BOARD OF
September 4, 2012
320 Robert S.
Kerr, Room 103
1. Call to order.
2. Notice of the meeting was posted Thursday, August 30, 2012.
3. Prayer and Pledge of Allegiance.
4.
Approve the minutes
of the meeting of Wednesday, August 29, 2012, prepared by the
The
following items, No. 5 through 7, are Consent Items and are routine in nature:
5. Approve Workers Compensation claim payments from Consolidated Benefits Resources in the amount of $10,764.50 for period ending August 28, 2012, pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
6. Approve Employee Benefit Trust Warrant No. 559721 through 560033 for Oklahoma County in the amount of $130,796.38 pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
7. Receive the following litigation:
Case No. TC-2012-013 Tort Claim
Case No. CJ-2012-4067 Judgment
End
of Consent Docket
8. Awards. Tabulation of bids from the Central
Purchasing Department with recommendation for selection of lowest and best bid:
CW13034 Miscellaneous Printing
CW13021 Safety Barricades, Traffic Signs & Posts, Warning Devices
CW13069 Awards, Apparel & Promotional Items
District No. 2
9. Discussion and
possible action for approval of engineering claim from Myers Engineering to ODOT for County
Improvement Road and Bridge Fund (CIRBF) for Oklahoma County Project 2-2009-A-BR
beginning at Junction SE 29th Street South approximately 1.5 miles
for Waterline Relocation. This claim is for the amount of $724.28 to be
paid from CIRB funds at ODOT. Requested
by Brian Maughan, County Commissioner, District No. 2.
(Document Received)
District No. 3
10. Discussion and possible action to receive the Oklahoma County Juvenile Bureau s Policy and Procedure Manual as approved by Judge Richard Kirby. Requested by Ray Vaughn, Chairman. (Document Received)
Engineering
11. Discussion
and possible action for authorization
of the Chairman to execute on behalf of Oklahoma County, Division Order
Contract from Sunoco Partners Marketing & Terminals LP for the following
described property:
Eagle Point #1 SW/4 Section 36-12N-2W
Requested
by Stacey Trumbo, P.E., County Engineer.
(Document Received)
Social
Services
12. Discussion
and possible action to approve agreement
renewal of the Community Support
Contract between the Board of Oklahoma County Commissioners, on behalf of
Department of Oklahoma County Social Services, and Sunbeam Family Services, to
provide emergency residential daycare for persons eligible under the
agreement. Amount payable under this
contract is not to exceed $12,500.00. Requisition
No. 11301421 has been issued to Sunbeam Family Services, Inc., in the amount of $12,000.00 from General/Social
Services, (1001/6100), contingent upon encumbrance of funds. Agreement to be effective August 8, 2012,
through June 30, 2013. Requested by
Christi Jernigan, Director, Oklahoma County Social Services, and approved as to form and legality by Sue
K. Johnson, Assistant District Attorney.
(Documents Received)
13. Discussion and possible action to approve agreement renewal of the Community Support Contract between the Board of Oklahoma County Commissioners, on behalf of Department of Oklahoma County Social Services, and RSVP of Central Oklahoma, to provide staff support, insurance, mileage reimbursement related to transporting of Oklahoma County elderly residents, without other means of transportation, to scheduled medical appointments and treatments for persons eligible under the agreement. Amount payable under this contract is not to exceed $15,000.00. Agreement to be effective August 8, 2012, through June 30, 2013. Requisition No. 11301420 has been issued to RSVP of Central Oklahoma, Inc., in the amount of $15,000.00, from General/Social Services/Services Other, (1001/6100/54456), contingent upon encumbrance of funds. Requested by Christi Jernigan, Director, Oklahoma County Social Services, and approved as to form and legality by Sue K. Johnson, Assistant District Attorney. (Document Received)
14. Discussion
and possible action to approve agreement
renewal of the Community Support Contract between the Board of Oklahoma County
Commissioners, on behalf of Oklahoma County Social Services, and Hope Center of
Edmond, to provide food to persons eligible under the agreement. Amount payable under this contract is not to
exceed $10,000.00. Requisition No. 11301418
has been issued to Hope Center of Edmond in the amount of $10,000.00 from General/Social
Services/Services Other, (1001/6100/54456), contingent upon encumbrance of
funds. Agreement to be effective August
8, 2012, through June 30, 2013. Requested
by Christi Jernigan, Director, Oklahoma County Social Services, and approved as to form and legality by Sue
K. Johnson, Assistant District Attorney.
(Document Received)
15. Discussion
and possible action to approve agreement
of the Community Support Contract between the Board of Oklahoma County
Commissioners, on behalf of the Department of Oklahoma County Social Services,
and Harrah Senior Citizens, Inc. to provide transportation of eligible persons
to and from basic needs destinations including designated meal sites in Choctaw
and Harrah, weekly shopping trips, and trips to doctors and pharmacies for
persons eligible under the agreement.
Amount payable under this contract is not to exceed $9,000. Requisition No. 11301417 has been
issued to Harrah Senior Citizens, Inc., in the amount of $9,000.00 from General
Fund/Oklahoma County Social Services, (1001/6100), contingent upon encumbrance
of funds. Agreement to be effective August 8, 2012,
through June 30, 2013. Requested
by Christi Jernigan, Director, Oklahoma County Social Services, and approved as to form and legality by Sue
K. Johnson, Assistant District Attorney.
(Document Received)
16. Discussion
and possible action to approve agreement
renewal of the Community Support Contract
between the Board of Oklahoma County Commissioners, on behalf of Department of
Oklahoma County Social Services, and Regional Food Bank of Oklahoma, to
purchase food products for the Senior Feeding program for persons eligible
under the agreement. Amount payable
under this contract is not to exceed $20,000.00. Requisition No. 11301419 has been issued to
Regional Food Bank of Oklahoma, Inc., in the amount of $20,000.00 from General/Social Services (1001/6100),
contingent upon encumbrance of funds. Agreement
to be effective August 8, 2012, through June 30, 2013. Requested by Christi Jernigan,
Director, Oklahoma County Social Services, and approved as to form and legality by Sue K. Johnson, Assistant
District Attorney. (Document Received)
17. Discussion
and possible action to approve agreement
of the Community Support Contract between the Board of Oklahoma County Commissioners, on behalf of Department of
Oklahoma County Social Services, and Youth Services for Oklahoma County, Inc. to
provide services to at-risk teens in the SKIL program eligible under the
agreement. Amount payable under this
contract is not to exceed $15,000.00.
Agreement to be effective August 8, 2012, through June 30, 2013. Requested by Christi Jernigan, Director,
Oklahoma County Social Services, and
approved as to form and legality by Sue K. Johnson, Assistant District
Attorney. (Document Received)
Recurring
Agenda Items:
18. Approve
all claims,
list available for inspection in the office of the
19. Discussion
and possible action to approve Resolution
No. __________ approving Blanket Purchase Orders as submitted by each
department, list available for inspection in the office of the
20. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.
21. Department Heads and Deputies Comments/General Remarks:
22. Commissioners Comments/General Remarks:
23. New business: In accordance with the Open Meeting Act, Title 25 O.S. 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
24. Adjourn at __________ until 9:00 a.m., Wednesday, September 12, 2012.
NAME OF PERSON REPORTING: Carolynn Caudill,
TITLE: SECRETARY TO:
Board of
SIGNATURE: Carolynn
Caudill, by:
County Clerk Deputy and Director of Clerks of the Board