BOARD OF
July 17, 2013
320 Robert S.
Kerr, Room 103
1. Call to order.
2. Notice of the meeting was posted Friday, July 12, 2013.
3. Prayer and Pledge of Allegiance.
4. Approve the minutes of the meeting of Wednesday, July 10, 2013, prepared by the County Clerk as authorized by statute (19 O.S. 243, 244, and 445) subject to additions or corrections by the Board of County Commissioners.
The
following items, No. 5 through 11, are Consent Items and are routine in nature:
5. Approve Workers Compensation claim payments from Consolidated Benefits Resources in the amount of $14,496.11 for period ending July 9, 2013, pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
6. Approve Employee Benefit Trust Warrant No. 581641 through 582144 for Oklahoma County in the amount of $181,730.48 pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
7. Receive the following litigation:
Case No. CJ-2013-3704 Entry of Appearance
Case No. CV-2013-1358 Alias Notice
Case No. TC 2013-020 Tort Claim
8. Receive cancelled/lost check as follows: (Document Received)
Check No. 1001354183 dated June 12, 2013, to District Attorney s Council in the amount of $50,611.50. Vendor lost check. Re-issue on 7-17-13 meeting date.
9. Discussion and possible action for approval of Tin Horn Installation. This item is in compliance with Resolution No. 118-08. This item is requested by Stacey Trumbo, PE, County Engineer. (Document Received)
2-2013-11 $473.44
10. Monthly Report of Fees for the month of June, 2013. (Document Received)
Planning Commission Inspection Fee Fund $41,592.08
Planning Commission State Building Code Fund $ 8,334.00
Planning Commission Fee Fund Report $ 20,888.25
Election Board $ 4,452.92
General
Fund $ 401,077.29
Clerk Lien Fee Fund $ 7,953.94
UCC Central Filing Fund $ 62,200.20
Records Preservation Fund $ 72,435.00
OK Tax Comm. % of Doc Stamps $ 352,879.94
Mechanic Liens/Investments $ 10,621.36
Refunds $ 49,169.61
Total $ 956,337.34
Board of County Commissioners
Culvert Pipe Sales Fund 8206 $ 2,505.19
11. Receive Depository Fund Accounts Summary for the month of June, 2013. Requested by Forrest Butch Freeman, Oklahoma County Treasurer. (Document Received).
End
of Consent Docket
District
No. 1
District
No. 2
13. Discussion and possible action to approve Temporary easement. This is a part of the Southeast Quarter of Section 36, to allow for work to protect the bridge on Wilshire Road. Requested by Brian Maughan, County Commissioner, District No. 2 and approved as to form and legality by Sandra Howell-Elliott, Assistant District Attorney. (Document Received)
14. Discussion and possible action to approve Mutual Cooperation Agreement between Board of County Commissioners, and the Harrah Industrial & Economic Development Trust for property utilized by Oklahoma County District No. 2, for staging and storage of equipment and property. This agreement will begin July 1, 2013, and will end June 30, 2014. Requested by Brian Maughan, Oklahoma County Commissioner, District No. 2, and approved as to form and legality by Sandra Howell-Elliott, Assistant District Attorney. (Document Received)
15. Discussion and possible action for approval of Utility Relocation Agreement between Oklahoma Natural Gas and Oklahoma County for Oklahoma County Project 2-2011-A, Widening of Harrah Road from I-40 to 0.5 miles south of SE 44th Street. The estimated county share of the cost is 49.5% or $203,017.00, and will be paid from the County Improvement Road and Bridge Fund (CIRBF) held at ODOT. Requested by Brian Maughan, County Commissioner, District No. 2, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
District No. 3
16. Discussion and possible action for approval of Public Works Project Contract between the Oklahoma Department of Corrections, and Oklahoma County, for the assignment of prisoners to the Public Works Project. This contract shall commence on July 1, 2013, and shall terminate on June 30, 2014. Requisition No. 11308108 in the amount of $3,575.88 has been issued to the Oklahoma Department of Corrections/Clara Waters C C C, from Highway Cash/Highway District No 3/Professional Services Other (1110/9300/54455), contingent upon encumbrance of funds. Requested by Ray Vaughn, Oklahoma County Commissioner, District No. 3, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Documents Received)
County
Clerk
17. Discussion and possible action to approve the Plan Sponsor Acknowledgement regarding responsibility for fees related to Patient Centered Outcome Research Institute. This item was approved by the Oklahoma County Budget Board on June 27, 2013. Requested by Carolynn Caudill, County Clerk. (Document Received)
18. Discussion and possible action to approve the Money Network Stored Value Paycard Services Agreement for the period of July 1, 2013, through June 30, 2014. Requisition No. 11308303 has been issued to Bank of Oklahoma NA in the amount of $300.00, from General Fund/General Government/Financial Services (1001/1100/54014), contingent upon encumbrance of funds. This item was approved by the Oklahoma County Budget Board on June 27, 2013. Requested by Carolynn Caudill, County Clerk, and approved as to form and legality by Lisa Erickson Endres, Assistant District Attorney. (Document Received)
