BOARD OF COUNTY COMMISSIONERS

Amended

Regular Meeting Agenda

 

9:00 a.m.

Monday, June 3, 2013

320 Robert S. Kerr, Room 103

Oklahoma City, OK

 

 

1.                  Call to order.

 

2.                  Notice of the meeting was posted Thursday, May 30, 2013.

 

3.                  Prayer and Pledge of Allegiance.

 

4.                  Approve the minutes of the meeting of Wednesday, May 29, 2013, prepared by the County Clerk as authorized by statute (19 O.S.   243, 244, and 445) subject to additions or corrections by the Board of County Commissioners.

 

The following items, No. 5 through 9, are Consent Items and are routine in nature:

 

5.         Approve Workers  Compensation claim payments from Consolidated Benefits Resources in the amount of $6,372.74 for period ending May 28, 2013, pending notification of encumbrance to Donna Lovelace, County Treasurer's Office.   (Document Received)

 

6.         Approve Employee Benefit Trust Warrant No. 578662 through 579137 for Oklahoma County in the amount of $362,985.59 pending notification of encumbrance to Donna Lovelace, County Treasurer's Office.  (Document Received)

 

7.         Receive the following litigation:

 

Case No. CV-2013-1075 Application to Summon and Appoint Commissioners

Case No. CJ-2013-3031 Foreclosure

Case No. CV-2013-1083 Summon and Appoint Commissioners

 

8.         Receive cancelled/lost checks as follows:   (Document Received)

 

Check No. 1001353225 dated March 13, 2013, to Howard GM II Inc DBA Smicklas Chevr, in the amount of $244.96.  Lost check; will reissue on June 3, 2013 meeting.

 

Check No. 1001354106 dated May 29, 2013, to Oklahoma County Building Authority, in the amount of $29,416.82.  Need separate checks per location.  Re-issue June 3, 2013.

 

9.         Discussion and possible action to approve Resolution No.___________ disposing of equipment from the inventory of the Oklahoma County Treasurer.  These items are below the state required $500.00, for inventory, and with the requested disposal, these tag numbers will be removed from inventory in accordance with the provisions set forth in Title 19 Section 421.  (Document Received)

 

One (1) Oxblood Leather Chair, c/n C102-00203, acquired 08/08/1996 from B&M Sales Co., 419 NE 29th, Oklahoma City, OK 73152 for $340.45

One (1) Oxblood Leather Chair, c/n C102-00207, acquired 08/08/1996 from B&M Sales Co., 419 NE 29th, Oklahoma City, OK 73152 for $288.92

One (1) Oxblood Leather Chair, c/n C102-00208, acquired 08/08/1996 from B&M Sales Co., 419 NE 29th, Oklahoma City, OK 73152 for $288.92

One (1) Green Leather Chair, c/n C102-00209, acquired 08/08/1996 from B&M Sales Co., 419 NE 29th, Oklahoma City, OK 73152 for $287.18

One (1) Green Leather Chair, c/n C102-00210, acquired 08/08/1996 from B&M Sales Co., 419 NE 29th, Oklahoma City, OK 73152 for $287.18

One (1) Green Leather Chair, c/n C102-00211, acquired 08/08/1996 from B&M Sales Co., 419 NE 29th, Oklahoma City, OK 73152 for $287.18

One (1) Black High Back Chair, c/n C102-00215, acquired 06/25/1997 from B&M Sales Co., 419 NE 29th, Oklahoma City, OK 73152 for $330.60

One (1) Malaga Draft Chair, c/n C102-00335, acquired 12/20/2001 from Copelin's Office Center, 425 W. Main, Norman, OK 73069 for $301.79

One (1) Malaga Draft Chair, c/n C102-00337, acquired 12/20/2001 from Copelin's Office Center, 425 W. Main, Norman, OK 73069 for $301.79

One (1) Malaga Draft Chair, c/n C102-00338, acquired 12/20/2001 from Copelin's Office Center, 425 W. Main, Norman, OK 73069 for $301.79

One (1) Malaga Draft Chair, c/n C102-00339, acquired 12/20/2001 from Copelin's Office Center, 425 W. Main, Norman, OK 73069 for $301.79

