BOARD OF COUNTY COMMISSIONERS

 

Regular Meeting Agenda

 

9:00 a.m.

August 22, 2012

320 Robert S. Kerr, Room 103

Oklahoma City, OK

 

 

1.               Call to order.

 

2.               Notice of the meeting was posted Friday, August 17, 2012.

 

3.               Prayer and Pledge of Allegiance.

 

4.               Approve the minutes of the meeting of Wednesday, August 15, 2012, prepared by the County Clerk as authorized by statute (19 O.S.   243, 244, and 445) subject to additions or corrections by the Board of County Commissioners.

 

The following items, No. 5 through 10, are Consent Items and are routine in nature:

 

5.         Approve Workers  Compensation claim payments from Consolidated Benefits Resources in the amount of $13,855.11 for period ending August 14, 2012, pending notification of encumbrance to Donna Lovelace, County Treasurer's Office.   (Document Received)

 

6.         Approve Employee Benefit Trust Warrant No. 558992 through 559367 for Oklahoma County in the amount of $324,283.43 pending notification of encumbrance to Donna Lovelace, County Treasurer's Office.  (Document Received)

 

7.         Receive the following litigation:

 

            Case No. CIV-11-1025-L Marshal s Sale

            Case No. CIV-11-1160-L Marshal s Sale

            Case No. CJ-2012-1284 Foreclosure

 

8.         Receive cancelled check as follows:  (Document Received)

 

Cancelled Check: Michael C. Wilson, Check No. 1001342487, dated July 11, 2012, in the amount of $102.68.  Vendor never received check.  Re-issue for the August 22, 2012, meeting date.

 

9.         Monthly Report of Fees for the month of July, 2012.   (Document Received)

 

            Election Board                                                            $83,246.12

 

10.       Approval of Transcript of Proceedings from the County Treasurer on the sale of county property, acquired at RE-SALE, described as follows:

 

LINDSAY L. OCKER             01-592-7500; BRAUERS HEIGHTS ADDITION; LOTS 15 & 16; BLOCK 006

LINDSAY L. OCKER                01-608-2725; NEAS ADDITION; LOTS 13 & 14; BLOCK 009

LINDSAY L. OCKER            01-672-2730; BELL VERN ADDITION; LOTS 39 & 40; BLOCK 004

LINDSAY L. OCKER            01-672-4020; BELL VERN ADDITION; LOTS 33 & 34; BLOCK 006

LINDSAY L. OCKER            01-672-7890; BELL VERN ADDITION; LOTS 31 & 32; BLOCK 013

LINDSAY L. OCKER            02-784-2550; CENTRAL ADDITION; LOTS 12 & 13; BLOCK 007

LINDSAY L. OCKER            10-292-1475; STOCKYARDS ADDITION; LOTS 7 & 8; BLOCK 005

LINDSAY L. OCKER             10-292-1525; STOCKYARDS ADDITION; LOTS 11 & 12; BLOCK 005

LINDSAY L. OCKER              10-798-3185; INDUSTRIAL ADDITION; LOTS 27 & 28; BLOCK 035

LINDSAY L. OCKER              10-842-0860; HIGGINS HEIGHTS ADDITION; LOTS 19 & 20; BLOCK 003

 

Authorize Chairman to execute County Re-Sale deeds conveying the above described real estate transactions.   Requested by Forrest  Butch  Freeman, County Treasurer. (Document Received)

 

End of Consent Docket

 

District No. 1

 

11.       Discussion and possible action for review and Chairman to sign ODOT Programmatic Catagorical Exclusion for Oklahoma County Project 1-2012-A, Resurfacing Britton Road Between Indian Meridian and Triple X Road.  This is a requirement by the National Environmental Policy Act (NEPA) and ODOT has determined that this project does not have significant impact on the environment.  Requested by Willa Johnson, County Commissioner, District No. 1.  (Document Received)

 

12.       Discussion and possible action for review and Chairman to sign ODOT Programmatic Catagorical Exclusion for Oklahoma County Project 1-2005-D, Bridge Box Replacement over Smith Creek on Memorial Road 0.5 Miles East of Triple X Road.  This is a requirement by the National Environmental Policy Act (NEPA) and ODOT has determined that this project does not have significant impact on the environment.  Requested by Willa Johnson, County Commissioner, District No. 1.  (Document Received)

 

District No. 2

 

13.       Discussion and possible action for review and Chairman to sign ODOT Programmatic Catagorical Exclusion for Oklahoma County Project 2-2008-D, Bridge Replacement on Wilshire over Unnamed Creek 0.2 Miles East, 1 Mile South and 3.4 Miles East of Jones.   This is a requirement by the National Environmental Policy Act (NEPA) and ODOT has determined that this project does not have significant impact on the environment.  Requested by Brian Maughan, County Commissioner, District No. 2.   (Document Received)

 

Engineering

 

14.       Discussion and possible action for approval of Resolution No. _______ for acknowledgement for work designated in Change Order 002 to Contract between ODOT and CP-Integrated for placement of rip-rap and traffic loops at Reno bridge over Crooked Oak Creek.  Final costs of the work may be reflected in the final cost apportionment.  Requested by Stacey Trumbo, County Engineer, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney.   (Document Received)

 

