BOARD OF COUNTY COMMISSIONERS

9:00 a.m.

December 3, 2012

320 Robert S. Kerr, Room 103

Oklahoma City, OK

1. Call to order.

2. Notice of the meeting was posted Thursday, November 29, 2012.

3. Prayer and Pledge of Allegiance.

4. Approve the minutes of the meeting of Wednesday, November 28, 2012, prepared by the County Clerk as authorized by statute (19 O.S. 243, 244, and 445) subject to additions or corrections by the Board of County Commissioners.

The following items, No. 5 through 14, are Consent Items and are routine in nature:

5. Approve Workers Compensation claim payments from Consolidated Benefits Resources in the amount of $28,501.83 for period ending November 27, 2012, pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)

6. Approve Employee Benefit Trust Warrant No. 565670 through 566205 for Oklahoma County in the amount of $183,364.56 pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)

7. Receive the following litigation:

Case No. CIV-11-1025-L Marshal s Sale

Case No. CIV-11-1160-L Marshal s Sale

Case No. CJ-2012-1957 Sheriff s Sale Recall

Case No. CJ-2011-1514 Foreclosure

Case No. CJ-2012-7333 Vacating & Foreclosing the right to reopen

Case No. CV-2012-2553 Petition to Quite Title

8. Discussion and possible action for approval of Tin Horn Installation. This item is in compliance with Resolution No. 118-08. Requested by Stacey Trumbo, PE, County Engineer. (Document Received)

2-2012-18 $657.06

9. Discussion and possible action to approve Resolution No.___________ to surplus equipment from the inventory of Oklahoma County District No. 1. These items have been declared surplus, and with the requested approval, will be sold at the DCS State Auction in accordance with the provisions set forth in Title 19 Section 421. (Document Received)

One CAT 950 Wheel Loader, c/n DA312-00102, s/n 81J13466, acquired 01/01/1982 from Boecking Machinery, 4501 W. Reno, Oklahoma City, OK for $90,316.00.

One (1) Venco 5500 Truck-Mounted Crane, c/n DA315-00101, s/n 11949, acquired 07/18/1984 from Fruehaul Division, 1500 W. Reno, Oklahoma City, OK 73106 for $1,947.52.

One (1) Caterpillar Ripper, c/n DA319-00101, s/n 57D6865, acquired 01/31/1978 from Boecking Machinery, 4501 W. Reno, Oklahoma City, OK for $6,500.00.

One (1) CAT D6 Dozer, c/n DA323-00101, s/n 95E11436, acquired 09/27/1977 from Boecking Machinery, 4501 W. Reno, Oklahoma City, OK for $83,859.00.

One (1) Knaphide Service Bed, c/n DA332-00001, acquired 05/02/1996 from an unknown vendor for $2,362.71

10. Discussion and possible action to approve Resolution No.___________ to surplus equipment from the inventory of Oklahoma County District No. 1. These items have been declared surplus, and with the requested approval, will be sold at the DCS State Auction in accordance with the provisions set forth in Title 19 Section 421. (Document Received)

One (1) HON Walnut Secretarial Desk, c/n DA105-00123, s/n 94262WW, acquired 10/30/1991 from an unknown vendor for $699.30.

One (1) Microsoft Capital Computer, c/n DA236-00254, s/n 381-00933, acquired 01/19/2001 from Mediasoft, Inc., 7301 Broadway Extension, Ste. 120, Oklahoma City, OK 73116 for $36.55.

One (1) Smead Software Starter Kit, c/n DA236-00296, acquired 10/09/2002 from Office Depot, Inc., PO Box 633211, Cincinnati, OH 45263 for $54.88.

One (1) Gateway 500XL PC, c/n DA236-00297, s/n 0031613748, acquired 06/18/2003 from Gateway Companies, Inc., PO Box 41033, Santa Ana, CA 92799 for $1,460.34.

One (1) Gateway E4100C PC, c/n DA236-00309, s/n 0032673707, acquired 11/24/2003 from Gateway Companies, Inc., 610 Gateway Dr., North Sioux City, SD 57049 for $1,139.57.

One (1) Gateway 17 Flat Panel Monitor, c/n DA236-00311, s/n TL819A338023700, acquired 11/24/2003 freom Gateway Companies, Inc., 610 Gateway Dr., North Sioux City, SD 57049 for $443.08.

One (1) Gateway 17 Flat Panel Monitor, c/n DA236-00320, s/n MUL7007G0007362, acquired 09/03/2004 from Gateway Companies, Inc., 610 Gateway Dr., North Sioux City, SD 57049 for $420.36.

