BOARD OF COUNTY COMMISSIONERS

Amended

Regular Meeting Agenda

 

9:00 a.m.

Wednesday, May 1, 2013

320 Robert S. Kerr, Room 103

Oklahoma City, OK

 

1.               Call to order.

 

2.               Notice of the meeting was posted Friday, April 26, 2013.

 

3.               Prayer and Pledge of Allegiance.

 

4.               Approve the minutes of the meeting of Wednesday, April 24, 2013, prepared by the County Clerk as authorized by statute (19 O.S.   243, 244, and 445) subject to additions or corrections by the Board of County Commissioners.

 

5.               Discussion and possible action to approve a Proclamation to declare the week of May 5-11, 2013, Oklahoma Home and Community Education Week.  Requested by LaDonna Dunlop, County Extension Director.   (Document Received)

 

6.               Discussion and possible action to approve Resolution No. ___________ appointing Courtney V. Gray, M.D. to the City-County Board of Health.  Requested by Willa Johnson, Commissioner, District No. 1.  (Document Received)

 

The following items, No. 7 through 17, are Consent Items and are routine in nature:

 

7.         Approve Workers  Compensation claim payments from Consolidated Benefits Resources in the amount of $17,007.44 for period ending April 24, 2013, pending notification of encumbrance to Donna Lovelace, County Treasurer's Office.   (Document Received)

 

8.         Approve Employee Benefit Trust Warrant No. 576304 through 576696 for Oklahoma County in the amount of $353,024.04 pending notification of encumbrance to Donna Lovelace, County Treasurer's Office.  (Document Received)

 

9.         Receive the following litigation:

 

Case No. TC-2013-016 Tort Claim

 

10.       Discussion and possible action for approval of Tin Horn Installation.  This item is in compliance with Resolution No. 118-08.  Requested by Stacey Trumbo, PE, County Engineer.  (Document Received)

 

2-2013-05       $ 242.33

 

11.       Receive cancelled/lost check as follows:   (Document Received)

 

Check No. 1161053337 dated April 17, 2013, to Quaid Publishing LLC, in the amount of $30.20.  Issued to wrong vendor, Reissue on May 1, 2013, meeting.

 

12.       Discussion and possible action for approval of Resolution No. __________ designating Sandy MacKenzie as Requisitioning Officer for 3800-Krowse Center.  Requested by Keith Monroe, Director, Facilities Management.   (Document Received)

 

13.         Discussion and possible action to approve Transfer No. T-4-13 transferring equipment from the inventory of Oklahoma County District No. 1 to the Oklahoma County Engineer in accordance with the provisions set forth in Title 19 Section 421.   (Document Received)

One (1) ArcGIS Mapping Software, old c/n DA251-00001, new c/n SI251-00005, acquired 06/12/2012 from ESRI, File 54630, Los Angeles, CA 90074 for $5,000.00

 

14.       Discussion and possible action to approve Transfer No.T-5-13 transferring equipment from the inventory of the Oklahoma County Assessor to the District Attorney in accordance with the provisions set forth in Title 19 Section 421.  (Document Received)

One (1) NEC Multisync LCD 18  Monitor, c/n H236-01189, acquired 05/31/2002 from Pacific East Industries, 4409 Camino de Las Estrellas, Newbury Park, CA 91320 for $869.00

One (1) NEC Multisync LCD 18  Monitor, c/n H236-01190, acquired 06/28/2002 from Pacific East Industries, 4409 Camino de Las Estrellas, Newbury Park, CA 91320 for $869.00

One (1) NEC Multisync LCD 18  Monitor, c/n H236-01193, acquired 07/29/2002 from Pacific East Industries, 4409 Camino de Las Estrellas, Newbury Park, CA 91320 for $869.00

One (1) NEC Multisync LCD 18  Monitor, c/n H236-01194, acquired 07/29/2002 from Pacific East Industries, 4409 Camino de Las Estrellas, Newbury Park, CA 91320 for $869.00

