BOARD OF COUNTY COMMISSIONERS

Amended

Regular Meeting Agenda

 

9:00 a.m.

Wednesday, May 15, 2013

320 Robert S. Kerr, Room 103

Oklahoma City, OK

 

1.               Call to order.

 

2.               Notice of the meeting was posted Friday, May 10, 2013.

 

3.               Prayer and Pledge of Allegiance.

 

4.               Approve the minutes of the meeting of Wednesday, May 8, 2013, prepared by the County Clerk as authorized by statute (19 O.S.   243, 244, and 445) subject to additions or corrections by the Board of County Commissioners.

 

The following items, No. 5 through 15, are Consent Items and are routine in nature:

 

5.         Approve Workers  Compensation claim payments from Consolidated Benefits Resources in the amount of $9,370.76 for period ending May 7, 2013, pending notification of encumbrance to Donna Lovelace, County Treasurer's Office.   (Document Received)

 

6.         Approve Employee Benefit Trust Warrant No. 577162 through 577589 for Oklahoma County in the amount of $181,346.70 pending notification of encumbrance to Donna Lovelace, County Treasurer's Office.  (Document Received)

 

7.         Receive the following litigation:

 

Case No. CV-2013-954 Foreclose Absolute Right to Reopen Street

Case No. CV-2013-974 Foreclose Absolute Right to Reopen Street

Case No. TC 2013-017 Tort Claim

Case No. TC-2013-018 Tort Claim

 

8.         Discussion and possible action for approval of Tin Horn Sale.  This item is in compliance with Resolution No. 118-08.  Requested by Stacey Trumbo, PE, County Engineer. (Document Received)

 

1-2013-12       $313.65

 

9.         Discussion and possible action for approval of Tin Horn Installation.  This item is in compliance with Resolution No. 118-08.  Requested by Stacey Trumbo, PE, County Engineer.

 

2-2013-06       $451.54

 

10.       Monthly Report of Fees for the month of April, 2013.   (Document Received)

 

Planning Commission Inspection Fee Fund              $     40,052.58

 

Planning Commission State Building Code Fund     $      10,147.75

 

Planning Commission Fee Fund Report                    $     19,234.05

 

11.       Discussion and possible action to approve Transfer No. 7-13 transferring equipment from the inventory of Oklahoma County District No. 2 to Oklahoma County District No. 3 in accordance with the provisions set forth in Title 19 Section 421.  (Document Received)

 

One (1) Tiger TRB-50C Boom & Deck, part of c/n DB304-00029, new c/n DC333-00383, acquired 09/08/1999 from an unknown vendor for $1200.00.

 

12.       Discussion and possible action to approve Transfer No 8-13 transferring equipment from the inventory of Oklahoma County District No. 1 to the Oklahoma County Court Clerk in accordance with the provisions set forth in Title 19 Section 421.  (Document Received)

 

One (1) Apple IPAD, c/n DA250-00008, s/n SDLXH118BDJ8V, acquired 03/16/2012 from CDW Government Inc., 75 Remittance Dr., Suite 1515, Chicago, IL 60675 for $699.00.

 

13.       Discussion and possible action to approve Resolution No.___________ to surplus equipment from the inventory of the Oklahoma County District No 3.   These items have been declared surplus, and with approval, will be sold as scrap to Standard Iron in accordance with the provisions set forth in Title 19 Section 421.  (Document Received)

 

One (1) 1983White Ford 1 Ton w/ Flatbed, c/n DC301-00333, s/n VIN 1FDJF37G5DKA09628, acquired 01/01/1982 from Southwest Ford, Inc., SW 59th & Penn, Oklahoma City, OK for $8,100.00

One (1) 1988 Red Ford F350 1 Ton- Cab & Chassis Only, c/n DC301-00378, s/n 1FDKF38M1JKA17487, acquired 10/26/1987 by transfer from Emergency Management for $17,475.00

