BOARD OF
January 2, 2013
320 Robert S.
Kerr, Room 103
1. Call to order.
2. Notice of the meeting was posted Friday, December 28, 2012.
3. Prayer and Pledge of Allegiance.
4.
Approve the minutes of the meeting of Wednesday,
December 26, 2012, and Friday,
December 28, 2012, prepared by the
5. Discussion and possible action to elect Chairman and Vice-Chairman of the Board of County Commissioners for Calendar Year 2013. Requested by Ray Vaughn, Chairman.
6.
Presentation of Resolution No. 220-12 commending
Patricia Presley, Court Clerk, on her retirement. Requested by Tim Rhodes, Chief Deputy, Court Clerk.
(Document Received)
The
following items, No. 7 and 8, are Consent Items and
are routine in nature:
7. Approve Employee Benefit Trust Warrant No. 568038 through 568507 for Oklahoma County in the amount of $294,534.22 pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
8. Receive the following litigation:
Case No. CV-2012-2789 Judgment
Case No. CIV-11-1025-L Proof of Publication-Marshal s Sale
Case
No. CV-2012-2802 Close Right of Way
Case
No. CJ-2012-7992 Judgment
End
of Consent Docket
9. Awards. Tabulation of bids from the Central Purchasing Department with recommendation for selection of lowest and best bid:
CW13024-2 Highway Construction Services
CW13025-2 Highway Materials & Supplies
11303883 Purchase and Installation of Two 150 Ton Air Cooled Chillers, Carrier, Trane or Equivalent at JJC and removal and disposal of existing chillers
District No. 2
10. Discussion
and possible action by the Board of County Commissioners to approve Resolution
No. ________ for transition of the free fair association's board of
directors from three-year terms to four-year terms, beginning on January 1,
2013. The County Commissioners in office in each district on January 1, 2013,
must designate one free fair association director as office 1 and extend the
term of that office through December 31, 2014. The Commissioners also must
designate the terms of the other two free fair association directors from each
district as office 2 and office 3 and extend the terms of those offices through
December 31, 2016. These designations must be made in writing and must be
submitted to the County Clerk. Requested by Brian Maughan, County Commissioner,
District No. 2. (Document Received)
11. Discussion and possible action for approval of an Agreement among the Board of County Commissioners, Canadian County; Board of County Commissioners, Oklahoma County; Oklahoma Gas & Electric Company; and the City of Oklahoma City pursuant to Title 69 O.S. Section 603 and 1903(b) for street improvements and construction of County Line Road from NW 10th Street south mile to the dead end, Project No. PC-0363. Oklahoma County agrees to furnish all labor and equipment in an amount not to exceed $300,000.00, and to accomplish the work within eighteen (18) months of the execution of this Agreement by the last party hereto. Oklahoma City agrees to reimburse Oklahoma County for material costs not to exceed $300,000.00. Requested by Brian Maughan, County Commissioner, District No. 2, and has been approved as to form and legality by Sandra Howell-Elliott, Assistant District Attorney. (Document Received)
District No. 3
12. Discussion and possible action to authorize the Chairman to sign a letter to Oklahoma City Manager, Jim Couch, requesting TIF funds for repair, remodel, and efficient space utilization of the Oklahoma County Annex Building. Requested by Ray Vaughn, Chairman, Board of County Commissioners, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
13. Discussion and possible action to approve Resolution No. ________ to find certain real property as no longer needed for a County purpose and to authorize the issuance of a Quit Claim Deed to the Board of Regents for the Oklahoma State University Agricultural and Mechanical College for the following described real property:
A part of the N.W. of Section 36, Township 12 North, Range 4 West, of the Indian Meridian. Being more particularly described as follows:
Commencing at the N.W. Corner of said Section 36; Thence south along the West line of said Northwest Quarter a distance of 850.00 feet; Thence East a Distance of 458.00 feet to the Point of Beginning; Thence North a distance of 370.00 feet; Thence East a distance of 80.00 feet; Thence south a distance of 370.00 feet; Thence West a distance of 80.00 feet to the Point of Beginning. Less and Except an Easement granted to the Board of Regents for the Oklahoma Agricultural and Mechanical Colleges as recorded in Book 10553, Page 1222.
Said tract contains 27,800.00 square feet or 0.6382 Acres more or less.
The Board of Regents has by separate agreement paid Oklahoma County for an entire parcel of real property which includes the above described strip of land. At this time, only the strip is no longer needed for a county purpose. Requested by Ray Vaughn, County Commissioner, District No. 3, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
Planning Commission
14. Discussion and possible action to approve Resolution
No. __________ to amend the zoning as provided in Title 19 O.S., 868.16 on
a tract of land from AA Agricultural and Rural Residential District to IU-
Urban Industrial District with a Special Use Permit . The Oklahoma County Planning Commission has
recommended approval during a public meeting on December 13, 2012. The tract of
land is described as follows: A part of the
Northwest Quarter (NW/4) of Section Twenty Four (24), Township Fourteen (14)
North, Range Four (4) West of the Indian Meridian,
Oklahoma County. Oklahoma, said tract containing 94,358.0945 square feet or
2.1662 acres more or less and a part of the Northwest Quarter (NW/4) of Section
Twenty Four (24), Township Fourteen (14) North, Range Four (4) West of the
Indian Meridian, Oklahoma County, Oklahoma, said tract containing 1984.5459
square feet or 0.0456 acres more or less.
Approximately 2.5 acres more or
less (County Highway District No. 3). Requested by Tyler Gammon, Planning Director,
and has been approved as to form and legality by Gretchen Crawford, Assistant
District Attorney. (Document Received)
Sheriff
15. Discussion
and possible action to approve the Chairman to sign and return Notice
of Violations from the Oklahoma State Department of Health for deficiencies
and plan of correction at the Oklahoma County Jail, 201 North Shartel, Oklahoma
City, Oklahoma. Requested
by John Whetsel,
Recurring
Agenda Items:
16. Approve all claims, including Check No. 1160040451 payable to MTM Recognition Corporation in the amount of $7,015.00. This was previously deferred from the December 26, 2012, BOCC meeting, list available for inspection in the office of the County Clerk, Room 201. (Document Received)
17. Discussion
and possible action to approve Resolution
No. __________ approving Blanket Purchase Orders as submitted by each
department, list available for inspection in the office of the
18. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.
19. Department Heads and Deputies Comments/General Remarks:
20. Commissioners Comments/General Remarks:
21. New business: In accordance with the Open Meeting Act, Title 25 O.S. 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
22. Adjourn at __________ until 9:00 a.m., Wednesday, January 9, 2013.
NAME OF PERSON REPORTING: Carolynn Caudill,
TITLE: SECRETARY TO:
Board of
SIGNATURE: Carolynn
Caudill, by:
County Clerk Deputy