BOARD OF COUNTY COMMISSIONERS

 

Amended

Regular Meeting Agenda

 

9:00 a.m.

June 26, 2013

320 Robert S. Kerr, Room 103

Oklahoma City, OK

 

 

1.                  Call to order.

 

2.                  Notice of the meeting was posted Friday, June 21, 2013.

 

3.                  Prayer and Pledge of Allegiance.

 

4.                  Approve the minutes of the meeting of Wednesday, June 19, 2013, prepared by the County Clerk as authorized by statute (19 O.S.   243, 244, and 445) subject to additions or corrections by the Board of County Commissioners.

 

The following items, No. 5 through 15, are Consent Items and are routine in nature:

 

5.         Approve Workers  Compensation claim payments from Consolidated Benefits Resources in the amount of $20,092.27 for period ending June 18, 2013, pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)

 

6.         Approve Employee Benefit Trust Warrant No. 580006 through 580945 for Oklahoma County in the amount of $784,845.09 pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)

 

7.         Receive the following litigation:

 

Case No. CJ-2013-3459 Relief for Subject property

Case No. CJ-2013-3031 Return of Service

            Case No. TC-2013-019 Tort Claim

Case No. CIV-13-117-JHP Complaint

            Case No. CJ-2013-3420 Summon and Appoint Commissioners

            Case No. CJ-2013-3447 Summon and Appoint Commissioners

            Case No. CV-2013-1237 Summon Appoint Commissioners

            Case No. CIV-13-634-C Summon Appoint Commissioners

 

8.         Discussion and possible action for approval of Resolution No. _________ designating Chantel Boso as a Requisitioning Officer for the Appropriation Accounts: 4010 Employee Benefits and 4020 Workers Comp Fund. Requested by Shelley Goodknight, Administrator, Board of County Commissioners. (Document Received)

 

9.         Discussion and possible action for approval of Annual Financial Statement of the Resale Property Fund as of May 31, 2013, in accordance with Title 68 O.S.   3137. Requested by Forrest  Butch  Freeman, Oklahoma County Treasurer. (Document Received)

 

10.       Monthly Report of Fees for the month of May, 2013. (Document Received)

 

County Assessor                                                         $           957.75

 

Planning Commission Fee Fund Report                     $      26,023.45

 

Planning Commission Inspection Fee Fund               $     40,325.58

 

Planning Commission State Building Code Fund      $       5,863.25

 

11.       Discussion and possible action to approve Resolution No.___________ disposing of equipment from the inventory of Oklahoma County Facilities Management.   This item has been declared surplus, and with the requested disposal will be sold at state auction in accordance with the provisions set forth in Title 19 Section 421. (Document Received)

 

One (1) 1998 Ford Taurus, c/n R612-00113, s/n 1FAFP52S2WA231377, acquired 08/31/1998 from Fred Jones, Oklahoma City, Ok for $17,300.00

12.       Discussion and possible action to approve Resolution No.___________ to surplus equipment from the inventory of the Oklahoma County Sheriff. These items have been declared surplus, and with approval, will be sold as scrap to in accordance with the provisions set forth in Title 19 Section 421. (Document Received)

 

One (1) 2000 Ford Explorer, c/n B301-00026, s/n 1FMZU72X4YZB68838, acquired 05/03/2000 from an unknown vendor for $23,979.00

            One (1) 2000 Ford Explorer, c/n B301-00029, s/n 1FMZU72X7YZB68834, acquired 05/03/2000 from an unknown vendor for $23,979.00

            One (1) 1986 Green Chevrolet Pick-Up Truck, c/n B601-00034, s/n 1GCHD34J7FF442016, acquired 05/04/2001 from an unknown vendor for $500.00

            One (1) 1999 Ford Crown Victoria, c/n B612-00181, s/n 2FAFP71W4XX116451, acquired 10/09/1998 from an unknown vendor for $20,200.00

One (1) 1999 Ford Crown Victoria, c/n B612-00190, s/n 2FAFP71W6XX162492, acquired 02/22/1999 from an unknown vendor for $20,189.75

One (1) 1999 Ford Crown Victoria, c/n B612-00191, s/n 2FAFP71W8XX162493, acquired 02/22/1999 from an unknown vendor for $20,189.75

One (1) 1999 Ford Crown Victoria, c/n B612-00195, s/n 2FAFP71W7XX162498, acquired 02/22/1999 from an unknown vendor for $20,189.75

One (1) 1999 Ford Crown Victoria, c/n B612-00196, s/n 2FAFP71W9XX162499, acquired 02/22/1999 from an unknown vendor for $20,189.75

One (1) 1999 Ford Crown Victoria, c/n B612-00199, s/n 2FAFP71W5XX162497, acquired 02/22/1999 from an unknown vendor for $20,189.75

