BOARD OF
Wednesday, May 8, 2013
320 Robert S.
Kerr, Room 103
1. Call to order.
2. Notice of the meeting was posted Friday, May 3, 2013.
3. Prayer and Pledge of Allegiance.
4. Approve the minutes of the meeting of Wednesday, May 1, 2013, prepared by the County Clerk as authorized by statute (19 O.S. 243, 244, and 445) subject to additions or corrections by the Board of County Commissioners.
5. Discussion and possible action to approve Resolution No. ___________ to support the First Tee of Metropolitan Oklahoma City Spring Roundup Golf Tournament. Requested by Willa Johnson, County Commissioner, District No. 1. (Document Received)
6. Discussion and possible action to approve Resolution No. ___________ declaring May 6, 2013, through May 10, 2013, as Teacher Appreciation Week in Oklahoma County and honoring retired teacher Annetta McCoy. Requested by Brian Maughan, County Commissioner, District No. 2. (Document Received)
7. Discussion and possible action to approve Resolution No. _________ commending Jae Strickland for her service as Principal of Hayes Elementary School. Requested by Brian Maughan, County Commissioner, District No. 2. (Document Received)
8.
Discussion and
possible action for the approval by the Board of County Commissioners allowing
Oklahoma County employees to participate in the 2013 Allied Arts Workplace
Campaign from May 13, 2013 through May 17 2013.
Requested by Ray Vaughn, County Commissioner, District No. 3.
The
following items, No. 9 through 20, are Consent Items and are routine in nature:
9. Approve Workers Compensation claim payments from Consolidated Benefits Resources in the amount of $12,156.52 for period ending April 30, 2013, pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
10. Approve Employee Benefit Trust Warrant No. 576697 through 577161 for Oklahoma County in the amount of $186,623.37 pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
11. Receive the following litigation:
Case No. CV-2013-881 Vacating & Foreclosing Right to Reopen
Case No. CV-2013-882 Quiet Title
Case No. CV-2013-930 Vacating & Foreclosing Right to Reopen
Case No. CV-2013-945 Foreclose Absolute Right to Reopen Street
Case No. CJ-2010-2281 Quiet Title
Case No. CJ-2012-7221 Judgment
Case No. CJ-2012-7845 Foreclosure
12. Discussion and possible action for approval of Tin Horn Installation. This item is in compliance with Resolution No. 118-08. Requested by Stacey Trumbo, PE, County Engineer. (Document Received)
1-2013-11 $428.84
13. Monthly Report of Fees for the month of April, 2013. (Document Received)
Juvenile Justice Center $ 282,691.45
14. Discussion and possible action for approval of Resolution No. __________ designating Linda Hollingsworth as Receiving Officer for 3800-Krowse Center. Requested by Ray Vaughn, County Commissioner, District No. 3. (Document Received)
15. Discussion and possible action for approval of Resolution No. __________ designating Jane Gaston as Receiving Officer for 3800-Krowse Center. Requested by Ray Vaughn, County Commissioner, District No. 3. (Document Received)
16. Discussion and possible action to approve Transfer No. T-6-13 transferring equipment from the inventory of Oklahoma County District No. 1 to the District Attorney in accordance with the provisions set forth in Title 19 Section 421. (Document Received)
One (1) HON 4- Drawer File Cabinet, c/n DA104-00133, acquired
05/15/2000 from Office Depot, PO Box 633211, Cincinnati, OH 45263 for $500.41
17. Discussion and possible action to approve Resolution No.___________ disposing of equipment from the
inventory of the Oklahoma County HR/Health & Safety. These items are broken or obsolete, and are
too costly to repair, and with the requested disposal will be junked in
accordance with the provisions set forth in Title 19 Section 421. (Document Received)
One (1) Ergonomics
Training Video, c/n
PS646-00008, acquired 03/22/1993 from Summit Training Source, 620 Three Mile
Rd. NW, Grand Rapids, MI for $377.25
One (1) What s Wrong
with This Picture VHS Tape, c/n
PS646-00009, acquired 08/28/1993 from Comprehensive Loss Management, 15800 32nd
Ave. N., Suite 106, Minneapolis, MN 55447 for $250.00
One (1) A Bit About Backs VHS Tape, c/n
PS646-00010, acquired 03/31/1994 from Comprehensive Loss Management, 15800 32nd
Ave. N., Suite 106, Minneapolis, MN 55447 for $400.00
One (1) Set of DOT
& Alcohol Testing Videos/Books, c/n
PS646-00011, acquired 12/08/1994 from AMS Distributing Inc., 700 Hembree Place, Suite C, Roswell, GA 30076 for $695.00
18. Discussion and possible action to approve
Resolution No.___________ disposing of equipment from the inventory of
the Oklahoma County Engineer. These
items are broken or obsolete, and are too costly to repair, and with the
requested disposal will be junked in accordance with the provisions set forth
in Title 19 Section 421. (Document
Received)
One (1) HP Design Jet
500 Printer/ Plotter, c/n
SI253-00001, s/n SG0C922103Q, acquired 05/15/2001 from KJM Marketing, 1501
