BOARD OF
October 10, 2012
320 Robert S.
Kerr, Room 103
1. Call to order.
2. Notice of the meeting was posted Friday, October 5, 2012.
3. Prayer and Pledge of Allegiance.
4.
Approve the minutes
of the meeting of Monday, October 1, 2012, prepared by the
5. Discussion and possible action to approve Proclamation proclaiming October, 2012, as National 4-H Month. Requested by LaDonna Dunlop, Director, OSU Extension. (Document Received)
The
following items, No. 6 through 13, are Consent Items and are routine in nature:
6. Approve Workers Compensation claim payments from Consolidated Benefits Resources in the amount of $15,377.20 for period ending October 2, 2012, pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
7. Approve Employee Benefit Trust Warrant No. 562166 through 562484 for Oklahoma County in the amount of $197,006.82 pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
8. Receive the following litigation:
Case No. CJ-2012-5843 Dismissal Without Prejudice
Case
No. CJ-2012-6072 Judgment
Case
No. CJ-2012-5843 Foreclosure
TC
2012-015 Tort Claim
TC
2012-016 Tort Claim
9. Monthly Report of Fees for the month of September, 2012. (Document Received)
Juvenile Justice Center $60,185.06
10. Receive cancelled checks as follows: (Document Received)
Cancelled Check: Sandra L Sizer, Check No. 1001350739, dated September 12, 2012, in the amount of $40.00. This is a lost check. Check will be re-issued October 10, 2012.
Cancelled Check: Custom Identification Products, Check No. 1001341906, dated May 30, 2012, in the amount of $122.18. Vendor never received check. Re-issue on October 10, 2012.
Cancelled Check: Custom Identification Products, Check No. 1001342115, dated June 20, 2012, in the amount of $43.98. Vendor never received check. Re-issue on October 10, 2012.
11. Discussion and possible action to approve Resolution No. __________ to reappoint Hershel Lamirand of Oklahoma City, to serve as a member of the Oklahoma County Home Finance Authority on this day for a three year term serving until May, 2015. Requested by Brian Maughan, County Commissioner, District No. 2. (Document Received)
12. Discussion and possible action for approval of Resolution No. __________ designating Keith Monroe as Requisitioning Officer for Facilities Management. Requested by Ray Vaughan, Chairman. (Document Received)
13. Discussion and possible action for approval of Transcript of Proceedings from the County Treasurer on the sale of county property, acquired at RE-SALE, described as follows:
PHILLIP K. & MARY A. SMITH 07-081-3400; PATRICK MOORE THIRD ADDITION;
LOTS 36 & 37;
BLOCK 002
LINDSAY OCKER 09-707-7250;
PATTERSONS SOUTH HIGHLAND ADDITION; LOTS 11 & 12;
BLOCK 027
LINDSAY OCKER 09-833-0970; ECKROAT
ADDITION: LOTS 3 & 4; BLOCK 003
LINDSAY OCKER 09-833-1355; ECKROAT
ADDITION; LOTS 25 & 26; BLOCK 003
LINDSAY OCKER 10-050-3220; COLLEGE
HILL ADDITION; LOTS 5 & 6; BLOCK 010
LINDSAY OCKER 10-842-0840; HIGGINS
HEIGHTS ADDITION; LOTS 17 & 18; BLOCK 003
LINDSAY OCKER 08-877-2460;
STANDERS BOULEVARD ADDITION; LOTS 47 & 48;
BLOCK
018
LINDSAY OCKER 09-553-0100; VIEW
POINT ADDITION; LOTS 1 & 2; BLOCK 001
LINDSAY OCKER 09-595-2400;
EGGLESTON ADDITION; LOTS 13 & 14; BLOCK 004
LINDSAY OCKER 09-595-3200; EGGLESTON ADDITION;
LOTS 17 & 18; BLOCK 004
LINDSAY
OCKER 09-707-7100; PATTERSONS SOUTH HIGHLAND ADDITION;LOTS 5 & 6;
BLOCK 027
Authorize
Chairman to execute County Re-Sale deeds conveying the above described real
estate transactions. Requested by Forrest Butch Freeman,
End
of Consent Docket
District No. 1
14. Discussion and possible action for review and Chairman to sign ODOT Programmatic Categorical Exclusion for Oklahoma County Project 1-2005-I, bridge 0.83 miles south of Wilshire on Hiwassee. This is a requirement by the National Environmental Policy Act (NEPA) and ODOT has determined that this project does not have significant impact on the environment. Requested by Willa Johnson, County Commissioner, District No. 1. (Document Received)
15. Discussion and possible action for acceptance of Plans and to sign the Title Sheet for Proposed Oklahoma County Project, 1-2012-A Mill and Overlay on Britton Road from Indian Meridian to Triple X. The plans were prepared by the Oklahoma County Engineering Department. Requested by Willa Johnson, County Commissioner, District No. 1. (Document Received)
