BOARD OF
October 31, 2012
320 Robert S.
Kerr, Room 103
1. Call to order.
2. Notice of the meeting was posted Friday, October 26, 2012.
3. Prayer and Pledge of Allegiance.
4.
Approve the minutes
of the meeting of Wednesday, October 24, 2012, prepared by the
5. Discussion
and possible action to approve Resolution
No. ___________ commending
Pastor Leo Smith. Requested by
Brian Maughan, County Commissioner, District No. 2. (Document Received)
The
following items, No. 6 through 11, are Consent Items and are routine in nature:
6. Approve Workers Compensation claim payments from Consolidated Benefits Resources in the amount of $45,587.18 for period ending October 23, 2012, pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
7. Approve Employee Benefit Trust Warrant No. 563466 through 564049 for Oklahoma County in the amount of $219,561.16 pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
8. Receive the following litigation:
Case No. CV-2012-2261 Judgment
Case No. CV-2010-7351 Dismissal
without Prejudice
Case
No. CJ-2012-6258 Foreclosure
Case No. CJ-2012-6728 Foreclosure
9. Monthly Report of Fees for the month of September, 2012. (Document Received)
County Sheriff $1,100,872.66
10. Receive cancelled check as follows: (Document Received)
Cancelled Check: Ricoh USA Inc aka Ricoh Business Solution, Check No. 6010005810, dated August 15, 2012, in the amount of $1,053.95. Vendor would not renew/sign contract. Check will not be re-issued.
11. Approval of Transcript of Proceedings from the County Treasurer on the sale of county property, acquired at RE-SALE, described as follows:
R H AND R L
HOLDINGS-OKC LLC 13-076-3692;
COLLEGE PARK ADDITION; LOTS 1 & 2; BLOCK 029
R H AND RL HOLDINGS-OKC LLC 13-076-3696; COLLEGE PARK ADDITION; LOTS 3 & 4;
BLOCK 029
R H AND R L HOLDINGS-OKC LLC 13-076-4322; COLLEGE PARK ADDITION; LOTS 41 & 42; BLOCK 033
R H AND R L HOLDINGS-OKC LLC 13-076-4447; COLLEGE PARK ADDITION; LOT 036; BLOCK 034
R H AND R L HOLDINGS-OKC LLC 13-076-4748; COLLEGE PARK ADDITION; LOTS 37 & 38; BLOCK 036
R H AND R L HOLDINGS-OKC LLC 13-076-4772; COLLEGE PARK ADDITION; LOTS 45 & 46; BLOCK 036
R H AND R L HOLDINGS-OKC LLC 13-076-4817; COLLEGE PARK ADDITION; LOTS 12 & 13; BLOCK 037
R H AND R L HOLDINGS-OKC LLC 13-076-5696; COLLEGE PARK ADDITION; LOT 048; BLOCK 047
R H AND R L HOLDINGS-OKC LLC 13-076-6214; COLLEGE PARK ADDITION; LOT 025; BLOCK 053
R H AND R L HOLDINGS-OKC LLC 13-076-6894; COLLEGE PARK ADDITION; LOTS 1 THRU 4; BLOCK 070
R H AND R L HOLDINGS-OKC LLC 13-076-8244; COLLEGE PARK ADDITION; LOTS 6 & 7; BLOCK
075
R H AND R L HOLDINGS-OKC LLC 13-076-8338; COLLEGE PARK ADDITION;
LOTS 25 THRU 27; BLOCK 076
R H AND R L HOLDINGS-OKC LLC 13-076-8344; COLLEGE PARK ADDITION; LOTS 28 29 & 30;
BLOCK 076
R H AND R L HOLDINGS-OKC LLC 13-076-8370; COLLEGE PARK ADDITION; LOTS 41 & 42; BLOCK 76
R H AND R L HOLDINGS-OKC LLC 13-076-8740; COLLEGE PARK ADDITION; LOT 034; BLOCK 088
R H AND R L HOLDINGS-OKC LLC 13-076-8752; COLLEGE PARK ADDITION; LOT 040; BLOCK 088
R H AND R L HOLDINGS-OKC LLC 13-076-8952; COLLEGE PARK ADDITION; LOTS 39 & 40;
BLOCK 091
NEXTLOTS 3 LLC 02-784-3875;
CENTRAL ADDITION; LOT 025; BLOCK 010
NEXTLOTS 3 LLC 09-553-2000;
VIEW POINT ADDITION; LOTS 22 & 23; BLOCK 002
NEXTLOTS 3 LLC 09-567-1680;
FROST HEIGHTS ADDITION; LOTS 17 & 18; BLOCK 003
NEXTLOTS 3 LLC 10-050-2460;
COLLEGE HILL ADDITION; LOT 019; BLOCK 008
HARRIET L. EDMONDS 14-133-5040;
WEBBS HEIGHTS SUB ADDITION; LOT 047; BLOCK 008
HARRIET L. EDMONDS 14-133-5280;
WEBBS HEIGHTS SUB ADDITION; LOT 050; BLOCK 008
TED KETTERLING 15-966-9180; OUTPOST
ESTATES ADDITION; S80FT OF N160FT OF W290FT; BLOCK 085
Authorize
Chairman to execute County Re-Sale deeds conveying the above described real
estate transactions. Requested
by Forrest Butch Freeman,
End
of Consent Docket
District No. 1
12. Discussion and possible action to renew a
Mutual
Cooperation Agreement between Jones Public Schools and Oklahoma County pursuant
to Title 19 O.S. 339(16) and Title 19 O.S. 359; providing for compacting
and patching at two parking lots on Jones Public School Campus. County agrees to incur an amount not to
exceed Thirteen Thousand Seven Hundred and Eighty-Two Dollars and Thirty-Two
Cents ($13,782.32) for labor and equipment and to reimburse Highway Cash in
said cost from District One General Fund.