One (1) Malaga Draft Chair, c/n C102-00340, acquired 12/20/2001 from Copelin's Office Center, 425 W. Main, Norman, OK 73069 for $301.79

One (1) Malaga High Back Task Chair, c/n C102-00342, acquired 08/31/2002 from Scott Rice, 7501 N. Broadway, Oklahoma City, OK 73116 for $322.42

One (1) Malaga High Back Task Chair, c/n C102-00343, acquired 08/31/2002 from Scott Rice, 7501 N. Broadway, Oklahoma City, OK 73116 for $322.42

One (1) Malaga High Back Task Chair, c/n C102-00344, acquired 08/31/2002 from Scott Rice, 7501 N. Broadway, Oklahoma City, OK 73116 for $322.42

One (1) Malaga High Back Task Chair, c/n C102-00345, acquired 08/31/2002 from Scott Rice, 7501 N. Broadway, Oklahoma City, OK 73116 for $322.42

One (1) Malaga High Back Task Chair, c/n C102-00346, acquired 08/31/2002 from Scott Rice, 7501 N. Broadway, Oklahoma City, OK 73116 for $322.42

One (1) Malaga High Back Task Chair, c/n C102-00347, acquired 08/31/2002 from Scott Rice, 7501 N. Broadway, Oklahoma City, OK 73116 for $322.42

One (1) Malaga High Back Task Chair, c/n C102-00348, acquired 08/31/2002 from Scott Rice, 7501 N. Broadway, Oklahoma City, OK 73116 for $322.42

One (1) Malaga High Back Task Chair, c/n C102-00349, acquired 08/31/2002 from Scott Rice, 7501 N. Broadway, Oklahoma City, OK 73116 for $322.42

One (1) Malaga High Back Task Chair, c/n C102-00350, acquired 08/31/2002 from Scott Rice, 7501 N. Broadway, Oklahoma City, OK 73116 for $322.42

One (1) Malaga High Back Task Chair, c/n C102-00351, acquired 08/31/2002 from Scott Rice, 7501 N. Broadway, Oklahoma City, OK 73116 for $322.42

One (1) Malaga High Back Task Chair, c/n C102-00352, acquired 08/31/2002 from Scott Rice, 7501 N. Broadway, Oklahoma City, OK 73116 for $322.42

One (1) Malaga High Back Task Chair, c/n C102-00353, acquired 08/31/2002 from Scott Rice, 7501 N. Broadway, Oklahoma City, OK 73116 for $322.42

One (1) Malaga High Back Task Chair, c/n C102-00354, acquired 08/31/2002 from Scott Rice, 7501 N. Broadway, Oklahoma City, OK 73116 for $322.42

One (1) Malaga High Back Task Chair, c/n C102-00355, acquired 08/31/2002 from Scott Rice, 7501 N. Broadway, Oklahoma City, OK 73116 for $322.42

One (1) Malaga High Back Task Chair, c/n C102-00356, acquired 08/31/2002 from Scott Rice, 7501 N. Broadway, Oklahoma City, OK 73116 for $322.42

One (1) Malaga High Back Task Chair, c/n C102-00357, acquired 08/31/2002 from Scott Rice, 7501 N. Broadway, Oklahoma City, OK 73116 for $322.42

One (1) Malaga High Back Task Chair, c/n C102-00358, acquired 08/31/2002 from Scott Rice, 7501 N. Broadway, Oklahoma City, OK 73116 for $322.42

One (1) Malaga High Back Task Chair, c/n C102-00359, acquired 08/31/2002 from Scott Rice, 7501 N. Broadway, Oklahoma City, OK 73116 for $322.42

One (1) Malaga High Back Task Chair, c/n C102-00360, acquired 08/31/2002 from Scott Rice, 7501 N. Broadway, Oklahoma City, OK 73116 for $322.42

One (1) Malaga High Back Task Chair, c/n C102-00361, acquired 08/31/2002 from Scott Rice, 7501 N. Broadway, Oklahoma City, OK 73116 for $322.42

One (1) Malaga High Back Task Chair, c/n C102-00362, acquired 08/31/2002 from Scott Rice, 7501 N. Broadway, Oklahoma City, OK 73116 for $322.42