One (1) HP L1730 Flat Panel Monitor, c/n H236-01459, s/n CNK4280WR4, acquired 07/23/2004 from Hewlett Packard, 10810 FARNAM DR / C10GM, Omaha, NE 68154 for $410.00

One (1) HP L1730 Flat Panel Monitor, c/n H236-01460, s/n CNK42804R5, acquired 07/23/2004 from Hewlett Packard, 10810 FARNAM DR / C10GM, Omaha, NE 68154 for $410.00

One (1) HP L1730 Flat Panel Monitor, c/n H236-01465, s/n CNK4280WQ4, acquired 07/23/2004 from Hewlett Packard, 10810 FARNAM DR / C10GM, Omaha, NE 68154 for $410.00

One (1) HP L1730 Flat Panel Monitor, c/n H236-01466, s/n CNK4280WHT, acquired 07/23/2004 from Hewlett Packard, 10810 FARNAM DR / C10GM, Omaha, NE 68154 for $410.00

One (1) HP L1730 Flat Panel Monitor, c/n H236-01467, s/n CNK4280XOW, acquired 07/23/2004 from Hewlett Packard, 10810 FARNAM DR / C10GM, Omaha, NE 68154 for $410.00

One (1) HP L1730 Flat Panel Monitor, c/n H236-01468, s/n CNK4280WQQ, acquired 07/23/2004 from Hewlett Packard, 10810 FARNAM DR / C10GM, Omaha, NE 68154 for $410.00

One (1) HP L1730 Flat Panel Monitor, c/n H236-01470, s/n CNK4280WV9, acquired 07/23/2004 from Hewlett Packard, 10810 FARNAM DR / C10GM, Omaha, NE 68154 for $410.00

One (1) HP L1730 Flat Panel Monitor, c/n H236-01471, s/n CNK4280WQZ, acquired 07/23/2004 from Hewlett Packard, 10810 FARNAM DR / C10GM, Omaha, NE 68154 for $410.00

One (1) HP 1740 Flat Panel Monitor, c/n H236-01522, s/n 0507001601367, acquired 12/28/2005 from Hewlett Packard, 10810 FARNAM DR / C10GM, Omaha, NE 68154 for $410.00

15.       Discussion and possible action to approve Resolution No.___________ to surplus equipment from the inventory of the Oklahoma County District No. 2.  These items have been declared surplus, and with approval, will be sold at state auction in accordance with the provisions set forth in Title 19 Section 421.  (Document Received)

One (1) 18,000 BTU Air Conditioner, c/n DB209-00211, s/n OT2112679, acquired 08/02/2006 from Lowe s Home Center, 7151 SE 29th, Midwest City, OK for $589.00

One (1) Sharp AR-168D Copier, c/n DB213-00203, s/n 55007524/55144055, acquired 07/01/2005 from Sooner Copier, PO Box 925, Norman, OK for $2,520.00

One (1) Sharp AR-355 Copier, a/n DB213-00204, s/n 55021164/55010783, acquired 07/01/2005 from Sooner Copier, PO Box 925, Norman, OK for $7,740.00

One (1) Gateway Viewsonic 17  Monitor, c/n DB236-00274, s/n A09021601045, acquired 07/29/2002 from Gateway Companies, Inc., PO Box 41033, Los Angeles, CA 90074 for $694.50

One (1) Gateway Viewsonic 17  Monitor, c/n DB236-00278, s/n A09021601063, acquired 07/29/2002 from Gateway Companies, Inc., PO Box 41033, Los Angeles, CA 90074 for $694.50

One (1) Gateway Viewsonic 17  Monitor, c/n DB236-00280, acquired 07/29/2005 from Gateway Companies, Inc., PO Box 41033, Los Angeles, CA 90074 for $694.50

One (1) HP Processor, c/n DB236-00294, acquired 05/05/2004 from Hewlett Packard Co., PO Box 277205, Atlanta, GA 30384 for $819.00