Zenith Dr., Sioux City, IA 51103 for $3,192.00
One (1) ESR1 Arc View
GIS Software, c/n
SI253-00003, acquired 05/15/2001 from Topographic Mapping, 6709 N. Classen Blvd., Oklahoma City, OK 73116 for $950.00
One (1) ESR1 Arc View
GIS Software, c/n
SI253-00004, acquired 05/15/2001 from Topographic Mapping, 6709 N. Classen Blvd., Oklahoma City, OK 73116 for $950.00
19. Discussion
and possible action to approve Resolution
No.___________ disposing of equipment from the inventory of the Oklahoma
County Metro Parking Garage. These items
are broken or obsolete, and are too costly to repair, and with the requested
disposal will be junked in accordance with the provisions set forth in Title 19
Section 421. (Document Received)
One (1) HP Laser Jet
Printer, c/n MP236-00003,
s/n C3996AABA, acquired 06/25/1997 from En Pointe Technologies, PO Box 514429,
Los Angeles, CA 90051 for $428.99
One (1) Gateway 700SEB
Computer, c/n MP236-00014,
s/n 0027539410, acquired 07/29/2002 from Gateway Companies, PO Box 41033, Los
Angeles, CA for $1,759.00
One (1) Dell Optiplex GX620 Computer, c/n MP236-00021, s/n BTN2S81, acquired 11/03/2005
from Dell Marketing LP, PO Box 676021, Dallas, TX 75267 for $1,319.15
20. Discussion and possible action to approve Resolution No.___________ disposing of equipment from the inventory of the Oklahoma County Treasurer. These items are broken or obsolete, and are too costly to repair, and with the requested disposal will be junked in accordance with the provisions set forth in Title 19 Section 421. (Document Received)
One (1) HP Laser Jet
P3005 Printer, c/n
C236-01834, s/n CNDAD35070, acquired 05/22/2007 from Hewlett Packard Co., PO
Box 101149, Atlanta, GA 30392 for $539.00
One (1) HP Laser Jet
P3005 Printer, c/n
C236-0189, s/n CND1F39992, acquired 05/22/2007 from Hewlett Packard Co., PO Box
101149, Atlanta, GA 30392 for $539.00
One (1) HP Laser Jet
P3005 Printer, c/n
C236-01841, s/n CND1F46250, acquired 05/22/2007 from Hewlett Packard Co., PO
Box 101149, Atlanta, GA 30392 for $539.00
One (1) HP Laser Jet
P3005 Printer, c/n
C236-01854, s/n CND1F26960, acquired 10/29/2007 from Hewlett Packard Co., PO
Box 101149, Atlanta, GA 30392 for $518.00
One (1) Canon
DR-3080CII Scanner, c/n
C236-01858, s/n 919673A00292AE21DF326299, acquired 04/30/2008 from CDW
Government, Inc., 75 Remittance Dr., Suite 1515, Chicago, IL 60675 for $2350.10
One (1) Canon
DR-3080CII Scanner, c/n
C236-01888, s/n 9DF331457, acquired 07/06/2009 from CDW Government, Inc., 75
Remittance Dr., Suite 1515, Chicago, IL 60675 for $2067.32
One (1) Canon
DR-3080CII Scanner, c/n
C236-01896, s/n DF332424, acquired 07/06/2009 from CDW Government, Inc., 75
Remittance Dr., Suite 1515, Chicago, IL 60675 for $2067.32
One (1) Canon
DR-3080CII Scanner, c/n
C236-01897, s/n DF332291, acquired 07/06/2009 from CDW Government, Inc., 75
Remittance Dr., Suite 1515, Chicago, IL 60675 for $2067.32
One (1) Canon
DR-3080CII Scanner, c/n
C236-01898, s/n DF331128, acquired 07/06/2009 from CDW Government, Inc., 75
Remittance Dr., Suite 1515, Chicago, IL 60675 for $2067.32
End
of Consent Docket
21. Awards. Tabulation of bids from the Central Purchasing Department with recommendation for selection of lowest and best bid:
11306047 Multi Use Tractor
District
No. 2
22. Discussion and possible action to approve the Agreement for Services between WPM Design Group, Inc. and the Board of County Commissioners Oklahoma County Project No. 049-2013-1, to provide the Survey and Drainage Study for Construction of a Road from SE 49th Street to access the Twaddle Center for Tinker Air Force Base. The total amount of the contract shall not exceed $9,500.00. Oklahoma Industries Authority (OIA) has agreed to provide advance payment for design on this project as referenced in the Agreement approved by the Board of County Commissioners on April 1, 2013. Requested by Brian Maughan, County Commissioner, District No. 2, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
23. Discussion
and possible action to approve Utility
Relocation Agreement and Work Order/Notice to
Proceed Letter between ONEOK and Oklahoma County for Oklahoma County Project
2-2011-A, Widening of Harrah Road from I-40 to 0.5 miles south of SE 44th
Street. The estimated county share of the cost is 17% or
$49,234.00. Requisition No. 11306738 has been issued to ONEOK in the
amount of $49,234.00 from Highway Cash/ Highway District No. 2/ Road &
Bridge Vendor Contract (1110/9200/54169), contingent upon encumbrance of
funds. Requested by Brian Maughan, County Commissioner, District No. 2,
and has been approved as to form and legality by Gretchen Crawford, Assistant
District Attorney. (Document Received)
District No. 3
24. Discussion and possible action to approve Bridge Application Form for Emergency and Transportation Revolving (ETR) Fund Program for Project No. 3-2008-A, Bridges on Council Rd 0.4 miles south of NW 178th and 0.1 miles south of NW 178th (CN 123 & 124). The total cost estimate is not to exceed $1,200,000.00. Requested by Ray Vaughn, County Commissioner, District No. 3, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
