment of Internet Mapping System.
County Clerk
19. Discussion and possible action to receive
certified copy of Abstractor s
Bond from Oklahoma City Abstract Company of Edmond, in the amount of
$100,000.00, beginning on July 15, 2012, and ending July 15, 2013. Requested by Carolynn
20. Discussion and possible action to approve an agreement with LexisNexis Risk Data Retrieval Services LLC for CD s of Real Estate/UCC images and/or FTP access to imaged documents. LexisNexis Risk Data Retrieval Services LLC agrees to pay the estimated charge per CD of $13.00 and/or $12.00 for FTP of imaged documents. The term of this agreement shall begin on July 1, 2012, and end on June 30, 2013. Requested by Carolynn Caudill, Oklahoma County Clerk, and approved as to form and legality by Sandra Howell-Elliott, Assistant District Attorney. (Document Received)
Recurring
Agenda Items:
21. Approve
all claims,
list available for inspection in the office of the
22. Discussion
and possible action to approve Resolution
No. __________ approving Blanket Purchase Orders as submitted by each
department, list available for inspection in the office of the
23. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.
24. Commissioners Comments/General Remarks:
25. New business: In accordance with the Open Meeting Act, Title 25 O.S. 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
26. Adjourn at __________ until 9:00 a.m., Wednesday, August 22, 2012.
NAME OF PERSON REPORTING: Carolynn Caudill,
TITLE: SECRETARY TO:
Board of
SIGNATURE: Carolynn
Caudill, by:
County Clerk Deputy