One (1) Software License, DB236-00295, s/n Y257604, acquired 06/28/2004 from Software House International, #2 Riverview Dr., Somerset, NJ 08873 for $242.18

One (1) White Chevy Astro Van, c/n DB301-00262, s/n 1GNDM19W9Y8216150, acquired 07/31/2000 from Hudiburg Chevrolet, 6000 Tinker Diagonal, Midwest City, OK 73110 for $19,584.00

One (1) Fuel Management System, c/n DB413-00209, acquired 06/03/2005 from Trak Engineering, Inc., 2901 Crescent Dr., Tallahassee, FL 32301 for $17,275.00

One (1) Z-Trak Lawn Mower, c/n DB430-00224, s/n TC0737B061127, acquired 03/31/2008 from P&K Equipment, 21748 Network Place, Chicago, IL for $7,303.06

One (1) Midland Wide-Band Radio, c/n DB602-00208, a/n 127753/T, acquired 05/12/1995 from Pittencrieff Communications, Box 6449 Abilene, TX for $544.62

One (1) Norstar Telephone System, c/n DB603-00216, acquired 05/15/2000 from Southwestern Bell, Box 650443, Dallas, TX for $11,893.36

One (1) Reznor Hanging Heater, c/n DB630-00206, s/n AX166M4N04340X, acquired 07/26/1999 from Superior Supply, 222 NE 31st St., Oklahoma City, OK 73105 for $537.00

 

16.       Discussion and possible action to approve Resolution No.___________ to surplus equipment from the inventory of the Oklahoma County Sheriff.  These items have been declared surplus, and with approval, will be sold as scrap in accordance with the provisions set forth in Title 19 Section 421.  (Document Received)

One (1) American Aluminum K-9 Box for 2006 Charger, c/n B646-00389, acquired 08/04/2006 from Cop Stuff LLC, PO Box 516, N. Collins Freeway, Howe, TX 75459 for $1,354.00

One (1) American Aluminum K-9 Box for 2006 Charger, c/n B646-00390, acquired 08/04/2006 from Cop Stuff LLC, PO Box 516, N. Collins Freeway, Howe, TX 75459 for $1,354.00

One (1) American Aluminum K-9 Box for 2006 Charger, c/n B646-00391, acquired 08/04/2006 from Cop Stuff LLC, PO Box 516, N. Collins Freeway, Howe, TX 75459 for $1,354.00

One (1) American Aluminum K-9 Box for 2006 Charger, c/n B646-00392, acquired 08/04/2006 from Cop Stuff LLC, PO Box 516, N. Collins Freeway, Howe, TX 75459 for $1,354.00

One (1) American Aluminum K-9 Box for 2006 Charger, c/n B646-00393, acquired 08/04/2006 from Cop Stuff LLC, PO Box 516, N. Collins Freeway, Howe, TX 75459 for $1,354.00

One (1) American Aluminum K-9 Box for 2006 Charger, c/n B646-00394, acquired 08/04/2006 from Cop Stuff LLC, PO Box 516, N. Collins Freeway, Howe, TX 75459 for $1,354.00

One (1) American Aluminum K-9 Box for 2006 Charger, c/n B646-00395, acquired 08/04/2006 from Cop Stuff LLC, PO Box 516, N. Collins Freeway, Howe, TX 75459 for $1,354.00

One (1) American Aluminum K-9 Box for 2006 Charger, c/n B646-00396, acquired 08/04/2006 from Cop Stuff LLC, PO Box 516, N. Collins Freeway, Howe, TX 75459 for $1,354.00

17.       Discussion and possible action to approve Resolution No.___________ disposing of equipment from the inventory of the Oklahoma County Assessor.  These items are broken or obsolete, and are too costly to repair, and with the requested disposal will be junked in accordance with the provisions set forth in Title 19 Section 421.  (Document Received)