16. Discussion and possible action for the approval of the Mutual Cooperation Agreement between the Town of Luther and Oklahoma County pursuant to Title 69, O.S. 1903 (B), Title 11, O.S. 36-113(D) to reconstruct and overlay certain streets in the Town of Luther. Town of Luther agrees to reimburse the County in an amount not to exceed $65,065.36 for labor, equipment, and materials. This Agreement shall become effective upon signature of both parties and shall terminate on June 30, 2013. Requested by Willa Johnson, Commissioner, District No. 1, and has been approved as to form and legality by Sandi Elliot, Assistant District Attorney. (Document Received)
17. Discussion and possible action for the
approval of the Mutual
Cooperation Agreement between the City of Del City and Oklahoma County
pursuant to Title 69, O.S. 1903 (B)and Title 11, O.S. 36-113(D) for road
improvements associated with the reconstruction of Branch Street. Upon completion, the Municipality shall
reimburse the County for material, labor, and equipment costs in an amount not
to exceed $34,251.71. This Agreement
shall become effective upon adoption and shall terminate on June 30, 2013. Requested by Willa Johnson, Commissioner,
District No. 1, and has been approved as to form and legality by Sandi Elliot,
Assistant District Attorney. (Document
Received)
District
No. 2
18. Discussion and possible action for
approval of Resolution
No. _________ and Right-of-Way, Public Utility and Encroachment Agreement
between Oklahoma Department of Transportation and Oklahoma County for Project
2-2008-D, BRF-155C(801)AG JP#27840(04), Bridge Replacement on Wilshire over
Unnamed Creek 0.2 Miles East, 1 Mile South of Jones. Requested by Brian Maughan, County
Commissioner, District No. 2, and has been approved as to form and legality by
Gretchen Crawford, Assistant District Attorney.
(Document Received)
District No. 3
19. Discussion and possible action for approval of Agreement between Oklahoma Natural Gas, a Division of ONEOK, and Oklahoma County for Utility Relocation Agreement for Oklahoma County Project 3-2008-A, Two Bridges 0.4 South of NW 178th Street and Council Road, District No. 3. The estimated county share of the cost is 100% or $18,293.00. Requisition No. 11302495 has been issued to Oklahoma Natural Gas Company in the amount of $18,923.00 from Highway Cash/District No. 3/ Services Other (1110/9300/54456), contingent upon encumbrance of funds. Requested by Ray Vaughn, County Commissioner, District No. 3, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
20. Discussion and possible action for
acknowledgement of Final
Quantity Change Order for Oklahoma County Project 3-2008-D, Bridge and
Approaches on NE 234th Street over Chisholm Creek, 0.1 mile East of
Western Ave. Requested by Ray Vaughn,
County Commissioner, District No. 3.
(Document Received)
County
Clerk
21. Discussion and possible action to receive Resolution No. _________ amending the Oklahoma County active Employee health and dental insurance premium rates to be effective January 1, 2013. This item was approved at the September 27, 2012, Oklahoma County Budget Board meeting. Requested by Carolynn Caudill, County Clerk and Secretary to the Board. (Document Received).
22. Discussion and possible action to receive Resolution No. ________ amending the Oklahoma County COBRA Participants health and dental insurance premium rates to be effective January 1, 2013. This item was approved at the September 27, 2012, Oklahoma County Budget Board meeting. Requested by Carolynn Caudill, County Clerk and Secretary to the Board. (Document Received).
23. Discussion and possible action to receive Resolution No. ________ amending the Oklahoma County Employees on Leave of Absence health and dental insurance premium rates to be effective January 1, 2013. This item was approved at the September 27, 2012, Oklahoma County Budget Board meeting. Requested by Carolynn Caudill, County Clerk and Secretary to the Board. (Document Received).
24. Discussion and possible action to receive Resolution No. ________ amending the Oklahoma County Retiree health and dental insurance premium rates to be effective January 1, 2013. This item was approved at the September 27, 2012, Oklahoma County Budget Board meeting. Requested by Carolynn Caudill, County Clerk and Secretary to the Board. (Document Received).
