BOARD OF
January 30, 2013
320 Robert S.
Kerr, Room 103
1. Call to order.
2. Notice of the meeting was posted Friday, January 25, 2013.
3. Prayer and Pledge of Allegiance.
4. Approve the minutes of the meeting of Wednesday, January 23, 2013, prepared by the County Clerk as authorized by statute (19 O.S. 243, 244, and 445) subject to additions or corrections by the Board of County Commissioners.
The
following items, No. 5 through 21, are Consent Items and are routine in nature:
5. Approve Workers Compensation claim payments from Consolidated Benefits Resources in the amount of $36,286.49 for period ending January 22, 2013, pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
6. Approve Employee Benefit Trust Warrant No. 570005 through 570442 for Oklahoma County in the amount of $535,360.63 pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
7. Receive the following litigation:
Case No. TC-2013-002 Tort Claim
Case No. CJ-2013-131 Foreclosure
8. Discussion and possible action for approval of Tin Horn Installation. This item is in compliance with Resolution No. 118-08. Requested by Stacey Trumbo, PE, County Engineer. (Document Received)
1-2013-02 $ 387.44
9. Discussion and possible action to approve to release Voucher No. _______ in the amount of $1,000.00, to Five G s Construction, Inc. for the return of an Escrow Cash Bond for Pipeline Permit No. 408 on NW 206th just East of Rockwell. Release of the bond has been requested and approved by Tyler Gammon, Director, Planning Commission. Requested by Shelley Goodknight, Administrator, Board of County Commissioners. (Document Received)
10. Discussion and possible action to approve to release Voucher No. _______ in the amount of $1,000.00, to Five G s Construction Inc. for the return of an Escrow Cash Bond for Pipeline Permit No. 409 on NW 206th just East of Rockwell. Release of the bond has been requested and approved by Tyler Gammon, Director, Planning Commission. Requested by Shelley Goodknight, Administrator, Board of County Commissioners. (Document Received)
11. Discussion and possible action for approval of Resolution No. __________ designating Shelley Goodknight as Requisitioning Officer for Capital Property-OSU Bldg 2060. Requested by Ray Vaughn, Chairman, Board of County Commissioners. (Document Received).
12. Discussion and possible action for approval of Resolution No. __________ designating Linda Hollingsworth as Receiving Officer for Capital Property-OSU Bldg 2060. Requested by Ray Vaughn, Chairman, Board of County Commissioners. (Document Received).
13. Discussion and possible action for approval of Resolution No. __________ designating Jane Gaston as Receiving Officer for the Employee Benefits 4010, General Government Account, Jail Facility Fund 2040, Self Insurance Fund 4030, Workers Compensation Fund 4020, replacing Ruth Walters, and also for the Capital Improvement Fund 2010, County Commissioners, and Capital Property-OSU Bldg 2060. Requested by Ray Vaughn, Chairman, Board of County Commissioners. (Document Received).
14. Discussion and possible action for approval of Resolution No. __________ designating Grant Billingsley as Receiving Officer for Court Services, replacing Kay Williams. Requested by Ray Vaughn, Chairman, Board of County Commissioners. (Document Received).
