BOARD OF
October 17, 2012
320 Robert S.
Kerr, Room 103
1. Call to order.
2. Notice of the meeting was posted Friday, October 12, 2012.
3. Prayer and Pledge of Allegiance.
4.
Approve the minutes
of the meeting of Wednesday, October 10, 2012, prepared by the
The
following items, No. 5 through 13, are Consent Items and are routine in nature:
5. Approve Workers Compensation claim payments from Consolidated Benefits Resources in the amount of $21,743.39 for period ending October 9, 2012, pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
6. Approve Employee Benefit Trust Warrant No. 562485 through 562923 for Oklahoma County in the amount of $399,549.68 pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
7. Receive the following litigation:
Case No. TC-2012-017 Tort Claim
8. Discussion and possible action for approval of Tin Horn Installation. This item is in compliance with Resolution No. 118-08. Requested by Stacey Trumbo, PE, County Engineer. (Document Received)
3-2012-09 $669.33
9. Receive Monthly Report of Fees for the month of September, 2012. (Document Received)
Assessor $ 1,052.50
Election Board $ 4,458.92
9N Restitution $ 29,294.00
9J Restitution $ 4,992.23
JJC Emergency $ 1,896.26
General
Fund $ 338,665.40
Clerk Lien Fee Fund $ 7,650.00
UCC Central Filing Fund $ 54,121.84
Records Preservation Fund $ 67,785.00
OK Tax Comm. % of Doc Stamps $ 262,285.60
Mechanic Liens/Investments $ 6,290.97
Refunds $ 31,595.94
Total $ 768,394.75
Culvert Pipe Sales Fund 8206 $ 713.95
Total $ 713.95
Sheriff Fees $ 98,359.79
Sheriff Incarceration Fees $ 1,953.07
Law Library Fees $ 32,921.41
Revolving Fund Fees $ 33,023.12
Drug Court User Fees $ 3,001.00
Court
Fund Bank
of Oklahoma Revolving
Beginning Balance $1,527,138.24 $793,042.51
Deposits & Canceled Vouchers $1,148,009.69 $ 41,619.03
Disbursements $ 644,962.30 $ 48,586.36
Ending Balance $2,030,185.63 $786,075.18
Planning
Commission Inspection Fee Fund $ 40,241.08
Planning
Commission State Building Code Fund $ 3,298.70
Planning
Commission Fee Fund Report $ 12,554.55
10. Receive cancelled checks as follows: (Document Received)
Cancelled Check: Postmaster & Forrest Freeman, Check No. 1130109094, dated October 10, 2012, in the amount of $75,000.00. Treasury Department needs separate checks for each Purchase Order. Checks will be re-issued October 17, 2012.
Cancelled Check: Postmaster & Forrest Freeman, Check No. 1001351146, dated October 10, 2012, in the amount of $35,000.00. Treasury Department needs separate checks for each Purchase Order. Checks will be re-issued October 17, 2012.
