BOARD OF COUNTY COMMISSIONERS
February 20, 2013
320 Robert S.
Kerr, Room 103
1. Call to order.
2. Notice of the meeting was posted Friday, February 15, 2013.
3. Prayer and Pledge of Allegiance.
4.
Approve the minutes
of the meeting of Wednesday, February 13, 2013, prepared by the
The
following items, No. 5 through 14, are Consent Items and are routine in nature:
5. Approve Workers Compensation claim payments from Consolidated Benefits Resources in the amount of $14,408.99 for period ending February 12, 2013, pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
6. Approve Employee Benefit Trust Warrant No. 571233 through 571612 for Oklahoma County in the amount of $575,879.58 pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
7. Receive the following litigation:
Case No. TC-2013-006 Tort Claim
Case No. CV-2013-180 Quiet Title
8. Discussion and possible action for approval of Tin Horn Installation. This item is in compliance with Resolution No. 118-08. Requested by Stacey Trumbo, PE, County Engineer. (Document Received)
1-2013-06 $ 507.96
9. Monthly Report of Fees for the month of January, 2013. (Document Received)
Planning Commission Inspection Fee Fund $ 37,668.88
Planning Commission State Building Code Fund $ 3,603.50
Planning Commission Fee Fund Report $ 20,325.75
Sheriff $1,221,906.63
Sheriff Fees $ 116,388.30
Sheriff Incarceration Fees $ 1,821.67
Law Library Fees $ 37,390.85
Revolving Fund Fees $ 48,002.01
Drug Court User Fees $ 3,710.00
Court Fund Bank
of Oklahoma Revolving
Beginning Balance $1,995,214.09 $404,027.66
Deposits & Canceled Vouchers $ 953,927.29 $434,615.06
Disbursements $2,092,233.91 $
47,758.76
Ending Balance $ 856,907.47 $790,883.96
10. Discussion and possible action to approve Resolution No.___________ disposing of equipment from the inventory of
the Oklahoma County MIS. These items are
broken or obsolete, and are too costly to repair, and with the requested
disposal will be junked in accordance with the provisions set forth in Title 19
Section 421. (Document Received)
One (1) Gateway
GP7-933 Computer w/ 18 Monitor, c/n DP236-03573, s/n
0019361246, acquired 07/31/2000 from for $3,092.00.
One (1) Gateway 700X
PC w/ 18 LCD Monitor, c/n DP236-03799, s/n
0027048330, acquired 05/31/2002 from Gateway Companies, 610 Gateway Dr., North
Sioux City, SD 57049 for $2,582.00.
One (1) Windows 2000
Operating System Software, c/n DP236-03889, acquired
10/16/2002 from Compaq Computer Corporation, PO Box 277205, Atlanta, GA 30384
for $668.00.
One (1) HP Evo 300 w/ ICA Protocols, c/n
DP236-03939, s/n 9H36JS3J3219, acquired 07/17/13 from Hewlett Packard Company,
10810 Farnam Dr., C10GM, Omaha, NE 68154 for $671.00.
One (1) HP Evo 300 w/ ICA Protocols, c/n
DP236-03940, s/n 9H36JS3J3226, acquired 07/17/2003 from Hewlett Packard
Company, 10810 Farnam Dr., C10GM, Omaha, NE 68154 for
$671.00.
One (1) HP Evo 300 w/ ICA Protocols, c/n
DP236-03941, s/n 9H36JS3JV055, acquired 07/17/2003 from Hewlett Packard Company,
10810 Farnam Dr., C10GM, Omaha, NE 68154 for $671.00.
One (1) HP Evo 300 w/ ICA Protocols, c/n
DP236-03942, s/n 9H36JS3JV075, acquired 07/17/2003 from Hewlett Packard
Company, 10810 Farnam Dr., C10GM, Omaha, NE 68154 for
$671.00.
