BOARD OF
September 19, 2012
320 Robert S.
Kerr, Room 103
1. Call to order.
2. Notice of the meeting was posted Friday, September 14, 2012.
3. Prayer and Pledge of Allegiance.
4.
Approve the minutes
of the meeting of Wednesday, September 12, 2012, prepared by the
5. Discussion and possible action to approve Resolution No. ________ commending Larry Nichols as an Oklahoma County Treasure. Requested by Brian Maughan, County Commissioner, District No. 2. (Document Received)
6. Discussion and possible action to approve Resolution No. _______ commemorating World Alzheimer s Day 2012. Requested by Brian Maughan, Commissioner, District No. 2. (Document Received)
The
following items, No. 7 through 12, are Consent Items and are routine in nature:
7. Approve Workers Compensation claim payments from Consolidated Benefits Resources in the amount of $11,769.03 for period ending September 11, 2012, pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
8. Approve Employee Benefit Trust Warrant No. 560374 through 560763 for Oklahoma County in the amount of $425,089.50 pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
9. Receive the following litigation:
Case No. CV-2012-1841 Notice to Summon and Appoint Commissioners
Case No. CV-2012-1852 Petition to Quite Title
Case No. TC-2012-014 Tort Claim
Case No. CJ-2012-5678 Foreclosure
10. Receive Monthly Report of Fees for the month of August, 2012. (Document Received)
Election Board $ 4,422.22
9N Restitution $ 29,243.51
9J Restitution $ 4,992.23
JJC Emergency $ 1,896.26
Planning
Commission Inspection Fee Fund $ 40,710.58
Planning
Commission State Building Code Fund $ 5,680.40
Planning
Commission Fee Fund Report $
12,484.95
General
Fund $
423,776.96
Clerk Lien Fee Fund $
11,400.50
UCC Central Filing Fund $
66,224.24
Records Preservation Fund $
82,350.00
OK Tax Comm. % of Doc Stamps $
351,113.29
Mechanic Liens/Investments $ 8,974.14
Refunds $ 68,901.47
Total $1,012,740.60
Culvert Pipe Sales Fund 8206 $ 1,856.66
Total $ 1,856.66
Sheriff Fees $ 116,754.82
Sheriff Incarceration Fees $ 2,479.22
Law Library Fees $ 38,681.93
Revolving Fund Fees $ 41,607.80
Drug Court User Fees $ 3,956.00
Court
Fund Bank
of Oklahoma Revolving
Beginning Balance $1,083,530.34 $
793,524.59
Deposits & Canceled Vouchers $1,055,714.38 $ 44,044.45
Disbursements $ 612,106.48 $ 44,526.53
Ending Balance $1,527,138.24 $
793,042.51
11. Receive
Depository
Fund Accounts Summary for the month of August, 2012. Requested by Forrest Butch
12. Discussion
and possible action regarding Resolution
No_________ to reappoint Mr. Dick Beshear as a Trustee of the Oklahoma
County Finance Authority to a term expiring May 2, 2015. Requested by Ray Vaughn, Chairman. (Document Received)
End
of Consent Docket
District No. 1
13. Discussion and possible action for approval of the Mutual Cooperation Agreement between Board of County Commissioners of Oklahoma County and the Town of Luther, Oklahoma, to assist the Town of Luther in the reconstruction, improvement, repair and maintenance of certain town streets as may be requested by the Town of Luther. This agreement shall commence on the date by which this agreement is executed by both parties and will continue through June 30, 2013. Requested by Willa Johnson, Commissioner, District No. 1, and approved as to form and legality by Sandra Howell-Elliott, Assistant District Attorney. (Document Received)
District No. 3
14. Discussion and possible action for approval of Utility Relocation Agreement between Deer Creek Water Corporation and Oklahoma County for Utility Relocation Agreement for Oklahoma County Project 3-2010-B, Bridge and Approaches 192nd Street 0.2 miles West of Council Road, District 3. The estimated county share of the cost is 100% or $27,444.40. Requisition No. 11301805 has been issued to Deer Creek Water Corporation in the amount of $27,444.40, from Highway Cash/Highway District No. 3/ Services Other (1110/9300/54456), contingent upon encumbrance of funds. Requested by Ray Vaughan, County Commissioner, District 3, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
15. Discussion and possible action for approval of Agreement for Services between BKL, Incorporated and Oklahoma County for Oklahoma County Project No. E-2010-K for Storm Damage Renovation Architectural Design Services for the Maintenance Garage Roof District 3, not to exceed $19,000.00. Requisition No. 11301938 has been issued to BKL, Inc. in the amount of $19,000.00 from Capital Projects-Regular/County Commissioners/Other-Services (2010/1200/55370), contingent upon encumbrance of funds. Requested by Ray Vaughan, County Commissioner, District No. 3, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
16. Discussion
and possible action to authorize Chairman s
signature on letter to the U.S. Economic Development Administration to
support the Association of Central Oklahoma Governments being designated as an
Economic Development District by the U.S. Economic Development
Administration. Requested by Ray Vaughn,
County Commissioner, District No. 3.