One (1) Map Storage Cabinet, c/n H109-00058, acquired 10/15/1992 from an unknown supplier for $1,495.00

One (1) HP Design Jet 650C Printer, c/n H236-00266, acquired 06/17/1993 from an unknown supplier for $7,369.09

One (1) OCE Scanner, c/n H236-00580, s/n 23329, acquired 07/07/1997 from an unknown supplier for $12,884.00

One (1) MS Office 97 Pro Upgrade, c/n H236-00684, acquired 03/27/1998 from an unknown supplier for $290.50

One AVER Media AverKey 3000, c/n H236-00719, s/n 493026, acquired 11/02/1998 from an unknown supplier for $289.00

One HP Scan Jet 6350CSI Scanner, c/n H236-00977, s/n HPC7675A#ABA, acquired 06/30/2000 from CDW Government, Inc., 75 Remittance Dr., #1515, Chicago, IL 60675 for $470.86

One Gateway Professional M1000 Computer, c/n H236-01124, s/n 0024047954, acquired 07/31/2001 from Gateway Companies, Inc., PO Box 41033, Los Angeles, CA 90074 for $1,314.00

One (1) Adobe Acrobat V.5 Professional License, c/n H236-01197, s/n 22001438, acquired 07/09/2002 from CDW Government, Inc., 75 Remittance Dr., #1515, Chicago, IL 60675 for $232.31

One (1) Gateway 700XB Desktop Computer, c/n H236-01198, acquired 08/31/2002 from Gateway Companies, Inc., PO Box 41033, Los Angeles, CA 90074 for $2,347.00

One (1) Gateway 700XB Desktop Computer, c/n H236-01202, s/n 0027455673, acquired 08/31/2002 from Gateway Companies, Inc., PO Box 41033, Los Angeles, CA 90074 for $2,824.00

One (1) Gateway 700XB Desktop Computer, c/n H236-01203, s/n 0027455675, acquired 08/31/2002 from Gateway Companies, Inc., PO Box 41033, Los Angeles, CA 90074 for $2,479.00

One (1) Gateway 700XB Desktop Computer, c/n H236-01220, s/n 0029618551, acquired 02/07/2003 from Gateway Companies, Inc., PO Box 41033, Los Angeles, CA 90074 for $2,569.00

One (1) Gateway 700XB Desktop Computer, c/n H236-01221, s/n 0029618473, acquired 02/27/2003 from Gateway Companies, Inc., PO Box 41033, Los Angeles, CA 90074 for $2,232.00

One (1) HP Server, c/n H236-01233, s/n 6J35LGP1EO1F, acquired 04/24/2003 from Hewlett Packard Co., 10810 Farnam Dr./C10GM, Omaha, NE 68154 for $5,716.00

One (1) HP Laser Jet 2300N Printer, c/n H236-01236, s/n CNBDB38648, acquired 05/14/2003 from Mediasoft, 7301 Broadway Ext., Suite 120, Oklahoma City, OK 73116 for $908.12

One (1) HP Ultraslim Desktop Computer, c/n H236-01270, s/n USW32205R6, acquired 06/05/2003 from Hewlett Packard Co., 10810 Farnam Dr./C10GM, Omaha, NE 68154 for $859.00

One (1) HP Ultraslim Desktop Computer, c/n H236-01281, s/n USW32205TB, acquired 06/04/2003 from Hewlett Packard Co., 10810 Farnam Dr./C10GM, Omaha, NE 68154 for $859.00

One (1) HP Ultraslim Desktop Computer, c/n H236-01285, s/n USW322205S9, acquired 06/04/2003 from Hewlett Packard Co., 10810 Farnam Dr./C10GM, Omaha, NE 68154 for $859.00

One (1) HP Ultraslim Desktop Computer, c/n H236-01293, s/n USW322205T8, acquired 06/04/2003 from Hewlett Packard Co., 10810 Farnam Dr./C10GM, Omaha, NE 68154 for $859.00

