BOARD OF COUNTY COMMISSIONERS
June 19, 2013
320 Robert S.
Kerr, Room 103
1. Call to order.
2. Notice of the meeting was posted Friday, June 14, 2013.
3. Prayer and Pledge of Allegiance.
4. Approve the minutes of the meeting of Wednesday, June 12, 2013, prepared by the County Clerk as authorized by statute (19 O.S. 243, 244, and 445) subject to additions or corrections by the Board of County Commissioners.
5. Discussion and possible action to approve Resolution No. ______________ from the Oklahoma County Board of County Commissioners. This resolution requests to memorialize the events of May and June, 2013, where major tornados and flooding occurred. Specifically, while under an emergency declaration issued by the State of Oklahoma, District No. 2, assisted in the emergency evacuation of property located at 3800 N Triple XXX Road. Requested by Brian Maughan, County Commissioner, District No. 2, and approved as to form and legality by Sandra Howell-Elliott, Assistant District Attorney. (Document Received).
6. Discussion and possible action to receive and approve an Emergency Disaster Proclamation for Oklahoma County, for the period of May 18, 2013, through June 2, 2013. Requested by David Barnes, Director, Emergency Management, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received).
The
following items, No. 7 through 14, are Consent Items and are routine in nature:
7. Approve Workers Compensation claim payments from Consolidated Benefits Resources in the amount of $11,174.53 for period ending June 11, 2013, pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received).
8. Approve Employee Benefit Trust Warrant No. 579544 through 580005 for Oklahoma County in the amount of $232,164.29 pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received).
9. Receive Depository Fund Accounts Summary for the month of May, 2013. Requested by Forrest Butch Freeman, Oklahoma County Treasurer. (Document Received).
10. Monthly Report of Fees for the month of May, 2013. (Document Received).
Culvert Pipe Sales Fund 8206 $ 2,205.08
General
Fund $ 395,067.75
Clerk Lien Fee Fund $ 7,053.27
UCC Central Filing Fund $ 80,223.12
Records Preservation Fund $ 77,660.00
OK Tax Comm. % of Doc Stamps $ 325,380.50
Mechanic Liens/Investments $ 6,729.21
Refunds $ 52,739.16
Total $ 944,853.01
Court
Fund Bank
of Oklahoma Revolving
Beginning Balance $ 884,927.94 $ 652,758.03
Deposits & Canceled Vouchers $1,264,903.83 $ 65,678.95
Disbursements $ 559,281.61 $ 177,063.69
Ending Balance $1,590,550.16 $ 541,373.29
Sheriff Fees $ 131,442.76
Sheriff Incarceration Fees $ 2,291.68
Law Library Fees $ 36,413.11
Revolving Fund Fees $ 50,473.80
Drug Court User Fees $ 4,156.90
Community
Service Fees $ 4.50
Election Board $ 4,669.76
9N Restitution $ 33,040.44
9J Restitution $ 5,242.23
JJC Emergency $ 1,896.26
11. Receive the following litigation:
Case No. CV-2013-1074 Summon and Appoint Commissioners
Case No CJ-2013-2869 Dismissal
Case No CJ-12-7395 Judgment
12. Receive cancelled/lost check as follows: (Document Received).
Check No. 703015863 dated March 27, 2013, to Oklahoma Department of Labor. Vendor never received check. Re-issue on 6-19-13 meeting date.
