BOARD OF
May 22, 2013
320 Robert S.
Kerr, Room 103
1. Call to order.
2. Notice of the meeting was posted Friday, May 17, 2013.
3. Prayer and Pledge of Allegiance.
4. Approve the minutes of the meeting of Wednesday, May 15, 2013, prepared by the County Clerk as authorized by statute (19 O.S. 243, 244, and 445) subject to additions or corrections by the Board of County Commissioners.
The
following items, No. 5 through 14, are Consent Items and are routine in nature:
5. Approve Workers Compensation claim payments from Consolidated Benefits Resources in the amount of $21,983.45 for period ending May 13, 2013, pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
6. Approve Employee Benefit Trust Warrant No. 577590 through 578139 for Oklahoma County in the amount of $599,040.82 pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
7. Receive the following litigation:
Case
No. CJ-2013-2657 Foreclosure
Case
No. CJ-2013-2658 Foreclosure
Case
No. CJ-2013-2868 Application to Summon and Appoint Commissioners
8. Discussion
and possible action for approval of Tin Horn Installation. This item is
in compliance with Resolution No. 118-08. Requested by Stacey Trumbo, PE,
County Engineer.
2-2013-07 $559.51
9. Receive cancelled/lost check as follows: (Document Received)
Check No. 127006703 dated January 23, 2013, to Shannon Cook, in the amount of $23.31. Lost check will reissue on May 22, 2013 meeting.
10. Receive Depository Fund Accounts Summary for the month of April, 2013. Requested by Forrest Butch Freeman, Oklahoma County Treasurer. (Document Received).
11. Monthly Report of Fees for the month of April, 2013. (Document Received)
Court
Fund Bank
of Oklahoma Revolving
Beginning Balance $1,916,008.59 $ 737,425.47
Deposits & Canceled Vouchers $1,113,880.98 $ 59,352.86
Disbursements $2,144,961.63 $ 144,020.30
Ending Balance $ 884,927.94 $ 652,758.03
9N Restitution $ 32,760.44
9J Restitution $ 5,242.23
JJC Emergency $ 1,896.26
General
Fund $ 401,329.89
Clerk Lien Fee Fund $ 8,826.25
UCC Central Filing Fund $ 66,569.96
Records Preservation Fund $ 77,215.00
OK Tax Comm. % of Doc Stamps $ 324,681.36
Mechanic Liens/Investments $ 2,788.78
Refunds $ 51,769.25
Total $ 933,180.49
Sheriff $1,904,350.73
County Assessor $ 1,351.50
Prevention of Child Abuse
Depository Account 8204 $ 40.00
Culvert Pipe Sales Fund 8206 $ 2,551.43
Total $ 2,591.43
12. Discussion and possible action to approve Transfer No. T-9-13 transferring equipment from the inventory of
the Oklahoma County Clerk to the Oklahoma County MIS department in accordance
with the provisions set forth in Title 19 Section 421. (Document Received)
One (1) Savin 3799NF Fax Machine w/ Paper Feeder, old c/n F220-00086, new c/n DP213-00004, s/n A-3850990030, acquired 11/30/2005 from Standley Systems, 2601 NW Expressway, Ste. 600, Oklahoma City, OK 73112 for $1948.00
13. Discussion and possible action to approve Resolution No.___________ disposing of equipment from the
inventory of the Oklahoma County Social Services. These items are below the state required $500
for inventory, and with the requested disposal, these tag numbers will be removed
from inventory in accordance with the provisions set forth in Title 19 Section
421. (Document Received)
One (1) Troy Executive
Chair, c/n Q102-00133,
acquired 10/31/2000 from Copelin s Office Center, 120
N. Robinson, Oklahoma City, OK 73102 for $292.05
One (1) Global Office
Chair, c/n Q102-00134,
acquired 10/31/2000 from Copelin s Office Center, 120