One (1) HP Evo 300 w/ ICA Protocols, c/n
DP236-03943, s/n 9H36JS3JV066, acquired 07/17/2003 from Hewlett Packard
Company, 10810 Farnam Dr., C10GM, Omaha, NE 68154 for
$671.00.
One (1) HP Evo 300 w/ ICA Protocols, c/n
DP236-03947, s/n 9H36JS3JV067, acquired 07/17/2003 from Hewlett Packard
Company, 10810 Farnam Dr., C10GM, Omaha, NE 68154 for
$671.00.
One (1) HP Evo 300 w/ ICA Protocols, c/n
DP236-03948, s/n 9H36JS3JV059, acquired 07/17/2003 from Hewlett Packard
Company, 10810 Farnam Dr., C10GM, Omaha, NE 68154 for
$671.00.
One (1) Macromedia
Dreamweaver Software, c/n DP236-03985, acquired
10/31/2003 from Pacific East Industries, 4409 Camine
De Las Estrellas, Newbury Park, CA 91320 for $356.00.
One (1) Gateway 2000
Pentium III Computer, c/n DP236-03990, s/n 18527069,
acquired 05/31/2000 from Gateway Companies, 610 Gateway Dr., North Sioux City,
SD 57049 for $1,882.00.
One (1) Flash MX 2004
Commercial Software, c/n DP236-03995. Acquired
03/18/2004 from Software House International, PO Box 952121, Dallas, TX 75395
for $462.00.
One (1) Dell PowerEdge 6850 Server, c/n
DP236-04370, acquired 01/31/2006 from Dell Inc. Marketing LP, PO Box 676021,
Dallas, TX 75267 for $699.00.
One (1) Dell PowerEdge 6850 Server, c/n
DP236-04371, acquired 01/31/2006 from Dell Inc. Marketing LP, PO Box 676021, Dallas,
TX 75267 for $699.00.
One (1) HP VP6320
Video Projection Equipment, c/n DP236-04378, acquired
05/08/2006 from for $1,400.00.
One (1) Dell PowerEdge 2850 Server, c/n
DP236-04403, acquired 07/07/2006 from Dell Inc. Marketing LP, PO Box 676021,
Dallas, TX 75267 for $8,295.30.
One (1) Art Adobe
Premiere Pro License, c/n DP236-04407, acquired
07/25/2006 from CDW Government, 75 Remittance Dr., Suite 1515, Chicago, IL
60675 for $565.00.
One (1) Dell Cache
Dual Core Server, c/n DP236-04436, acquired
03/01/2007 from Dell Inc. Marketing LP, One Dell Way, Bldg. 8, Round Rock, TX
78682 for $1,1938.20.
One (1) Catalyst 4500
AC Power Supply, c/n DP236-04448, acquired 08/03/2006
from Southwestern Bell Communications, PO Box 5069, Saginaw, MI 48605 for
$971.75.
One (1) Dell Optiplex GX280 Computer, c/n
DP236-04563, s/n HIJW671, acquired 04/05/2005 from Dell Inc. Marketing LP, One
Dell Way, Bldg. 8, Round Rock, TX 78682 for $739.42.
One (1) Compaq Remote
Insight/Lights Out II Software, c/n DP236-04636,
acquired 02/27/2003 from Compaq Computer Corporation, PO Box 277205, Atlanta,
GA 30384 for $420.00.
One (1) HP Proliant Server, c/n DP236-07129,
s/n D235FDB1D005, acquired 11/30/2002 from Compaq Computer Corporation, PO Box
75281, Chicago, IL 60675 for $2,292.00.
11. Discussion and possible action to approve Resolution No.___________ disposing of equipment from the inventory of
the Oklahoma County ICB. The items are
below the State required $500.00 for inventory, and with the requested
disposal, these tag numbers will be removed from inventory in accordance with
the provisions set forth in Title 19 Section 421. (Document Received)
One (1) Shaw Walker 5
Drawer Legal File Cabinet, c/n TB104-00014, acquired
02/24/1975 from Southwestern Stationers, Inc., Box 18697, Oklahoma City, OK
73118 for $279.00.