One (1) 1976 Ford L8000 Truck w/ Water Tank, c/n DC302-00311, s/n U81BVW47535, acquired 01/01/1982 from Sooner Ford, Oklahoma City, OK for $19,328.00

One (1) 1973 Hyster Roll, c/n DC320-00315, s/n A91C2149T, acquired 01/01/1982 from Bill Black Equipment Co., for $20,000.00

One (1) 1996 John Deere Brush Hog Mower, c/n DC333-00368, s/n WO1518E006661, acquired 07/09/1996 from Riverside Tractor, Inc., Rt. 1, Box 103-AA, Norman, OK 73072 for $7,817.16

One (1) 1999 Ford Crown Victoria, c/n DC612-00313, s/n 2FAFP74W8XX133104, acquired 08/06/1999 from Fred Jones Ford, Oklahoma City, OK for $25,231.85

One (1) Home B Tank Trailer, c/n DC334-00312, s/n TD15105, acquired through donation 08/31/2003 at a value of $2000.00

One (1) Red Dot Air Conditioner, part of c/n DC302-00311, acquired 02/22/1999 from Central States Thermo King for $1,481.00

14.       Discussion and possible action to approve Resolution No.___________ disposing of equipment from the inventory of the Oklahoma County MIS.  These items are broken or obsolete, and are too costly to repair, and with the requested disposal will be junked in accordance with the provisions set forth in Title 19 Section 421.  (Document Received)

One (1) Fujitsu Tablet PC, c/n DP250-00071, s/n R6Z01858, acquired 07/09/2007 from Gov Connection, Inc., 7503 Standish Pl., Rockville, MD 20855 for $2,329.50

One (1) Fujitsu Tablet PC, c/n DP250-00072, s/n R6Y00428, acquired 07/09/2007 from Gov Connection, Inc., 7503 Standish Pl., Rockville, MD 20855 for $2,329.50

One (1) Fujitsu Tablet PC, c/n DP250-00073, s/n R7711329, acquired 07/09/2007 from Gov Connection, Inc., 7503 Standish Pl., Rockville, MD 20855 for $2,329.50

One (1) Fujitsu Tablet PC, c/n DP250-00074, s/n R7Y04625, acquired 12/31/2007 from PC Direct, Inc. dba Microsel, Inc., 5254 W. 74th St., Edina, MN 55439 for $2,533.00

One (1) Fujitsu Tablet PC, c/n DP250-00075, s/n R7Y04626, acquired 12/31/2007 from PC Direct, Inc. dba Microsel, Inc., 5254 W. 74th St., Edina, MN 55439 for $2,533.00

One (1) LifeBook T2020 Business PC, c/n DP250-00076, s/n R9702291, acquired 07/10/2009 from Solutions4sure.com Inc. dba Tech Depot, PO Box 416444, Boston, MA 02241 for $2,325.22

One (1) LifeBook T2020 Business PC, c/n DP250-00077, s/n R9702296, acquired 07/10/2009 from Solutions4sure.com Inc. dba Tech Depot, PO Box 416444, Boston, MA 02241 for $2,325.22

One (1) LifeBook T2020 Business PC, c/n DP250-00078, s/n R9702297, acquired 07/10/2009 from Solutions4sure.com Inc. dba Tech Depot, PO Box 416444, Boston, MA 02241 for $2,325.22

One (1) LifeBook T2020 Business PC, c/n DP250-00079, s/n R9702292, acquired 07/10/2009 from Solutions4sure.com Inc. dba Tech Depot, PO Box 416444, Boston, MA 02241 for $2,325.22

One (1) LifeBook T2020 Business PC, c/n DP250-00080, s/n R9702293, acquired 07/10/2009 from Solutions4sure.com Inc. dba Tech Depot, PO Box 416444, Boston, MA 02241 for $2,325.22

15.       Discussion and possible action to approve Resolution No.___________ disposing of equipment from the inventory of the Oklahoma County Facilities Management.  These items are below the state required $500.00 for inventory, and with the requested disposal, these tag numbers will be removed from inventory in accordance with the provisions set forth in Title 19 Section 421.  (Document Received)

