BOARD OF
February 27, 2013
320 Robert S.
Kerr, Room 103
1. Call to order.
2. Notice of the meeting was posted Friday, February 22, 2013.
3. Prayer and Pledge of Allegiance.
4. Approve the minutes of the meeting of Wednesday, February 20, 2013, prepared by the County Clerk as authorized by statute (19 O.S. 243, 244, and 445) subject to additions or corrections by the Board of County Commissioners.
5. Discussion and possible action to approve Resolution No. ___________ recognizing Tom Colbert as the First African-American Chief Justice of the Supreme Court in Oklahoma. Requested by Willa Johnson, County Commissioner, District No.1. (Document Received)
6. Discussion and possible action to approve Resolution No. __________ recognizing Evelyn Daniels as one of the oldest African-American citizens in Oklahoma County. Requested by Willa Johnson, County Commissioner, District No. 1. (Document Received)
The
following items, No. 7 through 11, are Consent Items and are routine in nature:
7. Approve Workers Compensation claim payments from Consolidated Benefits Resources in the amount of $36,788.08 for period ending February 19, 2013, pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
8. Approve Employee Benefit Trust Warrant No. 571613 through 571920 for Oklahoma County in the amount of $117,273.27 pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
9. Receive the following litigation:
Case No. TC-2013-007 Tort Claim
Case No. CV-2013-311 Foreclosure
10. Receive Depository Fund Accounts Summary for the month of January, 2013. Requested by Forrest Butch Freeman, Oklahoma County Treasurer. (Document Received).
11. Discussion and possible action to approve Resolution No._________, amending Resolution No. 32-13, which was previously approved at the Board of County Commissioners Meeting on Wednesday, February 20, 2013. This is for the disposing of equipment from the inventory of the Oklahoma County MIS. These items are broken or obsolete, and are too costly to repair, and with the requested disposal will be junked in accordance with the provisions set forth in Title 19 Section 421. (Document Received)
One (1) Gateway
GP7-933 Computer w/ 18 Monitor, c/n DP236-03573, s/n 0019361246, acquired
07/31/2000 from for $3092.00
One (1) Gateway 700X
PC w/ 18 LCD Monitor, c/n DP236-03799, s/n 0027048330, acquired 05/31/2002
from Gateway Companies, 610 Gateway Dr., North Sioux City, SD 57049 for
$2582.00
One (1) Windows 2000
Operating System Software, c/n DP236-03889, acquired 10/16/2002 from Compaq
Computer Corporation, PO Box 277205, Atlanta, GA 30384 for $668.00
One (1) HP Evo 300 w/
ICA Protocols, c/n DP236-03939, s/n 9H36JS3J3219, acquired 07/17/13 from
Hewlett Packard Company, 10810 Farnam Dr., C10GM, Omaha, NE 68154 for $671.00
One (1) HP Evo 300 w/
ICA Protocols, c/n DP236-03940, s/n 9H36JS3J3226, acquired 07/17/2003 from
Hewlett Packard Company, 10810 Farnam Dr., C10GM, Omaha, NE 68154 for $671.00
One (1) HP Evo 300 w/
ICA Protocols, c/n DP236-03941, s/n 9H36JS3JV055, acquired 07/17/2003 from
Hewlett Packard Company, 10810 Farnam Dr., C10GM, Omaha, NE 68154 for $671.00
One (1) HP Evo 300 w/
ICA Protocols, c/n DP236-03942, s/n 9H36JS3JV075, acquired 07/17/2003 from
Hewlett Packard Company, 10810 Farnam Dr., C10GM, Omaha, NE 68154 for $671.00
One (1) HP Evo 300 w/
ICA Protocols, c/n DP236-03943, s/n 9H36JS3JV066, acquired 07/17/2003 from
Hewlett Packard Company, 10810 Farnam Dr., C10GM, Omaha, NE 68154 for $671.00
One (1) HP Evo 300 w/
ICA Protocols, c/n DP236-03947, s/n 9H36JS3JV067, acquired 07/17/2003 from
Hewlett Packard Company, 10810 Farnam Dr., C10GM, Omaha, NE 68154 for $671.00
One (1) HP Evo 300 w/
ICA Protocols, c/n DP236-03948, s/n 9H36JS3JV059, acquired 07/17/2003 from
Hewlett Packard Company, 10810 Farnam Dr., C10GM, Omaha, NE 68154 for $671.00
One (1) Macromedia
Dreamweaver Software, c/n DP236-03985, acquired 10/31/2003 from Pacific East
Industries, 4409 Camine De Las Estrellas, Newbury Park, CA 91320 for $356.00
One (1) Gateway 2000
Pentium III Computer, c/n DP236-03990, s/n 18527069, acquired 05/31/2000 from
Gateway Companies, 610 Gateway Dr., North Sioux City, SD 57049 for $1882.00
One (1) Flash MX 2004
Commercial Software, c/n DP236-03995. Acquired 03/18/2004 from Software House
International, PO Box 952121, Dallas, TX 75395 for $462.00
One (1) Dell
PowerEdge 6850 Server, c/n DP236-04370, acquired 01/31/2006 from Dell Inc.