13. Approval of Transcript
of Proceedings from the County
02-005-3840 HASSMAN HEIGHTS ADD; LOTS 13 & 14;
BLOCK 004
02-644-4900 WHITE ORCHARD ADD; LOTS 17 & 18; BLOCK
008
03-019-3280 GAST HEIGHTS ADD; LOTS 13 & 14; BLOCK
007
03-067-5800 GLEN ELLYN PLACE SUB ADD; LOTS 6 THRU 9;
BLOCK 002
03-107-0500 PETERSON PL W BLK 11; LOT 003; BLOCK 002
03-115-9240 POWELLS PLACE E BLK 11; LOT 013; BLOCK
001
03-227-1170 SWANDA SUB BLK 13; S7FT LOT 5 ALL LOT 6
& PT LOT 7 BEG NW/C SD LOT 6 TH S34FT E88FT S5FT E44FT TO A POINT 39FT S
NE/C SD LOT 6 N39FT W TO BEG SUBJ TO EASEMENTS OF
RECORD
03-235-7470 ROSS HTS SUB BLK 14; LOTS 11 THRU 13;
BLOCK 002
03-483-6975 HOME PLACE ADDITION; LOTS 23 & 24;
BLOCK 002
03-491-8145 CAPITOL COURTS ADD; LOTS 3 & 4; BLOCK
018
03-661-3010 ROANOKE PLACE ADD; N85FT LOTS 11 & 12;
BLOCK 001
03-677-6700 NEFFS CAPITOL ADDITION; LOT 003; BLOCK 005
03-819-1625 HOPE ADDITION; LOTS 19 & 20; BLOCK 001
03-850-2325 PARK TERRACE ADDITION; LOT 004; BLOCK 007
03-867-1980 MCNABB PARK ADDITION; LOTS 3 & 4 &
A TRI TR OUT OF E SIDE OF LOT 5 BEING 10FT ON N & EXTENDS TO SE/C; BLOCK
008
03-980-4750 LYON 2ND ADDITION; LOT 012;
BLOCK 004
07-065-5600 PATRICK MOORE SECOND; LOTS 29 & 30;
BLOCK 002
07-065-6200 PATRICK MOORE SECOND; LOTS 37 & 38;
BLOCK 002
07-065-7000 PATRICK MOORE SECOND; LOTS 45 & 46;
BLOCK 002
07-073-0300 PATRICK MOORE SUB; LOTS 7 THRU 9; BLOCK
001
07-081-2500 PATRICK MOORE THIRD; LOT 015; BLOCK 002
07-081-4700 PATRICK MOORE THIRD; N100FT OF LOTS 22
& 23; BLOCK 003
08-835-1440 JOHN F KENNEDY ADDN; LOT 012; BLOCK 004
08-970-9045 PARK ESTATES ADD; LOT 025; BLOCK 015
09-455-8880 SHIELDS SO OKLA CITY; EX W25FT PLUS A TR
30FT WIDE ADJ ON E LOT 1; BLOCK 086
09-553-7950 VIEW POINT ADDITION; E LOT 14 & ALL
LOT 15; BLOCK 006
10-160-6590 FREEDOM CITY SUB ADD; LOT 097
10-160-6720 FREEDOM CITY SUB ADD; LOT 098
10-160-6860 FREEDOM CITY SUB ADD; LOT 099
10-798-0245 INDUSTRIAL ADDITION; LOTS 31 & 32;
BLOCK 003
11-349-3785 ALMONTE; LOT 005; BLOCK 015
12-065-1005 EAGLE RIDGE SEC III; TRACT A GREENBELT
12-101-1750 SPRING CREEK ACRES; LOT 049; BLOCK 002
12-637-1055 BLUE STEM LK SEC 7 PT B 19-22; LOT 27 EX A
TR BEG 6.5FT W OF NE/C LOT 27 TH S114.2FT TH ALONG A CURVE 78.62FT SW80.21FT
N189.24FT E123.5FT TO BEG & EXBEG 83.65FT NE OF SW/C LOT 27 TH NW 17FT TH
ON A CURVE LEFT28.82FT SE20FT SW15FT SW32.55FT TO BEG
13-076-1841 COLLEGE PARK ADD; LOTS 15 & 16; BLOCK
014
13-076-1851 COLLEGE PARK ADD; LOTS 17 & 18; BLOCK
014
13-076-2770 COLLEGE PARK ADD; LOTS 39 & 40; BLOCK
020
13-076-2776 COLLEGE PARK ADD; LOTS 41 THRU 43; BLOCK
020
13-076-4445 COLLEGE PARK ADD; LOT 035; BLOCK 034
13-076-8960 COLLEGE PARK ADD; LOTS 43 & 44; BLOCK
091
13-076-8990 COLLEGE PARK ADD; LOTS 11 & 12; BLOCK
092
13-163-7600 DYKINS HEIGHTS ADDITION; LOTS 45 & 46;
BLOCK 011
13-455-2670 OAKCLIFF SEC 13; LOT 028; BLOCK 039
14-119-7250 NEW CHANCE CITY 2ND ADD; LOT
386
14-123-4241 JACKSON HEIGHTS SUB; LOT 007; BLOCK 005
14-123-8765 JACKSON HEIGHTS SUB; LOT 019; BLOCK 009
