BOARD OF
February 13, 2013
320 Robert S.
Kerr, Room 103
1. Call to order.
2. Notice of the meeting was posted Friday, February 8, 2013.
3. Prayer and Pledge of Allegiance.
4. Approve the minutes of the meeting of Monday, February 4, 2013, prepared by the County Clerk as authorized by statute (19 O.S. 243, 244, and 445) subject to additions or corrections by the Board of County Commissioners.
The
following items, No. 5 through 12, are Consent Items and are routine in nature:
5. Approve Workers Compensation claim payments from Consolidated Benefits Resources in the amount of $10,578.17 for period ending February 5, 2013, pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
6. Approve Employee Benefit Trust Warrant No. 570798 through 571232 for Oklahoma County in the amount of $199,702.62 pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
7. Receive the following litigation:
Case
No. TC-2013-005 Tort Claim
Case
No. CJ-2012-7221 Amended Foreclosure
Case
No. CJ-2013-578 Foreclosure
Notice
of Sale-Foreclosure
8. Discussion and possible action for approval of Tin Horn Installation. This item is in compliance with Resolution No. 118-08.This item is requested by Stacey Trumbo, PE, County Engineer. (Document Received)
1-2013-03 $472.96
1-2013-04 $507.96
2-2013-03 $610.49
1-2013-05 $387.44
9. Received cancelled checks as follows: (Document Received)
Check No. 1001352065 dated November 28, 2012, to Ryan J. Jackson. Vendor never received check. Reissue on February 13, 2013, meeting.
Check No. 111080171 dated August 22, 2012, to Home Depot USA, Inc. Vendor never received check. Reissue on February 13, 2013, meeting.
10. Monthly Report of Fees for the month of January, 2013. (Document Received)
Juvenile Justice Center $ 345,723.66
9N Restitution $ 30,519.10
9J Restitution $ 5,242.23
JJC Emergency $ 1,896.26
Election Board $ 62,567.26
General
Fund $ 402,710.69
Clerk Lien Fee Fund $ 8,844.50
UCC Central Filing Fund $ 64,594.84
Records Preservation Fund $ 74,155.00
OK Tax Comm. % of Doc Stamps $ 358,101.01
Mechanic Liens/Investments $ 793.87
Refunds $ 27,907.42
Total $ 937,107.33
Prevention of Child Abuse Account 8204 $ 29.04
Culvert Pipe Sales Fund 8206 $ 1,774.30
Total $ 2,016.00
11. Discussion and possible action to approve Resolution No.___________ disposing of equipment from the inventory of
the Oklahoma County Sheriff. These items
are broken or obsolete, and are too costly to repair, and with the requested
disposal will be junked in accordance with the provisions set forth in Title 19
Section 421. (Document Received)
One (1) The Pipe Touch
Button Reader, c/n B236-02612, s/n A11C96, acquired
07/06/2009 from Timekeeping Systems, 30700 Bainbridge Rd., Suite H, Solon, OH
44139 for $595.00.
One (1) The Pipe Touch
Button Reader, c/n B236-02621, s/n A11C80, acquired
07/06/2009 from Timekeeping Systems, 30700 Bainbridge Rd., Suite H, Solon, OH
44139 for $595.00.
One (1) The Pipe Touch
Button Reader, c/n B236-02633, s/n A11CBF, acquired
07/06/2009 from Timekeeping Systems, 30700 Bainbridge Rd., Suite H, Solon, OH
44139 for $595.00.
12. Discussion and possible action to approve
Resolution No.___________ disposing of equipment from the inventory of
the Oklahoma County Sheriff. These items
are broken or obsolete, and are too costly to repair, and with the requested
disposal will be junked in accordance with the provisions set forth in Title 19
Section 421. (Document Received)
End
of Consent Docket
13. Awards. Tabulation of bids from the Central Purchasing Department with recommendation for selection of lowest and best bid:
CW12029A Commissary Items
District No. 2
14. Discussion and possible action to approve and accept into record the amended policy for the Oklahoma County Community Service Program, SHINE (Start Helping Impacted Neighborhoods Everywhere). The SHINE program operates county wide. Requested by Brian Maughan, County Commissioner, District No. 2. (Document Received)
District No. 3
15. Discussion and possible action for approval of Construction Contract between Downey Contracting, LLC and Oklahoma County for Project No. E-2010-K, Replacement of the Roof of the Maintenance Garage, District No. 3, not to exceed $216,000.00. This agreement shall commence upon approval of the Board and work shall be completed on or before 120 calendar days from the date of the contract. Requisition No. 11305114 has been issued to Downey Contracting, LLC in the amount of $70,671.82 from Highway Cash/Highway District No. 3/Building& Grounds Repair/Parts/Maintenance (1110/9300/55030) and Requisition No. 11305116 has been issued to Downey Contracting LLC in the amount of $145,328.18 from Capital Improvement-Regular/Building & Grounds Vendors Maintenance (2010/1200/54156), contingent upon encumbrance of funds. Requested by Ray Vaughn, County Commissioner, District No. 3, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
16. Discussion and possible action to receive Performance Bond, Payment Bond and Maintenance Bond in the amount of $216,000.00 signed by Downey Contracting, LLC as Principal and Fidelity and Deposit Company of Maryland as Surety, for Oklahoma County Project E-2010-K, Replacement of the Roof of the Maintenance Garage, District No. 3. Requested by Ray Vaughn, County Commissioner, District No. 3, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
