BOARD OF COUNTY COMMISSIONERS

 

Regular Meeting Agenda

 

9:00 a.m.

February 4, 2013

320 Robert S. Kerr, Room 103

Oklahoma City, OK

 

 

1.                  Call to order.

 

2.                  Notice of the meeting was posted Thursday, January 31, 2013.

 

3.                  Prayer and Pledge of Allegiance.

 

4.                  Approve the minutes of the meeting of Wednesday, January 30, 2013, prepared by the County Clerk as authorized by statute (19 O.S.   243, 244, and 445) subject to additions or corrections by the Board of County Commissioners.

 

The following items, No. 5 through 10, are Consent Items and are routine in nature:

 

5.         Approve Workers  Compensation claim payments from Consolidated Benefits Resources in the amount of minus ($3,304.31) for period ending January 29, 2013, pending notification of encumbrance to Donna Lovelace, County Treasurer's Office.   (Document Received)

 

6.         Approve Employee Benefit Trust Warrant No. 570443 through 570797 for Oklahoma County in the amount of $359,712.69 pending notification of encumbrance to Donna Lovelace, County Treasurer's Office.  (Document Received)

 

7.         Receive the following litigation:

 

            Case No. CJ-2012-7944 Foreclosure

            Case No. TC-2013-003 Tort Claim

Case No. TC-2013-004 Tort Claim

            Case No. CJ-2012-6728 Judgment

 

8.         Discussion and possible action for approval of Tin Horn Installation.   This item is in compliance with Resolution No. 118-08.This item is requested by Stacey Trumbo, PE, County Engineer.  (Document Received)

 

2-2013-02                                $649.80

 

9.         Discussion and possible action to approve Resolution No.___________ disposing of equipment from the inventory of the Oklahoma County Engineer.   The items are below the State required $500.00 for inventory, and with the requested disposal, these tag numbers will be removed from inventory in accordance with the provisions set forth in Title 19 Section 421.   (Document Received)

 

One (1) GLB Executive Chair, c/n SI102-00043, s/n 3760M557, acquired 02/14/2001 from Copelin s Office Furniture, 120 N. Robinson, Oklahoma City, OK 73102 for $326.90.

One (1) HON Executive Chair, c/n SI102-00054, acquired 08/31/2002 from Corporate Express, 2448 E. 81st St., Suite 5200, Tulsa, OK 74137 for $321.50.

One (1) HON Executive Chair, c/n SI102-00055, acquired 08/31/2002 from Corporate Express, 2448 E. 81st St., Suite 5200, Tulsa, OK 74137 for $321.50.

One (1) GLB 5 Drawer File Cabinet, c/n SI104-00086, acquired 05/25/2001 from Copelin s Office Furniture, 120 N. Robinson, Oklahoma City, OK 73102 for $279.47.

One (1) GLB 5 Drawer File Cabinet, c/n SI104-00087, acquired 05/25/2001 from Copelin s Office Furniture, 120 N. Robinson, Oklahoma City, OK 73102 for $279.47

One (1) GLB 5 Drawer File Cabinet, c/n SI104-00088, acquired 05/25/2001 from Copelin s Office Furniture, 120 N. Robinson, Oklahoma City, OK 73102 for $279.47

One (1) GLB 5 Drawer File Cabinet, c/n SI104-00089, acquired 05/25/2001 from Copelin s Office Furniture, 120 N. Robinson, Oklahoma City, OK 73102 for $279.47

One (1) GLB 5 Drawer File Cabinet, c/n SI104-00090, acquired 05/25/2001 from Copelin s Office Furniture, 120 N. Robinson, Oklahoma City, OK 73102 for $279.47

One (1) Global 4 Drawer File Cabinet, c/n SI104-00091, acquired 09/30/2001 from Copelin s Office Furniture, 120 N. Robinson, Oklahoma City, OK 73102 for $246.45.

One (1) Global 5 Drawer File Cabinet, c/n SI104-00092, acquired 03/31/2003 from Copelin s Office Furniture, 120 N. Robinson, Oklahoma City, OK 73102 for $307.00.

One (1) Global 5 Drawer File Cabinet, c/n SI104-00093, acquired 03/31/2003 from Copelin s Office Furniture, 120 N. Robinson, Oklahoma City, OK 73102 for $307.00.

One (1) Global 5 Drawer File Cabinet, c/n SI104-00094, acquired 03/31/2003 from Copelin s Office Furniture, 120 N. Robinson, Oklahoma City, OK 73102 for $307.00.

One (1) Global 4 Drawer File Cabinet, c/n SI104-00097, acquired 12/21/2004 from Copelin s Office Furniture, 120 N. Robinson, Oklahoma City, OK 73102 for $262.08.

One (1) Global 70  Presidential Hutch, c/n SI105-00023, acquired 09/30/2001 from Copelin s Office Furniture, 120 N. Robinson, Oklahoma City, OK 73102 for $423.62.