14-124-0290 NEW CHANCE CITY ADD; LOT 002
14-124-9100 NEW CHANCE CITY ADD; S OF TR 178
14-287-2880 GREEN PASTURES ADDITION; LOT 416
14-287-3321 GREEN PASTURES ADDITION; LOT 563A
14-308-7100 GREER SUB ADDITION; E LOT 010; BLOCK 002
14-312-2560 FERNDALE ADDITION; N77FT OF E300FT; BLOCK
018
14-324-1580 PARKER HEIGHTS ADD; LOTS 42 & 43;
BLOCK 003
14-324-6986 PARKER HEIGHTS ADD; LOT 007; BLOCK 008
14-352-1900 ROBERTS SOUTH HIGHLAND; LOT 005; BLOCK 004
14-371-8845 ARLINGTON HILLS SUB; N90FT OF W249FT LOT
137 & BEG 90FT S OF NW/C LOT 137 TH
S21.05FT E249FT N17.85FT W249FT TO BEG & S80FT OF
LOTS 141 THRU143 EX W20FT
14-372-1340 DELUXE SUB ADDITION; LOT 130
14-372-5600 DELUXE SUB ADDITION; LOT 253
14-373-1080 CAULKS VICTORY SUB; N LOT 419
14-373-5285 CAULKS VICTORY SUB; LOT 537
14-373-5510 CAULKS VICTORY SUB; W50FT LOT 542
14-544-3340 UNPLTD PT SEC 22 12N 14W; PT SE4 SEC 22
12N 14W BEG 4.69FT N OF NW/C LT 7 BLK 35 WINDSOR HILLS SEC 7 TH W80FT S66FT
E80FT N66FT TO BEG
14-627-0280 DAYS GARDEN ADDITION; LOT
028; BLOCK 001
14-627-1320 DAYS GARDEN ADDITION; LOT
012; BLOCK 005
14-627-1810 DAYS GARDEN ADDITION; LOT
033; BLOCK 006
14-627-2530 DAYS GARDEN ADDITION; LOT
012; BLOCK 009
15-006-1820 TRAUB ADDITION; LOT 011;
BLOCK 005
15-018-2020 UNPLTD PT SEC 02 11N 2W; PT NW4 SEC 2 11N
2W BEG NE/C LOT 8 BLK 15 ATKINSON PARK ADDN TH E45.72FT S65.08FT W42.43FT N65FT
TO BEG
15-039-1005 SOMERSET PARK REPLAT; LOT
00A; BLOCK 001
15-132-4050 CARTER PARK SUB ADD; LOT
016; BLOCK 014
15-405-3840 RIDGEVIEW HTS REPLAT; LOT
001; BLOCK 012
15-478-1510 TALL OAKS; LOT 001; BLOCK
003
15-480-5200 WESTMINSTER ADDITION; S100FT
OF E100FT OF W115.4FT LOT 056
15-615-5615 UNPLTD PT SEC 30 12N 1W; PT SW4 SEC 30 12N
1W BEG 493FT E & 489.44FT N OF SW/C SW4 TH E330FT N275FT W330FT S275FT TO
BEG OR TR 49 MYERS UNREC
18-531-6000 CHAMBERLAINS ADDITION; LOT
010; BLOCK 019
18-531-6100 CHAMBERLAINS ADDITION; LOT
011; BLOCK 019
19-176-9530 WEST GREEN PASTURES; LOT 541
19-463-6095 UNPLTD PT SEC 17 11N 1E; PT SW4 SEC 17 11N
1E BEING THAT PT LYING ADJACENT TO LOT 21 STEVENS ACRES FROM N LINE OF LT 21 N
TO CENTERLINE OF MAIN TRACK (NOW TAKEN UP) OF THE AT&SF R/R CONT .22ACRS
MORE OR LESS
19-628-0549 GREEN PASTURES ADDITION; LOT
51A
19-628-1265 GREEN PASTURES ADDITION; W
LOT 142
19-915-0565
UNPLTD PT SEC 24 12N 2W; PT NE4 SEC 24 12N 2W BEG 168FT S OF NE/C E/2 SW4 SW4 NE4 THS4FT W170FT N172FT E2FT S168FT E168FT TO BEG EX
E25FT
20-231-1230 BRADFORD PLACE; COMMON AREA
A
20-624-1150 STERLING POINTE; COMMON AREA
A
20-669-1210 MELODY ADDITION; COMMON AREA
A
Authorize Chairman to execute County Re-Sale deeds conveying the above described real estate
transactions. Requested by Forrest Butch Freeman, County Treasurer. (Document Received)
14. Discussion and possible action to approve
Resolution No.___________ disposing of equipment from the inventory of
Oklahoma County Social Services. This
item was broken or obsolete, and is too costly to repair, and with the
