BOARD OF COUNTY COMMISSIONERS

 

Regular Meeting Agenda

 

9:00 a.m.

December 26, 2012

320 Robert S. Kerr, Room 103

Oklahoma City, OK

 

 

1.               Call to order.

 

2.               Notice of the meeting was posted Thursday, December 20, 2012.

 

3.               Prayer and Pledge of Allegiance.

 

4.               Approve the minutes of the meeting of Wednesday, December 19, 2012, prepared by the County Clerk as authorized by statute (19 O.S.   243, 244, and 445) subject to additions or corrections by the Board of County Commissioners.

 

5.              Discussion and possible action to approve Resolution No. __________ commending Patricia Presley, Court Clerk on her retirement. Requested by Tim Rhodes, Chief Deputy Court Clerk.

 

The following items, No. 6 through 10, are Consent Items and are routine in nature:

 

6.         Approve Workers  Compensation claim payments from Consolidated Benefits Resources in the amount of $14,169.33 for period ending December 18, 2012, pending notification of encumbrance to Donna Lovelace, County Treasurer's Office.   (Document Received)

 

7.         Approve Employee Benefit Trust Warrant No. 567595 through 568037 for Oklahoma County in the amount of $263,992.34 pending notification of encumbrance to Donna Lovelace, County Treasurer's Office.   (Document Received)

 

8.         Receive the following litigation:

 

Case No. CJ-2012-3814 Sheriff s Sale

Case No. CJ-2012-7593 Foreclosure

Case No. CJ-2012-5712 Foreclosure

Case No. CJ-2012-6101 Foreclosure

Case No. CJ-2011-9883 Correction Confirming Sheriff Sale

Case No. CJ-2012-7825 Judgment

Case No. CV-2012-2764 Petition

 

9.         Monthly Report of Fees for the month of October, 2012.  (Document Received)

 

County Sheriff                                                                        $1,953,571.95

 

10.       Monthly Report of Fees for the month of November, 2012.  (Document Received)

 

County Sheriff                                                                        $1,155,518.14

 

 

End of Consent Docket

 

County Clerk

 

11.       Discussion and possible action for approval of the Commissioner Publication List for January through December 2013, pursuant to 25 O.S.   106.  Requested by Carolynn Caudill, County Clerk.  (Document Received)

 

Engineering

 

12.       Discussion and possible action for to approve Resolution No. ______________ amending Resolution No. 204-12 Oklahoma County s Five Year plan for 2013-2017.  Requested by Stacey Trumbo, PE, County Engineer.   (Document Received)

 

Social Services

 

13.       Discussion and possible action to approve Lease Agreement Amended between the Central Oklahoma Workforce Investment Board and Oklahoma County Social Services to lease an additional 407 sq. ft. of office space at $305.25 per month, plus additional costs associated with the provision of services located at 7401 N.E. 23rd Street.  The effective date of agreement is December 1, 2012, through June 30, 2013.  Requested by Christi Jernigan, Director, Social Services, and has been approved as to form and legality by Sue K. Johnson, Assistant District Attorney.  (Document Received)

 

Treasurer

 

14.       Discussion and possible action for the Chairman to sign proposal letter for the professional services between Oklahoma County and BDO Arbitrage Rebate Services, Inc. related to arbitrage on the $2,750,000.00 Oklahoma Industries Authority Lease Revenue Bonds (Oklahoma County Juvenile Detention Center Project) Series 1997.   This is for the final arbitrage rebate calculation on this bond issue.  Cost is not to exceed $5,000.00.  Requisition No. 11304112 has been issued to BDO Arbitrage Rebate Services, Inc., in the amount of $5,000.00 from General Fund/General Government/Professional Services Other (1001/1100/54455), contingent upon encumbrance of funds. Requested by Forrest  Butch  Freeman, Oklahoma County Treasurer, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney.   (Document Received)

 

Recurring Agenda Items:

 

15.       Approve all claims, including Check No. 1160040451 payable to MTM Recognition Corporation in the amount of $7,015.00.  This was previously deferred from the December 19, 2012, BOCC meeting, list available for inspection in the office of the County Clerk, Room 201.  (Document Received)

 

16.       Discussion and possible action to approve Resolution No. __________ approving Blanket Purchase Orders as submitted by each department, list available for inspection in the office of the County Clerk, Room 201.   (Document Received)

 

17.       Citizen participation:  Any citizen wishing to address the Board of County Commissioners may do so at this time.

 

18.       Department Heads and Deputies Comments/General Remarks:

 

19.       Commissioners Comments/General Remarks:

 

20.       New business:  In accordance with the Open Meeting Act, Title 25 O.S.   311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.

 

21.       Opening of the following bids and/or Requests for Qualifications.  Any vendor wanting to review the bids or RFQs may see the Purchasing Agent immediately following this meeting.

 

11303883   Purchase and Installation of Two 150 Ton Air Cooled Chillers, Carrier, Trane or Equivalent at JJC and removal and disposal of existing chillers.

 

22.       Adjourn at __________ until 9:00 a.m., Wednesday, January 2, 2013.

 

NAME OF PERSON REPORTING:  Carolynn Caudill, County Clerk

 

TITLE:   SECRETARY TO:   Board of County Commissioners

 

SIGNATURE:  Carolynn Caudill, by:                                                                                                  

County Clerk Deputy and Director of Clerks of the Board