BOARD OF COUNTY COMMISSIONERS

 

Regular Meeting Agenda

 

9:00 a.m.

September 12, 2012

320 Robert S. Kerr, Room 103

Oklahoma City, OK

 

 

1.                  Call to order.

 

2.                  Notice of the meeting was posted Friday, September 7, 2012.

 

3.                  Prayer and Pledge of Allegiance.

 

4.                  Approve the minutes of the meeting of Tuesday, September 4, 2012, prepared by the County Clerk as authorized by statute (19 O.S.   243, 244, and 445) subject to additions or corrections by the Board of County Commissioners.

 

The following items, No. 5 through 11, are Consent Items and are routine in nature:

 

5.         Approve Workers  Compensation claim payments from Consolidated Benefits Resources in the amount of $14,039.00 for period ending September 4, 2012, pending notification of encumbrance to Donna Lovelace, County Treasurer's Office.   (Document Received)

 

6.         Approve Employee Benefit Trust Warrant No. 560034 through 560373 for Oklahoma County in the amount of $93,998.27 pending notification of encumbrance to Donna Lovelace, County Treasurer's Office.  (Document Received)

 

7.         Receive the following litigation:

 

            Case No. CJ-2012-5438 Foreclosure

            Notification of Disposition of Collateral

            Case No. CJ-2102-5415

 

8.         Discussion and possible action for approval of Tin Horn Installation.   This item is in compliance with Resolution No. 118-08.   Requested by Stacey Trumbo, PE, County Engineer.   (Document Received)

 

3-2012-07                                            $1,410.44

3-2012-08                                            $713.95

 

9.         Receive Monthly Report of Fees for the month of August, 2012.  (Document Received)

 

            Juvenile Bureau                                   $382,347.71

 

10.       Receive cancelled check as follows:  (Document Received)

 

Cancelled Check: Maintenance Supply Company Incorporated, Check No. 111080224, dated August 29, 2012, in the amount of $305.64.   Check was issued to the wrong vendor.   Do not re-issue.

 

11.       Approval of Transcript of Proceedings from the County Treasurer on the sale of county property, acquired at RE-SALE, described as follows:

 

WORLD MISSIONS UNLIMITED                      02-742-4100;          EDGEMONT 2ND ADDITION AMD; LOTS 19 & 20;

BLOCK 002

WORLD MISSIONS UNLIMITED                      03-123-3640;          SUMMITT HEIGHTS SUB ADDITION; S61.75FT

LOTS 1 THRU 4 & W9FT OF S61.75FT LOT 5;

BLOCK 013

WORLD MISSIONS UNLIMITED                      09-735-7605;          TERRACE LAWN AMD ADDITION; LOTS 29 THRU 32

BLOCK 031

WORLD MISSIONS                                             13-016-2975;          BRITTON CITY SECOND ADDITION; LOTS 17 & 18;

BLOCK 028

 

Authorize Chairman to execute County Re-Sale deeds conveying the above described real estate transactions. Requested by Forrest  Butch  Freeman, County Treasurer. (Document Received)

 

End of Consent Docket

 

District No. 1

 

12.       Discussion and possible action to approve Mutual Cooperation Agreement between the Town of Lake Aluma and Oklahoma County, pursuant to Title 69 O.S.   1903 (B) to reconstruct, improve, repair, and maintain certain city streets in the Town of Lake Aluma.  This agreement shall commence on the date by which this agreement is executed by both parties and will continue through June 30, 2013.  Requested by Willa Johnson, Commissioner, District No. 1, approved as to form and legality by Sandra Howell-Elliott, Assistant District Attorney.   (Document Received)

 

District No. 2

 

13.       Discussion and possible action to approve Mutual Cooperation Agreement between Oklahoma County and the City of Warr Acres, Oklahoma, to assist the City of Warr Acres in the reconstruction, improvement, repair, and maintenance to include road repair and mowing of certain city streets as may be requested by the City of Warr Acres.  This agreement shall commence on the date by which this agreement is executed by both parties and will continue through June 30, 2013.  Requested by Brian Maughan, County Commissioner, District No. 2, and approved as to form and legality by Sandra Howell-Elliott, Assistant District Attorney.   (Document Received)

 