One (1) Malaga High Back Task Chair, c/n C102-00363, acquired 08/31/2002 from Scott Rice, 7501 N. Broadway, Oklahoma City, OK 73116 for $322.42

One (1) Malaga High Back Task Chair, c/n C102-00364, acquired 08/31/2002 from Scott Rice, 7501 N. Broadway, Oklahoma City, OK 73116 for $322.42

One (1) Malaga High Back Task Chair, c/n C102-00365, acquired 08/31/2002 from Scott Rice, 7501 N. Broadway, Oklahoma City, OK 73116 for $322.42

One (1) Malaga High Back Task Chair, c/n C102-00366, acquired 08/31/2002 from Scott Rice, 7501 N. Broadway, Oklahoma City, OK 73116 for $322.42

One (1) Malaga High Back Task Chair, c/n C102-00367, acquired 08/31/2002 from Scott Rice, 7501 N. Broadway, Oklahoma City, OK 73116 for $322.42

One (1) Malaga High Back Task Chair, c/n C102-00368, acquired 08/31/2002 from Scott Rice, 7501 N. Broadway, Oklahoma City, OK 73116 for $322.42

One (1) Malaga High Back Task Chair, c/n C102-00369, acquired 08/31/2002 from Scott Rice, 7501 N. Broadway, Oklahoma City, OK 73116 for $322.42

One (1) Malaga High Back Task Chair, c/n C102-00370, acquired 08/31/2002 from Scott Rice, 7501 N. Broadway, Oklahoma City, OK 73116 for $322.42

One (1) Malaga High Back Task Chair, c/n C102-00371, acquired 08/31/2002 from Scott Rice, 7501 N. Broadway, Oklahoma City, OK 73116 for $322.42

One (1) Malaga High Back Task Chair, c/n C102-00372, acquired 08/31/2002 from Scott Rice, 7501 N. Broadway, Oklahoma City, OK 73116 for $322.42

One (1) Malaga High Back Task Chair, c/n C102-00373, acquired 08/31/2002 from Scott Rice, 7501 N. Broadway, Oklahoma City, OK 73116 for $322.42

One (1) Malaga High Back Task Chair, c/n C102-00375, acquired 12/03/2004 from Scott Rice, 7501 N. Broadway, Oklahoma City, OK 73116 for $335.65

One (1) Lehigh-Leopold 2 Drawer Wood File Cabinet, c/n C104-00159, acquired 06/28/1972 from Mike Bryan s Office Supply, Oklahoma City, OK for $331.00

One (1) HON 5 Drawer Legal File Cabinet, c/n C104-00182, acquired 02/02/1990 from an unknown vendor for $288.40

One (1) HON 2 Drawer Lateral File Cabinet, c/n C104-00191, acquired 02/03/1994 from Bill Warren Office Products, 1233 Sovereign Row, Oklahoma City, OK 73113 for $287.30

One (1) HON 2 Drawer Lateral File Cabinet, c/n C104-00192, acquired 02/08/1994 from Bill Warren Office Products, 1233 Sovereign Row, Oklahoma City, OK 73113 for $287.30

One (1) HON 2 Drawer Lateral File Cabinet, c/n C104-00193, acquired 02/08/1994 from Bill Warren Office Products, 1233 Sovereign Row, Oklahoma City, OK 73113 for $287.30

One (1) HON 2 Drawer Lateral File Cabinet, c/n C104-00194, acquired 02/08/1994 from Bill Warren Office Products, 1233 Sovereign Row, Oklahoma City, OK 73113 for $287.30

One (1) HON 2 Drawer Lateral File Cabinet, c/n C104-00195, acquired 02/08/1994 from Bill Warren Office Products, 1233 Sovereign Row, Oklahoma City, OK 73113 for $287.30

One (1) HON 4 Drawer Lateral File Cabinet, c/n C104-00197, acquired 10/18/1995 from Thompson Book & Supply Co., 2627 E. I-44 Svc. Rd., Oklahoma City, OK 73136 for $479.08