N. Robinson, Oklahoma City, OK 73102 for $316.67
One (1) Global Office
Chair, c/n Q102-00135,
acquired 10/31/2000 from Copelin s Office Center, 120
N. Robinson, Oklahoma City, OK 73102 for $316.67
One (1) Lateral File
Cabinet, c/n Q104-00126,
acquired 07/11/2006 from Office Depot, PO Box 633211, Cincinnati, OH 45263 for
$207.90
One (1) lateral File
Cabinet, c/n Q104-00127,
acquired 07/11/2006 from Office Depot, PO Box 633211, Cincinnati, OH 45263 for
$351.46
One (1) Pedestal Box
Desk, c/n Q105-00121,
acquired 07/11/2006 from Office Depot, PO Box 633211, Cincinnati, OH 45263 for
$290.14
One (1) Hospitality
Service Cart, c/n
Q105-00122, acquired 06/11/2006 from Office Depot, PO Box 633211, Cincinnati,
OH 45263 for $433.05
One (1) Hospitality
Service Cart, c/n
Q105-00123, acquired 06/11/2006 from Office Depot, PO Box 633211, Cincinnati,
OH 45263 for $433.05
One (1) Stand w/
Sorter, c/n Q109-00005,
acquired 07/11/2006 from Office Depot, PO Box 633211, Cincinnati, OH 45263 for
$325.27
One (1) Stand w/
Sorter, c/n Q109-00006,
acquired 07/11/2006 from Office Depot, PO Box 633211, Cincinnati, OH 45263 for
$325.27
One (1) Storage
Cabinet, c/n Q109-00007,
acquired 07/11/2006 from Office Depot, PO Box 633211, Cincinnati, OH 45263 for
$409.20
One (1) HP 1200 Laser
Printer, c/n Q236-00401, s/n
118084, acquired 08/31/2002 from PC University, 99 W. Hawthorne Ave., Ste. 521,
Valley Stream, NY 11580 for $383.48
One (1) AMAG Multinode Network Interface, c/n Q236-00454, s/n 0414410522, acquired 09/16/2004
from Dowley, Inc., 40 NE 46th, Oklahoma
City, OK 73154
One (1) Home Lite 20 Chainsaw, c/n
Q430-00108, s/n 261436775, acquired 07/01/2004 from B&S Lawn, 4317 S. Post
Rd., Oklahoma City, OK 73141 for $413.00
14. Discussion and
possible action to approve Resolution
No.___________ disposing of equipment from the inventory of the Oklahoma
County Assessor. These items are broken
or obsolete, and are too costly to repair, and with the requested disposal will
be junked in accordance with the provisions set forth in Title 19 Section
421. (Document Received)
One (1) Toshiba M662
VCR, c/n H205-00017, s/n
83563002, acquired 03/18/1997 from an unknown vendor for $257.97
One (1) Reprotech 3000 Blueline Copier, c/n H213-00007, s/n 1115, acquired
12/7/1992 from an unknown vendor for $3592.00
One (1) HP Compaq Evo D510 Mini Tower PC, c/n H236-01324, s/n USW3230178, acquired 06/05/2003
from Hewlett Packard Co., for $1193.00
One (1) HP Compaq
Tablet PC, c/n H236-01381,
s/n KRD41000LM, acquired 03/22/2004 from Hewlett Packard Co., for $2587.00
One (1) HP Compaq
Business D530 PC w/ Monitor, c/n
H236-01426, s/n USW41803R9, acquired 05/06/2004 from Hewlett Packard, for
$1414.00
One (1) HP Laserjet 1300 Printer, c/n
H236-01449, s/n CNCB913276, acquired05/17/2004 from Hewlett Packard Co., for $369.00
One (1) Dell Optiplex 755 Small Factor PC, c/n H236-01671, s/n H1G4BG1, acquired 06/30/2008 from
Dell Inc. Marketing, for $950.82
One (1) Toshiba 27
Television, c/n H641-00001,
s/n 35672183, acquired 06/30/1991 from an unknown vendor for $539.97
End of Consent Docket
District
No. 2
15. Discussion
and possible action to approve agreement
between Oklahoma City and Oklahoma County for removal of graffiti and
overgrowth, brush, trees, and debris on public areas within Oklahoma City and
within Oklahoma County. Requested by Brian Maughan, County Commissioner,
District No. 2, and approved as to form and legality by Sandra Elliott,
Assistant District Attorney.