One (1) HP Ultraslim Desktop Computer, c/n H236-01295, s/n USW322205RT, acquired 06/04/2003 from Hewlett Packard Co., 10810 Farnam Dr./C10GM, Omaha, NE 68154 for $859.00

One (1) HP Laser Jet 4200NT Printer, c/n H236-01308, s/n CNBX221505, acquired 05/14/2003 from Mediasoft, 7301 Broadway Ext., Suite 120, Oklahoma City, OK 73116 for $1,730.52

One (1) Sony DRU-510A DVD Writer, c/n H236-01307, s/n 7117962, acquired 07/01/2003 from Microage, 210 W. Park Ave., Oklahoma City, OK 73102 for $321.00

One (1) HP Laser Jet 4200NT Printer, c/n H236-01309, s/n CNBX221525, acquired 05/14/2003 from Mediasoft, 7301 Broadway Ext., Suite 120, Oklahoma City, OK 73116 for $1,730.52

One (1) Compaq EVO D51C Computer, c/n H236-01324, s/n USW3230178, acquired 06/05/2003 from Hewlett Packard Co., 10810 Farnam Dr./C10GM, Omaha, NE 68154 for $1,193.00

One (1) HP EVO D510 Ultra Slim Computer, c/n H236-01328, s/n USW32205S6, acquired 06/05/2003 from Hewlett Packard Co., 10810 Farnam Dr./C10GM, Omaha, NE 68154 for $859.00

One (1) HP Scan Jet 7450Scanner, c/n H236-01353, s/n CN28XS0162, acquired 06/05/2003 from Hewlett Packard Co., 10810 Farnam Dr./C10GM, Omaha, NE 68154 for $584.00

One (1) Compaq ProLiant DL380 G3 Server, c/n H236-01354, s/n D323LDN1K130, acquired 07/13/2003 from Hewlett Packard Co., 10810 Farnam Dr./C10GM, Omaha, NE 68154 for $10,658.00

One (1) HP EVO D510 Ultra Slim Computer, c/n H236-01356, s/n USW3270DCZ, acquired 07/13/2003 from Hewlett Packard Co., 10810 Farnam Dr./C10GM, Omaha, NE 68154 for $855.00

One (1) HP EVO D510 Ultra Slim Computer, c/n H236-01357, s/n USW3270DBJ, acquired 07/13/2003 from Hewlett Packard Co., 10810 Farnam Dr./C10GM, Omaha, NE 68154 for $855.00

One (1) HP Laser Jet 4101MFP Printer, c/n H236-01371, s/n USLGY27863, acquired 03/11/2004 from Hewlett Packard Co., 10810 Farnam Dr./C10GM, Omaha, NE 68154 for $2,371.96

One (1) HP Compaq Business D530 Computer, c/n H236-01372, s/n USW41403N1, acquired 04/08/2004 from Hewlett Packard Co., 10810 Farnam Dr./C10GM, Omaha, NE 68154 for $1,618.00

One (1) HP Compaq Business D530 Computer, c/n H236-01403, s/n USW41703G7, acquired 04/28/2004 from Hewlett Packard Co., 10810 Farnam Dr./C10GM, Omaha, NE 68154 for $1,227.00

One (1) HP Compaq Business D530 Computer, c/n H236-01404, s/n USW41703G8, acquired 04/28/2004 from Hewlett Packard Co., 10810 Farnam Dr./C10GM, Omaha, NE 68154 for $1,227.00

One (1) HP Compaq Business D530 Computer, c/n H236-01405, s/n USW41703G9, acquired 04/28/2004 from Hewlett Packard Co., 10810 Farnam Dr./C10GM, Omaha, NE 68154 for $1,227.00

One (1) HP Compaq Business D530 Computer, c/n H236-01406, s/n USW41802VQ, acquired 06/18/2004 from Hewlett Packard Co., 10810 Farnam Dr./C10GM, Omaha, NE 68154 for $1,227.00