(Document Received)
Engineering
17. Discussion and possible action to receive the Structural Condition Assessment of the Oklahoma County Sallyport Floor, Oklahoma County Project E-2012-B, from Zahl-Ford, Inc. Requested by Stacey Trumbo, County Engineer. (Document Received)
Emergency Management
18. Discussion and possible action to authorize Chairman s signature on letter to approve Christi Jernigan, Director of Oklahoma County Social Services, to the Emergency Food and Shelter Board. Requested by David Barnes, Director, Emergency Management, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
Sheriff
19. Discussion and possible action to approve an award from the Oklahoma Highway Safety Office, the Administrator of the National Highway Traffic Safety Administration Funds. This award is for continued funding of an additional deputy/instructor for the Rollover Simulator and CRASHs Court. The application will also include overtime for deputies working seatbelt and DUI enforcement in Oklahoma County in an effort to continue reduction of injuries and deaths on Oklahoma County roadways. The total request of funds is for $203,400.00. There are no matching funds required. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
Social
Services
20. Discussion
and possible action to approve Memorandum
of Agreement between the Board of
Oklahoma County Commissioners, on behalf of Oklahoma County Social Services, and
Good Shepherd Ministries to continue co-location of the downtown pharmacy facility
located at 222 Northwest 12th Street in Oklahoma City, Oklahoma. Agreement to be effective upon approval
through June 30, 2013. Requested by
Christi Jernigan, Director, Oklahoma County Social Services, and approved as to form and legality by Sue
K. Johnson, Assistant District Attorney.
(Document Received)
Recurring
Agenda Items:
21. Approve
all claims,
list available for inspection in the office of the
22. Discussion
and possible action to approve Resolution
No. __________ approving Blanket Purchase Orders as submitted by each
department, list available for inspection in the office of the
23. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.
24. Department Heads and Deputies Comments/General Remarks:
25. Commissioners Comments/General Remarks:
26. New business: In accordance with the Open Meeting Act, Title 25 O.S. 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
27. Executive Session for the purpose of discussing the following:
a. Pursuant to 25 O.S. 307 (B)(4) to engage
in confidential communications with the board s attorney, Sandra Elliott,
concerning O Carroll v. Urioste, CIV-10-232, a pending investigation,
claim, or action, for which the board s attorney advises that public disclosure
of said communications will seriously impair the ability of the board to
process the pending litigation, or proceeding in the public interest.
b. Pursuant to 25 O.S. 307(B) (4), to engage in confidential communications with the Board s attorney regarding claim of Kira Young
c. Pursuant to 25 O.S. 307(B) (4), to engage in confidential communications with the Board s attorney regarding claim of John Waldenville
d. Pursuant to 25 O.S. Section 307 (B)(3) to discuss the possible purchase of real property located at N.W. 36th & Martin Luther King Blvd. Oklahoma City, OK.
28. Action regarding confidential communications with the board s attorney, Sandra
Elliott, concerning O Carroll v. Urioste, CIV-10-232, a pending
investigation, claim, or action, for which the board s attorney advises that
public disclosure of said communications will seriously impair the ability of
the board to process the pending litigation, or proceeding in the public
interest.
29. Action regarding confidential communications with the Board s attorney regarding claim of Kira Young.
30. Action regarding confidential communications with the Board s attorney regarding claim of John Waldenville.
31. Action regarding confidential communications with the Board s attorney regarding the possible purchase of real property located at N.W. 36th & Martin Luther King Blvd. Oklahoma City, OK.
32. Adjourn at __________ until 9:00 a.m., Wednesday, September 26, 2012.
NAME OF PERSON REPORTING: Carolynn Caudill,
TITLE: SECRETARY TO:
Board of
SIGNATURE: Carolynn
Caudill, by:
County Clerk Deputy and Director of Clerks of the Board