requested disposal will be traded in at no cost in accordance with the
provisions set forth in Title 19 Section 421. (Document Received).
One (1) Konica 7020 Copier, c/n Q213-00011, s/n 26NE03498,
acquired 08/30/2000 from Oklahoma Office Systems, PO Box 270538, Oklahoma City,
OK 73137 for $4,215.00.
End
of Consent Docket
15. Awards. Tabulation of bids from the Central Purchasing Department with recommendation for selection of lowest and best bid:
11307230 Compact Track Loader w/Mulching Head
11307231 Dump Truck w/Snow Plow Extension
CW14059 HVAC Service & Maintenance Juvenile Center
District No. 3
16. Discussion and possible action for approval of a Purchase Contract between ODOT and Oklahoma County for the purchase of a John Deere Model No. 333E through the County Road Machinery and Equipment Revolving Fund at ODOT for use by District No. 3, not to exceed $95,614.00. Monthly payments shall be made to ODOT by District No. 3 by separate agreement. Requested by Ray Vaughn, County Commissioner, District No. 3, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received).
Assessor
17. Discussion and possible action to approve Storage Space Agreement between Oklahoma County Assessor and GET Imaging, for lease of storage space located at one or more of GET Imaging s storage facilities, including without limitation, the facilities currently located at 3905 NW 36th Street, Oklahoma City, Oklahoma, and 3909 NW 36th Street, Oklahoma City, Oklahoma. This agreement shall begin on July 1, 2013, and end on June 30, 2014. Requisition No. 11307054 has been issued to GET Imaging, Inc. in the amount of $6,000.00 from General Fund/Assessor Regular/Services Other (1001/1300/54456), contingent upon encumbrance of funds. Requested by Leonard Sullivan, Oklahoma County Assessor, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received).
18. Discussion
and possible action to approve Managed
Co-Locations & Development Services Agreement between Oklahoma County and
Latitude Geographics Group, Ltd., to provide services
for ongoing deployment of Internet Mapping System.
19. Discussion and possible action to approve
renewal
contract between Colorado CustomWare, Inc., and
County
Clerk
20. Discussion and possible action to approve renewal of standard contract between Underground Vault and Storage and the Board of County Commissioners of Oklahoma County. The annual lease commencing on July 1, 2013, and ending June 30, 2014, for microfilm storage private room PR 168, in the amount of $2,850.00. Requisition No. 11307525 has been issued to Underground Vault and Storage in the amount of $2,850.00 from the County Clerk s Records Management and Preservation Fund/County Clerk/ Professional Services Other, (1152/1700/54455), contingent upon encumbrance of funds. Requested by Carolynn Caudill, Oklahoma County Clerk, and approved as to form and legality by Lisa Erickson Endres, Assistant District Attorney. (Document Received).