15.       Discussion and possible action for acceptance of Easement and Temporary Driveway Easement and to submit ODOT claim for Oklahoma County Project 2-2009-A, Bridge and Approaches on Harrah Road beginning at Junction SE 29th Street/SH-270 and extending South approximately 1.5 mile. (Parcel 2) which is located in the Southwest Quarter of Section 24, Township 11 North, Range 01 East Indian Meridian, Oklahoma County, Oklahoma. (Complete legal descriptions hyperlinked).  This Easement is being granted to Oklahoma County by Marguerite W. Saxton Revocable Living Trust, in the amount of $11,037.50 to be paid from CIRB Funds held at ODOT.  Requested by Stacey Trumbo, County Engineer, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney.  (Documents Received)

 

16.       Discussion and possible action for acceptance of Easement and to submit ODOT claim for Oklahoma County Project 2-2009-A, Bridge and Approaches on Harrah Road beginning at Junction SE 29th Street/SH-270 and extending South approximately 1.5 mile. (Parcel 4) which is located in the Northwest Quarter of Section 24, Township 11 North, Range 01 East Indian Meridian, Oklahoma County, Oklahoma. (Complete legal descriptions hyperlinked).  This Easement is being granted to Oklahoma County by Frank L. Saxton and Evelyn Saxton, in the amount of $5,312.50 to be paid from CIRB Funds held at ODOT.  Requested by Stacey Trumbo, County Engineer, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney.  (Documents Received)

 

17.       Discussion and possible action for acceptance of Easement and to submit ODOT claim for Oklahoma County Project 2-2009-A, Bridge and Approaches on Harrah Road beginning at Junction SE 29th Street/SH-270 and extending South approximately 1.5 mile. (Parcel 6) which is located in the Southwest Quarter of Section 24, Township 11 North, Range 01 East Indian Meridian, Oklahoma County, Oklahoma. (Complete legal descriptions hyperlinked).  This Easement is being granted to Oklahoma County by Frank L. Saxton and Evelyn Saxton, in the amount of $3,406.25 to be paid from CIRB Funds held at ODOT.  Requested by Stacey Trumbo, County Engineer, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney.  (Documents Received)

 

18.       Discussion and possible action for acceptance of Two Easements and Temporary Driveway Easement and to submit ODOT claim for Oklahoma County Project 2-2009-A, Bridge and Approaches on Harrah Road beginning at Junction SE 29th Street/SH-270 and extending South approximately 1.5 mile. (Parcel 36, 37, 37.1) which is located in the Northwest Quarter of Section 13, Township 11 North, Range 01 East Indian Meridian, Oklahoma County, Oklahoma. (Complete legal descriptions hyperlinked).  This Easement is being granted to Oklahoma County by Bette Benton, aka Bette D. Benton, in the amount of $16,370.00 to be paid from CIRB Funds held at ODOT.  Requested by Stacey Trumbo, County Engineer, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney.   (Documents Received)

 

Sheriff

 

19.       Discussion and possible action to approve Jail Services Agreement between the City of Edmond, Oklahoma, the Board of County Commissioners, and the Sheriff of Oklahoma County.  The City of Edmond agrees to pay the Oklahoma County Sheriff a rate of $47.84, per prisoner per day that the inmate is held on behalf of the City of Edmond.  This agreement shall commence on July 1, 2012, and shall terminate on June 30, 2013.  Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney.   (Document Received)

 

20.       Discussion and possible action to approve Jail Services Agreement between the City of Spencer and Oklahoma County, for the boarding of municipal prisoners.  The City of Spencer agrees to pay the County a rate of $47.84 per prisoner per day.  This agreement shall begin on July 1, 2012, and end on June 30, 2013.   Requested by John Whetsel, County Sheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney.  (Document Received)

 

21.       Discussion and possible action to approve a Memorandum of Understanding between Oklahoma County Sheriff s Office and Oklahoma City Public Schools, Rogers Middle School and Star Spencer High School, for the provision of two (2) School Resource Officers. Oklahoma City Public Schools agrees to reimburse the OCSO for the salary and benefits of the assigned Deputies from the period of August 1, 2012 until May 30, 2013.  One hundred and eighty-five (185) school days billed for each Deputy.  OCSO will be reimbursed at a rate of $243.33 per day, for first deputy for a total of $45,016.05 and $243.33 for the second deputy for a total of $45,016.05.   Will adjust month and amount according to placement at school and attendance.   Requested by John Whetsel, County Sheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney.   (Document Received)

 

Recurring Agenda Items:

 

22.       Approve all claims, list available for inspection in the office of the County Clerk, Room 201.  (Document Received)

 

23.       Discussion and possible action to approve Resolution No. __________ approving Blanket Purchase Orders as submitted by each department, list available for inspection in the office of the County Clerk, Room 201.   (Document Received)

 

24.       Citizen participation:  Any citizen wishing to address the Board of County Commissioners may do so at this time.

 

25.       Commissioners Comments/General Remarks:

 

26.       New business:   In accordance with the Open Meeting Act, Title 25 O.S.   311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.

 

27.       Opening of the following bids and/or Requests for Qualifications.  Any vendor wanting to review the bids or RFQs may see the Purchasing Agent immediately following this meeting.

 

CW13021   Safety Barricades, Traffic Signs & Posts, Warning Devices and Accessories

CW13034   Miscellaneous Printing

CW13069   Awards, Apparel & Promotion Items

 

28.       Adjourn at __________ until 9:00 a.m., Wednesday, August 29, 2012.

 

NAME OF PERSON REPORTING:  Carolynn Caudill, County Clerk

 

TITLE:   SECRETARY TO:   Board of County Commissioners

 

SIGNATURE:  Carolynn Caudill, by:                                                                                                  

County Clerk Deputy and Director of Clerks of the Board