Marketing LP, PO Box 676021, Dallas, TX 75267 for $699.00
One (1) Dell
PowerEdge 6850 Server, c/n DP236-04371, acquired 01/31/2006 from Dell Inc.
Marketing LP, PO Box 676021, Dallas, TX 75267 for $699.00
One (1) HP VP6320
Video Projection Equipment, c/n DP236-04378, acquired 05/08/2006 from for
$1400.00
One (1) Dell
PowerEdge 2850 Server, c/n DP236-04403, acquired 07/07/2006 from Dell Inc.
Marketing LP, PO Box 676021, Dallas, TX 75267 for $8295.30
One (1) Art Adobe
Premiere Pro License, c/n DP236-04407, acquired 07/25/2006 from CDW Government,
75 Remittance Dr., Suite 1515, Chicago, IL 60675 for $565.00
One (1) Dell Cache
Dual Core Server, c/n DP236-04436, acquired 03/01/2007 from Dell Inc. Marketing
LP, One Dell Way, Bldg. 8, Round Rock, TX 78682 for $11938.20
One (1) Catalyst 4500
AC Power Supply, c/n DP236-04448, acquired 08/03/2006 from Southwestern Bell
Communications, PO Box 5069, Saginaw, MI 48605 for $971.75
One (1) Dell Optiplex
GX280 Computer, c/n DP236-04563, s/n HIJW671, acquired 04/05/2005 from Dell
Inc. Marketing LP, One Dell Way, Bldg. 8, Round Rock, TX 78682 for $739.42
One (1) Compaq Remote
Insight/Lights Out II Software, c/n DP236-04636, acquired 02/27/2003 from
Compaq Computer Corporation, PO Box 277205, Atlanta, GA 30384 for $420.00
One (1) HP Proliant
Server, c/n DP236-07129, s/n D235FDB1D005, acquired 11/30/2002 from Compaq
Computer Corporation, PO Box 75281, Chicago, IL 60675 for $33939.00
One (1) Compaq 2GB
DIMM Memory, c/n DP236-07132, acquired 11/30/2002 from Compaq Computer
Corporation, PO Box 75281, Chicage, IL 60675 for $2292.00
End
of Consent Docket
12. Awards. Tabulation of bids from the Central
Purchasing Department with recommendation for selection of lowest and best bid:
11302954 Cashiering System - Treasurer s Department
District No. 2
13. Discussion and possible action for approval of Engineering Claim from Pinnacle Consulting Management Group, Inc. to ODOT for Oklahoma County 2-2009-A, Bridge and Approaches on Harrah Road beginning at Junction SE 29th Street/SH-270 and extending South approximately 1.5 mile, District No. 2. This claim is for the amount of $2,100.00 to be paid from County Improvement Road and Bridge Fund (CIRBF) held at ODOT. Requested by Brian Maughan, County Commissioner, District No. 2. (Document Received)
14. Discussion and possible action to approve the harvesting of Red Cedar Trees . This work will be performed by the Department of Correction inmates that are currently participating in Oklahoma County s Public Work Projects and will be pursuant to Title 57 O.S. 222. Requested by Brian Maughan, County Commissioner, District No. 2, and has been approved as to form and legality by Sandra Howell-Elliott, Assistant District Attorney, (Document Received)
15. Discussion and possible action for approval of Resolution No. __________ and Grant Application authorizing Oklahoma County to apply for financial assistance from the Association of Central Oklahoma Governments Public Fleet Conversion Grants Fund to purchase two CNG vehicles to replace two older county vehicles. Requested by Brian Maughan, County Commissioner, District No. 2. (Document Received)
Engineering
16. Discussion and Possible Action to execute an unattainable lien waiver with regard to the acquisition of an easement for Oklahoma County Project 2-2009-A, Bridge and Approaches on Harrah Road beginning at Junction SE 29th Street/SH-270 and extending South approximately 1.5 mile (Parcel 39). The easement is located at 4912 S. Harrah Road, Newalla, Oklahoma. Requested by Stacey Trumbo, PE, County Engineer, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
Planning Commission
17. Discussion and possible action for approval of Resolution No. ____________ accepting the Re-Plat of Hiwassee Hills (Tracts 2, 3, & 4) as provided in O.S. Title 19, 868.8 and authorizes the plat to be placed on file as recommended by the Oklahoma County Planning Commission in an open meeting on December 13, 2012. No road construction is required. Requested by Tyler Gammon, Planning Director, and approved by Stacey Trumbo, County Engineer, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
