BOARD OF
March 20, 2013
320 Robert S.
Kerr, Room 103
1. Call to order.
2. Notice of the meeting was posted Friday, March 15, 2013.
3. Prayer and Pledge of Allegiance.
4. Approve the minutes of the meeting of Wednesday, March 13, 2013, prepared by the County Clerk as authorized by statute (19 O.S. 243, 244, and 445) subject to additions or corrections by the Board of County Commissioners.
The
following items, No. 5 through 11, are Consent Items and are routine in nature:
5. Approve Workers Compensation claim payments from Consolidated Benefits Resources in the amount of $11,508.03 for period ending March 12, 2013, pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
6. Approve Employee Benefit Trust Warrant No. 573297 through 573756 for Oklahoma County in the amount of $542,774.07 pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
7. Discussion and possible action for approval of Tin Horn Sale. This item is in compliance with Resolution No. 118-08. Requested by Stacey Trumbo, PE, County Engineer. (Document Received)
1-2013-07 $313.65
8. Discussion and possible action for approval of Tin Horn Installation. This item is in compliance with Resolution No. 118-08. Requested by Stacey Trumbo, PE, County Engineer. (Document Received)
1-2013-08 $638.01
9. Received cancelled check as follows: (Document Received)
Check No. 1161053046 dated January 16, 2013, to Clifton R Shelton DBA Orchid Uniform, in the amount of $4,398.00. Vendor never received check. Reissue on March 20, 2013, meeting.
10. Monthly Report of Fees for the month of February, 2013. (Document Received)
Assessor $ 1,448.50
Culvert Pipe Sales Fund 8206 $ 3,136.61
General
Fund $ 314,947.35
Clerk Lien Fee Fund $ 8,597.02
UCC Central Filing Fund $ 59,443.36
Records Preservation Fund $ 65,830.00
OK Tax Comm. % of Doc Stamps $ 239,437.15
Mechanic Liens/Investments $ 33,361.43
Refunds $ 63,623.56
Total $ 785,239.87
Sheriff Fees $ 132,303.09
Sheriff Incarceration Fees $ 6,869.54
Law Library Fees $ 34,084.58
Revolving Fund Fees $ 51,061.82
Drug Court User Fees $ 2,353.62
Community
Service Fees $ 440.00
Court
Fund Bank
of Oklahoma Revolving
Beginning Balance $ 856,907.47 $ 790,883.96
Deposits & Canceled Vouchers $1,057,052.91 $ 47,999.40
Disbursements $ 554,303.51 $ 31,007.40
Ending Balance $1,359,656.87 $ 807,875.96
Court
Fund (December-2012) Bank
of Oklahoma Revolving
Beginning Balance $1,653,405.86 $ 397,048.43
Deposits & Canceled Vouchers $ 987,734.04 $ 37,100.77
Disbursements $ 645,925.81 $ 30,121.54
Ending Balance $1,995,214.09 $ 404,027.66
Election Board $ 38,897.85
9N Restitution $ 30,564.10
9J Restitution $ 5,242.23
JJC Emergency $ 1,896.26
Planning Commission Inspection Fee Fund $ 39,031.38
Planning Commission State Building Code Fund $ 2,230.50
Planning Commission Fee Fund Report $ 14,551.50
Sheriff $1,708,039.46
11. Receive Depository Fund Accounts Summary for the month of February, 2013. Requested by Forrest Butch Freeman, Oklahoma County Treasurer. (Document Received).
End
of Consent Docket
District
No. 2
12. Discussion and possible action to approve
an Agreement with the City of Oklahoma City and the Board of County
Commissioners, to remove abandoned concrete barriers, road decking material and
construction debris that is no longer needed by the City of Oklahoma City.
The city agrees that the concrete barriers and road decking will become
the property of Oklahoma County and may be used as riprap for future road and
bridge projects. Upon completion of the project the City of Oklahoma City will
reimburse the county for materials in an amount not to exceed $2,500.00.
This agreement will begin upon approval and end June 30, 2013. Requested
by Brian Maughan, Commissioner, and approved as to form and legality by
Gretchen Crawford, Assistant District Attorney. (Document Received)
Sheriff
13. Discussion and possible action to approve Amendment to Memorandum of Understanding between Deer Creek Public Schools and the Oklahoma County Sheriff s Office, for the provision of 2 additional School Resource Officers. Requested by John Whetsel, Oklahoma County Sheriff and has been approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
Social Services
14. Discussion and possible action for approval of Community Support Renewal Agreement between the Board of Oklahoma County Commissioners, on behalf of the Department of Oklahoma County Social Services and COTPA, to provide transportation to congregate meal sites, grocery stores and medical transportation to doctors and pharmacies for elderly persons eligible under this agreement. Amount payable under this contract is not to exceed $5,000.00. Requisition No. 11301439 has been issued to Central Oklahoma Transportation and Parking Authority, in the amount of $5,000.00 from General/Social Services, (1001/6100), contingent upon encumbrance of funds. Agreement to be effective August 8, 2012 through June 30, 2013, upon approval by the Board of Oklahoma County Commissioners. Requested by Christi Jernigan, Director, Oklahoma County Social Services, and approved as to form and legality by Sue K. Johnson, Assistant District Attorney. (Document Received)
15. Discussion and possible action for approval of Agreement Renewal between the Board of Oklahoma County Commissioners, on behalf of the Department of Oklahoma County Social Services and Central Oklahoma Transportation and Parking Authority, to provide public transportation services for Route 19.
Amount payable under this contract is not to exceed $88,200.00. Requisition No. 11305570 has been issued to Central Oklahoma Transportation and Parking Authority, in the amount of $88,200.00 from General/Social Services, (1001/6100), contingent upon encumbrance of funds. Agreement to be effective upon approval by the Board of Oklahoma County Commissioners through June 30, 2013. Requested by Christi Jernigan, Director, Oklahoma County Social Services, and approved as to form and legality by Sue K. Johnson, Assistant District Attorney. (Document Received)
Treasurer
16. Discussion and possible action to approve Resolution No. _______________ for the Fiscal Year 2012-2013. Prosperity Bank shall be designated as an official depository in keeping with regulations contained in Sections 121 and 123 Title 19, 2011 Oklahoma Statutes. Requested by Forrest Butch Freeman, Oklahoma County Treasurer. (Document Received)
17. Discussion and possible action to approve Resolution No. _______________ authorizing the investment of the Capital Property OSU Fund, not immediately necessary for expenditure for a period of one day or more, with any interest earned from investment to be deposited into the fund through June 30, 2013. Requested by Forrest Butch Freeman, Oklahoma County Treasurer. (Document Received)
Recurring
Agenda Items:
18. Approve
all claims,
list available for inspection in the office of the
19. Discussion
and possible action to approve Resolution
No. __________ approving Blanket Purchase Orders as submitted by each
department, list available for inspection in the office of the
20. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.
21. Department Heads and Deputies Comments/General Remarks:
22. Commissioners Comments/General Remarks:
23. New business: In accordance with the Open Meeting Act, Title 25 O.S. 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
24. Opening of the following bids and/or Requests for Qualifications. Any vendor wanting to review the bids or RFQs may see the Purchasing Agent immediately following this meeting.
CW13003 Ammunition, Gun & Range Supplies
CW13035 Office Furniture
CW13065 Architectural and Design Services
25. Adjourn at __________ until 9:00 a.m., Wednesday, March 27, 2013.
NAME OF PERSON REPORTING: Carolynn Caudill,
TITLE: SECRETARY TO:
Board of
SIGNATURE: Carolynn
Caudill, by:
County Clerk Deputy