One (1) DeWalt 18 Volt Hammer Drill, c/n
TB402-00110, acquired 06/02/2003 from Grainger, 4314 Will Rogers Pkwy.,
Oklahoma City, OK 73108 for $281.88.
One (1) Alto-Clark
Wet/Dry Vacuum, c/n TB433-00101, s/n 30755, acquired
06/28/2002 from Oklahoma Janitorial Supply, PO Box 347, Oklahoma City, OK 73101
for $409.40.
One (1) Alto-Clark
Wet/Dry Vacuum, c/n TB433-00103, s/n 31345, acquired
06/13/2003 from Oklahoma Janitorial Supply, PO Box 347, Oklahoma City, OK 73101
for $440.00.
12. Discussion and possible action to approve
Resolution No.___________ disposing of equipment from the inventory of
the Oklahoma County Facilities Management.
These items are below the State required $500.00 for inventory, and with
the requested disposal, these tag numbers will be removed from inventory in
accordance with the provisions set forth in Title 19 Section 421. (Document Received)
One (1) Burgundy
Office Chair, c/n R102-00181, acquired 07/05/2005
from Office Depot, PO Box 633211, Cincinnati, OH 45263 for $329.45.
One (1) Burgundy
Office Chair, c/n R102-00182, acquired 07/05/2005
from Office Depot, PO Box 633211, Cincinnati, OH 45263 for $329.45.
One (1) 5 Drawer File
Cabinet, c/n R104-00148, acquired 02/24/1975 from an
unknown vendor for $279.00
One (1) Double Drawer
Card File, c/n R104-00152, acquired 10/02/1997 from
Oklahoma County Assessor, 320 Robert S. Kerr, Oklahoma City, OK for $409.00.
One (1) Indiana Tan
Desk, c/n R105-00110, acquired 11/06/1986 from Odom
Office Supply, 4538 NW 50th, Oklahoma City, OK 73122 for $250.22.
One (1) Coral Sand
Desk, c/n R105-00121, acquired 01/01/1982 from an
unknown vendor for $306.00.
One (1) Data File
Cabinet, c/n R109-00112, acquired 01/01/1982 from an
unknown vendor for $277.30.
One (1) Data Cabinet, c/n R109-00114, acquired 01/01/1982 from an unknown vendor
for $250.40.
One (1) Boone Cork
Board w/ Glass Doors, c/n R112-00105, acquired
05/11/2004 from Office Depot, PO Box 633211, Cincinnati, OH 45263 for $262.34.
One (1) Boone Cork
Board w/ Glass Doors, c/n R112-00106, acquired
05/11/2004 from Office Depot, PO Box 633211, Cincinnati, OH 45263 for $262.34.
One (1) Boone Cork
Board w/ Glass Doors, R112-00107, acquired 05/11/2004 from Office Depot, PO Box
633211, Cincinnati, OH 45263 for $262.34.
One (1) Boone Cork
Board w/ Glass Doors, R112-00108, acquired 05/11/2004 from Office Depot, PO Box
633211, Cincinnati, OH 45263 for $262.34.
One (1) Boone Cork
Board w/ Glass Doors, R112-00109, acquired 05/11/2004 from Office Depot, PO Box
633211, Cincinnati, OH 45263 for $262.34.
One (1) SIRCO Computer
Workstation, c/n R114-00111, acquired 07/31/2000 from
Office Depot, PO Box 633211, Cincinnati, OH 45263 for $397.04.
One (1) Geerpres Housekeeping Cart, c/n
R115-00112, acquired 06/30/1997 from Grainger, 4314 Will Rogers Pkwy., Oklahoma
City, OK 73108 for $375.06.