21. Discussion and possible action to approve renewal of contract for Underground Vault and Storage for storage of 5,000 boxes (Oklahoma City location) in the amount of $7,500.00 annually, commencing on July 1, 2013, and ending June 30, 2014. Requisition No. 11307524 has been issued to Underground Vault and Storage in the amount of $7,500.00 from the County Clerk s Records Management and Preservation Fund/County Clerk/ Professional Services Other, (1152/1700/54455), contingent upon encumbrance of funds. Requested by Carolynn Caudill, Oklahoma County Clerk, and approved as to form and legality by Lisa Erickson Endres, Assistant District Attorney. (Document Received).
22. Discussion and possible action for approval of the HIPAA Exemption Election Document, Notice to Enrollees and Notice of Privacy Practices for the Fiscal Year 2013-2014. This item was approved by the Oklahoma County Budget Board on June 11, 2013. Requested by Carolynn Caudill, Oklahoma County Clerk, and approved as to form and legality by Lisa Erickson Endres, Assistant District Attorney. (Document Received).
23. Discussion and possible action to approve the Consulting Services Agreement and Exhibit A for Milliman to provide Reserves, Projected Funding Rates, COBRA Rates, Tiered Premiums, Variable Hour Study and Health Care Reform Impact Study and Scorecard for the Oklahoma County Health Plan. The combined cost for these services is not to exceed $41,000.00. This Agreement shall commence on July 1, 2013 and terminate on June 30, 2014. Requisition No. 11307529 has been issued to Milliman in the amount of $40,000.00 from Employee Benefits Fund 4010 contingent upon encumbrance of funds. The Oklahoma County Budget Board approved this item on June 11th, 2013. Requested by Carolynn Caudill, County Clerk, and approved as to form and legality by Lisa Erickson Endres, Assistant District Attorney. (Document Received).
24. Discussion and possible action to approve the Deer Oaks EAP Services Agreement between Deer Oaks EAP Services, LLC and Oklahoma County to provide Employee Assistance Program services to the employees of Oklahoma County and their immediate families. This agreement is to be effective from July 1st, 2013, through June 30th, 2014. Requisition No. 11307200 has been issued to Deer Oaks EAP Services, LLC in the amount of $23,509.00 from Employee Benefits (4010/0001/54529), contingent upon the encumbrance of Funds. The Oklahoma County Budget Board approved this item on June 11th, 2013. Requested by Carolynn Caudill, Oklahoma County Clerk, and approved as to form and legality by Lisa Erickson Endres, Assistant District Attorney. (Document Received).
25. Discussion and possible action to approve Oklahoma County s Stop Loss Renewal Option for the 2013-2014 fiscal year. The Oklahoma County Budget Board voted on June 11, 2013, to approve renewal option one. Requested by Carolynn Caudill, Oklahoma County Clerk, and approved as to form and legality by Lisa Erickson Endres, Assistant District Attorney. (Document Received).
27. Discussion and possible action to approve the Administrative Services Program Agreement between Delta Dental and Oklahoma County. Oklahoma County will continue to pay an administrative fee of 6% of paid claims per month and a Cost Containment Fee of not more than 4%. This Agreement shall commence on July 1, 2013, and terminate on June 30, 2014. Requisition No. 11307199 has been issued to Delta Dental in the amount of $66,825.00 from Employee Benefits Fund 4010 contingent upon encumbrance of funds. This item was approved by the Oklahoma County Budget Board on June 11th, 2013. Requested by Carolynn Caudill, Oklahoma County Clerk, and approved as to form and legality by Lisa Erickson Endres, Assistant District Attorney. (Document Received).
