BOARD OF
March 27, 2013
320 Robert S.
Kerr, Room 103
1. Call to order.
2. Notice of the meeting was posted Friday, March 22, 2013.
3. Prayer and Pledge of Allegiance.
4. Approve the minutes of the meeting of Wednesday, March 20, 2013, prepared by the County Clerk as authorized by statute (19 O.S. 243, 244, and 445) subject to additions or corrections by the Board of County Commissioners.
5. Discussion and possible action to approve Resolution No. ______________ declaring April 14, 2013 through April 20, 2013, as National Telecommunicator Week in Oklahoma County. Requested by Willa Johnson, County Commissioner, District No. 1. (Document Received)
The
following items, No. 6 through 10, are Consent Items and are routine in nature:
6. Approve Workers Compensation claim payments from Consolidated Benefits Resources in the amount of $23,086.19 for period ending March 19, 2013, pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
7. Approve Employee Benefit Trust Warrant No. 573757 through 574204 for Oklahoma County in the amount of $279,942.35 pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
8. Receive the following litigation:
Case
No. CJ-2013-1613 Judgment
Case
No. TC-2013-0008 Tort Claim
Case
No. TC-2013-0009 Tort Claim
Case
No. TC-2013-0010 Tort Claim
9. Discussion and possible action to approve Transfer No. T-1-13, equipment from the inventory of the
Oklahoma County Engineer to Oklahoma County Facilities Management in accordance
with the provisions set forth in Title 19, Section 421. Requested by Stacey Trumbo, PE, County Engineer. (Document Received)
One (1) 1998 Ford Crown Victoria, old c/n SI612-00007, new c/n R612-00114, acquired 06/17/1998 from Fred Jones Ford, PO Box 1747, Oklahoma City, OK for $20,623.90
10. Discussion and possible action to approve
Resolution No.___________ to surplus equipment from the inventory of the
Oklahoma County Engineer. These items
have been declared surplus, and with approval, will be sold at state auction in
accordance with the provisions set forth in Title 19 Section 421. Requested by Stacey Trumbo, PE, County Engineer. (Document Received)
One (1) 2001 Ford
Crown Victoria, c/n SI612-00008, s/n
2FAFP73W21X114685, acquired 05/25/2001 from Joe Cooper Ford, 6601 SE 29th,
Midwest City, OK 73110 for $23,187.32
End
of Consent Docket
District No. 3
11. Discussion and possible action to receive the Report on Internal Control over Financial Reporting and on Compliance for the year ended June 30, 2012, from the Oklahoma State Auditor and Inspector. Requested by Ray Vaughn, County Commissioner, District No. 3. (Document Received)
12. Discussion and possible action to authorize the Chairman to sign and deliver to the Oklahoma State Auditor and Inspector its audit letters dated January 29, 2013, and February 2, 2013. Requested by Ray Vaughn, County Commissioner, District No. 3. (Document Received)
13. Discussion and possible
action for the Chairman
to sign a letter to Oklahoma City Manager Jim Couch requesting reimbursement
through Tax Increment Finance District No. 8 for repairs to the Oklahoma County
Adult Detention Center. Requested by Ray Vaughn, County Commissioner,
District No. 3, and has been approved
as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
14. Discussion and possible
action to approve Resolution No. ___________ requesting
the Oklahoma County Board of County Commissioners to create the Oklahoma County
Information Technology Council ( OCITC ) to provide technological guidance and
leadership to Oklahoma County on system design, modification, and utilization
of the Oklahoma County information technology network. Requested by Ray Vaughn, County Commissioner,
District No. 3, and has been approved
as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
County Clerk
15. Discussion and possible action to approve the 2013 Qualifying Amendment to the Oklahoma County Employees Defined Contribution Retirement System plan document. This amendment was approved by the Oklahoma County Retirement Board on March 13, 2013. Requested by Carolynn Caudill, Oklahoma County Clerk. (Document Received)
Emergency Management
16. Discussion and possible action for approval of Resolution No. _________ designating Greg Whitworth as Receiving Officer for the Emergency Management Department replacing David Burright for all accounts. Requested by David Barnes, Director, Emergency Management. (Document Received)
17. Discussion and possible action to receive and approve a Grant Award from the Oklahoma Office of Homeland Security. Requested by David Barnes, Director, Emergency Management, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
Engineering
18. Discussion and possible action to approve Standard Maintenance Contract with Canon Solutions America, Inc. for the
following item: GBC Eagle 105 Plotter, Serial No. TC500-552008-8547.
The County shall pay the vendor $119.43 per month. This Contract shall
terminate on June 30, 2013. Requisition No. 11305783 has been issued to
Canon Solutions America, Inc. in the amount of $1,074.87 from General
Fund/Engineering/Professional Services Other, (1001/9400/54455), contingent
upon encumbrance of funds. Requested by Stacey Trumbo, PE, County
Engineer, and has been approved as to form and legality by Gretchen Crawford,
Assistant District Attorney. (Document
Received)
Sheriff
19. Discussion and possible action to approve Amendment to Memorandum of Understanding between Independent School District No. 12, and the Sheriff s Office for the provision of 1 School Resource Officer at Summit Middle School, changing School Resource Officer assignment and billed daily rate. Requested by John Whetsel, Oklahoma County Sheriff, and has been approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
Recurring
Agenda Items:
20. Approve all claims, list available for inspection in the office of the County Clerk, Room 201. (Document Received)
21. Discussion
and possible action to approve Resolution
No. __________ approving Blanket Purchase Orders as submitted by each
department, list available for inspection in the office of the
22. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.
23. Department Heads and Deputies Comments/General Remarks:
24. Commissioners Comments/General Remarks:
25. New business: In accordance with the Open Meeting Act, Title 25 O.S. 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
26. Executive Session for the purpose of discussing the following:
a. Pursuant to 25 O.S. 307(B) (4), to engage in confidential communications with the Board s attorney regarding claim of Eric Ackerson.
b. Pursuant to 25 O.S. 307(B) (4), to engage in confidential communications with the Board s attorney regarding claim of Mondre Dickerson.
c. Pursuant to 25 O.S. 307(B) (4), to engage in confidential communications with the Board s attorney regarding claim of Timothy Harper.
27. Action regarding confidential communications with the Board s attorney regarding claim of Eric Ackerson.
28. Action regarding confidential communications with the Board s attorney regarding claim of Mondre Dickerson.
29. Action regarding confidential communications with the Board s attorney regarding claim of Timothy Harper.
30. Adjourn at __________ until 9:00 a.m., Monday, April 1, 2013.
NAME OF PERSON REPORTING: Carolynn Caudill,
TITLE: SECRETARY TO:
Board of
SIGNATURE: Carolynn
Caudill, by:
County Clerk Deputy and Director of Clerks of the Board