14.       Discussion and possible action to approve Mutual Cooperation Agreement between Oklahoma County and the City of Oklahoma City, Oklahoma, for Project No. PJ-OK-0133, to repair and resurface SW 15th Street from MacArthur Boulevard west 4,000 feet.  This agreement shall commence on the date by which this agreement is executed by both parties and will continue through June 30, 2013.  Requested by Brian Maughan, County Commissioner, District No. 2, and approved as to form and legality by Sandra Howell-Elliott, Assistant District Attorney.   (Document Received)

 

15.       Discussion and possible action for approval of Supplemental Agreement between Gibson and Associates, Inc. and Oklahoma County for Oklahoma County Project 2-2010-A Bridge Repair on Luther Road over N. Canadian River, not to exceed $9,710.00.   Requisition No. 11301778 has been issued to Gibson and Associates, Inc. in the amount of $9,710.00 from (1110/9200/54169), contingent upon encumbrance of funds.  Requested by Brian Maughan, County Commissioner, District No. 2 and approved as to form and legality by Gretchen Crawford, Assistant District Attorney.  (Document Received)

 

16.       Discussion and possible action for approval of Circuit Engineering District 5 Fund Project Application for District No. 2 to receive $20,000.00 as its share of CED excess funds.  These funds will be used to purchase a T870 Bobcat Compact Track Loader.  Requested by Brian Maughan, County Commissioner, District No. 2.  (Document Received)

 

17.       Discussion and possible action to receive the Hydraulic Analysis of Temporary Structures in District No. 2, Oklahoma County Project 2-2012-B, from Cobb Engineering Company, Inc.  Requested by Brian Maughan, County Commissioner, District No. 2.  (Document Received) (Document available for review in the office of the County Clerk, Room 201)

 

18.       Discussion and possible action to approve the revised addition of the policies and procedures of the Oklahoma County SHINE Program.  Requested by Brian Maughan, County Commissioner, District No. 2, and approved as to form and legality by Sandra Howell-Elliott, Assistant District Attorney.   (Document Received)

 

Engineering

 

19.       Discussion and possible action for acceptance of Easement and to submit ODOT claim for Oklahoma County Project 2-2009-A, Bridge and Approaches on Harrah Road beginning at Junction SE 29th Street/SH-270 and extending South approximately 1.5 mile. (Parcel 38) which is located in the Northwest Quarter of Section 13, Township 11 North, Range 01 East Indian Meridian, Oklahoma County, Oklahoma. (Complete legal descriptions hyperlinked).  This Easement is being granted to Oklahoma County by Ark Investment s Company, Inc., in the amount of $10,410.00 to be paid from CIRB Funds held at ODOT.  Requested by Stacey Trumbo, County Engineer, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney.  (Document Received)

 

Environmental Health & Safety

 

20.       Discussion and possible action to approve a contract between the Board of County Commissioners and Deer Oaks EAP Services, LLC to provide Employee Assistance Program services to the employees of Oklahoma County and their immediate families. Amount payable under this contract is not to exceed $22,000.00. Agreement to be effective from September 25, 2012, through June 30, 2013. Requisition No. 11301693 has been issued to Deer Oaks EAP Services, LLC in the amount of $22,000.00 from Employee Benefits (4010/0001/54529), contingent upon the encumbrance of Funds.   Requested by Dan Matthews, Director, Human Resources/Environmental Health and Safety, and approved as to form and legality by Sandra Howell-Elliott, Assistant District Attorney.  (Document Received)

 

Social Services

 

21.       Discussion and possible action to approve agreement renewal of the Community Support Contract between the Board of Oklahoma County Commissioners, on behalf of Department of Oklahoma County Social Services, and Oklahoma County Senior Nutrition Program Development Foundation, to provide frozen food products for home delivered meals for persons eligible under the agreement.  Amount payable under this contract is not to exceed $72,500.00.   Requisition No. 11301442 has been issued to Oklahoma County Senior Nutrition Program Development Foundation, in the amount of $72,500.00 from General/Social Services, (1001/6100), contingent upon encumbrance of funds.   Agreement to be effective August 8, 2012, through June 30, 2013.   Requested by Christi Jernigan, Director, Oklahoma County Social Services, and approved as to form and legality by Sue K. Johnson, Assistant District Attorney.  (Document Received)