One (1) HON 4 Drawer Lateral File Cabinet, c/n C104-00199, acquired 07/02/1996 from Corporate Express, 5100 N. Brookline, Oklahoma City, OK 73112 for $456.28

One (1) HON 4 Drawer Lateral File Cabinet, c/n C104-00201, acquired 07/02/1996 from Corporate Express, 5100 N. Brookline, Oklahoma City, OK 73112 for $456.28

One (1) HON 4 Drawer Lateral File Cabinet, c/n C104-00202, acquired 07/02/1996 from Corporate Express, 5100 N. Brookline, Oklahoma City, OK 73112 for $456.28

One (1) Oak Lateral File Cabinet, c/n C104-00278, acquired 02/27/2003 from Office Depot, PO Box 633211, Cincinnati, OH 45263 for $348.70

One (1) HON 4 Drawer Lateral File Cabinet, c/n C104-00279, acquired 09/09/2003 from Office Depot, PO Box 633211, Cincinnati, OH 45263 for $367.40

One (1) Adaptabilities 2 Drawer Lateral File Cabinet, c/n C104-00280, acquired 12/09/2004 from Scott Rice, 7501 N. Broadway, Oklahoma City, OK 73116 for $304.52

One (1) Adaptabilities 2 Drawer Lateral File Cabinet, c/n C104-00281, acquired 12/09/2004 from Scott Rice, 7501 N. Broadway, Oklahoma City, OK 73116 for $304.52

One (1) Adaptabilities 2 Drawer Lateral File Cabinet, c/n C104-00282, acquired 12/09/2004 from Scott Rice, 7501 N. Broadway, Oklahoma City, OK 73116 for $304.52

One (1) Adaptabilities 2 Drawer Lateral File Cabinet, c/n C104-00283, acquired 11/30/2004 from Scott Rice, 7501 N. Broadway, Oklahoma City, OK 73116 for $304.52

One (1) Adaptabilities 2 Drawer Lateral File Cabinet, c/n C104-00284, acquired 12/09/2004 from Scott Rice, 7501 N. Broadway, Oklahoma City, OK 73116 for $304.52

One (1) Leopold Wooden Desk, c/n C105-00054, acquired 03/27/1961 from House of Wren, Oklahoma City, OK for $414.00

One (1) HON Black Metal Desk, c/n C105-00080, acquired 04/14/1983 from Royal Office Products, 3719 Springlake Dr., Oklahoma City, OK 73111 for $306.66

One (1) Southwestern Black Desk, c/n C105-00082, acquired 01/01/1982 from an unknown vendor for $365.00

One (1) Walnut Desk, c/n C105-00118, acquired 06/25/1997 from B&M Sales, Inc., 419 NE 29th St., Oklahoma City, OK for $444.86

One (1) Walnut Desk, c/n C105-00132, acquired 10/16/1997 from Aaron Rents, Inc., Oklahoma City, OK for $391.17

One (1) Adaptabilities Executive Desk, c/n C105-00147, acquired 02/26/2004 from Scott Rice Co., 7501 N. Broadway, Oklahoma City, OK 73116 for $467.82

One (1) Adaptabilities Credenza, c/n C105-00148, acquired 02/26/2004 from Scott Rice Co., 7501 N. Broadway, Oklahoma City, OK 73116 for 372.14

One (1) Adaptabilities Kneespace Credenza, c/n C105-00164, acquired 07/31/2004 from Scott Rice Co., 7501 N. Broadway, Oklahoma City, OK 73116 for $391.00

One (1) Adaptabilities Kneespace Credenza, c/n C105-00165, acquired 07/31/2004 from Scott Rice Co., 7501 N. Broadway, Oklahoma City, OK 73116 for $391.00

One (1) Adaptabilities Kneespace Credenza, c/n C105-00166, acquired 07/31/2004 from Scott Rice Co., 7501 N. Broadway, Oklahoma City, OK 73116 for $391.00

One (1) Adaptabilities Kneespace Credenza, c/n C105-00167, acquired 07/31/2004 from Scott Rice Co., 7501 N. Broadway, Oklahoma City, OK 73116 for $391.00

One (1) Adaptabilities Desk, c/n C105-00169, acquired 12/09/2004 from Scott Rice Co., 7501 N. Broadway, Oklahoma City, OK 73116 for $420.44

