BOARD OF
December 12, 2012
320 Robert S.
Kerr, Room 103
1. Call to order.
2. Notice of the meeting was posted Friday, December 7, 2012.
3. Prayer and Pledge of Allegiance.
4.
Approve the minutes
of the meeting of Monday, December 3, 2012, prepared by the
The
following items, No. 6 through 11, are Consent Items and are routine in nature:
6. Approve Workers Compensation claim payments from Consolidated Benefits Resources in the amount of $33,137.16 for period ending December 4, 2012, pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
7. Approve Employee Benefit Trust Warrant No. 566721 through 567171 for Oklahoma County in the amount of $204,593.14 pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
8. Receive the following litigation:
Case
No. CJ-2012-7395 Judgment
Case No. CJ-2012-7261 Foreclosure
Case No. CJ-2012-7043 Amended Petition
Case No. CJ-2011-9381 Sheriff Sale
9. Discussion and possible action for approval of Tin Horn Installation. This item is in compliance with Resolution No. 118-08. Requested by Stacey Trumbo, PE, County Engineer. (Document Received)
3-2012-10 $ 1,074.24
10. Received cancelled checks as follows: (Document Received)
Check No. 1001351959 dated November 28, 2012, to Janie K Moore, in the amount of $40.00. Check will be re-issued from Payroll Department.
Check No. 1001352097 dated November 28, 2012, to Venita L Hoover, in the amount of $40.00. Check will be re-issued from Payroll Department.
11. Monthly Report of Fees for the month of November, 2012. (Document Received)
Juvenile Justice Center $50,569.34
End
of Consent Docket
12. Awards. Tabulation of bids from the Central Purchasing Department with recommendation for selection of lowest and best bid:
CW13022-2 Grocery Products
District No. 2
13. Discussion and possible action to approve Agreement with Choctaw/Nicoma Park School District and the Board of County Commissioners, to construct asphalt overlay on the property owned or controlled by the School District. Project not to exceed $16,706.25. This agreement will begin upon approval and end June 30, 2013. Requested by Brian Maughan, Commissioner, and approved as to form and legality by Sandra Elliott, Assistant District Attorney. (Document Received)
District No. 3
14. Discussion and possible action to approve to enter into an Real Estate Purchase agreement with the Board of Regents for the Oklahoma Agricultural and Mechanical Colleges to convey to the Board of Regents the following described real property:
A tract of land located in the NW , Section 36,
Township 12 North, Range 4 West of Indian Meridian, Oklahoma County, Oklahoma,
beginning at a point 600 feet south and 190 feet east of the NW corner of said
NW of Section 36, thence east 348 feet, thence south 250 feet, thence west
348 feet, thence north 250 feet to point of beginning;
and
Part of the Northwest Quarter (NW/4), Section
Thirty-Six (36), Township Twelve North (12N), Range Four West (4W), Indian
Meridian, Oklahoma County, Oklahoma. More particularly described as
follows:
Commencing at the Northwest (NW) corner of said
Northwest Quarter (NW/4), thence due south along the west line of said
Northwest Quarter (NW/4) a distance of six hundred feet (600 ), thence due east
a distance of fifty feet (50 ) to a point on the east right-of-way line of
Portland Avenue, said point being the point or place of beginning, thence
continuing due east a distance of four hundred eighty-eight feet (488 ); thence
due north a distance of one hundred twenty feet (120 ), thence due west a
distance of four hundred eighty-eight feet (488 ) to a point on the east
right-of-way line of Portland Avenue, thence due south along said east
right-of-way line a distance of one hundred twenty feet (120 ) to the point or
place of beginning.
Part of the Northwest Quarter (NW/4), Section
Thirty-Six (36), Township Twelve North (12N), Range Four West (4W), Indian
Meridian, Oklahoma County, Oklahoma. More particularly described as
follows:
Commencing at the Northwest (NW) corner of said
Northwest Quarter (NW/4), thence due south along the west line of said
Northwest Quarter (NW/4) a distance of six hundred fifty feet (650 ), thence
due east a distance of fifty feet (50 ) to a point on the east right-of-way
line of Portland Avenue, said point being the point of beginning, thence
continuing due east a distance of one hundred forty feet (140 ), thence due
south a distance of two hundred feet (200 ), thence due west a distance of one
hundred forty feet (140 ) to a point in the east right-of-way line of Portland
Avenue, thence due north along said east right-of-way line a distance of two
hundred feet (200 ) to the point or place of beginning.
