BOARD OF COUNTY COMMISSIONERS

 

Regular Meeting Agenda

 

9:00 a.m.

August 29, 2012

320 Robert S. Kerr, Room 103

Oklahoma City, OK

 

 

1.                  Call to order.

 

2.                  Notice of the meeting was posted Friday, August 24, 2012.

 

3.                  Prayer and Pledge of Allegiance.

 

4.                  Approve the minutes of the meeting of Wednesday, August 22, 2012, prepared by the County Clerk as authorized by statute (19 O.S.   243, 244, and 445) subject to additions or corrections by the Board of County Commissioners.

 

The following items, No. 5 through 11, are Consent Items and are routine in nature:

 

5.         Approve Workers  Compensation claim payments from Consolidated Benefits Resources in the amount of $15,806.64 for period ending August 21, 2012, pending notification of encumbrance to Donna Lovelace, County Treasurer's Office.   (Document Received)

 

6.         Approve Employee Benefit Trust Warrant No. 559368 through 559720 for Oklahoma County in the amount of $275,852.33 pending notification of encumbrance to Donna Lovelace, County Treasurer's Office.  (Document Received)

 

7.         Receive the following litigation:

 

            Case No. CJ-2012-4478 Bankruptcy

            Case No. CJ-2012-1784 Quiet Title

 

8.         Monthly Report of Fees for the month of July, 2012.   (Document Received)

 

County Sheriff                                                                        $1,200,256.84

 

9.         Discussion and possible action for approval of Tin Horn Installation:

 

2-2012-12                                                                    $446.22

 

This item is in compliance with Resolution No. 118-08.  Requested by Stacey Trumbo, PE, County Engineer.  (Document Received)

 

10.       Receive cancelled check as follows:  (Document Received)

 

Cancelled Check: Board of County Commissioners, Check No. 124006266, dated August 1, 2012, in the amount of $85.40.  Duplicate payment.  Do not re-issue.

 

11.       Approval of Transcript of Proceedings from the County Treasurer on the sale of county property, acquired at RE-SALE, described as follows:

 

R & H HOMES LLC 02-784-5970; CENTRAL ADDITION; LOT 014; BLOCK 018

NORTHWEST BAPTIST CHURCH INC. 06-518-0820; MILAM PLACE ADDITION; LOT 35 EX E10FT; BLOCK 002

CENTRAL PARK NEIGHBORHOOD ASSOCIATION 04-900-8385; GRAND VIEW ADDITION; LOTS 24 & 25; BLOCK 008

 

Authorize Chairman to execute County Re-Sale deeds conveying the above described real estate

transactions. Requested by Forrest  Butch  Freeman, County Treasurer. (Document Received)

 

End of Consent Docket

 

12.       Awards.  Tabulation of bids from the Central Purchasing Department with recommendation for selection of lowest and best bid:

 

11207974   District 3 Equipment Maintenance Building - Structural

 

District No. 2

 

13.       Discussion and possible action for approval of Engineering Claim from Pinnacle Consulting Management Group, Inc. to ODOT for Oklahoma County 2-2009-A, Bridge and Approaches on Harrah Road beginning at Junction SE 29th Street/SH-270 and extending South approximately 1.5 mile, District No. 2.  This claim is for the amount of $9,450.00 to be paid from County Improvement Road and Bridge Fund (CIRBF) held at ODOT.  Requested by Brian Maughan, County Commissioner, District No. 2.   (Document Received)

 

County Clerk

 

14.       Discussion and possible action to receive the Oklahoma County Utility Services Authority Annual Financial Statements and Independent Auditor s Report for the Year Ended December 31, 2011, prepared by John M. Arledge and Associates, P. C.  Requested by Carolynn Caudill, County Clerk.  (Document Received).