School agrees to reimburse County an amount not to exceed Twelve
Thousand Four Hundred and Six Dollars and Twenty-Five Cents ($12,406.25) for
materials, labor, and equipment. This agreement
shall be effective upon adoption and shall terminate on June 30, 2013. Requested by Willa Johnson, County Commissioner,
District No. 1, and has been approved as to form and legality by Gretchen
Crawford, Assistant District Attorney.
(Document Received)
District No. 2
13. Discussion and possible action to approve Agreement between Board of County Commissioners and Eastern Oklahoma County Technology Center to improve and repair a driveway. Labor, equipment, and materials will be provided by Oklahoma County, and Eastern Oklahoma County Technology Center will reimburse the county $2,540.47. This agreement shall commence on the date the agreement is executed by both parties and will continue through December 31, 2012. Requested by Brian Maughan, County Commissioner, District No. 2, and has been approved as to form and legality by Sandra Howell-Elliott, Assistant District Attorney. (Document Received)
County Clerk
14. Discussion and possible action to approve an application for an additional license/permit number from the Oklahoma Tax Commission for the purpose of reporting sales tax collections from the sale of culvert pipe. Requested by Carolynn Caudill, County Clerk and Secretary to the Board. (Document Received)
15. Discussion and possible action to approve one hundred and fifty-seven (157) Memorandums of Understanding between Oklahoma County, on behalf of Carolynn Caudill, Oklahoma County Clerk, and American Cadastre, LLC for recording Uniform Commercial Code (UCC) documents by electronic means providing for the receiving and transmitting of documents electronically in substitution for conventional paper based documents to the mutual benefit of the parties of the transactions with the following entities. Requested by Carolynn Caudill, Oklahoma County Clerk, and has been approved as to form and legality by Sue K. Johnson, Assistant District Attorney. (Document Received)
1.
44 Trailer Ranch,
Inc., Tulsa, OK
2.
66 Federal Credit
Union, Bartlesville, OK
3.
Amarillo National
Bank, Amarillo, TX
4.
AMCON
Distributing Company, Omaha, NE
5.
American Bank of
Oklahoma, Collinsville, OK
6.
American
Financial Partners, Inc., Gary, SD
7.
AmeriState Bank,
Atoka, OK
8.
Arrowhead Yacht
Club, Ketchum, OK
9.
BancCentral, NA,
Alva, OK
10.
BancFirst,
Chattanooga, OK
11.
BancFirst,
Coweta, OK
12.
BancFirst,
Frederick, OK
13.
BancFirst,
Guthrie, OK
14.
BancFirst,
Harrah, OK
15.
BancFirst,
Hobart, OK
16.
BancFirst, Jenks,
OK
17.
BancFirst, Kingfisher,
OK
18.
BancFirst,
Madill, OK
19.
BancFirst,
Marlow, OK
20.
BancFirst,
McAlester, OK
21.
BancFirst
Mid-Del, Del City, OK
22.
BancFirst, Moore,
OK
23.
BancFirst,
Muskogee, OK
24.
BancFirst,
Norman, OK
25.
BancFirst,
Okemah, OK
26.
BancFirst,
Oklahoma City, OK
27.
BancFirst,
Tahlequah, OK
28.