28. Discussion and possible action to approve Independent Contractor Agreement by and between the Board of Oklahoma County Commissioners, on behalf of the Oklahoma County Clerk, and Jack Litteral Consulting, Inc., to assist the County Clerk with duties related, but not limited to ROD and UCC Systems. Agreement shall begin on July 1, 2013, and end on June 30, 2014. Requisition No. 11307500, has been issued to Jack Litteral Consulting, Inc. in the amount of $20,000.00, from General Fund/County Clerk/Professional Services Other (1001/1700/54455), contingent upon encumbrance of funds. Requested by Carolynn Caudill, Oklahoma County Clerk, and approved as to form and legality by Lisa Erickson Endres, Assistant District Attorney. (Document Received).
29. Discussion and possible action to approve AiLIS System Maintenance Agreement for ROD/UCC system. Requisition No. 11307497 has been issued to American Cadastre, LLC in the amount of $110,790.00 from the County Clerk's UCC Central Filing Fund/County Clerk/ Equipment-Vendors Maintenance (1151/1700/54157), contingent upon encumbrance of funds. The extended period of this contract shall be from July 1, 2013, through June 30, 2014. Requested by Carolynn Caudill, Oklahoma County Clerk, and approved as to form and legality by Lisa Erickson Endres, Assistant District Attorney. (Document Received).
30. Discussion and possible action to approve Oracle contract to provide Software Update License and support for Oracle Financials-80 application users from July 1, 2013, thru June 30, 2014, under contract No. 3623689. This agreement shall commence on July 1, 2013, and continue through June 30, 2014. Requisition No. 11307512 has been issued to Oracle America Inc. in the amount of $23,190.54, from General/County Clerk/Computer Software (1001/1700/54157), contingent upon encumbrance of funds. Requested by Carolynn Caudill, Oklahoma County Clerk, and approved as to form and legality by Lisa Erickson Endres, Assistant District Attorney. (Document Received).
31. Discussion and possible action to approve Oracle contract to provide Oracle Linux basic and Premier Support (4006215). This agreement shall commence on July 1, 2013, and continue through June 30, 2014. Requisition No. 11307513, has been issued to Oracle America Inc., in the amount of $6,115.77, from General/County Clerk/Equipment Vendors Maintenance (1001/1700/54157), contingent upon encumbrance of funds. Requested by Carolynn Caudill, Oklahoma County Clerk, and approved as to form and legality by Lisa Erickson Endres, Assistant District Attorney. (Document Received).
32. Discussion and possible action to approve Oracle contract to provide Oracle Linux basic and Premier Support (2888546). This agreement shall commence on July 1, 2013, and continue through June 30, 2014. Requisition No. 11307511, has been issued to Oracle America Inc. in the amount of $2,756.75, from General/County Clerk/Equipment Vendors Maintenance (1001/1700/54157), contingent upon encumbrance of funds. Requested by Carolynn Caudill, Oklahoma County Clerk, and approved as to form and legality by Lisa Erickson Endres, Assistant District Attorney. (Document Received).
Court
Services
33. Discussion and possible action to approve Lease Agreement with Standley Systems for Savin 9228SP copier commencing July 1, 2013, and ending June 30, 2014. This is the third year of a three year agreement. One year option to renew remains. Requisition No. 11307626, has been issued to Standley Systems, LLC, in the amount of $2,080.32, from Community Service Fund/GPS User Fees/Equipment-Copiers (1260/3100/54104), contingent upon encumbrance of funds. Requested by Grant Billingsley, Court Services Director, and approved as to form and legality by Lisa Erickson Endres, Assistant District Attorney. (Document Received).
34. Discussion and possible action to approve Lease Agreement with Standley Systems for Savin C9145SP copier commencing July 1, 2013, and ending June 30, 2014. This is the third year of a three year agreement. One year option to renew remains. Requisition No. 11307626, has been issued to Standley Systems, LLC,. in the amount of $3,555.60, from Community Service Fund/GPS User Fees/Equipment-Copiers (1260/3100/54104), contingent upon encumbrance of funds. Requested by Grant Billingsley, Court Services Director, and approved as to form and legality by Lisa Erickson Endres, Assistant District Attorney. (Document Received).