One (1) Adaptabilities Credenza, c/n C105-00170, acquired 11/30/2004 from Scott Rice Co., 7501 N. Broadway, Oklahoma City, OK 73116 for $326.60

One (1) Adaptabilities Kneespace Credenza, c/n C105-00171, acquired 12/09/2004 from Scott Rice Co., 7501 N. Broadway, Oklahoma City, OK 73116 for $391.00

One (1) Adaptabilities Kneespace Credenza, c/n C105-00172, acquired 12/09/2004 from Scott Rice Co., 7501 N. Broadway, Oklahoma City, OK 73116 for $391.00

One (1) Adaptabilities Kneespace Credenza, c/n C105-00173, acquired 11/30/2004 from Scott Rice Co., 7501 N. Broadway, Oklahoma City, OK 73116 for $391.00

One (1) Adaptabilities Return, c/n C105-00174, acquired 12/09/2004 from Scott Rice Co., 7501 N. Broadway, Oklahoma City, OK 73116 for $258.98

One (1) Walnut Credenza, c/n C109-00028, acquired 06/25/1997 from B&M Sales Co., 419 NE 29th St., Oklahoma City, OK for $368.30

One (1) Walnut Credenza, c/n C109-00035, acquired 10/16/1997 from Aaron Rents Inc., Oklahoma City, OK for $323.85

One (1) Adaptabilities Kneespace Credenza, c/n C109-00036, acquired 08/06/2004 from Scott Rice Co., 7501 N. Broadway, Oklahoma City, OK 73116 for $391.00

One (1) Walnut Computer Table, c/n C110-00057, acquired 10/26/1993 from an unknown vendor for $381.74

One (1) Round Oak Table, c/n C110-00058, acquired 06/30/1994 from B&M Sales Co., 419 NE 29th St., Oklahoma City, OK for $263.40

One (1) Oval Mahogany Conference Table, c/n C110-00059, acquired 06/30/1994 from B&M Sales Co., 419 NE 29th St., Oklahoma City, OK for $412.20

One (1) Global Round Table, c/n C110-00062, acquired 10/16/1996 from B&M Sales Co., 419 NE 29th St., Oklahoma City, OK for $468.64

One (1) Jasper Flame Stitch Sofa, c/n C111-00008, acquired 06/26/1981 from an unknown vendor for $360.00

 

End of Consent Docket

 

District No. 1

 

10.       Discussion and possible action to approve Offer to Sell Real Property and payment of claim wherein the Board of County Commissioners will purchase from Larry D. Parks and Jackie S. Parks, husband and wife, the following real estate:  Lot 8, Block 003, Crutcho Park Addition as amended to Oklahoma County, Oklahoma, AKA 2208 Hughson according to the recorded plat thereof together with all improvements and appurtenances thereunto for the amount of $99,000.00. This property is being acquired as part of the Oklahoma County Project E-2008-D, Crutcho Park Acquisition Project and payment will be made from the County Bond Fund/Flood Control-Crutcho, 2032/1204.  The dollar amount contained in this agreement is based upon the Board of County Commissioner's original offer. This amount does not include any additional title requirements, pro-rated ad valorem taxes (if any), closing costs or relocation payments. (Parcel No. 25).  Requested by Willa Johnson, County Commissioner, District No. 1, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)

 

District No. 2

 

11.       Discussion and possible action for approval of Resolution No. __________, amending Resolution No. 62-13, for acknowledgement of work designated in the amended Change Order 003 to contract between ODOT and Schiralli Construction Corp. for additional drainage structure work on Oklahoma County Project 1-2010-B, Intersection Improvements at Hickman and NE 10th Street.  The amendment shows an amount of $6,293.82 for additional work to be charged to Oklahoma County in addition to the County s 20% responsibility of the Change Order.  Requested by Brian Maughan, County Commissioner, District No. 2, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)

 

District No. 3

 