BancFirst, Tulsa,
OK
29.
BancFirst,
Weatherford, OK
30.
Bank2, Oklahoma
City, OK
31.
Bank7, Oklahoma
City, OK
32.
Bank, NA,
McAlester, OK
33.
Bank of Cushing,
Cushing, OK
34.
Bank of Grove,
Grove, OK
35.
Bank of Locust
Grove, Locust Grove, OK
36.
Bank of the
Lakes, NA, Owasso, OK
37.
Bank of the
Union, Union City, OK
38.
Baxter State
Bank, Baxter Springs, KS
39.
Beacon Tire Inc.,
Russellville, AR
40.
Bimbo Bakeries
Distribution Company, Fort Worth, TX
41.
Boulevard Bank,
Saint Louis, MO
42.
Bristol Holding
Trust, Tulsa, OK
43.
Cactus Feeders
Finance, LLC, Amarillo, TX
44.
Central National
Bank, Poteau, OK
45.
Century Bank of
Oklahoma, Tulsa, OK
46.
Cheek &
Falcone, PLLC, Oklahoma City, OK
47.
Cheryl Clayton,
PC, Noble, OK
48.
Chickasha Bank
& Trust Co., Chickasha, OK
49.
Citizens Bank and
Trust, Ardmore, OK
50.
Citizens Bank of
Ada, Ada, OK
51.
Citizens
Community Federal, Eau Claire, WI
52.
Citizens Security
Bank & Trust Company, Bixby, OK
53.
Citizens State
Bank, Cheney, KS
54.
City National
Bank & Trust Co, Guymon, OK
55.
Community Bank,
Alva, OK
56.
Continental Group
Investments, LP, Oklahoma City, OK
57.
Cooperative Employees
Credit Union, Anadarko, OK
58.
Coppermark Bank,
Oklahoma City, OK
59.
Cornerstone bank,
Southwest City, MO
60.
Credit Jewelry,
Oklahoma City, OK
61.
Cross Rock Shops,
LLC, Oklahoma City, OK
62.
CT Lien
Solutions, Houston, TX
63.
Deal Makers, LLC,
Oklahoma City, OK
64.
Document
Retrieval SVC, Inc., Oklahoma City, OK
65.
Domino Equipment
Company, Oklahoma City, OK
66.
Dr. Deborah
Balfour, Oklahoma City, OK
67.
Drawco1, LLC,
Oklahoma City, OK
68.
Dunmire, Fisher,
& Hastings, Hastings, NE
69.
eCommission
Financial Services, Inc., Austin, TX
70.
Energy One
Federal Credit Union, Tulsa, OK
71.
Equipment Leasing
Services, LLC, Scottsdale, AZ
72.
Ewbank, Hennigh
& McVay PLLC, Enid, OK
73.
Exchange Bank,
Skiatook, OK
74.
Exchange Bank
& Trust Co., Perry, OK
75.
F & M Bank,
Crescent, OK
76.
F & M Bank,
Kingfisher, OK
77.
Farm Credit of
Central Oklahoma, FLCA, Anadarko, OK
78.
Farmers Exchange
Bank, Cherokee, OK
79.
First Commercial
Bank, Edmond, OK
80.
First Commercial
Bank, Dexter, MO
81.
First Liberty
Bank, Oklahoma City, OK
82.
First National
Bank, Fort Smith, AR
83.
First National
Bank, Mena, AR
84.
First National
Bank & Trust Co., Chickasha, OK
85.
First National
Bank & Trust Co., Miami, OK
86.
First National
Bank & Trust Company, Okmulgee, OK
87.
First National
Bank in Pratt, Pratt, KS
88.
First National
Bank of Elkhart, Elkhart, KS
89.
First National
Bank of Hooker, Hooker, OK
90.
First National
Bank of Liberal, Liberal, KS
91.
First National
Bank of Oklahoma-Hefner Pointe, Oklahoma City, OK
92.
First National
Bank of Oklahoma, Oklahoma City, OK
93.
First National
Bank of Oklahoma, Ponca City, OK
94.
First National
Bank of Pawnee, Pawnee, OK
95.
First National
Bank of Vinita, Vinita, OK
96.
First Pryority
Bank, Pryor, OK
97.
First Security
Bank, Beaver, OK
98.
First State Bank,
Dalhart, TX
99.