One (1) Milwaukee 2 Speed Band Saw, c/n R425-00129, acquired 07/01/2004 from Emsco Electric, 1101 W. Sheridan, Oklahoma City, OK 73106 for $275.00

One (1) Manti Flo-Jet Backpack Leaf Blower, c/n R436-00106, s/n 88264011, acquired 10/11/1989 from Smith Farm & Garden, 3733 NW 10th St., Oklahoma City, OK for $299.95

One (1) Stihl Back Pack Leaf Blower, c/n R430-00125, s/n 243089594, acquired 07/26/1999 from Central Power Equipment, 4121 N. MacArthur, Oklahoma City for $319.95

One (1) Stihl Bike-Handle Trimmer, c/n R430-00126, s/n 241887377, acquired 07/26/1999 from Central Power Equipment, 4121 N. MacArthur, Oklahoma City for $295.00

One (1) TORO Lawn Mower, c/n R430-00132, s/n 220022628, acquired 08/31/2002 from Central Power Equipment, 4121 N. MacArthur, Oklahoma City for $299.95

One (1) TORO Lawn Mower, c/n R430-00133, s/n 230186848, acquired 06/25/2003 from O Conner s Lawn & Garden, 2244 NW 140th, Oklahoma City, OK for $299.99

One (1) Stihl Stick Edger, c/n R430-00135, s/n 261265393, acquired 03/24/2004 from Central Power Equipment, 4121 N. MacArthur, Oklahoma City, OK for $269.95

One (1) Dayton 6 Gallon Wet/Dry Vacuum, c/n R433-00175, acquired 07/07/1987 from W.W. Grainger, 4314 Will Rogers Pkwy., Oklahoma City, OK for $286.94

One (1) Eureka Hepa Vacuum, c/n R433-00693, s/n 0336007879, acquired 06/24/2004 from H&H Enterprises, 4429 NW 10th St., Oklahoma City, OK for $450.00

One (1) Wilton 6 Inch Vise, c/n R435-00102, s/n 101059, acquired 01/01/1982 from Hart Industrial Supply, W. Sheridan, Oklahoma City, OK for $400.00

One (1) AWC Key Cabinet, c/n R438-00102, acquired 01/01/1982 from ABS Enterprises, 49th & Stiles, Oklahoma City, OK for $340.50

One (1) Wheeler Soil Pipe Cutter, c/n R438-00132, s/n 2333034, acquired 03/09/1988 from Hydraulic Equipment, 515 S. Broadway, Oklahoma City, OK for $350.00

One (1) Magnum Tool Chest, c/n R438-00138, acquired 06/30/1988 from W.W. Grainger, 4314 Will Rogers Pkwy., Oklahoma City, OK for $407.55

One (1) Knock Out Punch, c/n R438-00145, acquired 06/30/1988 from an unknown vendor for $426.43

One (1) Dayton Bench Grinder, c/n R438-00170, s/n LR15562, acquired 04/25/1989 from W.W. Grainger, 4314 Will Rogers Pkwy., Oklahoma City, OK for $266.28

One (1) Hilti TE-14 Hammer Drill, c/n R438-00928, s/n 76354, acquired 12/06/1991 from Sam Bass, Oklahoma City, OK for $367.50

One (1) Werner 16  Step Ladder, c/n R438-00946, acquired 07/08/1992 from A&M Supply, PO Box 271265, Oklahoma City, OK for $491.82

One (1) Knaack Rolling Tool Box, c/n R438-00961, acquired 11/10/1988 from Contractor Specialties, 130 NE 38th, Oklahoma City, OK for $403.75

One (1) Ridgid Soil Pipe Cutter, c/n R438-01161, acquired 06/26/2000 from Ferguson Enterprises for $364.20

One (1) Rawson Tool Box, c/n R438-01168, acquired 09/30/2000 from Mr. Pick Up, 2604 W. I-40, Oklahoma City, OK for $300.00