One (1) Maintenance/Support Software, c/n DA236-00330, acquired 05/05/2005 from Q-Quest Software Systems, 860 E. 4500, Ste. 200, Salt Lake City, UT 84107 for $2,510.00.

One (1) New Manager Plus Pro Software 2007, c/n DA236-00336, acquired 01/12/2007 from Q-Quest Software, 860 E. 4500, Ste. 200, Salt Lake City, UT 84107 for $820.00.

One (1) HP Laptop, c/n DA250-00005, s/n CNU124044R, acquired 06/24/2011 from Hewlett-Packard, PO Box 101149, Atlanta, GA 30392 for $899.00.

One (1) HP Laptop, c/n DA250-00006, s/n CNU12403GH, acquired 06/24/2011 from Hewlett-Packard, PO Box 101149, Atlanta, GA 30392 for $899.00.

11. Discussion and possible action to approve Resolution No.___________ disposing of equipment from the inventory of Oklahoma County District No. 1. The items is broken or obsolete, and is too costly to repair, and with the requested disposal will be junked in accordance with the provisions set forth in Title 19 Section 421.

One (1) John Deere 10 Rotary Cutter, c/n DA333-00138, s/n WO1518E010089, acquired 09/30/2000 from Riverside Tractor, Inc., RT 1 Box 103-AA, Norman, OK 73072 for $8,379.90

12. Discussion and possible action to approve Resolution No.___________ disposing of equipment from the inventory of the Oklahoma County Engineer. These items are broken or obsolete, and are too costly to repair, and with the requested disposal will be junked in accordance with the provisions set forth in Title 19 Section 421.

One (1) HP 4600DN Color LaserJet Printer, c/n SI219-00029, s/n C9661A, acquired 08/31/2002 from Mediasoft, Inc., PO Box 960053, Oklahoma City, OK 73196 for $2,324.29.

One (1) CALCOMP 34480 Format Table, c/n SI236-00009, s/n 4ES1078636, acquired 03/21/1997 from DLT Solutions, Inc., 360 Herndon Pkwy., Ste. 700, Herndon, VA 20170 for $1,616.00.

One (1) CALCOMP 811 Manual Lift Tilt Base, c/n SI236-00010, s/n 7662, acquired 03/21/1997 from DLT Solutions, Inc., 360 Herndon Pkwy., Ste. 700, Herndon, VA 20170 for $465.00.

One (1) HP 6P LaserJet Printer, c/n SI236-00020, s/n USBD016369, acquired 06/09/1997 from En Pointe Technology, PO Box 4429. Los Angeles, CA 90051 for $727.27.

One (1) Trimble Pro XR GPS Beacon TDCI, c/n SI236-00054, s/n ANT0220116727, acquired 04/15/1998 from Trimble Navigation Limited, 648 N. Mary Ave., Sunnyvale, CA 94088 for $9,095.00.

One (1) Trimble Pro XR Vehicle Kit, c/n SI236-00055, acquired 04/15/1998 from Trimble Navigation Limited, 648 N. Mary Ave., Sunnyvale, CA 94088 for $295.00.

One (1) CALCOMP 24 X36 Drawing Board, c/n SI236-00066, s/n 4DS2680094, acquired 06/30/1998 from DLT Solutions, Inc., 360 Herndon Pkwy., Ste. 700, Herndon, VA 20170 for $1,139.00.

One (1) HP 8000 LaserJet Printer, c/n SI236-00072, s/n USDD018098, acquired 04/26/1999 from S.A.I. Computers, 813 S. Evans St., Greenville, NC 27834 for $2,320.00.

One (1) Gateway 700XL Computer, c/n SI236-00096, s/n 0027157806, acquired 06/28/2002 from Gateway Companies, Inc., 610 Gateway Dr., North Sioux City, SD 57049 for $3,216.00.

One (1) Gateway 700XL Computer, c/n SI236-00100, s/n 0027499357, acquired 07/29/2002 from Gateway Companies, Inc., 610 Gateway Dr., North Sioux City, SD 57049 for $3,117.00.

One (1) Gateway 700X Computer, c/n SI236-00118, s/n 0031574539, acquired 06/27/2003 from Gateway Companies, Inc., 610 Gateway Dr., North Sioux City, SD 57049 for $1,683.02.

One (1) Gateway E4100C Computer, c/n SI236-00125, s/n 32950077, acquired 03/02/2004 from Gateway Companies, Inc., 610 Gateway Dr., North Sioux City, SD 57049 for $1,155.00.

13. Discussion and possible action to approve Resolution No.___________ disposing of equipment from the inventory of the Oklahoma County Engineer. The item is broken or obsolete, and is too costly to repair, and with the requested disposal will be traded in, in accordance with the provisions set forth in Title 19 Section 421.