25. Discussion and possible action to receive Resolution No. __________ amending the Oklahoma County health and dental employer contributions rates to be effective July 1, 2013. This item was approved at the September 27, 2012, Oklahoma County Budget Board meeting. Requested by Carolynn Caudill, County Clerk and Secretary to the Board. (Document Received)
26. Discussion
and possible action to receive the Milliman
actuarial report for the Oklahoma County Health Plan regarding recommended
funding levels. This item was approved
at the September 27, 2012, Oklahoma County Budget Board meeting. Requested by Carolynn
Caudill, County Clerk and Secretary to the Board. (Document Received)
Engineering
27. Discussion and possible action for acceptance of Easement and Temporary Driveway Easement and to submit ODOT claim for Oklahoma County Project 2-2009-A, Bridge and Approaches on Harrah Road beginning at Junction SE 29th Street/SH-270 and extending South approximately 1.5 mile. (Parcel 27, 27.1) which is located in the Southeast Quarter of Section 14, Township 11 North, Range 01 East Indian Meridian, Oklahoma County, Oklahoma. (Complete legal descriptions hyperlinked). This Easement is being donated to Oklahoma County by the City of Harrah. Payments for improvements including damages in the amount of $5,640.00 to be paid from CIRB Funds held at ODOT. Requested by Stacey Trumbo, County Engineer, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
28. Discussion and possible action for approval of Amendment No. 1 to Agreement between Zahl-Ford, Inc. and Oklahoma County for Project No. E-2012-B, Structural Condition and Analyze Floor Samples of the Sally Port Floor at the Oklahoma County Courthouse, not to exceed $1,200.00. Requisition No. 11302569 has been issued to Zahl-Ford Incorporated, in the amount of $1,200.00 from General Fund/Facilities Management-Courthouse/Professional Services-A&E (1001/2801/54454), contingent upon encumbrance of funds. Requested by Stacey Trumbo, County Engineer, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
OSU Extension
29. Discussion and possible action to appoint
Judy
Morton as member of Board of Directors for the Free Fair Association Board
replacing Jessica Wilson for the remainder of the unexpired term ending
December 31, 2013. Requested by LaDonna Dunlop, Director, OSU Extension Center.
(Document Received)
Planning
Commission
30. Discussion and possible action to approve
Resolution
No. _______ to accept the Re-plat (RE-2012-02) of Lot 8, in Block 3 of Carolee Estates Subdivision to Oklahoma County, adjusting
lot lines to develop an additional lot as provided in O.S. Title 19, 868.8. Requested
by Tyler Gammon, Planning Director, and has been approved as to form and
legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
31. Discussion and possible action to approve
Resolution
No. ________to accept the Re-plat (RE-2012-01) of lot 70, in Block H of Lake Hiwassee
Subdivision, adjusting lot lines as provided in O.S. Title 19, 868.8. Requested by Tyler Gammon, Planning Director,
and has been approved as to form and legality by Gretchen Crawford, Assistant
District Attorney. (Document Received)
Social Services
32. Discussion and possible action to approve
Service
Agreement between the Board of County Commissioners, on behalf of the
Department of Oklahoma County Social Services, and Dowley
Security Systems, to maintain and monitor the security system in the Oklahoma
County Social Services Facility located at 7401 NE 23rd Street,
Oklahoma City. This agreement shall
become effective upon signature of both parties and shall terminate on June 30,
2013. Requisition No. 11302549 has been issued to Dowley
Security Systems, Inc., in the amount of $3,159.96 from General/Social Services
(1001/6100), contingent upon encumbrance of funds. Requested by Christi Jernigan, Director,
Oklahoma County Social Services, and has been approved as to form and legality
by Aaron Etherington, Assistant District Attorney. (Document Received)
Recurring
Agenda Items:
33. Approve
all claims,
list available for inspection in the office of the
34. Discussion
and possible action to approve Resolution
No. __________ approving Blanket Purchase Orders as submitted by each
department, list available for inspection in the office of the
35. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.
36. Department Heads and Deputies Comments/General Remarks:
37. Commissioners Comments/General Remarks:
38. New business: In accordance with the Open Meeting Act, Title 25 O.S. 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
39. Opening of the following bids and/or Requests for Qualifications. Any vendor wanting to review the bids or RFQs may see the Purchasing Agent immediately following this meeting.
CW13028 Janitorial Supplies
CW13043 Structural, Road and Bridge Engineering and Design Services
40. Adjourn at __________ until 9:00 a.m., Wednesday, October 17, 2012.
NAME OF PERSON REPORTING: Carolynn Caudill, County Clerk
TITLE: SECRETARY TO: Board of County Commissioners
SIGNATURE: Carolynn
Caudill, by:
County Clerk Deputy and Director of Clerks of the Board