One (1) 1999 Ford Crown Victoria, c/n B612-00203, s/n 2FAFP71W7XX236096, acquired 11/15/1999 from an unknown vendor for $20,389.75

One (1) 1999 Ford Crown Victoria, c/n B612-00204, s/n 2FAFP71W9XX236097, acquired 11/15/1999 from an unknown vendor for $20,389.7

One (1) 2000 Ford Crown Victoria, c/n B612-00221, s/n 2FAFP71W9YX214862, acquired 08/30/2000 from an unknown vendor for $20,134.00

One (1) 2000 Ford Crown Victoria, c/n B612-00222, s/n 2FAFP71W8YX215954, acquired 08/30/2000 from an unknown vendor for $23,580.00

One (1) 2000 Ford Crown Victoria, c/n B612-00226, s/n 2FAFP71W7YX214861, acquired 08/30/2000 from an unknown vendor for $20,134.00

One (1) 2000 Ford Crown Victoria, c/n B612-00227, s/n 2FAFP71W7YX214858, acquired 08/30/2000 from an unknown vendor for $23,580.00

One (1) 2001 Ford Crown Victoria, c/n B612-00232, s/n 2FAFP71W91X153728, acquired 06/13/2001 from an unknown vendor for $20,793.00

One (1) 2001 Ford Crown Victoria, c/n B612-00234, s/n 2FAFP71W71X153730, acquired 06/13/2001 from an unknown vendor for $20,793.00

One (1) 2002 Ford Crown Victoria, c/n B612-00235, s/n 2FAFP71W92X114073, acquired 01/08/2002 from an unknown vendor for $21,068.00

One (1) 2002 Ford Crown Victoria, c/n B612-00238, s/n 2FAFP71W42X114076, acquired 02/19/2002 from Joe Cooper Ford, PO Box 10410, Midwest City, OK 73140 for $21,068.00

One (1) 2002 Ford Crown Victoria, c/n B612-00239, s/n 2FAFP71W62X114077, acquired 02/19/2002 from Joe Cooper Ford, PO Box 10410, Midwest City, OK 73140 for $21,068.00

One (1) 2002 Ford Crown Victoria, c/n B612-00242, s/n 2FAFP71W82X114081, acquired 02/19/2002 from Joe Cooper Ford, PO Box 10410, Midwest City, OK 73140 for $21,068.00

One (1) 2000 Ford Crown Victoria, c/n B612-00245, s/n 2FAFP71W1YX178231, acquired 11/27/2002 from Missouri State Highway Patrol, 1510 E. Elm St., Jefferson City, MO 65102 for $12,750.00

One (1) 2000 Ford Crown Victoria, c/n B612-00247, s/n 2FAFP71W1YX167925, acquired 11/27/2002 from Missouri State Highway Patrol, 1510 E. Elm St., Jefferson City, MO 65102 for $12,750.00

One (1) 2000 Ford Crown Victoria, c/n B612-00248, s/n 2FAFP71W5XX197251, acquired 11/27/2002 from Missouri State Highway Patrol, 1510 E. Elm St., Jefferson City, MO 65102 for $11,000.00

One (1) 1999 Ford Crown Victoria, c/n B612-00249, s/n 2FAFP71W7XX197266, acquired 11/27/2002 from Missouri State Highway Patrol, 1510 E. Elm St., Jefferson City, MO 65102 for $11,000.00

One (1) 2000 Ford Crown Victoria, c/n B612-00251, s/n 2FAFP71W9XX141975, acquired 11/27/2002 from Missouri State Highway Patrol, 1510 E. Elm St., Jefferson City, MO 65102 for $11,000.00

One (1) 2000 Ford Crown Victoria, c/n B612-00253, s/n 2FAFP71W1XX160326, acquired 11/27/2002 from Missouri State Highway Patrol, 1510 E. Elm St., Jefferson City, MO 65102 for $11,000.00

One (1) 1999 Ford Crown Victoria, c/n B612-00262, s/n 2FAFP71W7XX197235, acquired 11/27/2002 from Missouri State Highway Patrol, 1510 E. Elm St., Jefferson City, MO 65102 for $11,000.00

One (1) 1999 Ford Crown Victoria, c/n B612-00263, s/n 2FAFP71W8XX197230, acquired 11/27/2002 from Missouri State Highway Patrol, 1510 E. Elm St., Jefferson City, MO 65102 for $11,000.00

One (1) 1999 Ford Crown Victoria, c/n B612-00264, s/n 2FAFP71W2XX197238, acquired 11/27/2002 from Missouri State Highway Patrol, 1510 E. Elm St., Jefferson City, MO 65102 for $11,000.00

One (1) 1999 Ford Crown Victoria, c/n B612-00265, s/n 2FAFP71W7XX108157, acquired 11/27/2002 from Missouri State Highway Patrol, 1510 E. Elm St., Jefferson City, MO 65102 for $11,000.00