One (1) Global Presidential Hutch, c/n SI105-00024, acquired 09/30/2001 from Copelin s Office Furniture, 120 N. Robinson, Oklahoma City, OK 73102 for $336.00.

One (1) Jasper Credenza, c/n SI109-00003, acquired 03/28/1977 from Manly Office Supplies, Oklahoma City, OK for $265.60.

One (1) Presidential Series Credenza, c/n SI109-00006, acquired 06/30/2000 from Copelin s Office Center, 425 W. Main, Norman, OK 73069 for $499.95.

One (1) Presidential Series Left Return, c/n SI109-00021, acquired 10/31/2000 from Copelin s Office Center, 425 W. Main, Norman, OK 73069 for $418.50.

One (1) SAFCO Drafting Table Base, c/n SI110-00008, acquired 07/18/1995 from Corporate Express, 39143 Treasury Center, Chicago, IL 60694 for $279.00.

One (1) Drum Table, c/n SI110-00009, acquired 08/30/2000 from L&M Furniture, 226 Quadrum Dr., Oklahoma City, OK 73108 for $349.00.

One (1) Scotch Plaid Sofa, c/n SI114-00001, acquired by transfer 07/29/2004 from the Board of County Commissioners, 320 Robert S. Kerr, Oklahoma City, OK 73102 for $300.00.

One (1) IBC Systems Binding Machine, c/n SI219-00021, s/n 10940, acquired 07/30/1999 from B&M Sales Company, Inc., 419 NE 29th St., Oklahoma City, OK 73128 for $438.34.

One (1) Infrared Thermometer, c/n SI219-00023, acquired 08/31/2000 from Grainger, 4314 Will Rogers Parkway, Oklahoma City, OK 73108 for $419.20.

One (1) Fellows Paper Shredder, c/n SI237-00001, acquired 11/04/2004 from Office Depot, PO Box 633211, Cincinnati, OH 45263 for $449.99.

One (1) Meridian Telecom 16-Button Telephone, c/n SI603-00005, s/n NNTM60769880, acquired 05/05/1998 from an unknown vendor for $327.60.

One (1) GE Refrigerator, c/n SI621-00001, s/n HR458252, acquired 07/29/2004 by transfer from the Board of County Commissioners, 320 Robert S. Kerr, Oklahoma City, OK for $399.95.

10.       Discussion and possible action to approve Resolution No.___________ disposing of equipment from the inventory of the Oklahoma County Sheriff.   These items are broken or obsolete, and are too costly to repair, and with the requested disposal will be junked in accordance with the provisions set forth in Title 19 Section 421.  (Document Received)

 

One (1) Falcon Products Office Chair, c/n B102-00553, acquired 06/26/1992 from an unknown vendor for $288.00.

One (1) Fujifilm FinePix Digital Photo ID System, c/n B205-00505, s/n 8UB37517, acquired 09/25/2009 from B&H Photo, 420 Ninth Ave., New York City, NY 10001 for $574.95.

One (1) Planmeca ProStyle Dental X-Ray Machine, c/n B504-00004, s/n IXRF48964, acquired 08/24/2004 from Patterson Companies, Inc., 1031 Mendota Heights Rd., St. Paul, MN for $3,566.00.

One (1) Konica Processor X-Ray Machine, c/n B504-00005, s/n 105231023, acquired 07/19/2006 from Merry X-Ray Corporation, 4100 Will Rogers Pkwy., Suite 100, Oklahoma City, OK 73108 for $4,900.00.

One (1) Kenwood UHF Radio w/Accessories, c/nB601-01611, s/n 50100549, acquired 10/09/2003 from Leon s Radio, Inc., 3901 S. Hattie, Oklahoma City, OK 73129 for $686.62.

One (1) Stainless Steel Table, c/n B616-00210, acquired 02/04/2010 from All Service Sheet Metal, Inc., 9600 NW 10th St., Oklahoma City, OK 73127 for $3,006.66.

One (1) Robot Coupe Food Processor w/ Accessories, c/n B616-00237, acquired 04/20/2011 from Aramark Correctional Services, 1101 Market Street, Philadelphia, PA 19107 for $2,911.40.

