BOARD OF
Wednesday, March 13, 2013
320 Robert S.
Kerr, Room 103
Oklahoma City, OK
1. Call to order.
2. Notice of the meeting was posted Friday, March 8, 2013.
3. Prayer and Pledge of Allegiance.
4. Approve the minutes of the meeting of Monday, March 4, 2013, prepared by the County Clerk as authorized by statute (19 O.S. 243, 244, and 445) subject to additions or corrections by the Board of County Commissioners.
The
following items, No. 5 through 8, are Consent Items and are routine in nature:
5. Approve Workers Compensation claim payments from Consolidated Benefits Resources in the amount of $11,249.24 for period ending March 5, 2013, pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
6. Approve Employee Benefit Trust Warrant No. 572717 through 573296 for Oklahoma County in the amount of $267,956.56 pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
7. Receive the following litigation:
Case No. CJ-2013-1159 Permanent Easement
Case No. CJ-2013-1160 Permanent Easement
Case No. CJ-2013-1161 Permanent Easement
Case No. CJ-2013-1162 Permanent Easement
Case
No. CJ-2013-946 Breach for Failure to Discharge Maintenance over Common Area
Case
No. CJ-2013-1157 Permanent & Temporary Easements
Case
No. CJ-2013-930 Right to Reopen Alley
Case
No. CIV-11-1026-HE Marshal s Sale
Case
No. CJ-2013-1147 Foreclosure
Case
No. CJ-2013-1183 Foreclosure
8. Monthly Report of Fees for the month of February, 2013. (Document Received)
Juvenile Justice Center $ 51,245.53
End
of Consent Docket
9. Awards. Tabulation of bids from the Central Purchasing Department with recommendation for selection of lowest and best bid:
CW13033 Medical Supplies
CW13044 Radios
District No. 3
10. Discussion and possible action to enter into a real estate purchase agreement with the City of Oklahoma City for the Krowse Army Reserve Center located at NE 36th and Martin Luther King Blvd. No monetary consideration is required because the County intends to use the facility for a public purpose. Requested by Ray Vaughn, County Commissioner, District No. 3, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney.
County Clerk
11. Discussion and possible action to receive Oklahoma County Finance Authority Financial Statements for June 30, 2012 as performed by Casey J. Russell CPA, Inc.. Requested by Carolynn Caudill, Oklahoma County Clerk. (Document Received)
Engineering
12. Discussion
and possible action for approval of Engineering Claim and Report of Conference to ODOT for County
Bridge and Road Improvement Fund (CBRIF) for Oklahoma County Off System Bridge
Inspections completed by Cobb Engineering Company. This claim is for the
amount of $4,172.57. Requested by Stacey Trumbo, PE, County
Engineer. (Document Received)
13. Discussion and possible action for acceptance of Easement and Temporary Driveway Easement and to submit ODOT claims for Oklahoma County Project 2-2009-A, Bridge and Approaches on Harrah Road beginning at Junction SE 29th Street/SH-270 and extending South approximately 1.5 miles. (Parcel 33, 33.1) which is located in the Northeast Quarter of Section 14, Township 11 North, Range 01 East Indian Meridian, Oklahoma County, Oklahoma. (Complete legal descriptions hyperlinked). This Easement is being granted to Oklahoma County by J. Monty Wallin and Lani Jan Sinclair, Trustees or the Successors in Trust, Under the Wallin Revocable Trust Dated May 18, 2005, in the amount of $9,000.00. $5,000.00 will be paid from CIRB Funds held at ODOT and $4,000.00 will be paid by Oklahoma County District No. 2. Requisition 11305391 has been issued to The Wallin Revocable Trust, Dated May 18, 2005, in the amount of $4,000.00 from Highway Cash/ Highway District No. 2- Capital Equipment/Land Right of Way (1110/9205/55070), contingent upon encumbrance of funds. Requested by Stacey Trumbo, County Engineer, PE, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
14. Discussion and possible action for acceptance of Easement and Temporary Driveway Easement and to submit ODOT claims for Oklahoma County Project 2-2009-A, Bridge and Approaches on Harrah Road beginning at Junction SE 29th Street/SH-270 and extending South approximately 1.5 miles. (Parcel 16, 16.1) which is located in the Northwest Quarter of Section 24, Township 11 North, Range 01 East, Indian Meridian, Oklahoma County, Oklahoma. (Complete legal descriptions hyperlinked). This Easement is being granted to Oklahoma County by Albert J. Sumner and Beverly A. Sumner, Husband and Wife, in the amount of $3,000.00 which will be paid from CIRB Funds held at ODOT. Requested by Stacey Trumbo, County Engineer, PE, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
Sheriff
15. Discussion and possible action to approve Subscription Agreement between Board of County Commissioners and Advent Financial Systems, LCC, to subscribe to and benefit from the PayMyJailer program. Requested by John Whetsel, Oklahoma County Sheriff and has been approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
Recurring
Agenda Items:
16. Approve
all claims,
list available for inspection in the office of the
17. Discussion
and possible action to approve Resolution
No. __________ approving Blanket Purchase Orders as submitted by each
department, list available for inspection in the office of the
18. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.
19. Department Heads and Deputies Comments/General Remarks:
20. Commissioners Comments/General Remarks:
21. New business: In accordance with the Open Meeting Act, Title 25 O.S. 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
22. Opening of the following bids and/or Requests for Qualifications. Any vendor wanting to review the bids or RFQs may see the Purchasing Agent immediately following this meeting.
CW13039 Truck & Cargo Van Rental
CW13009 Sports Drink
CW13041 Plumbing Supplies
23. Executive Session for the purpose of discussing the following:
a. Pursuant to Title 25 O.S. 307(b)(4) for confidential communications with Board s attorney to discuss claims related to Ruth Lacher v. Board of County Commissioners of Oklahoma County, Oklahoma, et al. Case no. CIV-11-1038.
24. Action regarding for confidential communications with Board s attorney to discuss claims related to Ruth Lacher v. Board of County Commissioners of Oklahoma County, Oklahoma, et al. Case no. CIV-11-1038.
25. Adjourn at __________ until 9:00 a.m., Wednesday, March 20, 2013.
NAME OF PERSON REPORTING: Carolynn Caudill,
TITLE: SECRETARY TO:
Board of
SIGNATURE: Carolynn
Caudill, by:
County Clerk Deputy