One (1) 2000 Ford Crown Victoria, c/n B612-00268, s/n FAFP71W3YX115759, acquired 11/30/2002 from Kansas Highway Patrol, 122 SW 7th St., Topeka, KS 66603 for $12,825.00

One (1) 2000 Ford Crown Victoria, c/n B612-00269, s/n FAFP71W0YX127075, acquired 11/30/2002 from Kansas Highway Patrol, 122 SW 7th St., Topeka, KS 66603 for $12,825.00

One (1) 2000 Ford Crown Victoria, c/n B612-00271, s/n 2FAFP71W6YX127078, acquired 11/30/2002 from Kansas Highway Patrol, 122 SW 7th St., Topeka, KS 66603 for $12,825.00

One (1) 2000 Ford Crown Victoria, c/n B612-00274, s/n FAFP71W1YX127103, acquired 11/30/2002 from Kansas Highway Patrol, 122 SW 7th St., Topeka, KS 66603 for $12,825.00

One (1) 2000 Ford Crown Victoria, c/n B612-00275, s/n FAFP71W7YX115750, acquired 11/30/2002 from Kansas Highway Patrol, 122 SW 7th St., Topeka, KS 66603 for $12,825.00

One (1) 2000 Ford Crown Victoria, c/n B612-00278, s/n 2FAFP71WXYX128704, acquired 11/30/2002 from Kansas Highway Patrol, 122 SW 7th St., Topeka, KS 66603 for $12,825.00

One (1) 2000 Ford Crown Victoria, c/n B612-00281, s/n 2FAFP71W7YX127123, acquired 11/30/2002 from Kansas Highway Patrol, 122 SW 7th St., Topeka, KS 66603 for $12,825.00

One (1) 2000 Ford Crown Victoria, c/n B612-00282, s/n 2FAFP71WXYX128721, acquired 11/30/2002 from Kansas Highway Patrol, 122 SW 7th St., Topeka, KS 66603 for $12,825.00

One (1) 2000 Ford Crown Victoria, c/n B612-00285, s/n 2FAFP71W6YX115772, acquired 11/30/2002 from Kansas Highway Patrol, 122 SW 7th St., Topeka, KS 66603 for $12,825.00

One (1) 2000 Ford Crown Victoria, c/n B612-00289, s/n 2FAFP71WXYX127116, acquired 09/02/2003 from Kansas Highway Patrol, 122 SW 7th St., Topeka, KS 66603 for $10,600.00

One (1) 2000 Ford Crown Victoria, c/n B612-00290, s/n 2FAFP71W1YX146105, acquired 09/02/2003 from Kansas Highway Patrol, 122 SW 7th St., Topeka, KS 66603 for $10,600.00

One (1) 1999 Ford Crown Victoria, c/n B612-00294, s/n 2FAFP71W3XX188256, acquired 12/08/2004 from an unknown vendor for $7,500.00

13.       Discussion and possible action to approve Resolution No.___________ disposing of equipment from the inventory of the Oklahoma County Sheriff s Office. This vehicle was determined a total loss by the insurance company and will be sold to State Farm Insurance for a sum of $16,275.00 in accordance with the provisions set forth in Title 19 Section 421. (Document Received)

 

One (1) 2010 Dodge Charger, c/n B612-00410, s/n 2B3AA4CV3AH113651, acquired 11/30/2009 from Riverside Autoplex, PO Box 725, Poteau, OK 74953 for $21,057.00

14.       Discussion and possible action to approve Resolution No.___________ disposing of equipment from the inventory of Oklahoma County Social Services. This item is broken or obsolete, and is too costly to repair, and with the requested disposal will be traded in at no cost in accordance with the provisions set forth in Title 19 Section 421. (Document Received)

 

One (1) Konica 7020 Copier, c/n Q213-00011, s/n 26NE03498, acquired 08/30/2000 from Oklahoma Office Systems, PO Box 270538, Oklahoma City, OK 73137 for $4,215.00

15.       Discussion and possible action to approve Resolution No.___________ disposing of equipment from the inventory of the Oklahoma County Treasurer. These items are below the state required $500.00 for inventory, and with the requested disposal, these tag numbers will be removed from inventory in accordance with the provisions set forth in Title 19 Section 421. (Document Received)

 

One (1) IBM/Lexmark Wheelwriter 1000 Typewriter, c/n C201-00146, s/n 11-YWZ87, acquired 06/22/1994 from Fuzzells Business Equipment, PO Box 22837, Oklahoma City, OK 73123 for $495.00

One (1) IBM/Lexmark Wheelwriter 1000 Typewriter, c/n C201-00147, s/n 11-YWZ89, acquired 06/22/1994 from Fuzzells Business Equipment, PO Box 22837, Oklahoma City, OK 73123 for $495.00