 

End of Consent Docket

 

 

District No. 1

 

11.       Discussion and possible action to approve Offer to Sell Real Property and payment of claim wherein the Board of County Commissioners will purchase from Alan W. Galbraith and Bonny D. Galbraith, the following real estate:   Lot 7, Block 3, Crutcho Park Addition as amended to Oklahoma County, Oklahoma, AKA 2212 Hughson according to the recorded plat thereof together with all improvements and appurtenances thereunto for the amount of $90,000.00.   This property is being acquired as part of the Oklahoma County Project E-2008-D, Crutcho Park Acquisition Project and payment will be made from the County Bond Fund/Flood Control-Crutcho, (2032/1204).   The dollar amount contained in this agreement is based upon the Board of County Commissioner's original offer.   This amount does not include any additional title requirements, pro-rated ad valorem taxes (if any), closing costs or relocation payments. (Parcel No. 26).   Requested by Willa Johnson, County Commissioner, District No. 1, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney.  (Document Received)

 

District No. 3

 

12.       Discussion and possible action for approval of Agreement with Putnam City Schools (Independent School District No. 1), Will Rogers Elementary School for reconstruction of the track at the Will Rogers Elementary School on NW 122nd Street.  Upon completion of the work the School will reimburse Oklahoma County the costs for all sub-contractors and materials used in completing this project.  The cost for materials and sub-contractors required to complete this project is estimated to not exceed $65,000.00, provided, the work is completed within the duration of the current County contracts for  Highway Materials and Supplies  and  Highway Construction Services  both ending on June 30, 2013.   The School agrees the not to exceed cost will be adjusted to reflect increases and decreases in costs paid by the County for contract items used to complete this project during future contract periods without approval, regardless of cause.   Payment will be made within 15 days upon completion and proper invoicing.  Requested by Ray Vaughan, County Commissioner, District No. 3, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney.   (Document Received)

 

Emergency Management

 

13.       Discussion and possible action to approve and sign the Firefighter Property Transfer Release between the Oklahoma Department of Agriculture, Food and Forestry, Forestry Division, and the Newalla Fire Department, allowing the Newalla Fire Department to receive equipment from the Oklahoma Department of Agriculture, Food and Forestry, Forestry Division.  Requested by David Barnes, Director, Emergency Management, and has been approve as to form and legality by Aaron Etherington, Assistant District Attorney.   (Document Received)

 

Engineering

 

14.       Discussion and possible action to approve an Easement to Oklahoma Gas and Electric Company by Oklahoma County for property located at 900 N. Portland, Oklahoma City, Oklahoma (OSU-Oklahoma City) so electricity can be run to the garage, which is located in the NW   of Section 36, T-12-N, R-4-W, I.M., Oklahoma County, Oklahoma. (Complete legal descriptions hyperlinked).   Requested by Stacey Trumbo, County Engineer, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney.  (Document Received)

 

 

Planning Commission

 

15.       Discussion and possible action to approve Resolution No. __________ accepting Erosion Control Surety Bond No. 6091992 as a part of a Stormwater Quality/Erosion Control Permit Application pursuant of Title 27A OS  1-1-101 et seq.  Requested by Tyler Gammon, Planning Director, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney.   (Document Received)

 

Treasurer

 

16.       Discussion and possible action to receive the arbitrage report from BDO Arbitrage Rebate Services, Inc. for the $2,750,000.00 Oklahoma Industries Authority Lease Revenue Bonds (Oklahoma County Juvenile Detention Center Project) Series 1997 for the period November 1, 2007 to November 1, 2012. No amount is owed to the IRS for arbitrage rebate.  Requested by Forrest  Butch  Freeman, Oklahoma County Treasurer. (Document Received)

 

Recurring Agenda Items:

 

17.       Approve all claims, list available for inspection in the office of the County Clerk, Room 201.  (Document Received)

 

18.       Discussion and possible action to approve Resolution No. __________ approving Blanket Purchase Orders as submitted by each department, list available for inspection in the office of the County Clerk, Room 201.   (Document Received)

 

19.       Citizen participation:  Any citizen wishing to address the Board of County Commissioners may do so at this time.

 

20.       Department Heads and Deputies Comments/General Remarks:

 

21.       Commissioners Comments/General Remarks:

 

22.       New business:  In accordance with the Open Meeting Act, Title 25 O.S.   311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.

 

23.       Opening of the following bids and/or Requests for Qualifications.  Any vendor wanting to review the bids or RFQs may see the Purchasing Agent immediately following this meeting.

 

CW12029A   Commissary Items

 

24.       Executive Session for the purpose of discussing the following:

 

a. Pursuant to 25 O.S. Section 306(B)(4) to engage in confidential communications between the Board and its attorney concerning TC-2012-020   Cindy Ashmore, which is pending investigation, claim, or action, and in which public disclosure would seriously impair the ability of the public body to process the claim and/or to conduct pending litigation.

 

25.       Action regarding confidential communications between the Board and its attorney concerning TC-2012-020   Cindy Ashmore, which is pending investigation, claim, or action, and in which public disclosure would seriously impair the ability of the public body to process the claim and/or to conduct pending litigation.

 

26.       Adjourn at __________ until 9:00 a.m., Wednesday, February 13, 2013.

 

NAME OF PERSON REPORTING:  Carolynn Caudill, County Clerk

 

TITLE:   SECRETARY TO:   Board of County Commissioners

 

SIGNATURE:  Carolynn Caudill, by:                                                                                                  

County Clerk Deputy and Director of Clerks of the Board