One (1) HP Compaq Business D530 Computer, c/n H236-01408, s/n USW41802VR, acquired 06/18/2004 from Hewlett Packard Co., 10810 Farnam Dr./C10GM, Omaha, NE 68154 for $1,227.00

One (1) HP Compaq Business D530 Computer, c/n H236-01410, s/n USW41802VS, acquired 06/18/2004 from Hewlett Packard Co., 10810 Farnam Dr./C10GM, Omaha, NE 68154 for $1,227.00

One (1) HP Compaq Business D530 Computer, c/n H236-01412, s/n USW41802VT, acquired 06/18/2004 from Hewlett Packard Co., 10810 Farnam Dr./C10GM, Omaha, NE 68154 for $1,227.00

One (1) HP Compaq Business D530 Computer, c/n H236-01414, s/n USW41802VV, acquired 06/18/2004 from Hewlett Packard Co., 10810 Farnam Dr./C10GM, Omaha, NE 68154 for $1,227.00

One (1) HP Compaq Business D530 Computer, c/n H236-01416, s/n USW41802VW, acquired 05/06/2004 from Hewlett Packard Co., 10810 Farnam Dr./C10GM, Omaha, NE 68154 for 1,618.00

One (1) HP Laser Jet 1300N Printer, c/n H236-01436, s/n CNCB170200, acquired 05/10/2004 from Hewlett Packard Co., 10810 Farnam Dr./C10GM, Omaha, NE 68154 for $547.00

One (1) HP Laser Jet 1300 Printer, c/n H236-01448, s/n CNCB91913330, acquired 05/17/2004 from Hewlett Packard Co., 10810 Farnam Dr./C10GM, Omaha, NE 68154 for $369.00

One (1) HP Compaq Business D530 Computer, c/n H236-01457, s/n USW4210HDZ, acquired 06/02/2004 from Hewlett Packard Co., 10810 Farnam Dr./C10GM, Omaha, NE 68154 for $2,023.00

One (1) Storage Cabinet for Disc Drives, c/n H236-01509, s/n M035LMPX4K, acquired 07/07/2005 from Hewlett Packard Co., 10810 Farnam Dr./C10GM, Omaha, NE 68154 for $1,962.00

One (1) SQL Server 2000 Standard Edition License, c/n H236-01515, acquired 09/22/2005 from SHI, Inc., PO Box 952121, Dallas, TX 75395 for $4,717.20

One (1) SQL Server 2000 Standard Edition License, c/n H236-01516, acquired 09/22/2005 from SHI, Inc., PO Box 952121, Dallas, TX 75395 for $4,717.20

One (1) Dell MD1000 Disk Drive/ Power Vault Storage, c/n H236-01600, s/n GBPL3D1, acquired 06/17/2007 from Dell Inc. Marketing LP, PO Box 676021, Dallas, TX 75267 for $9,676.05

One (1) Dell 311 Color Laser Printer, c/n H236-01653, s/n 17745714901, acquired 01/01/2008 from Dell Inc. Marketing LP, PO Box 676021, Dallas, TX 75267 for $538.02

One (1) HP Server w/ Tape & Library Bay, c/n H236-01692, s/n USE820N9H7, acquired 06/24/2008 from Hewlett Packard Co., 10810 Farnam Dr./C10GM, Omaha, NE 68154 for $12,964.00

One (1) HP P4015X Printer, c/n H236-01751, s/n CNDY265456, acquired 10/31/2009 from Solutions4sure.com dba Tech Depot, PO Box 416444, Boston, MA 02241 for $1,643.49

End of Consent Docket

 

18.       Awards.  Tabulation of bids from the Central Purchasing Department with recommendation for selection of lowest and best bid:

 

CW13056   Sheriff s Office Uniforms

11305917   Trailer Mounted Radio Tower

 

District No. 1

 