 

22.       Discussion and possible action to approve agreement renewal of the Community Support Contract between the Board of Oklahoma County Commissioners, on behalf of Department of Oklahoma County Social Services, and Citizens Caring for Children, to provide basic necessity items and clothes for the Citizens Caring for Children Resource Center.  Amount payable under this contract is not to exceed $15,000.00.   Requisition No. 11301456 has been issued to Citizens Caring for Children, in the amount of $15,000.00 from General/Social Services, (1001/6100), contingent upon encumbrance of funds.   Agreement to be effective August 8, 2012, through June 30, 2013.   Requested by Christi Jernigan, Director, Oklahoma County Social Services, and approved as to form and legality by Sue K. Johnson, Assistant District Attorney.  (Document Received)

 

23.       Discussion and possible action to approve agreement renewal of the Community Support Contract between the Board of Oklahoma County Commissioners, on behalf of Department of Oklahoma County Social Services, and Eastern Oklahoma County Technology Center, to provide services for the Adult Daycare Program for persons eligible under the agreement.   Amount payable under this contract is not to exceed $9,000.00.   Requisition No. 11301440 has been issued to Eastern Oklahoma County Technology Center, in the amount of $9,000.00 from General/Social Services, (1001/6100), contingent upon encumbrance of funds.   Agreement to be effective August 8, 2012, through June 30, 2013.   Requested by Christi Jernigan, Director, Oklahoma County Social Services, and approved as to form and legality by Sue K. Johnson, Assistant District Attorney.  (Document Received)

 

24.       Discussion and possible action to approve agreement renewal of the Community Support Contract between the Board of Oklahoma County Commissioners, on behalf of Department of Oklahoma County Social Services, and City of Midwest City as the fiscal agent for the JMAC Center, to provide food, transportation, and activity supplies for the JMAC Center to those recipients who are eligible under the agreement.  Amount payable under this contract is not to exceed $10,000.00.   Requisition No. 11301457 has been issued to City of Midwest City, in the amount of $10,000.00 from General/Social Services, (1001/6100), contingent upon encumbrance of funds.   Agreement to be effective August 8, 2012, through June 30, 2013.   Requested by Christi Jernigan, Director, Oklahoma County Social Services, and approved as to form and legality by Sue K. Johnson, Assistant District Attorney.   (Document Received)

 

25.       Discussion and possible action to approve agreement renewal of the Community Support Contract between the Board of Oklahoma County Commissioners, on behalf of Department of Oklahoma County Social Services, and CASA of Oklahoma County, to provide partial funding for salaries and fringe benefits for four CASA staff members who are eligible under the agreement.   Amount payable under this contract is not to exceed $27,500.00.   Requisition No. 11301438 has been issued to CASA of Oklahoma County Inc., in the amount of $27,500.00 from General/Social Services, (1001/6100), contingent upon encumbrance of funds.   Agreement to be effective August 8, 2012, through June 30, 2013.   Requested by Christi Jernigan, Director, Oklahoma County Social Services, and approved as to form and legality by Sue K. Johnson, Assistant District Attorney.   (Document Received)

 

Recurring Agenda Items:

 

26.       Approve all claims, list available for inspection in the office of the County Clerk, Room 201.  (Document Received)

 

27.       Discussion and possible action to approve Resolution No. __________ approving Blanket Purchase Orders as submitted by each department, list available for inspection in the office of the County Clerk, Room 201.   (Document Received)

 

28.       Citizen participation:  Any citizen wishing to address the Board of County Commissioners may do so at this time.

 

29.       Department Heads and Deputies Comments/General Remarks:

 

30.       Commissioners Comments/General Remarks:

 

31.       New business:  In accordance with the Open Meeting Act, Title 25 O.S.   311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.

 

32.       Adjourn at __________ until 9:00 a.m., Wednesday, September 19, 2012.

 

NAME OF PERSON REPORTING:  Carolynn Caudill, County Clerk

 

TITLE:   SECRETARY TO:   Board of County Commissioners

 

SIGNATURE:  Carolynn Caudill, by:                                                                                                   

County Clerk Deputy and Director of Clerks of the Board