One (1) Pelco Camera, c/n R205-00114,
acquired 09/30/2001 from Infrastruct Security dba Dowley Systems, 5809 SW 5th
St., Oklahoma City, OK 73128 for $335.00.
One (1) Friedrich
Indoor AC Unit, c/n R209-00107, s/n LAEJ01850,
acquired 01/29/2002 from Johnstone Supply, 2120 SW 15th,
Oklahoma City, OK 73108 for $492.48.
One (1) Friedrich Ooutdoor AC Unit, c/n R209-00108,
s/n LACJ01547, acquired 01/29/2002 from Johnstone
Supply, 2120 SW 15th, Oklahoma City, OK 492.48.
One (1) GBC 12
Laminator, c/n R220-00110, s/n LGP3466, acquired
08/30/2000 from Office Depot, PO Box 633211, Cincinnati, OH 45263 for $283.28.
One (1) Hilti TE-15 Hammer Drill, c/n
R402-00135, s/n 228818-04-0106700, acquired 06/30/1995 from Hilti,
PO Box 21148, Tulsa, OK 74121 for $279.00.
One (1) Delta 1407
Drill Press, c/n R402-00147, s/n 9701, acquired
06/30/1997 from Steve s Wholesale, PO Box 892456, Oklahoma City, OK 73189 for
296.00.
One (1) DeWalt Hammer Drill, c/n
R402-00163, s/n 1731, acquired 07/31/2000 from Steve s Wholsale,
PO Box 892456, Oklahoma City, OK 73189 for $269.88.
One (1) DeWalt Hammer Drill/ Reciprocating Saw Kitt,
c/n R402-00169, s/n 265642/72299, acquired 08/19/2002
from Ferguson Enterprises, PO Box 847411, Dallas, TX 75284 for $389.00.
One 91) DeWalt Hammer Drill, c/n
R402-00170, s/n 125763, acquired 10/23/2003 from Grainger, 4314 Will Rogers
Pkwy., Oklahoma City, OK 73108 for $281.88.
One (1) DeWalt Hammer Drill, c/n
R402-00174, s/n 933871, acquired 06/15/2004 from Home Depot, 1600 S. Sooner
Rd., Midwest City, OK for $269.00.
One (1) Lincoln AC/DC
Arc Welder, c/n R403-00103, acquired 05/15/1987 from
Presto Welding Supplies, Inc., 2701 W. Reno, Oklahoma City, OK for $295.00.
One (1) Sanbarn Air Compressor, c/n
R406-00102, s/n 62700, acquired 05/18/1983 from Compressed Air Company, 217 N.
Harvey, Oklahoma City, OK 73108 for $319.95.
One (1) Campbell Hausteld Air Compressor, c/n
R406-00107, s/n L2/7/02, acquired 07/29/2002 from Steve s Wholesale, PO Box
892456, Oklahoma City, OK 73189 for $299.00.
One (1) Wesco Industrial Drum Carrier, c/n
R407-00104, acquired 05/13/1991 from Grainger, 4314 Will Rogers Pkwy., Oklahoma
City, OK 73108 for $312.36.
One (1) Wesco Industrial Drum Carrier, c/n
R407-00105, acquired 05/13/1991 from Grainger, 4314 Will Rogers Pkwy., Oklahoma
City, OK 73108 for $312.36.
One (1) Wesco Industrial Drum Carrier, c/n
R407-00106, acquired 05/13/1991 from Grainger, 4314 Will Rogers Pkwy., Oklahoma
City, OK 73108 for $312.36.
One (1) Astroline Hydraulic Maintenance Set, c/n
R410-00101, acquired 01/15/1988 from Hydraulic Equipment Co., 515 S. Broadway,
Oklahoma City, OK 73125 for $350.00.
One (1)
Grainger/Dayton 10 Ton Body Frame Kit, c/n
R410-00103, acquired 06/28/1994 from Grainger, 4314 Will Rogers Pkwy., Oklahoma
City, OK 73108 for $272.03.