First State Bank,
Spearman, TX
100. First State Bank, Watonga, OK
101. First State Bank of Joplin, Joplin, MO
102. First State Bank of Mobeetie, Wheeler, TX
103. First United Bank & Trust Co., Durant, OK
104. FogBusters, Inc., Mill Valley, CA
105. Gary L. Bracken, P.C., Ponca City, OK
106. Golden Plains Credit Union, Liberal, KS
107. Hanson & Holmes, Tulsa, OK
108. Hartwig, Inc., St. Louis, MO
109. Heritage Bank of the Ozarks, Lebanon, MO
110. Heritage Feeders LP, Oklahoma City, OK
111. Herring Bank, Amarillo, TX
112. Heskett & Heskett, Bartlesville, OK
113. High Plains Bank, Keyes, OK
114. High Plains Farm Credit ACA, Larned, KS
115. Hopeton State Bank, Hopeton, OK
116. Howard State Bank, Howard, KS
117. Ice Maker Sales & Service Inc., Oklahoma City, OK
118. Impact Bank, Caldwell, KS
119. InterBank, Sayre, OK
120. Kanza Bank, Kingman, KS
121. Kiwash Electric Cooperative Inc., Cordell, OK
122. Lakeside State Bank, Oologah, OK
123. Landmark Bank, NA, Madill, OK
124. Madison Plate Processing, LLC, Tulsa, OK
125. Makino Inc., Mason, OH
126. Mayhue & Stafford, Ada, OK
127. Northland Capital Financial Services, LLC, St. Cloud,
MN
128. Oklahoma State Farm Service Agency, Stillwater, OK
129. Parts Warehouse, Inc., Little Rock, AR
130. Power Source Machine Tools LLC, Tulsa, OK
131. Price Bros Equipment Co., Wichita, KS
132. R & R Suzuki, LLC, Fayetteville, AR
133. Rainbow Cycle and Marine Inc., Rogers, AR
134. Rainey Law LLP, Oklahoma City, OK
135. Richard Don Savage, Albuquerque, NM
136. Rockwell Acquisitions, Inc., Oklahoma City, OK
137. Roll-Offs USA Inc, Durant, OK
138. Security Bank, Tulsa, OK
139. Seno Jewery, LLC, New York, NY
140. Shamrock Bank, NA, Coalgate, OK
141. Signature Bank of Ark, Fayetteville, AR
142. Simmons First National Bank, Pine Bluff, AR
143. Stock Exchange Bank, Woodward, OK
144. Stockmans Bank, Mangum, OK
145. Strategic Legal Service, Oklahoma City, OK
146. T-L Credit Company, Hastings, NE
147. Texar FCU, Texarkana, TX
148. Tri-Com, LLC, Oklahoma City, OK
149. UMB Bank NA, Kansas City, MO
150. University & Community Federal Credit Union,
Stillwater, OK
151. Vacuworx Global LLC, Tulsa, OK
152. Vermeer Great Plains, Inc., Catoosa, OK
153. Vision Bank, NA, Ada, OK
154. Welch State Bank, Miami, OK
155. Welch State Bank, Welch, OK
156. Wilson Scott, LLC, Southlake, TX
157. Zaloudek Implement Company, Inc., Enid, OK
16. Discussion and possible action to approve thirty-eight (38) Memorandums of Understanding between Oklahoma County, on behalf of Carolynn Caudill, Oklahoma County Clerk, and American Cadastre, LLC for recording real estate documents by electronic means providing for the receiving and transmitting of documents electronically in substitution for conventional paper based documents to the mutual benefit of the following entities. Requested by Carolynn Caudill, Oklahoma County Clerk, and has been approved as to form and legality by Sue K. Johnson, Assistant District Attorney. (Document Received)
1.
66 Federal Credit
Union, Bartlesville, OK
2.
American Freedom
Assurance, Berwyn, PA
3.
Bancorp South,
Tupelo, MS
4.
BancFirst,
Kingfisher, OK
5.
BancFirst
Mid-Del, Del City, OK
6.
BancFirst,
Muskogee, OK
7.
BancFirst,
Norman, OK
8.
BancFirst,
Oklahoma City, OK
9.
BancFirst,
Tahlequah, OK
10.
BancFirst, Tulsa,
OK
11.
Bank2, Oklahoma
City, OK
12.
Bank of Grove,
Grove, OK
13.
Bank of Union,
Union City, OK
14.
Capitol Abstract,
Oklahoma City, OK
15.
Cheek &
Falcone, PLLC, Oklahoma City, OK
16.
CrossFirst Bank,
Leawood, KS
17.
Danny B. Nichols,
Attorney at Law, Oklahoma City, OK
18.
Deal Makers, LLC,
Oklahoma City, OK
19.