15. Discussion and possible action to approve
Resolution No.___________ disposing of equipment from the inventory of
the Oklahoma County Assessor. These
items are broken or obsolete, and are too costly to repair, and with the
requested disposal will be junked in accordance with the provisions set forth
in Title 19 Section 421. (Document
Received)
One (1) HON Workstation
w/ Left Return, c/n
H105-00214, acquired 07/01/1997 from an unknown vendor for $414.02
One (1) HON Desk, c/n H105-00232, acquired
09/24/1998 from an unknown vendor for $370.74
16. Discussion and possible action to approve
Resolution No.___________ disposing of equipment from the inventory of
Oklahoma County District No. 3. These
items are broken or obsolete, and are too costly to repair, and with the
requested disposal will be junked in accordance with the provisions set forth
in Title 19 Section 421. (Document
Received)
One (1) Gateway E6100
PC, c/n DC236-03259, s/n
0033861313, acquired 05/25/2004 from Gateway Companies, 610 Gateway Dr., North
Sioux City, SD 57049 for $1395.00
One (1) Microsoft 2003
User License, part of c/n
DC236-03259, acquired 05/25/2004 from Software House International, 2 Riverview
Dr., Weston Canal Plaza, Somerset, NJ 08873 for $316.76
One (1) Viewsonic 21 Flat Panel Monitor, c/n
DC250-00301, s/n AODO22910165, acquired 04/27/2011 by transfer (T-10-11) from
the Oklahoma County Clerk, 320 Robert S. Kerr, Room 203, Oklahoma City, OK for
$1629.95
17. Discussion and possible action to approve Resolution No.___________ disposing of equipment from the inventory of the OSU Extension. These items are broken or obsolete, and are too costly to repair, and with the requested disposal will be junked in accordance with the provisions set forth in Title 19 Section 421. (Document Received)
One (1) Brother Fax Machine, c/n E213-00010, s/n U60283C3J216681, acquired
08/05/2003from Office Depot, PO Box 633211, Cincinnati, OH 45263 for $499.95
One (1) Dell Optiplex
GX720 Minitower Computer, c/n
E236-00087, s/n 3YXX131, acquired 07/29/2003 from Oklahoma State University,
113 Student Union, Stillwater, OK 74078 for $1234.19
One (1) Gateway 19 LCD Monitor, c/n E236-00089, s/n
TL719A413004625, acquired 06/16/2004 from Oklahoma State University, 113
Student Union, Stillwater, OK 74078 for $640.00
One (1) HP 2420DN LaserJet Printer, c/n E236-00097, s/n CNDJB09207, acquired 04/08/2005 from
Oklahoma State University, 113 Student Union, Stillwater, OK 74078 for $911.09
One (1) Gateway E4300 Computer, c/n E236-00101, s/n 0035504674,
acquired 06/28/2005 from Oklahoma State University, 113 Student Union,
Stillwater, OK 74078 for $1190.00
One (1) Gateway E4300 Computer, c/n E236-00103, s/n 0036045896,
acquired 01/12/2006 from Oklahoma State University, 113 Student Union,
Stillwater, OK 74078 for $1159.00
18. Discussion and possible action to approve Resolution No.___________ disposing of equipment from the inventory of the Oklahoma County Sheriff. These items have been declared surplus, and with the requested disposal will be sold at state auction in accordance with the provisions set forth in Title 19 Section 421. (Document Received)
One (1) 2000 Ford
Explorer, c/n B301-00026,
s/n 1FMZV72X2YZB68838, acquired 05/03/2000 from Fred Jones Ford, 601 E. Reno,
Oklahoma City, OK 73104 for $23,979.00
One (1) 2000 Ford
Explorer, c/n B301-00029,
s/n 1FMZV72X2YZB68834, acquired 05/03/2000 from Fred Jones Ford, 601 E. Reno,
Oklahoma City, OK 73104 for $23,979.00
One (1) Brother
MFC-8860DN Printer/Fax/Copier, c/n
B236-02519, s/n U61509L8J820758, acquired 12/31/2008 from Tech Depot, 6
Cambridge Dr., Trumbull, CT 06611 for $516.95
One (1) Brother 2750
Fax Machine, c/n B602-00107,
s/n U56359D99152195, acquired 11/15/1999 from Cox Business Machines, address
unknown for $497.00
19. Discussion and possible action to approve Resolution No.___________ disposing of equipment from the inventory of the Oklahoma County Sheriff. This item has been declared surplus, and with the requested disposal will be returned to COMIT in accordance with the provisions set forth in Title 19 Section 421. (Document Received)
One (1) 2002