One (1) Savin Copier #13916, c/n SI219-00035, s/n K2945201801, acquired 08/13/2004 from Standley Systems, 2601 NW Expressway, Ste. 600, Oklahoma City, OK 73112 for $3,456.00.

14. Discussion and possible action to approve Resolution No.___________ disposing of equipment from the inventory of the Oklahoma County Engineer. The item is broken or obsolete, and is too costly to repair, and with the requested disposal will be returned to vendor, in accordance with the provisions set forth in Title 19 Section 421.

One (1) Ricoh Aficio Color Printer, c/n SI219-00036, s/n Q9299000143K, acquired 11/30/2009 from CDW Government, Inc., 75 Remittance Dr., Ste. 1515, Chicago, IL 60675 for $590.00.

End of Consent Docket

15. Awards. Tabulation of bids from the Central Purchasing Department with recommendation for selection of lowest and best bid:

CW13075 Printing of Election Ballots

District No. 2

16. Discussion and possible action to approve a Mutual Cooperative Agreement between the City of Bethany and Oklahoma County, for the purpose of sentencing community service workers from Bethany to Oklahoma County Shine Program. Requested by Brian Maughan, County Commissioner, District No. 2, and approved as to form and legality by Sandra Howell-Elliott, Assistant District Attorney. (Document Received)

District No. 3

17. Discussion and possible action to approve the Board of County Commissioners of Oklahoma County to allow the use of the Jury Assembly Room by the Project Safe Neighborhoods Committee (PSN), a United States Department of Justice Program, for a Probation Parole Re-Entry Program from 5:00 p.m. to 8:30 p.m. on the following dates in 2013: January 17, March 21, May 16, July 18, September 19, and November 21. Requested by Ray Vaughn, County Commissioner, District No. 3. (Document Received)

County Clerk

18. Discussion and possible action to approve Oklahoma County Board of County Commissioners Schedule of Regular Meetings for Calendar Year 2013. Requested by Carolynn Caudill, Oklahoma County Clerk. (Document Received)

Engineering

19. Discussion and possible action for approval of Resolution No. _____________ acknowledgement for work designated in Change Order 002 to Contract between ODOT and Schiralli Construction Corp. for 37 additional days on Oklahoma County Project 1-2010-B, Intersection Improvements at Hickman and NE 10^th Street. Requested by Stacey Trumbo, County Engineer. (Document Received)

20. Discussion and possible action to receive the Analysis of Sallyport Floor Slab Report and the Oklahoma County Courthouse, Oklahoma County Project E-2012-B, from Zahl-Ford, Inc. Requested by Stacey Trumbo, County Engineer. (Document Received)

MIS

21. Discussion and possible action to approve the Microsoft agreement. Once this agreement is in place the IT Department will be allowed to purchase from Microsoft. Requested by Mike Harman, Director, MIS, and approved as to form and legality by Sandra Howell-Elliott, Assistant District Attorney. (Document Received)

Recurring Agenda Items:

22. Approve all claims, list available for inspection in the office of the County Clerk, Room 201. (Document Received)

23. Discussion and possible action to approve Resolution No. __________ approving Blanket Purchase Orders as submitted by each department, list available for inspection in the office of the County Clerk, Room 201. (Document Received)

24. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.

25. Department Heads and Deputies Comments/General Remarks:

26. Commissioners Comments/General Remarks:

27. New business: In accordance with the Open Meeting Act, Title 25 O.S. 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.

28. Opening of the following bids and/or Requests for Qualifications. Any vendor wanting to review the bids or RFQs may see the Purchasing Agent immediately following this meeting.

CW13022-2 Grocery Products

29. Executive Session for the purpose of discussing the following:

a. Pursuant to 25 O.S. Sec. 307 (B)(4) to engage in confidential communications with the Board s attorney, Sandra Elliott, concerning McKINNEY V. JOHN WHETSEL, ET AL., CJ-2007-586, a pending investigation, claim, or action, for which the Board s attorney advises that public disclosure of said communications will seriously impair the ability of the Board to process the pending litigation, or proceeding in the public interest.

30. Action regarding confidential communications with the Board s attorney, Sandra Elliott, concerning McKINNEY V. JOHN WHETSEL, ET AL., CJ-2007-586, a pending investigation, claim, or action, for which the Board s attorney advises that public disclosure of said communications will seriously impair the ability of the Board to process the pending litigation, or proceeding in the public interest.

31. Adjourn at __________ until 9:00 a.m., Wednesday, December 12, 2012.

NAME OF PERSON REPORTING: Carolynn Caudill, County Clerk

TITLE: SECRETARY TO: Board of County Commissioners

SIGNATURE: Carolynn Caudill, by:

County Clerk Deputy