One (1) HP LaserJet 1320N Printer, c/n C236-01801, s/n SCNDC51S16Q, acquired 02/24/2005 from Mediasoft, Inc., PO Box 960053, Oklahoma City, OK 73196 for $468.16

One (1) HP LaserJet 1320 Printer, c/n C236-01806, s/n CNHC61412L, acquired 02/07/2006 from Hewlett Packard Co., PO Box 101149, Atlanta, GA 30392 for $393.00

One (1) HP LaserJet 1320 Printer, c/n C236-01807, s/n CNHC61411C, acquired 02/07/2006 from Hewlett Packard Co., PO Box 101149, Atlanta, GA 30392 for $393.00

One (1) HP LaserJet 1320 Printer, c/n C236-01813, s/n CNHC62J13B, acquired 03/13/2006 from Hewlett Packard Co., PO Box 101149, Atlanta, GA 30392 for $307.00

One (1) Weedeater Weed Trimmer, c/n C304-00006, s/n JA3550485, acquired 07/31/2000 from Riverside Tractor, Inc., Route 1, Box 103-AA, Norman, OK 73072 for $404.00

One (1) Weedeater Weed Trimmer, c/n C304-00007, s/n JA3550486, acquired 07/31/2000 from Riverside Tractor, Inc., Route 1, Box 103-AA, Norman, OK 73072 for $404.00

One (1) 3SP Metal Cutting Bandsaw, c/n C330-00006, acquired 11/10/1993 from Steve s Wholesale, 2423 S. Walker, Oklahoma City, OK 73109 for $299.88

One (1) Stihl Chain Saw, c/n C330-00007, s/n 230335492, acquired 01/10/1995 from Garner s Service Center, 8825 NE 36th St., Oklahoma City, OK for $375.00

One (1) Stihl Chainsaw, c/n C330-00011, s/n 248903436, acquired 02/28/2001 from Professional Power Equipment, 428 SW 59th St., Oklahoma City, OK 73109 for $373.96

One (1) Stihl Chainsaw, c/n C330-00012, s/n 248903445, acquired 02/28/2001 from Professional Power Equipment, 428 SW 59th St., Oklahoma City, OK 73109 for $373.96

One (1) Trimmer, c/n C333-00038, s/n JT0411543, acquired 07/14/1998      from M&S Equipment Co., 10117 NE 23rd St., Oklahoma City, OK 73141 for $341.00

One (1) Victor Torch Assembly, c/n C403-00001, acquired 11/27/1991 from an unknown vendor for $250.00

One (1) Lincoln Acety Welding Units, c/n C403-00004, s/n 9221-407, acquired 07/29/1994 from Air Liquide America Corp., 2708 S. Meridian, Oklahoma City, OK 73108 for $379.52

One (1) Lincoln Weldpack 125 Wire Feed Welder, c/n C403-00005, s/n U1980112602, acquired 02/24/1998 from A Welder s Supply, SE 25th & I-35, Oklahoma City, OK for $499.00

One (1) Tool Box, c/n C438-00044, acquired 04/24/1996 from Perfection Equipment, 5100 W. Reno, Oklahoma City, OK 73127 for $273.00

One (1) Tool Box, c/n C438-00045, acquired 09/13/1996 from Sears, 6909 E Reno, Midwest City, OK 73110 for $299.99

One (1) Tool Box, c/n C438-0004, acquired 09/13/1996 from Sears, 6909 E Reno, Midwest City, OK 73110 for $399.99

One (1) 5th Wheel Kit, c/n C438-00048, acquired 12/10/1997 from Farrington Truck Parts & Repair, Inc., 1001 SW 36rd, Oklahoma City, OK 73109 for $500.00

One (1) C/Pneumatic Air Powered Impact Wrench, c/n C438-00069, acquired 02/26/1998 from Industrial Welding & Tool Supply, 2000 SW 15th St., Oklahoma City, OK for $323.24

One (1) Sunx Wheel Dolly/Jack, c/n C438-00072, s/n S32695, acquired 07/07/1998 from Oklahoma Truck Supply Association, Inc., 6045 NW 2nd St., Oklahoma City, OK 73127 for $499.00

One (1) Tarp-A-Matic Electric Tap Motor, c/n C438-00075, acquired 06/18/1996 from an unknown vendor for $275.00

One (1) Midland Wide Band Radio, c/n C602-00005, acquired 05/03/1995 from PCI, PO Box970449, Dallas, TX 75397 for $497.33

One (1) Midland Wide Band Radio, c/n C602-00006, acquired 05/03/1995 from PCI, PO Box970449, Dallas, TX 75397 for $497.33

One (1) Midland Syntech XTR Radio, c/n C602-00007, acquired 09/12/1994 from Olivett International Inc., Radio Midwest, PO Box 2638, Oklahoma City, OK for $418.00