19.       Discussion and possible action to approve renewal Mutual Cooperation Agreement between Mid-Del Public Schools and Oklahoma County pursuant to Title 19 O.S.   339(16)  and Title 19 O.S.   359; providing for patching and new blacktop surfacing of the playground area at Steed Elementary School.   County agrees to incur an amount not to exceed $8,630.96 for material, labor, and equipment and to reimburse Highway Cash in said cost from District One General Fund.  Upon completion of the project the School agrees to reimburse County an amount not to exceed $4,612.53 for material, labor, and equipment.  This Agreement shall be effective upon adoption by both parties and shall terminate on June 30, 2013.   Requested by Willa Johnson, Commissioner, District No. 1, and approved as to form and legality by Sandra Howell-Elliott, Assistant District Attorney.   (Document Received)

20.       Discussion and possible action to approve renewal Mutual Cooperation Agreement between Oklahoma City Public Schools and Oklahoma County pursuant to Title 19 O.S.   339(16)  and Title 19 O.S.   359; providing for paving a bus parking lot at Star Spencer School.  Upon completion of the project the School agrees to reimburse County an amount not to exceed $87,707.32 for material, labor, and equipment.  This Agreement shall be effective upon adoption by both parties and shall terminate on June 30, 2013.   Requested by Willa Johnson, Commissioner, District No. 1, and approved as to form and legality by Sandra Howell-Elliott, Assistant District Attorney.   (Document Received)

 

21.       Discussion and possible action to approve renewal Mutual Cooperation Agreement between Jones Public Schools and Oklahoma County pursuant to Title 19 O.S.   339(16)  and Title 19 O.S.   359; providing for construction of a walk path at Jones High School, around the perimeter of the Softball field.  County agrees to incur an amount not to exceed $7,749.04 for labor, and equipment and to reimburse Highway Cash in said cost from District One General Fund.   School agrees to reimburse County an amount not to exceed $8,635.99 for materials, labor and equipment.  This Agreement shall be effective upon adoption and shall terminate on June 30, 2013.   Requested by Willa Johnson, Commissioner, District No. 1, and approved as to form and legality by Sandra Howell-Elliott, Assistant District Attorney.   (Document Received)

 

22.       Discussion and possible action for the approval of renewal Mutual Cooperation Agreement between Jones Public Schools and Oklahoma County pursuant to Title 19 O.S.   339(16)  and Title 19 O.S.   359; providing for construction of a walk path  on Jones Public School Campus.  County agrees to incur an amount not to exceed Four Thousand Twenty Seven Dollars and Thirty Eight Cents ($4,027.38) for labor and equipment and to reimburse Highway Cash in said cost from District One General Fund.  School agrees to reimburse County an amount not to exceed One Thousand Nine Hundred Thirty Four Dollars and Ten Cents ($1,934.10) for materials, labor and equipment.  This Agreement shall be effective upon adoption and shall terminate on June 30, 2013.   Requested by Willa Johnson, Commissioner, District No. 1, and approved as to form and legality by Sandra Howell-Elliott, Assistant District Attorney.  (Document Received)

 

23.       Discussion and possible action for the approval of Mutual Cooperation Agreement between the City of Del City, and Oklahoma County pursuant to Title 69, O.S.   1903 (B)and Title 11, O.S.   36-113(D) for road improvements associated with the reconstruction of SE 27th Street and Munser St.   Upon completion, the Municipality shall reimburse the County for material, labor and equipment costs in an amount not to exceed $32,414.24.  This Agreement shall become effective upon adoption and shall terminate on June 30, 2013.   Requested by Willa Johnson, Commissioner, District No. 1, and approved as to form and legality by Sandra Howell-Elliott, Assistant District Attorney.  (Document Received)

 