(Document Received)
16. Discussion and possible action to approve
Mutual
Cooperative Agreement between the Board of County Commissioners and City of
Midwest City. For the
purpose of sentencing community service workers from Midwest City to Oklahoma
County SHINE Program. Requested
by Brian Maughan, County Commissioner, District No. 2, and approved as to form
and legality by Sandra Elliott, Assistant District Attorney. (Document Received)
District
No. 3
18. Discussion and possible action to approve the Mutual Agreement between Oklahoma County and the City of The Village, Oklahoma to assist the City of The Village in the reconstruction, improvement, repair and maintenance of certain town streets as may be requested by the City of The Village. This agreement shall commence on July 1, 2013 and will continue through June 30, 2014. Requested by Ray Vaughn, County Commissioner, District No. 3, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
19. Discussion and possible action for approval of the agreement with The City of Edmond for reconstruction of approximately 2200 feet of 33rd St east of the intersection with Air Depot Blvd. Upon completion of the work, The City of Edmond will reimburse Oklahoma County the costs for all contractors and/or materials used in completing this project including the lump sum item for clearing. The cost for materials and sub-contractors required to complete this project shall not exceed $251,000.00 if work is completed before June 30, 2013. The City has agreed changes in costs for materials and subcontractors required to complete this project after June 30, 2013, will be reimbursed, regardless of the cause. After completion of construction, The City of Edmond shall be responsible for all repair and maintenance of the roadway. Requested by Ray Vaughn, County Commissioner, District No. 3, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
Environmental Health & Safety
20. Discussion and possible action to approve contract addendum between Walker, Ferguson and Ferguson and Oklahoma County to provide legal services for defense of workers compensation claims. Requested by Dan Matthews, Director, Human Resources/Environmental Health and Safety, and approved as to form and legality by Sandra Howell-Elliott, Assistant District Attorney. (Document Received)
Juvenile
Bureau
21. Discussion and possible action to approve the renewal of Lease Continuation Agreement for the Pauline E. Mayer Shelter located at 5909 N. Classen Court, Oklahoma City, Oklahoma. This agreement is for an additional term effective July 1, 2013 through June 30, 2014. All terms and conditions remain the same. Requested by James L. Saffle, Director, Juvenile Bureau, and approved as to form and legality by Lisa Erickson Endres, Assistant District Attorney. (Document Received)
22. Discussion and possible action to approve agreement between the Oklahoma County Board of County Commissioners on behalf of the Oklahoma County Juvenile Bureau and G. Richard Kishur, Ph.D., who shall provide psychological evaluations on clients coming to the attention of the County. This contract agreement shall be effective July 1, 2013, through June 30, 2014. Requisition No. 11306789 in the amount of $15,000.00 has been issued to Richard Kishur DBA Kishur & Associates from Juvenile Grant Fund/ Juvenile Justice Bureau /Professional Services-Medical (1231/5200/54453), contingent upon encumbrance of funds. Requested by James L. Saffle, Director, Juvenile Bureau, and approved as to form and legality by Lisa Erickson Endres, Assistant District Attorney. (Document Received)
23. Discussion and possible action to approve Building Usage Fee Contract between the Oklahoma County Juvenile Bureau and North Oklahoma County Mental Health Center, dba NorthCare who shall provide the office space to be used for the offsite probation office located at 2512 S Harvey, Oklahoma City, Oklahoma. This agreement is effective July 1, 2013, through June 30, 2014. Requisition No. 11306795 in the amount of $1,200.00 has been issued to NorthCare from General Fund / Juvenile Justice Bureau /Office Space (1001/5200/54455), contingent upon encumbrance of funds. Requested by James L. Saffle, Director, Juvenile Detention Center and approved as to form and legality by Lisa Erickson Endres, Assistant District Attorney. (Document Received)
24. Discussion and possible action to approve an agreement between the Board of County Commissioners of Oklahoma County, on behalf of the Oklahoma County Juvenile Detention Center and Lionell A. Mangrum, who shall serve as a part time barber. Oklahoma County will pay $7.00 per resident, not to exceed $3,003.00. This agreement shall begin on July 1, 2013, and end on June 30, 2014. Requisition No. 11306790 in the amount of $3,003.00 has been issued to Lionell A. Mangrum from General Fund/Juvenile Justice Bureau/Professional Services Other (1001/5200/54455), contingent upon encumbrance of funds. Requested by James L. Saffle, Director, Juvenile Bureau, and approved as to form and legality by Lisa Erickson Endres, Assistant District Attorney. (Document Received)