One (1) Rawson Tool Box, c/n R438-01169, acquired 09/30/2000 from Mr. Pick Up, 2604 W. I-40, Oklahoma City, OK for $300.00

One (1) Rawson Tool Box, c/n R438-01170, acquired 09/30/2000 from Mr. Pick Up, 2604 W. I-40, Oklahoma City, OK for $300.00

One (1) Rawson Tool Box, c/n R438-01182, acquired 06/29/2001 from Mr. Pick Up, 2604 W. I-40, Oklahoma City, OK for $445.00

One (1) Werner 12  Ladder, c/n R438-01191, s/n 59288-08, acquired 05/26/2004 from Grainger, 4314 Will Rogers Pkwy., Oklahoma City, OK 73108 for $250.25

One (1) Amprobe Megohmeter, c/n R439-00113, s/n 910129, acquired 01/12/1989 from Emsco Electric, 1101 W. Sheridan, Oklahoma City, OK 73106 for $306.63

One (1) Amprobe Tracer Kit, c/n R439-00118, acquired 04/23/1990 from Emsco Electric, 1101 W. Sheridan, Oklahoma City, OK 73106 for $488.00

One (1) Floke Current Meter, c/n R439-00130, s/n 62870393, acquired 06/19/1995 from Emsco Electric, 1101 W. Sheridan, Oklahoma City, OK 73106 for $300.00

One (1) IDEAL Pathfinder Cable Testing Kit, c/n R439-00141, s/n LA3633-1, acquired 09/29/1998 from Specialized Products, 1100 S. Kimball Ave., Southlake, TX 76092 for $259.00

One (1) Amprobe Load Signal Generator Tester, c/n R439-00160, acquired 02/17/2005 from Emsco Electric, 1101 W. Sheridan, Oklahoma City, OK for $334.25

One (1) Black & Decker Portable Grinder, c/n R443-00105, s/n 87090359, acquired 06/30/1988 from Whitton Supply, 1419 W. Reno, Oklahoma City, OK for $264.75

One (1) Rockwell 4  Deluxe Jointer, c/n R444-00101, s/n KA1308, acquired 01/01/1982 from Whitton Supply, 1419 W. Reno, Oklahoma City, OK for $368.00

One (1) Detecto 1000LB Scale, c/n R507-00101, s/n 884-64, acquired 11/23/1988 from Lewis Distributors, 123 N. Virginia, Oklahoma City, OK for $375.00

One (1) Red Baron Satellite Cabinet, c/n R513-00119, acquired 08/17/1990 from Lonestar Safety, 1131 Enterprise Ave., Oklahoma City, OK for $371.25

One (1) Red Baron Satellite Cabinet, c/n R513-00122, acquired 08/17/1990 from Lonestar Safety, 1131 Enterprise Ave., Oklahoma City, OK for $371.25

One (1) Northern Telecom Telephone, c/n R603-00001, s/n NNTM6076962F, acquired 05/01/1998 from Southwestern Bell for $327.60

One (1) Northern Telecom Telephone, c/n R603-00002, s/n NNTM6076986D, acquired 09/01/1998 from Southwestern Bell for $327.60

One (1) Master Space Heater, c/n R630-00101, s/n 0472572, acquired 12/26/1989 from Contractor s Supply, NE 30th & Santa Fe, Oklahoma City, OK for $299.00

One (1) Bradford Electric Water Heater, c/n R640-00105, acquired 11/05/2004 from Locke Plumbing Supply, 2120 W. Main, Oklahoma City, OK for $252.42

End of Consent Docket

 

District No. 1

 