One (1) Midland Syntech XTR Radio, c/n C602-00008, acquired 09/12/1994 from Olivett International Inc., Radio Midwest, PO Box 2638, Oklahoma City, OK for $418.00

One (1) Midland Syntech XTR Radio, c/n C602-00009, acquired 09/12/1994 from Olivett International Inc., Radio Midwest, PO Box 2638, Oklahoma City, OK for $418.00

One (1) Midland Syntech XTR Radio, c/n C602-00010, acquired 09/12/1994 from Olivett International Inc., Radio Midwest, PO Box 2638, Oklahoma City, OK for $418.00

One (1) Midland VHF Radio XTR, c/n C602-00019, acquired 03/14/1997 from Midland International Corporation, 1690 N. Topping Ave., Kansas City, MO 64120 for $480.00

One (1) Midland VHF Radio XTR, c/n C602-00020, acquired 03/14/1997 from Midland International Corporation, 1690 N. Topping Ave., Kansas City, MO 64120 for $480.00

One (1) Midland VHF Radio XTR, c/n C602-00021, acquired 03/14/1997 from Midland International Corporation, 1690 N. Topping Ave., Kansas City, MO 64120 for $480.00

One (1) Motorola Two-Way Radio, c/n C602-00029, s/n 188FXJ2675, acquired 08/28/1997 from Lawton Communications, 6210 NW Oak, Lawton, OK 73505 for $472.00

One (1) Whirlpool Refrigerator, c/n C621-00003, acquired 07/31/2001 frrom Sight and Sound, 7010 SE 15th St., Midwest City, OK for $369.00

One (1) Warehouse, c/n C646-00005, s/n C94, acquired 10/03/1994 from Steve s Wholesale, 2423 S. Walker, Oklahoma City, OK 73109 for $295.00

End of Consent Docket

 

16.       Awards.  Tabulation of bids from the Central Purchasing Department with recommendation for selection of lowest and best bid:

 

11306432   Comprehensive Inmate Healthcare Services

CW14061   Uniforms for Juvenile Bureau

 

17.       Discussion and possible action to approve Resolution No. __________ authorizing and approving the incurring of indebtedness by the Trustees of the Oklahoma County Finance Authority to be accomplished by the issuance of lease revenue bonds, notes or other evidences of indebtedness in one or more series on a tax-exempt or taxable basis in the aggregate principal amount of not to exceed $17,000,000.00 to provide funds to Independent School District No. 41, Oklahoma County, Oklahoma ( Western Heights Public Schools  or the  District ) required to complete the acquisition, construction, equipping, renovating and remodeling of school buildings, acquiring school furniture, fixtures, and equipment and acquiring and improving school sites; establish a reserve fund, capitalize interest and pay costs of issuance and all matters related thereto, including but not limited to the waiver of competitive bidding thereof; and declaring an emergency. Requested by Kelly Work, General Counsel, Oklahoma County Finance Authority.  (Document Received)

 

18.       Discussion and possible action to approve Resolution No. __________ authorizing and approving the incurring of indebtedness by the Trustees of the Oklahoma County Finance Authority to be accomplished by the issuance of lease revenue bonds, notes or other evidences of indebtedness in one or more series on a tax-exempt or taxable basis in the aggregate principal amount of not to exceed $10,500,000.00 to provide funds to Independent School District No. 53, Oklahoma County, Oklahoma ( Crooked Oak Public Schools  or the  District ) required to complete the acquisition, construction, equipping, renovating and remodeling of school buildings, acquiring school furniture, fixtures, and equipment and acquiring and improving school sites; establish a reserve fund, capitalize interest and pay costs of issuance and all matters related thereto, including but not limited to the waiver of competitive bidding thereof; and declaring an emergency. Requested by Kelly Work, General Counsel, Oklahoma County Finance Authority. (Document Received)

 

District No. 1

 

19.       Discussion and possible action to approve Resolution No. _________ to establish 9-1-1 service fee rate for the calendar year 2014 to be collected through traditional landline telephone bills, pursuant to the Nine-One-One Emergency Act, 63 O.S., 1987, Section 2811 et seq., Requested by Willa Johnson, County Commissioner, District No. 1. (Document Received)

 

District No. 2

 

20.       Discussion and possible action to approve General Mutual Cooperation Agreement between the Board of County Commissioners, and Oklahoma City Community College of Oklahoma County, Oklahoma, to assist OCCC as may be requested to construct, improve, repair, and maintain any of the property owned or controlled by the College. This agreement will begin July 1, 2013, and will end June 30, 2014.   Requested by Brian Maughan, Oklahoma County Commissioner, District No. 2, and approved as to form and legality by Sandra Howell-Elliott, Assistant District Attorney. (Document Received)

 