Juvenile
35. Discussion
and possible action to approve Contract
for Educational Services between the Board of County Commissioners, on
behalf of Oklahoma County Juvenile Detention Center, and Independent School
District No. 89 of Oklahoma County, Oklahoma, who shall provide Extended
Educational Services to juveniles housed in the Detention Center located at
5905 N. C
36. Discussion and possible action to approve Contract Agreement between the Oklahoma County Board of County Commissioners, on behalf of the Oklahoma County Juvenile Bureau and Raymond H. McCaffrey, Jr. Ph. D. who shall provide psychological evaluations on clients coming to the attention of the County. This contract agreement shall be effective July 1, 2013, through June 30, 2014. Requisition No. 11307585 in the amount of $20,000.00 has been issued to Raymond H. McCaffrey, Jr. Ph. D, from General Fund/Juvenile Justice Bureau/Professional Services-Medical (1231/5200/54453), contingent upon encumbrance of funds. Requested by James L. Saffle, Director, Juvenile Bureau, and approved as to form and legality by Lisa Erickson Endres, Assistant District Attorney. (Document Received).
Social
Services
37. Discussion and possible action to approve Agreement between the Board of Oklahoma County Commissioners, on behalf of Oklahoma County Social Services, and Heartline, Inc., to provide funds for continuation of the 2-1-1 program to benefit the senior citizens and indigent persons in Oklahoma County. Amount payable under this contract is not to exceed $20,000.00. Requisition No. 11307495 has been issued to Heartline, Inc. in the amount of $20,000.00 from General/Social Services (1001/6100), contingent upon encumbrance of funds. Agreement to be effective upon approval by the Board of Oklahoma County Commissioners through June 30, 2014. Requested by Christi Jernigan, Director, Oklahoma County Social Services, and approved as to form and legality by Lisa Erickson Endres, Assistant District Attorney. (Document Received).
38. Discussion and possible action to approve Non-Financial Agreement between the Board of Oklahoma County Commissioners, on behalf of the Department of Oklahoma County Social Services and RSVP of Central Oklahoma. This agreement is to be effective upon approval by the Board of Oklahoma County Commissioners through June 30, 2014. Requested by Christi Jernigan, Director, Oklahoma County Social Services, and approved as to form and legality by Lisa Erickson Endres, Assistant District Attorney. (Document Received).
39. Discussion and possible action to approve Lease Agreement between the Oklahoma State Employment Security Commission and Oklahoma County Social Services to lease 2,891 square feet of office space for $2,168.25 a month, plus additional costs associated with the provision of services in the Oklahoma County Social Services Facility located at 7401 NE 23rd Street. This agreement shall begin on July 1, 2013, and end June 30, 2014. Requested by Christie Jernigan, Director, Oklahoma County Social Services, and approved as to form and legality by Lisa Erickson Endres, Assistant District Attorney. (Document Received).
40. Discussion and possible action to approve Business Operations/Lease Agreement between the Oklahoma Department of Career and Technology Education and Oklahoma County Social Services to lease 353.51 square feet of office space for $265.13 a month, plus additional costs associated with the provision of services in the Oklahoma County Social Services Facility located at 7401 NE 23rd Street. This agreement shall begin on July 1, 2013, and end June 30, 2014. Requested by Christie Jernigan, Director, Oklahoma County Social Services, and approved as to form and legality by Lisa Erickson Endres, Assistant District Attorney. (Document Received).
41. Discussion and possible action to approve Standard Long Term Lease Contract between the Board of County Commissioners, on behalf of Oklahoma County Social Services, and Oklahoma Office Systems, to provide a Konica Minolta Bizhub M362 with RADF-punch-staple. This agreement shall begin on July 1, 2013, and end June 30, 2014. Requisition No. 11307504 has been issued to Oklahoma Offices Systems, LLC. in the amount of $2,338.68 from General Fund/Oklahoma County Social Services, (1001/6100), contingent upon encumbrance of funds. Requested by Christi Jernigan, Director, Oklahoma County Social Services and approved as to form and legality by Lisa Erickson Endres, Assistant District Attorney. (Document Received).
