BOARD OF
January 23, 2013
320 Robert S.
Kerr, Room 103
1. Call to order.
2. Notice of the meeting was posted Friday, January 18, 2013.
3. Prayer and Pledge of Allegiance.
4.
Approve the minutes
of the meeting of Wednesday, January 16, 2013, prepared by the
The
following items, No. 5 through 10, are Consent Items and are routine in nature:
5. Approve Workers Compensation claim payments from Consolidated Benefits Resources in the amount of $18,260.99 for period ending January 15, 2013, pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
6. Approve Employee Benefit Trust Warrant No. 569474 through 570004 for Oklahoma County in the amount of $220,173.95 pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
7. Monthly Report of Fees for the month of December, 2012. (Document Received)
Sheriff $ 991,407.20
Election Board $ 4,480.40
Sheriff Fees $ 90,457.71
Sheriff Incarceration Fees $ 1,696.13
Law Library Fees $ 31,803.21
Revolving Fund Fees $ 34,634.23
Drug Court User Fees $ 2,807.45
8. Received cancelled checks as follows: (Document Received)
Check No. 1001341829 dated May 23, 2012, to Custom Identification Products, in the amount of $90.52. Check lost from past fiscal year 11/12. Check to be reissued at a later date from current fiscal year 12/13.
Check No. 1001351353 dated October 24, 2012 to Sunbeam Family Services, Inc. Vendor never received check. Reissue on January 23, 2013 meeting.
9. Discussion and possible action for approval of Tin Horn Installation. This item is in compliance with Resolution No. 118-08. Requested by Stacey Trumbo, PE, County Engineer. (Documents Received)
2-2013-01 $ 430.34
1-2013-01 $ 536.05
3-2013-01 $ 669.33
10. Receive the following litigation:
Case No. TC-2013-01 Tort Claim
Case No. CJ-2013-310 Quiet Title
End
of Consent Docket
Sheriff
11. Discussion and possible action to approve an amended agreement with Richard N. Mann for legal representation for Sheriff John Whetsel, in his individual and official capacity, in the defense of the lawsuit McKinney vs. Whetsel and Board of County Commissioners of Oklahoma County, Oklahoma, et al, Case Number CJ-2007-586. The parties agree to increase the amount of the original agreement from Twenty Thousand and No/100 Dollars ($20,000.00) to Thirty Thousand and No/100 Dollars ($30,000.00). Requisition No. 11304493 in the amount of $10,000.00 has been issued to Richard N. Mann PC from General Fund/General Government/Professional Services-Legal (1001/1100/54451), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff and has been approved as to form and legality by Sandra Howell-Elliott, Assistant District Attorney. (Document Received)
Recurring
Agenda Items:
12. Approve
all claims,
list available for inspection in the office of the
13. Discussion
and possible action to approve Resolution
No. __________ approving Blanket Purchase Orders as submitted by each
department, list available for inspection in the office of the
14. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.
15. Department Heads and Deputies Comments/General Remarks:
16. Commissioners Comments/General Remarks:
17. New business: In accordance with the Open Meeting Act, Title 25 O.S. 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
18. Opening of the following bids and/or Requests for Qualifications. Any vendor wanting to review the bids or RFQs may see the Purchasing Agent immediately following this meeting.
11304286 Replacing the Roof on the Maintenance Garage District #3
19. Executive Session for the purpose of discussing the following:
a. Pursuant to 25 O.S. Section 306(B)(4) to engage in confidential communications between the Board and its attorney concerning McFarland v. Corr. Healthcare Mgt., et al, 12-6312, which is pending investigation, claim, or action and in which public disclosure would seriously impair the ability of the public body to process the claim and/or to conduct pending litigation.
20. Action regarding confidential communications between the Board and its attorney concerning McFarland v. Corr. Healthcare Mgt., et al, 12-6312, which is pending investigation, claim, or action and in which public disclosure would seriously impair the ability of the public body to process the claim and/or to conduct pending litigation.
21. Adjourn at __________ until 9:00 a.m., Wednesday, January 30, 2013.
NAME OF PERSON REPORTING: Carolynn Caudill,
TITLE: SECRETARY TO:
Board of
SIGNATURE: Carolynn
Caudill, by:
County Clerk Deputy and Director of Clerks of the Board