25. Discussion and possible action to approve agreement between the Oklahoma County Commissioners of Oklahoma County, on behalf of Oklahoma County Juvenile Bureau, and Kelli M. Warren RD/LD, Nutrition Management Services Inc. Kelli Warren agrees to serve as part-time dietician for the County and agrees to provide on-site consultation to the County as provided for in this agreement at a rate of $55.00 per hour, not to exceed $2,500.00. This agreement is effective July 1, 2013, through June 30, 2014. Requisition No. 11306784 has been issued to Nutrition Management Services Inc., in the amount of $2,500.00 from General Fund/Juvenile Justice Bureau/Professional Service Other (1001/5200/54455), contingent upon encumbrance of funds. Requested by James L. Saffle, Director, Juvenile Bureau, and approved as to form and legality by Lisa Erickson Endres, Assistant District Attorney. (Document Received)
26. Discussion and possible action to approve Standard Rental Contract between the Board of County Commissioners of Oklahoma County, on behalf of the Oklahoma County Juvenile Bureau and Francotyp-Postalia, who shall provide for the rental of the following: PostBase 45 Postage Meter with 10lb scale, Envelope Sealer, Accounting Package with 20 accounts, unlimited, resets, and Rate Guard. The contract shall become effective July 1, 2013, through June 30, 2014. Requisition No. 11306793 has been issued to Francotyp-Postalia Inc., in the amount of $564.00, from General Fund/Juvenile Justice Bureau/Office Equipment Lease (1001/5200/55380), contingent upon the encumbrance of funds. Requested by James L. Saffle, Director, Juvenile Bureau, and approved as to form and legality by Lisa Erickson Endres, Assistant District Attorney. (Document Received)
27. Discussion and possible action to approve Standard Maintenance Contract between the Board of County Commissioners, on behalf of Juvenile Bureau-Probation Services, and Siemens Healthcare Diagnostics, Inc., who shall provide maintenance and service for the Olympus AU400 Analyzer, chemicals, and consumables. This agreement is effective July 1, 2013, through June 30, 2014. Requisition No. 11306794 has been issued to Siemens Healthcare Diagnostics, Inc., in the amount of $15,000.00 from General Fund/Juvenile Justice Bureau/Chemical Supplies (1001/5200/54220), contingent upon encumbrance of funds. Requested by James L. Saffle, Director, Juvenile Bureau, and approved as to form and legality by Lisa Erickson Endres, Assistant District Attorney. (Document Received)
Sheriff
28. Discussion and possible action to approve authorization for the Sheriff s Office to apply to the Office of Community Oriented Policing Services (COPS), U.S. Department of Justice, COPS Hiring Program grant to fund a School Resource Officer for Eastern Oklahoma County Vo-Tech. If the awarded the grant will pay 75% salaries and benefits for a period of three years and will require each school to match the other 25%. Preference will be given to agencies that hire veterans who served from September 11, 2001 until now. The application will be completed online (Grants.gov website) and will be completed by Capt. David Baisden of the Sheriff s Office. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by Sandra Howell-Elliott, Assistant District Attorney. (Document Received)
Recurring
Agenda Items:
29. Approve
all claims,
list available for inspection in the office of the
30. Discussion
and possible action to approve Resolution
No. __________ approving Blanket Purchase Orders as submitted by each
department, list available for inspection in the office of the
31. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.
32. Department Heads and Deputies Comments/General Remarks:
33. Commissioners Comments/General Remarks:
34. New business: In accordance with the Open Meeting Act, Title 25 O.S. 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
35. Executive Session for the purpose of discussing the following:
a. Pursuant to Title 25 O.S. 307(B) (4) discussion with the Board s attorney concerning litigation styled in the Matter of the City of Oklahoma City to Foreclose the Right to Reopen, CV-2012-954.
b. Pursuant to Title 25 O.S. 307(B) (4) for confidential communications with Board s attorney regarding claim against Krystal Watts as to an automobile accident of April 19, 2013, and possible settlement.
c. Pursuant to 25 O.S. Sec. 307 (B)(4) to engage in confidential communications with the Board s attorney, Sandra Elliott, concerning Tonya Collins, et al v. Katie Lawson, et al, Case no. CIV-12-819, a pending investigation, claim, or action, for which the Board s attorney advises that public disclosure of said communications will seriously impair the ability of the Board to process the pending litigation, or proceeding in the public interest.
36. Action regarding discussion with the Board s attorney concerning litigation styled in the Matter of the City of Oklahoma City to Foreclose the Right to Reopen, CV-2012-954.
37. Action regarding confidential communications with Board s attorney regarding claim against Krystal Watts as to an automobile accident of April 19, 2013, and possible settlement.
38. Action regarding confidential communications with the Board s attorney, Sandra Elliott, concerning Tonya Collins, et al v. Katie Lawson, et al, Case no. CIV-12-819, a pending investigation, claim, or action, for which the Board s attorney advises that public disclosure of said communications will seriously impair the ability of the Board to process the pending litigation, or proceeding in the public interest.
39. Adjourn at __________ until 9:00 a.m., Wednesday, May 29, 2013.
NAME OF PERSON REPORTING: Carolynn Caudill,
TITLE: SECRETARY TO:
Board of
SIGNATURE: Carolynn
Caudill, by:
County Clerk Deputy and Director of Clerks of the Board