Mitsubishi Montero Sport, c/n B612-00424, s/n
JA4LS21H02J059077, acquired 10/25/2010 from COMIT, 4307 N. Walnut Ave.,
Oklahoma City, OK 73105 for $500.00
20. Discussion and possible action to approve
Resolution No.___________ disposing of equipment from the inventory of
the Oklahoma County Sheriff. These items
are broken or obsolete, and are too costly to repair, and with the requested
disposal will be traded in, in accordance with the provisions set forth in
Title 19 Section 421. (Document
Received)
One (1) 2011 Electra
Glide Motorcycle, c/n
B307-00051, s/n 1HD1FMM18BB606312, acquired 08/10/2010 from Forman Harley
Davidson, 3512 S. Boomer Rd., Stillwater, OK 74074 for $5000.00
One (1) 2011 Electra
Glide Motorcycle, c/n
B307-00052, s/n 1HD1FMM17BB605975, acquired 08/10/2010 from Forman Harley
Davidson, 3512 S. Boomer Rd., Stillwater, OK 74074 for $5000.00
One (1) 2011 Electra
Glide Motorcycle, c/n
B307-00053, s/n 1HD1FMM18BB604883, acquired 08/10/2010 from Forman Harley
Davidson, 3512 S. Boomer Rd., Stillwater, OK 74074 for $5000.00
One (1) 2011 Electra
Glide Motorcycle, c/n
B307-00054, s/n 1HD1FMM18BB603622, acquired 08/10/2010 from Forman Harley
Davidson, 3512 S. Boomer Rd., Stillwater, OK 74074 for $5000.00
One (1) 2011 Electra
Glide Motorcycle, c/n
B307-00055, s/n 1HD1FMM1XBB606120, acquired 08/10/2010 from Forman Harley Davidson,
3512 S. Boomer Rd., Stillwater, OK 74074 for $5000.00
One (1) 2011 Electra
Glide Motorcycle, c/n
B307-00056, s/n 1HD1FMM12BB603311, acquired 08/10/2010 from Forman Harley
Davidson, 3512 S. Boomer Rd., Stillwater, OK 74074 for $5000.00
One (1) 2011 Electra
Glide Motorcycle, c/n
B307-00057, s/n 1HD1FMM12BB608170, acquired 08/10/2010 from Forman Harley
Davidson, 3512 S. Boomer Rd., Stillwater, OK 74074 for $5000.00
One (1) 2011 Electra
Glide Motorcycle, c/n
B307-00058, s/n 1HD1FMM18BB607539, acquired 08/10/2010 from Forman Harley
Davidson, 3512 S. Boomer Rd., Stillwater, OK 74074 for $5000.00
21. Discussion and possible action to approve
Resolution No.___________ disposing of equipment from the inventory of
the Oklahoma County Sheriff. The listed
canine, Visum, is being retired, and with the
requested approval will be given to his handler, who will assume all
responsibilities for his care, in accordance with provisions set forth in Title
19 Section 421. (Document Received)
One (1) Dual Purpose Narcotics Canine (Visum), c/n B615-00488, acquired 05/09/2005 from Vohne Liche Kennels, 7953 N. Old St., Denver, IN 46926 for $8,000.00
End
of Consent Docket
22. Awards. Tabulation of bids from the Central Purchasing Department with recommendation for selection of lowest and best bid:
11304286 Replacing the Roof on the Maintenance Garage District #3
District No. 1
23. Discussion and possible action
to renew a Mutual
Cooperation Agreement between Luther Public Schools and Oklahoma County
pursuant to Title 19 O.S. 339(16) and Title 19 O.S. 359; providing for
construction of a football practice field.
County agrees to incur an amount not to exceed $6,667.42 for labor and
equipment, and to reimburse Highway Cash in said cost from District One General
Fund. School agrees to reimburse County
an amount not to exceed $12,127.50 for materials. This Agreement shall be effective upon
signature of both parties and shall terminate on June 30, 2013. Requested by Willa Johnson, County Commissioner,
District No. 1, and has been approved as to form and legality by Sandra
Howell-Elliott, Assistant District Attorney.
(Document Received)
24. Discussion and possible action for the
approval of an Agreement
between the City of Oklahoma City and Oklahoma County to construct a roadway
and parking lot additions to the ASA Hall of Fame Stadium, a city-owned
property located at 2801 NE 50th Street. Upon completion of the project, the City of
Oklahoma City shall reimburse the County for the cost of the improvements. This
Agreement shall become effective upon signature of both parties and shall
terminate on June 30, 2013. Requested by Willa Johnson, County Commissioner,
District No. 1, and has been approved as to form and legality by Gretchen
Crawford, Assistant District Attorney.