21.       Discussion and possible action to approve General Mutual Cooperation Agreement between the Board of County Commissioners, and Western Heights Public Schools to assist the School District I-041 as may be requested with reconstruction, improvement, repair and maintenance of property owned or controlled by the School. This agreement shall begin on July 1, 2013, and end on June 30, 2014. Requested by Brian Maughan, Commissioner, District No. 2, and approved as to form and legality by Sandra Howell-Elliott, Assistant District Attorney. (Document Received)

 

22.       Discussion and possible action to approve Mutual Cooperation Agreement between the Board of County Commissioners, and the City of Warr Acres, Oklahoma, to assist the City of Warr Acres in the reconstruction, improvement, repair, and maintenance to include road repair and mowing of certain city streets as may be requested by the City of Warr Acres.  This agreement shall begin on July 1, 2013, and end on June 30, 2014.  Requested by Brian Maughan, County Commissioner, District No. 2, and approved as to form and legality by Sandra Howell-Elliott, Assistant District Attorney. (Document Received)

 

District No. 3

 

23.       Discussion and possible action to approve Mutual Cooperation Agreement between the Board of County Commissioners, and Putnam City Independent School District No. 001, to assist the Putnam City Public Schools as may be requested by the Putnam City Public Schools with reconstruction, improvement, repair or maintenance of property owned by the school district. This agreement shall commence on July 1, 2013, and continue through June 30, 2014. Requested by Ray Vaughn, Oklahoma County Commissioner, District No. 3, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney.  (Documents Received).

 

County Clerk

 

24.       Discussion and possible action to approve AiLIS System Maintenance Agreement for ROD/UCC system. Requisition No. 11307497 has been issued to American Cadastre, LLC in the amount of $110,790.00 from the County Clerk's UCC Central Filing Fund/County Clerk/ Equipment-Vendors Maintenance (1151/1700/54157), contingent upon encumbrance of funds. The extended period of this contract shall be from July 1, 2013 through June 30, 2014. Requested by Carolynn Caudill, Oklahoma County Clerk, and approved as to form and legality by Lisa Erickson Endres, Assistant District Attorney. (Document Received)

 

25.       Discussion and possible action to approve the Seventh Amendment to Service Agreement between Physicians Mutual, and the Board of County Commissioners.  This Agreement shall commence on July 1, 2013 and terminate on June 30, 2014. Requisition No. 11307781 has been issued to Physicians Mutual in the amount of $775,000.00 from Employee Benefits Fund (4010), contingent upon encumbrance of funds.  This item was approved by the Oklahoma County Budget Board on June 20, 2013.  Requested by Carolynn Caudill, County Clerk, and approved as to form and legality by Lisa Erickson Endres, Assistant District Attorney. (Document Received)

 

26.       Discussion and possible action to approve the IMWell Health LLC Renewal of Services Agreement with Oklahoma County effective July 1, 2013 through June 30, 2014. This item was approved by the Oklahoma County Budget Board on June 20, 2013.  Requested by Carolynn Caudill, County Clerk, and approved as to form and legality by Lisa Erickson Endres, Assistant District Attorney.   (Document Received)

 

27.       Discussion and possible action to approve the Cafeteria Plan Service Agreement Supplemental Exhibit B & C between Mutual Assurance Administrators, Inc. and Oklahoma County.  This Agreement shall commence on July 1, 2013 and terminate on June 30, 2014.   Requisition No. 11307562 has been issued to Mutual Assurance Administrators, Inc. in the amount of $6,396.00 from Employee Benefits Fund (4010), contingent upon encumbrance of funds.  This item was approved by the Oklahoma County Budget Board on June 20, 2013.  Requested by Carolynn Caudill, County Clerk, and approved as to form and legality by Lisa Erickson Endres, Assistant District Attorney. (Document Received)

 

28.       Discussion and possible action for approval of the Administrative Service Contract, Supplemental Exhibits A, B, C & D between Mutual Assurance Administrators Inc. and Oklahoma County to be effective for the plan year of July 1, 2013 through June 30, 2014.   Requisition No. 11307563 has been issued to Mutual Assurance Administrators in the amount of $1,511,774.08 from Employee Benefits Fund (4010), contingent upon encumbrance of funds.   This item was approved by the Oklahoma County Budget Board on June 29, 2013.  Requested by Carolynn Caudill, County Clerk, and approved as to form and legality by Lisa Erickson Endres, Assistant District Attorney. (Document Received)

 

Environmental Health & Safety

 

29.       Discussion and possible action to approve Contract with McBride Clinic for employee drug and breath alcohol testing for an amount not to exceed $15,000.00. The contract is from July 1, 2013, to June 30, 2014, with four one year options to renew under current terms. Requisition Number 11307772 has been issued to McBride Clinic Inc., in the amount of $15,000.00 from General Fund/General Government/Services Other (1001/1100/54456), contingent upon encumbrance of funds. Requested by Dan Matthews, Director, Human Resources/Environmental Health and Safety and approved as to form and legality by Sandra Howell-Elliott, Assistant District Attorney. (Document Received)