42. Discussion
and possible action to approve a Standard
Long Term Lease Contract between the Board of County Commissioners, on
behalf of Oklahoma County Social Services, and Oklahoma Office Systems. This contract is for a Konica Minolta Bizhub M362 and 23491. This agreement shall begin on July 1, 2013,
and end June 30, 2014. Requisition No. 11307506
has been issued to Oklahoma Offices Systems LLC., in the amount of $642.00 from
General Fund/Oklahoma County Social Services/ (1001/6100), contingent upon
encumbrance of funds. Requested by Christi
Jernigan, Director, Oklahoma County Social Services, and approved as to form
and legality by Lisa Erickson Endres,
Assistant District Attorney. (Document Received).
43. Discussion
and possible action to approve Contract for Services between the Board of Oklahoma County
Commissioners, on behalf of Oklahoma County Social Services and RPHS, Inc., to
provide relief pharmacist services for the Oklahoma County Pharmacy. Amount payable under this contract is not to
exceed $4,000.00. Requisition No. 11307507
has been issued to RPHS, Inc., in the amount of $4,000.00 from General
Fund/Social Services (1001/6100), contingent upon encumbrance of funds. Agreement to be effective
upon approval by the Board of Oklahoma County Commissioners through June 30,
2014. Requested by Christi
Jernigan, Director, Oklahoma County Social Services, and approved as to form
and legality by Lisa Erickson Endres, Assistant
District Attorney. (Document Received).
Sheriff
44. Discussion and possible action to approve the Chairman to sign and return Notice of Violations from the Oklahoma State Department of Health for deficiencies and plan of correction at the Oklahoma County Jail, 201 North Shartel, Oklahoma City, Oklahoma. Requested by John Whetsel, Oklahoma County Sheriff. (Document Received).
45. Discussion and possible action for approval of revised Grant Award from the Oklahoma Office of Homeland Security FY 2010 Homeland Security Grant Program; Central Oklahoma (OKC) Urban Security Initiative Interoperable Communications (IOC) Project No. 290.052 for 800 MHz radios for the Sheriff s Office. The revised grant award is in the amount of $856,688.12. OCSO purchased six handheld radios and two mobile radios and the cost exceeded available funds. This revised award covers those costs and closes out the grant. There are no matching funds required. All programmatic reporting will be conducted by Captain David Baisden of the Sheriff s Office. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received).
46. Discussion and possible action for approval of Jail Services Agreement between the City of Oklahoma City and the Board of County Commissioners, on behalf of the Sheriff of Oklahoma County, for the boarding of municipal prisoners. The City of Oklahoma City agrees to pay the County a rate of $45.77 per prisoner per day. This agreement shall commence on July 1, 2013, and shall terminate on June 30, 2014. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received).
Recurring
Agenda Items:
47. Approve
all claims,
list available for inspection in the office of the
48. Discussion and possible action to approve Resolution No. __________ approving Blanket Purchase Orders as submitted by each department, list available for inspection in the office of the County Clerk, Room 201. (Document Received).
49. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.
50. Department Heads and Deputies Comments/General Remarks:
51. Commissioners Comments/General Remarks:
52. New business: In accordance with the Open Meeting Act, Title 25 O.S. 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
53. Opening of the following bids and/or Requests for Qualifications. Any vendor wanting to review the bids or RFQs may see the Purchasing Agent immediately following this meeting.
CW14004 Community Support Grants
CW14006 Bottled Water
CW14008 Production, Processing & Duplication of Microfilm
54. Adjourn at __________ until 9:00 a.m., Wednesday, June 26, 2013.
NAME OF PERSON REPORTING: Carolynn Caudill,
TITLE: SECRETARY TO:
Board of
SIGNATURE: Carolynn
Caudill, by:
County Clerk Deputy