(Document Received)
District No. 3
25. Discussion and possible action to approve an Agreement between the City of Edmond and the City of Oklahoma City with the Oklahoma County Board of County Commissioners, for reconstruction of 33rd/NE 150th St. between Westminster and Anderson roads. The cost for materials and sub-contractors is estimated not to exceed $545,000.00 with provisions as laid out in the current county contracts for Highway Materials and Supplies and Highway Construction Services . Both contracts end June 30, 2013. Payment will be made within 15 days upon completion and proper invoicing. Requested by Ray Vaughn, County Commissioner, District No. 3, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
Engineering
26. Discussion and possible action for approval of Agreement for Right-of-Way Acquisition Services between Pinnacle Consulting Management Group, Inc. and Oklahoma County for Project No. 2-2008-D, bridge and approaches on Wilshire over Unnamed Creek 0.2 miles east, 1 mile south and 3.4 miles east of Jones, not to exceed $14,400.00. Requisition No. 11304704 has been issued to Pinnacle Consulting Management Group, Inc. in the amount of $14,400.00 from County Road & Bridge (CBRI)/ Professional Services Other (1111/1200/54455), contingent upon encumbrance of funds. Requested by Stacey Trumbo, County Engineer, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
Facilities Management
27. Discussion and possible action to approve the amended Storage Lease Agreement and Expansion of Space between Oklahoma County and Naifeh Realty Company. This agreement includes lease of space at 919 S.W. 4th St., Oklahoma City, Oklahoma, containing approximately 10,300 sq. ft. for a period of four (4) months starting March 1, 2013, and ending June 30, 2013. It is agreed upon that the additional monthly rental to be paid covering the expanded 10,300 sq. ft. space shall be at the same rate per square foot as set forth in the original lease ($2.45 per sq. ft.) equaling an additional rental of Two Thousand One Hundred Two and 92/100 Dollars ($2,102.92) per month. It is also agreed upon that the lease will be extended an additional one (1) year period beginning July 1, 2013, and ending June 30, 2014. The rental to be paid during the one-year extension on the expanded space (approximately 10,300 sq. ft.) shall be $2.55 per sq. ft. per year, or $2,188.75 per month. Requisition No. 11304908 has been issued to Naifeh Realty Co. Inc., in the amount of $8,500.00, from General/General Government/Building Space Storage (1001/1100/54103) contingent upon the encumbrance of funds. Requested by Keith Monroe, Director, Facilities Management, and approved as to form and legality by Sue K. Johnson, Assistant District Attorney. (Document Received)
OSU Extension
28. Discussion and possible action to approve
a contract
between the Jones Public School District and the Oklahoma County Free Fair for
the use of Jones Public School Agricultural Facility for the purpose of the
presentation of the Oklahoma County Free Fair Livestock Show, beginning
February 21, 2013, and ending February 23, 2013. Requisition No. 11304641 has been issued to
Jones School District I-9 in the amount of $4,500.00 from General Fund/Free Fair/Office
Space (1001/7100/54102), contingent upon encumbrance of funds. Requested by LaDonna Dunlop, Director, OSU
Extension Center, and has been approved as to form and legality by Aaron
Etherington, Assistant District Attorney.
(Document Received)
Planning
Commission
29. Discussion and possible action to approve Resolution No. ____________ to re-appoint Mr. Sam A. Townley to the Oklahoma County Board of Adjustment for a second term expiring December 2015. He has served honorably in the past and he is duly licensed as an attorney in the State of Oklahoma. Mr. Townley is a resident in the County Seat and an appointee of Commissioner Brian Maughan, Highway District No. 2. Requested by Tyler Gammon, Director, Planning Commission. (Document Received)
Recurring
Agenda Items:
30. Approve
all claims,
list available for inspection in the office of the
31. Discussion
and possible action to approve Resolution
No. __________ approving Blanket Purchase Orders as submitted by each
department, list available for inspection in the office of the
32. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.
33. Department Heads and Deputies Comments/General Remarks:
34. Commissioners Comments/General Remarks:
35. New business: In accordance with the Open Meeting Act, Title 25 O.S. 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
36. Adjourn at __________ until 9:00 a.m., Monday, February 4, 2013.
NAME OF PERSON REPORTING: Carolynn Caudill,
TITLE: SECRETARY TO:
Board of
SIGNATURE: Carolynn
Caudill, by:
County Clerk Deputy