BOARD OF COUNTY COMMISSIONERS

 

Regular Meeting Agenda

 

9:00 a.m.

April 10, 2013

320 Robert S. Kerr, Room 103

Oklahoma City, OK

 

 

1.               Call to order.

 

2.               Notice of the meeting was posted Friday, April 5, 2013.

 

3.               Prayer and Pledge of Allegiance.

 

4.               Approve the minutes of the meeting of Monday, April 1, 2013, prepared by the County Clerk as authorized by statute (19 O.S.   243, 244, and 445) subject to additions or corrections by the Board of County Commissioners.

 

5.               Discussion and possible action to receive presentation by the Arts Council of Oklahoma City regarding the annual Festival of the Arts.  Requested by Ray Vaughn, Chairman.

 

The following items, No. 6 through 11 are Consent Items and are routine in nature:

 

6.         Approve Workers  Compensation claim payments from Consolidated Benefits Resources in the amount of $5,478.10 for period ending April 4, 2013, pending notification of encumbrance to Donna Lovelace, County Treasurer's Office.   (Document Received)

 

7.         Approve Employee Benefit Trust Warrant No. 574805 through 575299 for Oklahoma County in the amount of $187,252.13 pending notification of encumbrance to Donna Lovelace, County Treasurer's Office.  (Document Received)

 

8.         Receive the following litigation:

 

Case No. CJ-2013-1602 Summon

Case No. CJ-2013-1856 Judgment

Case No. CJ-2013-7080 Plaintiff s Demand for Jury Trial

Case No. CJ-2013-7073 Plaintiff s Demand for Jury Trial

Case No. CJ-2013-7039 Plaintiff s Demand for Jury Trial

Case No. CJ-2013-7036 Plaintiff s Demand for Jury Trial

Case No. CJ-2013-7035 Plaintiff s Demand for Jury Trial

Case No. CJ-2013-7033 Plaintiff s Demand for Jury Trial

Case No. CJ-2013-7031 Plaintiff s Demand for Jury Trial

Case No. CJ-2013-7030 Plaintiff s Demand for Jury Trial

Case No. CJ-2013-7029 Plaintiff s Demand for Jury Trial

Case No. CJ-2013-7028 Plaintiff s Demand for Jury Trial

Case No. CJ-2013-7027 Plaintiff s Demand for Jury Trial

Case No. CJ-2013-7026 Plaintiff s Demand for Jury Trial

Case No. TC-2013-011 Tort Claim

Case No. TC-2013-012 Tort Claim

Case No. TC-2013-013 Tort Claim

 

CV-2013-677 Foreclosing OKC right to reopen Public Way

 

9.         Discussion and possible action for approval of Tin Horn Installation.  This item is in compliance with Resolution No. 118-08.  Requested by Ray Vaughn, County Commissioner, District No. 3.   (Document Received)

 

3-2013-02       $633.13

 

10.       Discussion and possible action for approval of Tin Horn Installation.  This item is in compliance with Resolution No. 118-08.  Requested by Willa Johnson, County Commissioner, District No. 1.  (Document Received)

 

1-2013-09       $860.69

 

11.       Monthly Report of Fees for the month of March, 2013.   (Document Received)

 

            Juvenile Justice Center                                              $   543,619.64

 

End of Consent Docket

 

12.       Awards.  Tabulation of bids from the Central Purchasing Department with recommendation for selection of lowest and best bid:

CW13039   Truck & Cargo Van Rental

CWW13035   Office Furniture

 

District No. 1

 

13.       Discussion and possible action for approval of Resolution No. __________ for acknowledgement for work designated in Change Order 003 to Contract between ODOT and Schiralli Construction Corp. for additional drainage structure work on Oklahoma County Project 1-2010-B, Intersection Improvements at Hickman and NE 10th Street.  Requested by Willa Johnson, County Commissioner, District No. 1, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)

 

District No. 2

 

14.       Discussion and possible action for approval of Resolution No. ____________ for the Choctaw Land Run Bike Ride and to hold the race on April 20, 2013, on certain county roads within and outside of certain unincorporated county areas.   Requested by Brian Maughan, Commissioner, District No. 2. (Document Received)

 