One (1) Porter-Cable
Finish Nailer, c/n
R416-00105, acquired 04/28/2003 from Home Depot, 7400 S. Shields, Oklahoma
City, OK for $299.00.
One (1) DeWalt Portable Planer, c/n
R424-00101, s/n 200304-CT0795, acquired 06/08/2004 from Steve s Wholesale, PO
Box 892456, Oklahoma City, OK 73189 for $349.00.
One (1) Porter-Cable
Band Saw, c/n R425-00114, s/n 240333, acquired
12/27/1989 from D&F Engineering, 2904 Moulton, Bethany, OK for $349.95.
13. Discussion and possible action to approve Resolution No.___________ disposing of equipment from the inventory of the Oklahoma County Facilities Management. These items are broken or obsolete, and are too costly to repair, and with the requested disposal will be junked in accordance with the provisions set forth in Title 19 Section 421. (Document Received)
One (1) Dayton Air
Circulating Fan, c/n R414-00102, acquired 06/26/1990
from Grainger, 4314 Will Rogers Pkwy., Oklahoma City, OK 73108 for $$735.39.
One (1) Johnson 32
Extension Ladder, c/n R438-00907, acquired 12/10/1991
from an unknown vendor for $306.80.
One (1) Coleman Air
Handler, c/n R438-01186, s/n XNKS100796, acquired
01/31/2003 from Johnstone Supply, 2120 SW 15th,
Oklahoma City, OK 73108 for $434.67.
One (1) Amprobe, c/n R439-00105, s/n
721177, acquired 06/30/1987 from General Electric, 1801 w. Reno, Oklahoma City,
OK 73106 for $295.70.
One (1) Alnor Hood Balometer, c/n R440-00105, s/n 10230, acquired 02/17/1994 from T.E. Mowry, 6746 E. Tulsa, Oklahoma City, OK for $1499.00.
One (1) Ridged-Kollman Rooting Machine, c/n
R444-00102, s/n 2757, acquired 01/01/1982 from Peerless, 8th St.,
Oklahoma City for $300.00.
One (1) Digital
Communicator, c/n R643-00101, acquired 10/01/2003
from Shawver Electric, PO Box 18778, Oklahoma City,
OK for $600.00.
14. Discussion and possible action to approve Resolution No.___________ disposing of equipment from the inventory of the Oklahoma County Sheriff. These items are broken or obsolete, and are too costly to repair, and with the requested disposal will be junked in accordance with the provisions set forth in Title 19 Section 421. (Document Received)
One (1) Guard Plus
Touch Button Reader, c/n B236-02581, s/n A114DD,
acquired 06/29/2009 from Timekeeping Systems, 30700 Bainbridge Rd., Suite H,
Solon, OH 44139 for $595.00.
One (1) Guard Plus
Touch Button Reader, c/n B236-02585, s/n A114E8,
acquired 06/29/2009 from Timekeeping Systems, 30700 Bainbridge Rd., Suite H,
Solon, OH 44139 for $595.00.
One (1) The Pipe Touch
Button Reader, c/n B236-02613, s/n A11CAF, acquired
07/06/2009 from Timekeeping Systems, 30700 Bainbridge Rd., Suite H, Solon, OH
44139 for $595.00.
One (1) The Pipe Touch
Button Reader, c/n B236-02634, s/n A11CB8, acquired
07/06/2009 from Timekeeping Systems, 30700 Bainbridge Rd., Suite H, Solon, OH
44139 for $595.00.
One (1) The Pipe Touch
Button Reader, c/n B236-02642, s/n A11CC4, acquired
07/06/2009 from Timekeeping Systems, 30700 Bainbridge Rd., Suite H, Solon, OH
44139 for $595.00.
One (1) The Pipe Touch
Button Reader, c/n B236-02644, s/n A11C8D, acquired
07/06/2009 from Timekeeping Systems, 30700 Bainbridge Rd., Suite H, Solon, OH
44139 for $595.00.