 

Engineering

 

15.       Discussion and possible action for acceptance of Easement and to submit ODOT claim for Oklahoma County Project 2-2009-A, Bridge and Approaches on Harrah Road beginning at Junction SE 29th Street/SH-270 and extending South approximately 1.5 mile. (Parcel 8) which is located in the Southwest Quarter of Section 24, Township 11 North, Range 01 East Indian Meridian, Oklahoma County, Oklahoma. (Complete legal descriptions hyperlinked).  This Easement is being granted to Oklahoma County by Jason L. Mathis and Yolanda L. Mathis in the amount of $10,875.00 to be paid from CIRB Funds held at ODOT.  Requested by Stacey Trumbo, County Engineer, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney.   (Document Received)

 

16.       Discussion and possible action for acceptance of Easement and to submit ODOT claim for Oklahoma County Project 2-2009-A, Bridge and Approaches on Harrah Road beginning at Junction SE 29th Street/SH-270 and extending South approximately 1.5 mile. (Parcel 30) which is located in the Northwest Quarter of Section 13, Township 11 North, Range 01 East Indian Meridian, Oklahoma County, Oklahoma. (Complete legal descriptions hyperlinked).  This Easement is being granted to Oklahoma County by Sahar Enterprises, LLC, in the amount of $18,330.00 to be paid from CIRB Funds held at ODOT.   Requested by Stacey Trumbo, County Engineer, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney.  (Document Received)

 

OSU

 

17.       Discussion and possible action for approval of Contract between the Jones Public School District and Oklahoma County for use of Jones Public School Agricultural Facility for the purpose of the presentation of the Oklahoma County Free Fair Livestock Show, beginning September 6, 2012, and ending September 7, 2012.  Requisition No. 11301027 has been issued to Jones School District I-9 in the amount of $4,500.00 from General Fund/Free Fair/Office Space (1001/7100/54102) contingent upon encumbrance of funds.  Requested by LaDonna Dunlop, Director, OSU Extension Center, and approved as to form and legality by Aaron Etherington, Assistant District Attorney.  (Document Received)

 

Sheriff

 

18.       Discussion and possible action to approve the renewal of the Interlocal Cooperative Agreement for FY 2012-2013 between the Oklahoma Department of Corrections and Oklahoma County for the boarding of state prisoners.  The Department of Corrections agrees to pay a rate of $32.00 per inmate per day.  This contract shall begin on July 1, 2012, and end on June 30, 2013.  Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney.  (Document Received)

 

19.       Discussion and possible action for submission of the Federal Annual Certification Report for the Chairman s signature.  The report will then be filed with the United States Department of Justice and the United States Department of the Treasury, as required, to maintain eligibility for the receipt of Federal Asset Forfeiture funds and equipment.  Requested by John Whetsel, Oklahoma County Sheriff.  (Document Received)

 

20.       Discussion and possible action to approve contract between Oklahoma County Sheriff s Office and Mitchell 1, A SnapOn Company for Subscription for Basic Shopkey 5 for Goverments.  Agreement shall begin July 1, 2012, and terminate on June 30, 2013.  Requisition No. 11301470 has been issued to Mitchell 1, A SnapOn Co. in the amount of $1,608.00, from Sheriff Service Fee/Fleet/ Subscription (1160/5105/54030), contingent upon encumbrance of funds.  Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by Sandra Howell-Elliott, Assistant District Attorney.   (Document Received)

 

Recurring Agenda Items:

 

21.       Approve all claims, list available for inspection in the office of the County Clerk, Room 201.  (Document Received)

 

22.       Discussion and possible action to approve Resolution No. __________ approving Blanket Purchase Orders as submitted by each department, list available for inspection in the office of the County Clerk, Room 201.   (Document Received)

 

23.       Citizen participation:  Any citizen wishing to address the Board of County Commissioners may do so at this time.

 

24.       Commissioners Comments/General Remarks:

 

25.       New business:   In accordance with the Open Meeting Act, Title 25 O.S.   311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.

 

26.       Executive Session for the purpose of discussing the following:

 

            a. Pursuant to 25 O.S. Section 306(B)(4) to engage in confidential communications between the Board and its attorney concerning Beam v BOCC, CJ-09-8157, which is pending investigation, claim, or action and in which public disclosure would seriously impair the ability of the public body to process the claim and/or to conduct pending litigation.

 

27.       Action regarding confidential communications between the Board and its attorney concerning Beam v BOCC, CJ-09-8157, which is pending investigation, claim, or action and in which public disclosure would seriously impair the ability of the public body to process the claim and/or to conduct pending litigation.

 

28.       Adjourn at __________ until 9:00 a.m., Tuesday, September 4, 2012.

 

NAME OF PERSON REPORTING:  Carolynn Caudill, County Clerk

 

TITLE:   SECRETARY TO:   Board of County Commissioners

 

SIGNATURE:  Carolynn Caudill, by:                                                                                                   

County Clerk Deputy and Director of Clerks of the Board