 

30.       Discussion and possible action to approve Addendum to Contract with McBride Clinic for employee drug and breath alcohol testing. The contract is from July 1, 2012, to June 30, 2013, with four one year options to renew under current terms.   Requisition Number 11307919 has been issued to McBride Clinic Inc., in the amount of $3,000.00 from General Fund/General Government/Services Other (1001/1100/54456), contingent upon encumbrance of funds.  Requested by Dan Matthews, Director, Human Resources/Environmental Health and Safety and approved as to form and legality by Sandra Howell-Elliott, Assistant District Attorney. (Document Received)

 

31.       Discussion and possible action to approve Service Agent for Administration of Workers  Compensation Self-Insurance Program agreement between Consolidated Benefits Resources, LLC, and Oklahoma County for the administration and investigation of workers  compensation claims. This agreement shall begin on July 1, 2013, and end on June 30, 2014. Requisition No. 11307771 has been issued to Consolidated Benefits Resources, LLC, in the amount of $36,000.00 from Workers Comp/Workers Comp Adm Exp (4020/0001/54502), contingent upon encumbrance of funds. Requested by Dan Matthews, Director, Human Resources/Environmental Health and Safety, and approved as to form and legality by Sandra Howell-Elliott, Assistant District Attorney. (Document Received)

 

Sheriff

 

32.       Discussion and possible action to approve contract between Oklahoma County Sheriff s Office and Visual Statement Inc. for annual maintenance agreement on UP-EdgeFX Crash to include technical support and update protection with product updates for fiscal year 2013-2014.  Agreement shall begin on July 1, 2013 and terminate on June 30, 2014. Requisition No. 11307676 has been issued to VS Visual Statement Inc. in the amount of $219.50, from Sheriff Service Fee/ Sheriff /DP Equipment-Vendors Maintenance (1160/5100/54158), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)

 

33.       Discussion and possible action to approve contract renewal between Oklahoma County and Software House International, Inc. for the annual maintenance agreement for NetMotion.   Agreement shall begin on July 1, 2013, and terminate on June 30, 2014. Requisition No. 11307671 has been issued to Software House International, Inc., in the amount of $5,484.00 from Sheriff Service Fee/Sheriff/Subscription (1160/5100/54030), contingent upon encumbrance of funds.  Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)

 

34.       Discussion and possible action to approve contract renewal between Oklahoma County and SHI International Corp. Annual maintenance agreement for Adobe Connect for fiscal year 2013-2014. Agreement shall begin on July 1, 2013, and terminate on June 30, 2014. Requisition No. 11307675 has been issued to Software House International Inc., in the amount of $7,061.00, from Sheriff Service Fee/Sheriff/DP Equipment-Vendors Maintenance (1160/5100/54030), contingent upon encumbrance of funds.  Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney.  (Document Received)

 

Social Services

 

35.       Discussion and possible action to approve Contract between the Board of Oklahoma County Commissioners, on behalf of the Oklahoma County Social Services and the Health Alliance for the Uninsured, Inc., to receive reimbursement for medication and related pharmaceutical expenses provided by the Oklahoma County Pharmacy to patients of free clinics approved by Health Alliance for the Uninsured, Inc.   The amount received under this agreement is not to exceed $50,000.00. This is agreement is to be effective July 1, 2013, through June 30, 2014. Requested by Christi Jernigan, Director, Social Services, and approved as to form and legality by Lisa Erickson Endres, Assistant District Attorney. (Document Received)

 

36.       Discussion and possible action to approve Commercial Services Agreement renewal between Oklahoma County, and Cox Communications for Internet service for the Oklahoma County Social Services.  This contract shall begin July 1, 2013, and end June 30, 2014.  Requisition No. 11307779 has been issued to Cox Communications, Inc., in the amount of $1,816.79 from General Fund/Social Services (1001/6100), contingent upon encumbrance of funds.  Requested by Christi Jernigan, Director, Social Services, and approved as to form and legality by Lisa Erickson Endres, Assistant District Attorney.  (Document Received)

 

37.       Discussion and possible action to approve Lease agreement between the Central Oklahoma Workforce Investment Board, and Oklahoma County Social Services to lease 3922.14 sq. ft. of office space for $2,941.61/mo. plus additional costs associated with the provision of services located at 7401 N.E. 23rd Street. The effective dates of agreement are July 1, 2013, through June 30, 2014. Requested by Christi Jernigan, Director, Social Services, and approved as to form and legality by Lisa Erickson Endres, Assistant District Attorney.   (Document Received)

 

Treasurer

 