12.       Discussion and possible action to approve Resolution No. ________ contract agreement renewal for Emergency and Transportation Revolving (ETR) Fund between Oklahoma Cooperative Circuit Engineering Districts Board (OCCEDB) and the Board of County Commissioners for Project No. 3-2008-A, Bridges on Council Rd 0.4 miles south of NW 178th and 0.1 miles south of NW 178th (CN 123 & 124). This contract shall begin on July 1, 2013, and end on June 30, 2014..  Requested by Ray Vaughn, County Commissioner, District No. 3 and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)

 

District Attorney

 

13.       Discussion and possible action for approval of Resolution No. __________ Civil Litigation Contract between the Board of County Commissioners and the District Attorney, District 7, during contract term July 1, 2013, through June 30, 2014.  This agreement shall begin on July 1, 2013, and end on June 30, 2014.  Requisition No. 11307222 has been issued to District Attorneys Council in the amount of $607,371.00, from General/General Government/Professional Services-Legal (1001/1100/54451) contingent upon encumbrance of funds.  Requested by David Prater, District Attorney.  (Document Received)

 

Juvenile Justice

 

14.       Discussion and possible action to approve agreement between the Board of County Commissioners of Oklahoma County on behalf of the Oklahoma County Juvenile Bureau, and the Board of Regents of the University of Oklahoma, on behalf of the Department of Pediatrics, Center of Child Abuse and Neglect, who shall provide psychological treatment and consultation of adolescent sex offenders coming to the attention of the County.  Agreement shall begin on July 1, 2013, and end on June 30, 2014.  Requisition No. 11306786 in the amount of $30,000.00 has been issued to Center on Child Abuse/Neglect from Juvenile Probation Fee Fund/Juvenile Justice Bureau/Professional Services-Medical (1231/5200/54453), contingent upon encumbrance of funds.  Requested by James L. Saffle, Director, Juvenile Bureau, and approved as to form and legality by Lisa Erickson Endres, Assistant District Attorney.  (Document Received)

 

15.       Discussion and possible action to approve agreement between the Board of County Commissioners of Oklahoma County on behalf of the Oklahoma County Juvenile Detention Center and Ernest V. Turner, DDS, who shall provide on call dental services for residents detained in the Oklahoma County Juvenile Detention Center.  The amount that can be paid pursuant to this agreement cannot exceed Two Thousand Dollars ($2,000.00) during the contract period. The contract shall become effective July 1, 2013, through June 30, 2014.  Requisition No. 11306791 has been issued to Ernest Turner Family Dentistry in the amount of $2,000.00 from General/Juvenile Justice Bureau/Professional Services-Medical (1001/5200/54453), contingent upon encumbrance of funds.  Requested by James L. Saffle, Director, Juvenile Bureau, and approved as to form and legality by Lisa Erickson Endres, Assistant District Attorney.  (Document Received)

 

Sheriff

 

16.       Discussion and possible action to approve contract renewal between the Sheriff s Office and Department of Public Safety, for annual maintenance agreement on OLETS software, maintenance, and upgrades.   Agreement shall begin July 1, 2013, and end June 30, 2014.  Requisition No. 11307285 has been issued to Department of Public Safety Oklahoma in the amount of $13,800.00, from Sheriff Service Fee/Jail Facility /Telecommunications Services (1160/5100/54021), contingent upon encumbrance of funds.  Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney.  (Document Received)

 

17.       Discussion and possible action to approve contract renewal between the Sheriff s Office and Department of Public Safety for CAD Interface for MobileCop Services.   Agreement shall begin July 1, 2013, and end June 30, 2014.  Requisition No. 11307284 has been issued to Oklahoma Department of Public Safety in the amount of $300.00 from Sheriff Service Fee/Jail Facility/Telecommunications Services (1160/5100/54021), contingent upon encumbrance of funds.   Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney.  (Document Received)

 

18.       Discussion and possible action to approve contract renewal between Oklahoma County Sheriff s Office and View Systems Inc.  Annual maintenance for 2 ViewScan Systems, Serial no. 0148 & 1024.  Agreement shall begin on July 1, 2013 and terminate on June 30, 2014.  Requisition No. 11307232 has been issued to View Systems Inc in the amount of $3,600.00, from Sheriff Special Revenue Fund/Commissary/ DP Equipment-Vendors Maintenance (1161/5111/54158), contingent upon encumbrance of funds.  Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney.   (Document Received)