11. Replace stale-dated Check
No. 40051 in the amount of $5,950.36 dated January 9, 2009, in the name of
ARTI Enterprises Inc. This check was
stale dated and the monies deposited to the General Fund. Requested by Forrest
"Butch"
12. Approval of Transcript of Proceedings from the County Treasurer on the sale of county property, acquired at RE-SALE, described as follows:
R H AND R L HOLDINGS-OKC, LLC 13-076-1839; COLLEGE PARK ADDITION; LOTS 13
& 14; BLOCK 014
R H AND R L HOLDINGS-OKC, LLC 13-076-4313; COLLEGE PARK ADDITION; LOTS 38
THRU 40; BLOCK 033
R H AND R L HOLDINGS-OKC, LLC 13-076-4799; COLLEGE PARK ADDITION; LOTS 6
& 7; BLOCK 037
R H AND R L HOLDINGS-OKC, LLC 13-076-5436; COLLEGE PARK ADDITION; LOTS 11
& 12; BLOCK 045
R H AND R L HOLDINGS-OKC, LLC 13-076-6290; COLLEGE PARK ADDITION; LOTS 13
& 14; BLOCK 054
WORLD MISSIONS UNLIMITED 07-418-3945; MOORES BOULEVARD
ADDITION; LOTS 41 & 42 EX THAT
PART
USED AS DRAIN DITCH; BLOCK 015
WORLD MISSIONS UNLIMITED 10-363-1290; DODSON HEIGHTS ADDITION; W36
1/2FT OF LOT 2;
BLOCK
005
WORLD MISSIONS UNLIMITED 15-405-4080; RIDGEVIEW HTS REPLAT
ADDITION; LOT 016; BLOCK 013
WORLD MISSIONS
03-661-9750; ROANOKE
PLACE ADDITION; LOTS 21 THRU 24; BLOCK 002
WORLD MISSIONS 09-833-2475;
ECKROAT ADDITION; LOTS 20 & 21; BLOCK 005
WORLD MISSIONS 15-405-4090;
RIDGEVIEW HTS REPLAT ADDITION; LOT 017; BLOCK 013
WORLD MISSIONS 15-441-1790;
RIDGEVIEW HEIGHTS 2ND ADDITION; LOT 002; BLOCK 005
Authorize Chairman to execute County Re-Sale deeds conveying the above described real estate transactions. Requested by Forrest Butch Freeman, County Treasurer. (Document Received)
13. Receive
Depository
Fund Accounts Summary for the month of September, 2012. Requested by Forrest
Butch
End
of Consent Docket
District No. 1
14. Discussion
and possible action for approval of Circuit
Engineering District 5 Fund Project Application for District No. 1 to
receive $20,000.00 as its share of CED excess funds. These funds will be
used to purchase a truck lift. Requested by Willa Johnson, County
Commissioner, District No. 1. (Document
Received)
District No. 2
15. Discussion and possible action for approval of Engineering Claim from Pinnacle Consulting Management Group, Inc. to ODOT for Oklahoma County 2-2009-A, Bridge and Approaches on Harrah Road beginning at Junction SE 29th Street/SH-270 and extending South approximately 1.5 mile, District No. 2. This claim is for the amount of $6,300.00 to be paid from County Improvement Road and Bridge Fund (CIRBF) held at ODOT. Requested by Brian Maughan, County Commissioner, District No. 2. (Document Received)
District No. 3
16. Discussion and possible action to authorize Jane Gaston, as Purchasing Agent, to sign Best Buy s Quick Card Program Authorization Form which certifies that purchases made on behalf of Oklahoma County are exempt from sales tax. Requested by Ray Vaughn, Chairman, Board of County Commissioners, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
Engineering
17. Discussion and
possible action for authorization of the Chairman
to execute on behalf of Oklahoma County, Division Order Contract from Unimark LLC for the following described property:
Eagle Point 1 Section 35-12N-2W, Oklahoma County Oklahoma.
Requested by Stacey Trumbo, P.E., County Engineer. (Document Received)
Recurring
Agenda Items:
18. Approve
all claims,
list available for inspection in the office of the
19. Discussion
and possible action to approve Resolution
No. __________ approving Blanket Purchase Orders as submitted by each
department, list available for inspection in the office of the
20. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.
21. Department Heads and Deputies Comments/General Remarks:
22. Commissioners Comments/General Remarks:
23. New business: In accordance with the Open Meeting Act, Title 25 O.S. 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
24. Opening of the following bids and/or Requests for Qualifications. Any vendor wanting to review the bids or RFQs may see the Purchasing Agent immediately following this meeting.
CW13010 Housekeeping Systems
11302101 Billing and Collection of Incarceration Fees for the Oklahoma County Detention Center
25. Adjourn at __________ until 9:00 a.m., Wednesday, October 24, 2012.
NAME OF PERSON REPORTING: Carolynn Caudill,
TITLE: SECRETARY TO:
Board of
SIGNATURE: Carolynn
Caudill, by:
County Clerk Deputy