Dr. Deborah
Balfour, Oklahoma City, OK
20.
Energy One
Federal Credit Union, Tulsa, OK
21.
Farmers Exchange
Bank, Cherokee, OK
22.
First Commercial
Bank, Dexter, MO
23.
First Liberty
Bank, Oklahoma City, OK
24.
First National
Bank of Pawnee, Pawnee, OK
25.
First National
Bank of Vinita, Vinita, OK
26.
First State Bank,
Dalhart, TX
27.
First State Bank,
Watonga, OK
28.
Ford County Feed
Yard, Inc., Ford, KS
29.
Gary L. Bracken,
P.C., Ponca City, OK
30.
Hopeton State
Bank, Hopeton, OK
31.
Ice Maker Sales
& Service Inc, Oklahoma City, OK
32.
Mayhue &
Stafford, Ada, OK
33.
Shawn J. Roberts,
PC, Edmond, OK
34.
Signature Bank,
Fayetteville, AR
35.
Simplifile, LLC,
Provo, UT
36.
TLC Chiropractic,
Oklahoma City, OK
37.
Ulf R. Heller,
Attorney at Law, Oklahoma City, OK
38.
Washita State
Bank, Burns Flat, OK
Engineering
17. Discussion and possible action to approve Resolution No.__________ for the Chairman to sign the Association of Central Oklahoma Governments (ACOG) Rural Economic Action Plan Grant (REAP) in the amount of $100,000.00. Funding would be utilized for drainage improvements in the Town of Arcadia on Main Street between Third and Fourth Street. Requested by Stacey Trumbo, P.E., County Engineer. (Document Received)
18. Discussion and possible action to approve Resolution No.__________ for the Chairman to sign the Association of Central Oklahoma Governments (ACOG) Rural Economic Action Plan Grant (REAP) in the amount of $58,776.00. Funding would be utilized for the purchase of road preservation equipment. Requested by Stacey Trumbo, P.E., County Engineer. (Document Received)
19. Discussion and possible action to approve Resolution No.__________ for the Chairman to sign the Association of Central Oklahoma Governments (ACOG) Rural Economic Action Plan Grant (REAP) in the amount of $99,500.00. Funding would be utilized for the purchase of a bulldozer to fight wild fires. Requested by Stacey Trumbo, P.E., County Engineer. (Document Received)
Planning Commission
20. Discussion and possible action to approve
Resolution
No. __________ to amend the Oklahoma County
Subdivision Regulations by adding Appendix F (Oklahoma County Residential
Traffic Control Management Program). The
Oklahoma County Planning Commission held a public hearing on October 11, 2012,
and recommends that the Board of County Commissioners approve the amendment to
the Subdivision Regulations for Oklahoma County unincorporated areas. Requested by Tyler Gammon, Planning Director, and
has been approved as to form and legality by Gretchen Crawford, Assistant
District Attorney. (Document Received)
Sheriff
21. Discussion and possible action to approve the Expedited Jail Booking Agreement between the City of Oklahoma City and the Board of County Commissioners, on behalf of the Sheriff of Oklahoma County. The purpose of this Agreement is to establish a new booking process to authorize Oklahoma County Sheriff personnel to assume custody of OCPD arrestees upon completion of the arrest paperwork and quick medical screen. The City agrees to pay the County Sheriff a rate of $6.54 per OCPD arrestee with a total cost not to exceed $25,000.00. The Jail Booking Agreement shall commence at 12:00 a.m. on the 2nd day of January, 2013, and shall end at 11:59 p.m. on the 2nd day of March, 2013. Requested by John Whetsel, Oklahoma County Sheriff, and has been approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
Recurring
Agenda Items:
22. Approve
all claims,
list available for inspection in the office of the
23. Discussion
and possible action to approve Resolution
No. __________ approving Blanket Purchase Orders as submitted by each
department, list available for inspection in the office of the
24. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.
25. Department Heads and Deputies Comments/General Remarks:
26. Commissioners Comments/General Remarks:
27. New business: In accordance with the Open Meeting Act, Title 25 O.S. 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
28. Opening of the following bids and/or Requests for Qualifications. Any vendor wanting to review the bids or RFQs may see the Purchasing Agent immediately following this meeting.
11302153 Four Wheel Drive Loader(s)
29. Adjourn at __________ until 9:00 a.m., Monday, November 5, 2012.
NAME OF PERSON REPORTING: Carolynn Caudill,
TITLE: SECRETARY TO:
Board of
SIGNATURE: Carolynn
Caudill, by:
County Clerk Deputy