One (1) The Pipe II
Touch Button Reader, c/n B236-02883, s/n A160A6,
acquired 11/30/2012 from Timekeeping Systems, 30700 Bainbridge Rd., Suite H,
Solon, OH 44139 for $595.00.
End
of Consent Docket
15. Awards. Tabulation of bids from the Central
Purchasing Department with recommendation for selection of lowest and best bid:
CW13055 Heat & Air Parts
District No. 1
District No. 2
17. Discussion and possible action for approval of Engineering Claim from Pinnacle Consulting Management Group, Inc. to ODOT for Oklahoma County 2-2009-A, Bridge and Approaches on Harrah Road beginning at Junction SE 29th Street/SH-270 and extending South approximately 1.5 mile, District No. 2. This claim is for the amount of $2,200.00 to be paid from County Improvement Road and Bridge Fund (CIRBF) held at ODOT. Requested by Brian Maughan, County Commissioner, District No. 2. (Document Recevied)
District No. 3
18. Discussion and possible action to approve Resolution No. ________ to re-appoint William D. (Bill) Mills, M.D., to the Oklahoma City-County Board of Health. Requested by Ray Vaughn, Chairman, Board of County Commissioners. (Document Received)
County Clerk
19. Discussion and
possible action to approve the publishing of the annual Oklahoma
County payroll records as required by Title 19, O.S. 2001 444. It shall be the mandatory duty of the Board
of County Commissioners to be caused to be published a full and complete report
of all the County employees and their salaries paid annually. Requested by Carolynn Caudill, County
Clerk. (Document Received)
20. Discussion and possible action to receive the Comprehensive Annual Financial Report (CAFR) for fiscal year ending June 30, 2012, and prepared by the Finance Division of the Oklahoma County Clerk s Office. Requested by Carolynn Caudill, County Clerk. (Document Received)
21. Discussion and possible action to receive
FY
2013 Consolidated Local Central Services OMB A-87 Cost Allocation Plan
& Indirect Cost Rate Proposal for Oklahoma County, Oklahoma, for the Fiscal
Year Ending June 30, 2013, (based on actual expenditures for the Fiscal Year
ended June 30, 2011). Prepared by Justice Benefits, Inc. Requested
by Carolynn Caudill, Oklahoma County Clerk. (Document Received)
Recurring
Agenda Items:
22. Approve all claims, list available for inspection in the office of the County Clerk, Room 201. (Document Received)
23. Discussion
and possible action to approve Resolution
No. __________ approving Blanket Purchase Orders as submitted by each
department, list available for inspection in the office of the
24. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.
25. Department Heads and Deputies Comments/General Remarks:
26. Commissioners Comments/General Remarks:
27. New business: In accordance with the Open Meeting Act, Title 25, O.S. 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
28. Opening of the following bids and/or Requests for Qualifications. Any vendor wanting to review the bids or RFQs may see the Purchasing Agent immediately following this meeting.
CW13026 Paint & Related Items
29. Executive Session for the purpose of discussing the following:
a. Pursuant to Title 25, O.S. 306(B)(4) to engage in confidential communications between the Board and its attorney concerning TC-2012-020 Cindy Ashmore, which is pending investigation, claim, or action and in which public disclosure would seriously impair the ability of the public body to process the claim and/or to conduct pending litigation.
30. Action regarding confidential communications between the Board and its attorney concerning TC-2012-020 Cindy Ashmore, which is pending investigation, claim, or action and in which public disclosure would seriously impair the ability of the public body to process the claim and/or to conduct pending litigation.
31. Adjourn at __________ until 9:00 a.m., Wednesday, February 27, 2013.
NAME OF PERSON REPORTING: Carolynn Caudill,
TITLE: SECRETARY TO:
Board of
SIGNATURE: Carolynn
Caudill, by:
County Clerk Deputy and Director of Clerks of the Board