 

19.       Discussion and possible action to approve contract renewal between Oklahoma County Sheriff s Office and Addtronics Business Systems for annual agreement for Data Card CP80 ID Printer, s/n P95550.  Agreement shall begin on July 1, 2013 and terminate on June 30, 2014.  Requisition No. 11306980 has been issued to CW Cook Inc., dba Addtronics Business Systems in the amount of $2,410.00, from Sheriff Service Fee/Courthouse Security Fee/Equipment-Vendors Maintenance (1160/5160/54157), contingent upon encumbrance of funds.  Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney.  (Document Received)

 

20.       Discussion and possible action to approve contract renewal between the Sheriff s Office and L-3 Communications extended maintenance agreement for Mobile Vision In-Car Video Systems and Backend Solution.  Agreement shall begin July 1, 2013, and end June 30, 2014.  Requisition No. 11306984 to L-3 Communications Holdings dba L-3 Mobile-Vision Inc., in the amount of $2,856.40, from Sheriff Service Fee/Jail Facility /Equipment-Vendors (1160/5100/54157), contingent upon encumbrance of funds.  Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney.  (Document Received)

 

21.       Discussion and possible action to approve contract renewal between the Sheriff s Office and Security Inspection, Inc. for the annual maintenance agreement for wiTECH System Maintenance Bundle and wiTECH VCI Pod Maintenance Bundle.  Agreement shall begin July 1, 2013, and end June 30, 2014.  Requisition No. 11307006 to Security Inspection.com Inc., in the amount of $1,300.00, from Sheriff Service Fee/Fleet/Subscription (1160/5105/54030), contingent upon encumbrance of funds.  Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney.  (Document Received)

 

22.       Discussion and possible action to approve contract renewal between Oklahoma County Sheriff s Office and Utility Data Services, Inc., for data search services for locating defendants with outstanding warrants.  Agreement shall begin July 1, 2013, and terminate on June 30, 2014.  Requisition No. 11307044 has been issued to Utility Data Services, Inc., in the amount of $6,600.00, from Sheriff Service Fee/Jail Facility/Subscription (1160/5100/54030), contingent upon encumbrance of funds.  Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney.  (Document Received)

 

23.       Discussion and possible action to approve contract renewal between the Oklahoma County Sheriff s Office and MSC Technologies Inc. for the APC/MGE UPS  Advantage Ultra  service agreement, to include twice yearly full battery preventative maintenance visits for the Galaxy 30 KVA UPS, serial no. A09-10025 located in 1B of the Detention Center.  Agreement shall begin July 1, 2013, and terminate June 30, 2014. Requisition No. 11307002 has been issued to MSC Technologies, Inc. in the amount of $3,697.00, from Sheriff Special Revenue Fund /Commissary/Sheriff/Equipment-Vendors Maintenance (1161/5111/54157), contingent upon encumbrance of funds.  Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney.   (Document Received)

 

24.       Discussion and possible action to approve contract renewal between the Oklahoma County Sheriff s Office and MSC Technologies Inc. for annual maintenance for APC 40 KW Symmerta PX uninterruptible power supply, serial no. PD0615240269.  Agreement shall begin July 1, 2013, and terminate June 30, 2014. Requisition No. 11307003 has been issued to MSC Technologies, Inc. in the amount of $3,779.00, from Sheriff Service Fee/Jail Facility/Equipment-Vendors Maintenance (1160/5100/54157), contingent upon encumbrance of funds.  Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney.  (Document Received)

 

25.       Discussion and possible action to approve contract renewal between the Oklahoma County Sheriff s Office and US Fleet Tracking Corp. for annual maintenance and service for AVL Server Software.  Agreement shall begin July 1, 2013, and terminate June 30, 2014.  Requisition No. 11307013 has been issued to US Fleet Tracking, LLC, in the amount of $14,000.00, from Sheriff Service Fee/Jail Facility/Telecommunications Services (1160/5100/54021), contingent upon encumbrance of funds.  Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney.  (Document Received)

 