16.       Discussion and possible action for the approval of a general Mutual Cooperation Agreement between the City of Smith Village and Oklahoma County pursuant to Title 69, O.S.   1903 (B), Title 19, O.S.   339 paragraph 17, Title 11, O.S.   36-113 paragraph D, and County Resolution No. 118-08 to reconstruct, improve, repair, and maintain certain city streets in the City of Smith Village.  This Agreement shall become effective upon approval by both parties and shall terminate on June 30, 2013. Requested by Willa Johnson, Commissioner, District No. 1, and approved as to form and legality by Sandra Howell-Elliott, Assistant District Attorney.  (Document Received)

 

17.       Discussion and possible action for the approval of a general Mutual Cooperation Agreement between the City of Smith Village and Oklahoma County pursuant to Title 69, O.S.   1903 (B), Title 19, O.S.   339 paragraph 17, Title 11, O.S.   36-113 paragraph D, and County Resolution No. 118-08 to reconstruct, improve, repair, and maintain certain city streets in the City of Smith Village.  This Agreement shall become effective on July 1, 2013 and shall terminate on June 30, 2014.  Requested by Willa Johnson, Commissioner, District No. 1, and approved as to form and legality by Sandra Howell-Elliott, Assistant District Attorney.  (Document Received)

 

District No. 3

 

18.       Discussion and possible action to approve the Mutual Agreement between Oklahoma County and the Town of Arcadia, Oklahoma to assist the Town of Arcadia in the reconstruction, improvement, repair or maintenance of certain town streets as may be requested by the Town of Arcadia.  This agreement shall commence on July 1, 2013 and will continue through June 30, 2014.   Requested by Ray Vaughn, County Commissioner, District No. 3, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney.  (Document Received)

 

19.       Discussion and possible action to approve the Mutual Agreement between Oklahoma County and the City of Edmond, Oklahoma, to assist the City of Edmond in the reconstruction, improvement, repair or maintenance of certain town streets as may be requested by the City of Edmond.  This agreement shall commence on July 1, 2013 and will continue through June 30, 2014.  Requested by Ray Vaughn, County Commissioner, District No. 3, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney.  (Document Received)

 

Engineering

 

20.       Discussion and possible action for acceptance of Plans and to sign the Title Sheet for Proposed Oklahoma County Project No. 3-2008-A, Bridges on Council Rd 0.4 miles south of NW 178th and 0.1 miles south of NW 178th (CN 123 & 124).  The plans were prepared by Cobb Engineering Company.  Requested by Stacey Trumbo, County Engineer.  (Document Received)

 

Sheriff

 

21.       Discussion and possible action for approval for authorization for the Sheriff s Office to apply to the Office of Community Oriented Policing Services (COPS), U.S. Department of Justice,  COPS Hiring Program  grant to fund a School Resource Officer for Deer Creek, Casady Schools, and St. Elizabeth Ann Seton Catholic School. If the awarded the grant will pay 75% salaries and benefits for a period of three years and will require each school to match the other 25%. Preference will be given to agencies that hire veterans who served from September 11, 2001 until now. The application will be completed online (Grants.gov website) and will be completed by Capt. David Baisden of the Sheriff s Office.  Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney.  (Document Received)

 

Recurring Agenda Items:

 

22.       Approve all claims, list available for inspection in the office of the County Clerk, Room 201.  (Document Received)

 

23.       Discussion and possible action to approve Resolution No. __________ approving Blanket Purchase Orders as submitted by each department, list available for inspection in the office of the County Clerk, Room 201.   (Document Received)

 

24.       Citizen participation:  Any citizen wishing to address the Board of County Commissioners may do so at this time.

 

25.       Department Heads and Deputies Comments/General Remarks:

 

26.       Commissioners Comments/General Remarks:

 

27.       New business:  In accordance with the Open Meeting Act, Title 25 O.S.   311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.

 

28.       Adjourn at __________ until 9:00 a.m., Wednesday, May 22, 2013.

 

NAME OF PERSON REPORTING:  Carolynn Caudill, County Clerk

 

TITLE:   SECRETARY TO:   Board of County Commissioners

 

SIGNATURE:  Carolynn Caudill, by:                                                                                                  

County Clerk Deputy and Director of Clerks of the Board