25. Discussion and possible action to approve Contract Agreement for Emergency and Transportation Revolving (ETR) Fund between Oklahoma Cooperative Circuit Engineering Districts Board (OCCEDB) and the Board of County Commissioners for Project No. 3-2008-A, Bridges on Council Rd 0.4 miles south of NW 178th and 0.1 miles south of NW 178th (CN 123 & 124). The total requested amount is not to exceed $1,200,000.00. Requested by Ray Vaughn, County Commissioner, District No. 3, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
Engineering
26. Discussion and possible action to approve Memorandum of Agreement between Oklahoma County, the Oklahoma City Economic Development Trust, and the City of Oklahoma City to renovate the Oklahoma County Annex Building regarding Oklahoma County Project E-2010-H, Space Utilization Project of the County Annex Building. This agreement will commit funding by the Oklahoma City Economic Development Trust for reimbursement of expenses associated therewith. Requested by Stacey Trumbo, PE, County Engineer, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
Facilities
Management
27. Discussion and possible action to approve Construction Contract between Kone, Inc. and the Board of County Commissioners. This contract will provide cleaning to the five elevator car tops, elevator pitts and hoistways at the jail, located at 201 N. Shartel. Requisition No. 11306716 has been issued to Kone, Inc. in the amount of $61,973.00 from General Fund/Sheriff/Building & Grounds-Vendors Maintenance (1001/5100/54156), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
MIS
28. Discussion and possible action to approve contract for AIR Technologies for maintenance and support of the data room and basement air conditioners. The annual cost will not exceed $1,104.00 for the Liebert Air Conditioners, and the annual cost will not exceed $256.00 for the Heil Air Conditioner. This agreement shall begin July 1, 2013, and end June 30, 2014. Requisition No. 11306467 has been issued to Air Technologies in the amount of $1,360.00 from General Fund/MIS/Subscriptions (1001/2700/54030), contingent upon encumbrance of funds. Requested by Mike Harman, Director, MIS, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
29. Discussion and possible action to approve contract renewal with Windstream Communications. This is a 100MB dedicated internet line. This agreement shall begin July 1, 2013, and end June 30, 2014. Requisition No. 11306431 has been issued to Windstream Communications in the amount of $25,083.12 from General Fund/MIS /Subscriptions (1001/2700/54030), contingent upon encumbrance of funds. Requested by Mike Harman, Director, MIS, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
30. Discussion and possible action to approve contract renewal between the Board of County Commissioners, on behalf of Oklahoma County MIS and for Business Imaging Systems, Inc. for maintenance and support of the District Attorney s Cannon MS30011 scanner. This agreement shall begin July 1, 2013, and end June 30, 2014. Requested by Mike Harman, Director, MIS, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
31. Discussion and possible action to approve the renewal of the Continuant, Inc., contract for FY-2014. This is for the Nortel phone system support and maintenance, not to exceed $46,102.56. Requisition No. 11306481 has been issued to Continuant, Inc., in the amount of $46,102.56, from General/MIS/Subscriptions (1001/2700/54030), contingent upon encumbrance of funds. Requested by Mike Harman, Director, MIS, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
Sheriff
32. Discussion and possible
action to approve an agreement between Chrysler
Group LLC and the Board of County Commissioners, for the cooperative
research use of two (2) 2014MY Ram 1500 4X4 Crew Cab Trucks. Requested by John Whetsel,
County Sheriff, and has been approved as to form and legality by Aaron Etherington,
Assistant District Attorney. (Document Received)
Recurring
Agenda Items:
33. Approve
all claims,
list available for inspection in the office of the
34. Discussion
and possible action to approve Resolution
No. __________ approving Blanket Purchase Orders as submitted by each
department, list available for inspection in the office of the
35. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.
36. Department Heads and Deputies Comments/General Remarks:
37. Commissioners Comments/General Remarks:
38. New business: In accordance with the Open Meeting Act, Title 25 O.S. 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
39. Adjourn at __________ until 9:00 a.m., Wednesday, May 15, 2013.
NAME OF PERSON REPORTING: Carolynn Caudill,
TITLE: SECRETARY TO:
Board of
SIGNATURE: Carolynn
Caudill, by:
County Clerk Deputy and Director of Clerks of the Board