26.       Discussion and possible action to approve contract renewal between the Board of County Commissioners on behalf of the Oklahoma County Sheriff s Office and MSC Technologies Inc. This contract is for maintenance for APV  Advantage Ultra  on site Service Agreement for APC Galaxy 3500 uninterruptible power supply, serial No. PS1127330062. This agreement shall begin July 1, 2013, and terminate June 30, 2014. Requisition No. 11306988 has been issued to MSC Technologies, Inc. in the amount of $2,998.00, from Special Revenue/Prisoner Boarding Fee/Equipment-Vendors Maintenance (1161/5110/54157), contingent upon encumbrance of funds.  Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney.  (Document Received)

 

27.       Discussion and possible action to approve contract renewal between Oklahoma County Sheriff s Office and LeadsOnline.  Annual subscription to Leads Online.  Agreement shall begin on July 1, 2013 and terminate on June 30, 2014.  Requisition No. 11306985 has been issued to LeadsOnline, LLC. in the amount of $10,588.00, from Sheriff Service Fee/Prisoner Boarding Fee/Subscription (1160/5100/54030), contingent upon encumbrance of funds.   Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney.  (Document Received)

 

28.       Discussion and possible action to approve contract renewal between Oklahoma County and MSC Technologies, Inc. for annual maintenance for Powerware 10 KVA UPS System in computer room of Detention Center Serial No. FD10K05189.  Agreement shall begin July 1, 2013, and terminate June 30, 2014.  Requisition No. 11307004 has been issued to MSC Technologies Inc. in the amount of $2,280.00, from Sheriff Special Revenue Fund/Commissary /Equipment-Vendors Maintenance (1161/5111/54157), contingent upon encumbrance of funds.  Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by James B. Robertson, Assistant District Attorney.  (Document Received)

 

29.       Discussion and possible action to approve contract between Oklahoma County Sheriff s Office and Collabria, LLC.  Annual Service Agreement for ReadyOp Dashboard.  Agreement shall begin on July 1, 2013 and terminate on June 30, 2014.   Requisition No. 11307045 has been issued to Collabria, LLC. in the amount of $6,000.00, from Sheriff Service Fee/Jail Facility/Subscription (1160/5100/54030), contingent upon encumbrance of funds.  Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney.   (Document Received)

 

30.       Discussion and possible action to approve contract between Oklahoma County Sheriff s Office and Dowley Security Systems for Subscription for AMAG Site Support Agreement.   Agreement shall begin July 1, 2013, and terminate on June 30, 2014.  Requisition No. 11306982 has been issued to Dowley Security Systems Inc. in the amount of $806.00, from Sheriff Service Fee/Courthouse Security Fee/Subscription (1160/5160/54030), contingent upon encumbrance of funds.  Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney.   (Document Received)

 

Recurring Agenda Items:

 

31.       Approve all claims, list available for inspection in the office of the County Clerk, Room 201.  (Document Received)

 

32.       Discussion and possible action to approve Resolution No. __________ approving Blanket Purchase Orders as submitted by each department, list available for inspection in the office of the County Clerk, Room 201.   (Document Received)

 

33.       Citizen participation:  Any citizen wishing to address the Board of County Commissioners may do so at this time.

 

34.       Department Heads and Deputies Comments/General Remarks:

 

35.       Commissioners Comments/General Remarks:

 

36.       New business:  In accordance with the Open Meeting Act, Title 25 O.S.   311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.

 

37.       Opening of the following bids and/or Requests for Qualifications.  Any vendor wanting to review the bids or RFQs may see the Purchasing Agent immediately following this meeting.

 

11306432   Comprehensive Inmate Healthcare Services

CW14016   Environmental Safety Shoes

CW14031   Lawn Maintenance Supplies

11307026   Lithonia LED Lighting Fixtures or Equivalent, and Lutron Controls or Equivalent

 

38.       Adjourn at __________ until 9:00 a.m., Wednesday, June 12, 2013.

 

NAME OF PERSON REPORTING:  Carolynn Caudill, County Clerk

 

TITLE:   SECRETARY TO:   Board of County Commissioners

 

SIGNATURE:  Carolynn Caudill, by:                                                                                                  

County Clerk Deputy and Director of Clerks of the Board