18. Discussion and possible action to approve Resolution No. _____________ to amend the zoning as provided in Title 19 O.S., 868.16 on a tract of land from AA Agricultural and Rural Residential District to IU- Urban Industrial District with a Special Use Permit . The Oklahoma County Planning Commission has recommended approval during a public meeting on February 14, 2013. The tract of land is described as follows: A part of the Northwest Quarter (NW/4) of Section Four (4), Township Fourteen (14) North, Range Two (2) West of the Indian Meridian, Oklahoma County, Oklahoma., (near I-35 frontage Rd. and Waterloo Rd.) said tract containing 4.57 acres or more. The applicant proposes to construct a retail facility for tractor sales. (County Highway District No. 3) Requested by Tyler Gammon, Planning Director, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
Recurring
Agenda Items:
19. Approve
all claims,
list available for inspection in the office of the
20. Discussion
and possible action to approve Resolution
No. __________ approving Blanket Purchase Orders as submitted by each
department, list available for inspection in the office of the
21. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.
22. Department Heads and Deputies Comments/General Remarks:
23. Commissioners Comments/General Remarks:
24. New business: In accordance with the Open Meeting Act, Title 25 O.S. 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
25. Opening of the following bids and/or Requests for Qualifications. Any vendor wanting to review the bids or RFQs may see the Purchasing Agent immediately following this meeting.
CW13044 Radios
CW13033 Medical Supplies
26. Executive Session for the purpose of discussing the following:
a. Pursuant to Title
25, O.S. 2001 307(B)(1), discussion regarding employment, appointment, promotion, demotion,
disciplining, or resignation of Shelley Goodknight, Administrator for the Board of County
Commissioners.
b. Pursuant to Title 25, O.S. 306(B)(4) to engage in confidential communications between the Board and its attorney concerning TC-2012-020 Cindy Ashmore, which is pending investigation, claim, or action and in which public disclosure would seriously impair the ability of the public body to process the claim and/or to conduct pending litigation.
c. Pursuant to Title 25, O.S. 307(B)(4) to engage in confidential communications between the public body and its attorney concerning a pending investigation, claim or action, in CIV-10-391 / 12-6312, McFarland v. BOCC, and where on advice of its attorney, the Board has determined that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest.
d. Pursuant to 25 O.S. 307 (B) (4) to engage in confidential communications between the public body and its attorney concerning a pending investigation, claim or action, regarding Layton v. Whetsel, and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest.
27. Action
regarding employment,
appointment, promotion, demotion, disciplining, or resignation of Shelley
Goodknight, Administrator for the Board of County Commissioners.
28. Action regarding confidential communications between the Board and its attorney concerning TC-2012-020 Cindy Ashmore, which is pending investigation, claim, or action and in which public disclosure would seriously impair the ability of the public body to process the claim and/or to conduct pending litigation.
29. Action regarding confidential communications between the public body and its attorney concerning a pending investigation, claim or action, in CIV-10-391 / 12-6312, McFarland v. BOCC, and where on advice of its attorney, the Board has determined that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest.
30. Action regarding confidential communications between the public body and its attorney concerning a pending investigation, claim or action, regarding Layton v. Whetsel, and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest.
31. Adjourn at __________ until 9:00 a.m., Monday, March 4, 2013.
NAME OF PERSON REPORTING: Carolynn Caudill,
TITLE: SECRETARY TO:
Board of
SIGNATURE: Carolynn
Caudill, by:
County Clerk Deputy and Director of Clerks of the Board