24.       Discussion and possible action to approve a renewal Mutual Cooperation Agreement between Luther Public Schools, and Oklahoma County pursuant to Title 19 O.S.   339(16)  and Title 19 O.S.   359; providing for surfacing of the Luther Ag barn.  County agrees to incur an amount not to exceed $9,098.80 for labor and equipment and to reimburse Highway Cash in said cost from District One General Fund.   School agrees to reimburse County an amount not to exceed $3,899.18 for materials.  This Agreement shall be effective upon signature of both parties and shall terminate on June 30, 2013.   Requested by Willa Johnson, Commissioner, District No. 1, and approved as to form and legality by Sandra Howell-Elliott, Assistant District Attorney.  (Document Received)

 

District No. 2

 

25.       Discussion and possible action to approve Engineering Claim from Pinnacle Consulting Management Group, Inc. to ODOT for Oklahoma County Project 2-2009-A, Bridge and Approaches on Harrah Road beginning at Junction SE 29th Street/SH-270 and extending South approximately 1.5 miles.  This claim is for the amount of $2,400.00 to be paid from County Improvement Road and Bridge Fund (CIRBF) held at ODOT.  Requested by Brian Maughan, County Commissioner, District No. 2.   (Document Received)

 

District No. 3

 

26.       Discussion and possible action for approval of Downey Contracting, LLC Change Order No. 1 to Oklahoma County 3-2010-A, District No. 3 Maintenance Garage Roof Repair, not to exceed $12,918.91. 

 

Original Contract                               $ 216,000.00

Amount this Change Order                $   12,918.91

Change Orders                                    5.98%

 

Requisition No. 11306676 has been issued to Downey Contracting, LLC. in the amount of $12,918.91 from Highway Cash/ Highway District No. 3/ Building & Grounds, (1110/9300/55030), contingent upon encumbrance of funds.  Requested by Ray Vaughn, County Commissioner, District No. 3, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney.  (Document Received)

County Clerk

 

27.       Discussion and possible action to receive copy of Abstractor s Bond from American Eagle Title Insurance Company, of OKC, in the amount of $100,000.00, beginning on July 1, 2013, and ending June 30, 2014.  Requested by Carolynn Caudill, Oklahoma County Clerk.   (Document Received)

 

28.       Discussion and possible action to receive copy of Abstractor s Bond from Stewart Abstract & Title of Oklahoma, in the amount of $100,000.00, beginning on May 12, 2013, and ending May 12, 2014.  Requested by Carolynn Caudill, Oklahoma County Clerk.   (Document Received)

 

Recurring Agenda Items:

 

29.       Approve all claims, list available for inspection in the office of the County Clerk, Room 201.  (Document Received)

 

30.       Discussion and possible action to approve Resolution No. __________ approving Blanket Purchase Orders as submitted by each department, list available for inspection in the office of the County Clerk, Room 201.   (Document Received)

 

31.       Citizen participation:  Any citizen wishing to address the Board of County Commissioners may do so at this time.

 

32.       Department Heads and Deputies Comments/General Remarks:

 

33.       Commissioners Comments/General Remarks:

 

34.       New business:  In accordance with the Open Meeting Act, Title 25 O.S.   311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.

 

35.       Opening of the following bids and/or Requests for Qualifications.  Any vendor wanting to review the bids or RFQs may see the Purchasing Agent immediately following this meeting.

 

11306047   Multi Use Tractor

 

36.       Executive Session for the purpose of discussing the following:

 

a.      Pursuant to 25 O.S. 307 (B) (4) to engage in confidential communications between the public body and its attorneys concerning a pending or potential investigation, claim or action, and where on advice of its attorney the board has determined that disclosure of the communications will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest.

 

37.       Action regarding confidential communications between the public body and its attorneys concerning a pending or potential investigation, claim or action, and where on advice of its attorney the board has determined that disclosure of the communications will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest.

 

38.       Adjourn at __________ until 9:00 a.m., Wednesday, May 8, 2013.

 

NAME OF PERSON REPORTING:  Carolynn Caudill, County Clerk

 

TITLE:   SECRETARY TO:   Board of County Commissioners

 

SIGNATURE:  Carolynn Caudill, by:                                                                                                  

County Clerk Deputy