38.       Discussion and possible action to approve Standard Long Term Lease Contract between the Board of County Commissioners, and Standley Systems.  Lease of the following item: Savin 9240 Copier, includes all-inclusive maintenance, black and white copies at $0.0088 each.  This agreement shall begin on July 1, 2013, and end on June 30, 2014. Requisition No. 11307324 has been issued to Standley Systems, LLC., in the amount of $2,875.20 from General Fund/Treasurer/Printing Equipment (1001/1500/55350), contingent upon encumbrance of funds. Requested by Forrest  Butch  Freeman, Oklahoma County Treasurer, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney.  (Document Received)

 

39.       Discussion and possible action to approve Standard Long Term Lease Contract between the Board of County Commissioners, and Standley Systems.   Lease of the following item: Savin 9060 Copier, includes all-inclusive maintenance, black and white copies at $0.0078 each.  This agreement shall begin on July 1, 2013, and end on June 30, 2014. Requisition No. 11307325 has been issued to Standley Systems, LLC. in the amount of $4,249.08 from Resale Property-Budgeted/Treasurer/Printing Equipment (1130/1500/55350), contingent upon encumbrance of funds.   Requested by Forrest  Butch  Freeman, Oklahoma County Treasurer, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney.  (Document Received)

 

40.       Discussion and possible action to approve Standard Long Term Lease Contract between the Board of County Commissioners, and Standley Systems.  Lease of the following item: Savin 9060 Copier, includes all-inclusive maintenance, black and white copies at $0.0078 each.  This agreement shall begin on July 1, 2013, and end on June 30, 2014. Requisition No. 11307324 has been issued to Standley Systems, LLC. in the amount of $4,500.00 from Resale Property-Budgeted/Treasurer/Printing Equipment (1130/1500/55350), contingent upon encumbrance of funds.  Requested by Forrest  Butch  Freeman, Oklahoma County Treasurer, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney.  (Document Received)

 

41.       Discussion and possible action to approve Standard Long Term Lease Contract between the Board of County Commissioners, and Summit Mailing and Shipping Systems.   Lease of the following items: Neopost IJ-90 Mail Machine with 30lb scale and Neopost Dynamic Scale with In-Motion Weighing, Maintenance, Meter Rental and Rate Change Protection for the life of the lease.  This agreement shall begin on July 1, 2013, and end on June 30, 2014. Requisition No. 11307433 has been issued to Summit Business Systems, Inc. in the amount of $8,485.92 from Resale Property-Budgeted /Treasurer/Printing Equipment (1130/1500/55350), contingent upon encumbrance of funds. Requested by Forrest  Butch  Freeman, Oklahoma County Treasurer, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)

 

42.       Discussion and possible action for approval of Annual Bank Fee Agreement between JP Morgan Chase Bank, N.A. of Oklahoma City, and the County Treasurer of Oklahoma County, for all account expenses that shall be reflected in a separate monthly account analysis of the County Treasurer s accounts.  The monthly account analysis will provide itemized detail of all charges, average ledger balance information, and an invoice.  The invoices, issued quarterly, will be paid within 30 days of receipt, provided there are no disputes with the corresponding analysis. Invoices for the duration of the agreement are not to exceed $50,000.00. This agreement shall begin on July 1, 2013, and end on June 30, 2014.  Requisition No. 11307812 in the amount of $50,000.00, has been issued to JPMorgan Chase Bank, National Association, from General Fund/Treasurer/Professional Services-Other (1001/1500/54455), contingent upon encumbrance of funds.  Requested by Forrest  Butch  Freeman, Oklahoma County Treasurer, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)

 

43.       Discussion and possible action for approval of Bank Fee Agreement between the Bank of Oklahoma, N.A. and the County Treasurer of Oklahoma County. All account expenses shall be reflected in monthly account analysis statements that provide itemized detail of all charges and average ledger balance information. Any interest earnings and bank charges for any given month will be accounted for. Any adjustment will be made in the following month s charges. This agreement shall begin on July 1, 2013, and end on June 30, 2014. Requested by Forrest  Butch  Freeman, Oklahoma County Treasurer, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)

 

Recurring Agenda Items:

 

44.       Approve all claims, list available for inspection in the office of the County Clerk, Room 201.   (Document Received)

 

45.       Discussion and possible action to approve Resolution No. __________ approving Blanket Purchase Orders as submitted by each department, list available for inspection in the office of the County Clerk, Room 201. (Document Received)

 

46.       Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.

 

47.       Department Heads and Deputies Comments/General Remarks:

 

48.       Commissioners Comments/General Remarks:

 

49.       New business:   In accordance with the Open Meeting Act, Title 25 O.S.   311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.

 

50.       Adjourn at __________ until 9:00 a.m., Monday, July 1, 2013.

 

NAME OF PERSON REPORTING:  Carolynn Caudill, County Clerk

 

TITLE:   SECRETARY TO:   Board of County Commissioners

 

SIGNATURE:  Carolynn Caudill, by:                                                                                                  

County Clerk Deputy and Director of Clerks of the Board