The agreement specifies that the Board of Regents will pay $1,900,000.00 for the property of which the County will hold $1,000,000.00 in a dedicated fund to be available to expend on a suitable replacement facility for the County Extension Service. The Eastern 80 feet of the property will be conveyed to the Board of Regents upon the Board s determination it is no longer needed for a county purpose and upon full payment from the Board of Regents. The remainder of the property will be conveyed to the Board of Regents once a suitable replacement facility for the County Extension Service has been constructed/ renovated and thus, is no longer needed for a county purpose. Requested by Ray Vaughn, Chairman, Board of County Commissioners, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
County Clerk
15. Discussion
and possible action to receive Oklahoma
County Finance Authority Financial Statements for July 30, 2012 as
performed by Arledge & Associates, P.C. Certified Public Accountants. Requested by Carolynn
Engineering
16. Discussion and possible action for approval of Resolution No. _________ amending Resolution 27-09 Adopting Standards and Prescribing Procedures for the Selection Design Consultants, Land Service Consultants, Land Surveyors and Construction Management and the Development of a Pre-qualified List of Consultants. Requested by Stacey Trumbo, County Engineer, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
17. Discussion and possible action for approval of Resolution No. ___________ selecting Cobb Engineering as Oklahoma County s Bridge Inspection Firm, effective January 1, 2013 through December 31, 2015. Requested by Stacey Trumbo, County Engineer, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
18. Discussion and possible action for acceptance of Plans and to sign the Title
Sheet for Oklahoma County Project, E-2010-K, Storm Damage Renovation
Architectural Design for the Maintenance Garage Roof, District No. 3. The plans were prepared by BKL, Inc. Requested by Stacey Trumbo,
County Engineer. (Document
Received) (Document available for review in the office
of the County Clerk, Room 201).
19. Discussion and possible action to revise claim to be submitted to ODOT for an easement which was previously approved on August 1, 2012, for Oklahoma County Project 2-2009-A, Bridge and Approaches on Harrah Road beginning at Junction SE 29th Street/SH-270 and extending South approximately 1.5 mile. (Parcel 19) which is located in the Southeast Quarter of Section 23, Township 11 North, Range 01 East Indian Meridian, Oklahoma County, Oklahoma. (Complete legal descriptions hyperlinked). This Easement was originally granted to Oklahoma County by Brian A. Tolle and Ann Tolle, husband and wife, in the amount of $16,800.00 to be paid from CIRB Funds held at ODOT. The claim needs to be revised to remit a claim in the amount of $15,735.00 to be paid to Brian A. Tolle and Anne Tolle, husband and wife and a claim in the amount of $1,215.00 to be paid to Wells Fargo Home Mortgage. The total amount of the claim has not changed. Payments will be made from CIRB Funds held at ODOT. Requested by Stacey Trumbo, County Engineer, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
Recurring
Agenda Items:
20. Approve
all claims,
list available for inspection in the office of the
21. Discussion
and possible action to approve Resolution
No. __________ approving Blanket Purchase Orders as submitted by each
department, list available for inspection in the office of the
22. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.
23. Department Heads and Deputies Comments/General Remarks:
24. Commissioners Comments/General Remarks:
25. New business: In accordance with the Open Meeting Act, Title 25 O.S. 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
26. Opening of the following bids and/or Requests for Qualifications. Any vendor wanting to review the bids or RFQs may see the Purchasing Agent immediately following this meeting.
CW13024-2 Highway Construction Services
CW13025-2 Highway Materials & Supplies
27. Adjourn at __________ until 9:00 a.m., Wednesday, December 19, 2012.
NAME OF PERSON REPORTING: Carolynn Caudill,
TITLE: SECRETARY TO:
Board of
SIGNATURE: Carolynn
Caudill, by:
County Clerk Deputy and Director of Clerks of the Board