17. Discussion and possible action for the Chairman to execute for the Board the Oklahoma County Emergency Jail Services Agreement between the Oklahoma County Juvenile Detention Center and the Oklahoma County Adult Detention Center. Requested by Ray Vaughn, Chairman and has been approved as to form and legality by David Prater, District Attorney. (Document Received)
County Clerk
18. Discussion and possible action to receive copy of Abstractor s Bond from First American Title & Trust Company, in the amount of $100,000.00, beginning on February 12, 2013, and ending February 12, 2014. Requested by Carolynn Caudill, Oklahoma County Clerk. (Document Received)
19. Discussion and possible action to receive copy of Abstractor s Bond from Old Republic Title Company of Oklahoma, in the amount of $100,000.00, beginning on January 1, 2013, and ending January 1, 2014. Requested by Carolynn Caudill, Oklahoma County Clerk. (Document Received)
Engineering
20. Discussion and possible action to authorize the Chairman to sign a release of easement. The easement was originally granted to the Board of County Commissioners by the State Land Office for highway purposes on December 4, 1928, for the below described real property:
A tract of land lying in the NE Quarter of the NE Quarter of Section 36, Township 14, Range 4 West, of I.M, described as follows:
Beginning at a point 33 feet South and 33 feet West of the NE corner of said Section 36, thence South along a line 33 feet, from and parallel with the East line of said Section 36, a distance of 467 feet; thence Northwesterly along a 467 foot radius curve to a point 33 feet South and 500 feet West of the NE corner of said Section 36; thence East 467 feet, to the point of beginning. Said tract contains 1.07 acres.
The easement has never been used for its granted purpose and the original grant contains a reversionary clause. Requested by Stacey Trumbo, County Engineer, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
OSU Extension
21. Discussion and possible action to approve a contract between the State Fair of Oklahoma and Oklahoma County Free Fair for the use of the State Fair Park or Facilities for the purpose of the presentation of the Oklahoma County Spring Livestock Show/Horse beginning March 9, 2013, and ending March 9, 2013. Requisition No. 11304833 has been issued to State Fair of Oklahoma in the amount of $1,500.00 from General Fund/Free Fair/Office Space (1001/7100/54102) contingent upon encumbrance of funds. Requested by LaDonna Dunlop, Director, OSU Extension Center, and approved as to form and legality by Sue K. Johnson, Assistant District Attorney. (Document Received)
Purchasing
22. Discussion and possible action to approve ITB CW13024-1 Highway Construction Service Contracts with: Donelson Construction Co., LLC; Haskell Lemon Construction Co.; Vance Brothers, Inc.; Schwarz Paving Co.; Atlas Paving Company; T.J. Campbell Construction; Wood & Sons Paving, Inc., and Schwarz Asphalt, LLC, to cover contract performance period January 1, 2013, to June 30, 2013. AWARD/RESOLUTION No. 1-13. Requested by Jane Gaston, Purchasing Director, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
Sheriff
23. Discussion and possible action to approve an application to the Highway Safety Office, the Administrator of the National Highway Traffic Safety Administration Funds. This application is for continued funding of an additional deputy/instructor for the CRASHs Court and SIDNE programs. The application will also include overtime for deputies working traffic safety and DUI enforcement in Oklahoma County in an effort to continue reduction of injuries and deaths on Oklahoma County roadways. The application will be completed online by Captain David Baisden and will be approved online by the Chairman of the Board of County Commissioners. This is the first year the application will be completed on the OKGRANTS website. There are no matching funds required. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
24. Discussion and possible action to approve adjusting the opening and closing times of the Oklahoma County Government Complex, Annex and Courthouse. Requested by John Whetsel, Oklahoma County Sheriff.
Recurring
Agenda Items:
25. Approve
all claims,
list available for inspection in the office of the
26. Discussion
and possible action to approve Resolution
No. __________ approving Blanket Purchase Orders as submitted by each
department, list available for inspection in the office of the
27. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.
28. Department Heads and Deputies Comments/General Remarks:
29. Commissioners Comments/General Remarks:
30. New business: In accordance with the Open Meeting Act, Title 25 O.S. 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
31. Opening of the following bids and/or Requests for Qualifications. Any vendor wanting to review the bids or RFQs may see the Purchasing Agent immediately following this meeting.
CW13030 Kitchen & Cafeteria Equipment
CW13055 Heat & Air Parts
32. Adjourn at __________ until 9:00 a.m., Wednesday, February 20, 2013.
NAME OF PERSON REPORTING: Carolynn Caudill,
TITLE: SECRETARY TO:
Board of
SIGNATURE: Carolynn
Caudill, by:
County Clerk Deputy