District No. 3

 

15.       Discussion and possible action to approve the Chairman to sign a Utility and Encroachment & ROW Affidavit to ODOT for Oklahoma County Project 3-2008-A, Council Road-Road & Bridge Improvement.  Requested by Ray Vaughn, County Commissioner, District No. 3.  (Document Received)

 

Juvenile Justice Center

 

16.       Discussion and possible action for a grant request in the amount of $31,915.00 from the 2013 Oklahoma Bar Foundation (OBF) Court Grants.  The funds would be used to expand the current client waiting area in order to ease overcrowding, lessen the noise level in main lobby, and keep exits from being obstructed.  Requested by James L. Saffle, Director, Juvenile Justice Center.  (Document Received)

 

Law Library

 

17.   Discussion and possible action for the Oklahoma County Law Library to submit a Grant Request to the Oklahoma Bar Foundation for the conversion of current office space to a Media Center, replace office in a more secured area and purchase computers and licenses and other operating services for the new Media Center.  Requested by Venita Hoover, Director, Law Library.  (Document Received)

 

MIS

 

18.       Discussion and possible action for approval of the Oracle Contract for technical support.   Requisition No. 11305998 in the amount of $159,664.68 has been issued to Oracle from General Fund/MIS/Subscriptions (1001/2700/54030), contingent upon encumbrance of funds.   Requested by Mike Harman, Director, MIS, and approved as to form and legality by Sandra Howell-Elliott, Assistant District Attorney.   (Document Received)

 

Oklahoma County District Court

 

19. Discussion and possible action for the Oklahoma County District Court to submit a Grant Request to the Oklahoma Bar Foundation for the purchase and installation of blinds in the Ceremonial Courtroom located in room 809 of the Oklahoma County Courthouse.  Requested by Renee Hildebrant, Court Administrator.   (Document Recevied)

 

Recurring Agenda Items:

 

20.       Approve all claims, list available for inspection in the office of the County Clerk, Room 201.  (Document Received)

 

21.       Discussion and possible action to approve Resolution No. __________ approving Blanket Purchase Orders as submitted by each department, list available for inspection in the office of the County Clerk, Room 201.   (Document Received)

 

22.       Citizen participation:  Any citizen wishing to address the Board of County Commissioners may do so at this time.

 

23.       Department Heads and Deputies Comments/General Remarks:

 

24.       Commissioners Comments/General Remarks:

 

25.       New business:  In accordance with the Open Meeting Act, Title 25 O.S.   311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.

 

26.       Opening of the following bids and/or Requests for Qualifications.  Any vendor wanting to review the bids or RFQs may see the Purchasing Agent immediately following this meeting.

 

11305805   Clearing and Disposal of Trees and Brush   District No. 3

 

27.       Executive Session for the purpose of discussing the following:

 

a.      Pursuant to 25 O.S. 307 (B) (4) to engage in confidential communications between the public body and its attorneys concerning a pending or potential investigation, claim or action, and where on advice of its attorney the board has determined that disclosure of the communications will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest.

 

b.     Pursuant to 25 O.S. 2001   307.B.1, discussion regarding employment, appointment, promotion demotion, disciplining or resignation of Director of MIS, Director of Property Management, County Engineer, Director of Emergency Management, Director of Social Services, Director of Court Services, Director of Planning, and Director of Human Resources/Safety.

 

 

28.       Action regarding confidential communications between the public body and its attorneys concerning a pending or potential investigation, claim or action, and where on advice of its attorney the board has determined that disclosure of the communications will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest

 

29.       Action regarding discussion regarding employment, appointment, promotion demotion, disciplining or resignation of Director of MIS, Director of Property Management, County Engineer, Director of Emergency Management, Director of Social Services, Director of Court Services, Director of Planning, and Director of Human Resources/Safety.

 

30.       Adjourn at __________ until 9:00 a.m., Wednesday, April 17, 2013.

 

NAME OF PERSON REPORTING:  Carolynn Caudill, County Clerk

 

TITLE:   SECRETARY TO:   Board of County Commissioners

 

SIGNATURE:  Carolynn Caudill, by:                                                                                                  

County Clerk Deputy and Director of Clerks of the Board