19. Discussion and possible action to receive copy of Abstractor s Bond from Capitol Abstract & Title Co. Inc., in the amount of $100,000.00, beginning on July 15, 2013, and ending July 15, 2014. Requested by Carolynn Caudill, Oklahoma County Clerk. (Document Received)
20. Discussion and possible action to approve the Service Agreement between Oklahoma County and InvesTrust 457 Plan effective July 1, 2013, and ending June 30, 2014. This item was approved by the Oklahoma County Retirement Board on June 24, 2013. Requested by Carolynn Caudill, County Clerk and approved as to form and legality by Lisa Erickson Endres, Assistant District Attorney. (Document Received)
21. Discussion and possible action for approval of the InvesTrust, N.A. Service Agreement for The County of Oklahoma County Retirement System between InvesTrust and Oklahoma County. This Agreement shall commence on July 1, 2013 and terminate on June 30, 2014. Requisition No. 11307266 has been issued to InvesTrust in the amount of $310,000.00 from General Fund/General Government/Professional Services (1001/1100/54455), contingent upon encumbrance of funds. This item was approved by the Oklahoma County Retirement Board on June 24, 2013. Requested by Carolynn Caudill, County Clerk and approved as to form and legality by Lisa Erickson Endres, Assistant District Attorney. (Document Received)
22. Discussion and possible action for approval of the InvesTrust N.A. Service Agreement between Oklahoma County and InvesTrust 457 Plan effective July 1, 2013, and ending June 30, 2014. This item was approved by the Oklahoma County Retirement Board on June 24, 2013. Requested by Carolynn Caudill, County Clerk and approved as to form and legality by Lisa Erickson Endres, Assistant District Attorney. (Document Received)
23. Discussion and possible action to receive the Consulting Services Agreement between Oklahoma County and CapRisk Consulting Group to perform the annual actuarial valuation of the Defined Benefit Plan, to be effective July 1, 2013 and ending June 30, 2014. This item was approved by the Oklahoma County Retirement Board on June 24, 2013. Requested by Carolynn Caudill, County Clerk and approved as to form and legality by Lisa Erickson Endres, Assistant District Attorney. (Document Received)
24. Discussion and possible action to approve the Consulting Services Agreement between Oklahoma County and CapRisk Consulting Group to perform an actuarial valuation of the Oklahoma County Retiree Benefits (medical & life), including OPEB expense obligation and GASB actuarial disclosures, to be effective July 1, 2013, and ending June 30, 2014. This item was approved by the Oklahoma County Retirement Board on June 24, 2013. Requested by Carolynn Caudill, County Clerk and approved as to form and legality by Lisa Erickson Endres, Assistant District Attorney. (Document Received)
25. Discussion and possible action to receive the Nationwide Plan Document agreement to be received each fiscal year between Nationwide and Oklahoma County to be effective July 1, 2013. This item was approved by the Oklahoma County Retirement Board on May 24, 2013. Requested by Carolynn Caudill, County Clerk, and approved as to form and legality by Lisa Erickson Endres, Assistant District Attorney. (Document Received)
26. Discussion and possible action to receive the engagement letter provided by Johnston & Ahlschwede, P.C., Certified Public Accountants, to audit the Defined Benefit Employees Retirement System of Oklahoma County at the end of fiscal year 2013. This item was approved by the Oklahoma County Retirement Board on May 24, 2013. Requested by Carolynn Caudill, County Clerk, and has been approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document received).
28. Discussion and possible action to approve seventy five (75) Memorandums of Understanding between Oklahoma County, on behalf of Carolynn Caudill, Oklahoma County Clerk, and American Cadastre, LLC for recording of Uniform Commercial Code (UCC) documents by electronic means providing for the receiving and transmitting of documents electronically in substitution for conventional paper based documents to the mutual benefit of the parties of the transactions with the following entities. Requested by Carolynn Caudill, Oklahoma County Clerk, and approved as to form and legality by Sandra Howell-Elliott, Assistant District Attorney. (Document Received)
1. 66 Federal Credit Union, Bartlesville, OK
2. 166 Auto Auction LLC, Springfield, MO
3. Agricredit Acceptance LLC , Johnston, IA
4. Allied Bank, Mulberry , AR
5. Altra Federal Credit Union, Onalaska, WI
6. Alva State Bank & Trust Company, Alva, OK
7. AMCON Distributing Company, Omaha, NE
8. American National Bank, Ardmore, OK
9. AmeriState Bank, Atoka, OK
10. Anchor D Bank, Guymon, OK
11. AR Federal Credit Union, AR
12. Armstrong Bank, Muskogee, OK
13. Automotive Finance Corporation, Carmel, IN
14. AVB Bank , Broken Arrow, OK
15. BancCentral , Alva, OK
16. BancFirst, Ardmore, OK
17. BancFirst, Bartlesville, OK
18. BancFirst, Blackwell, OK
19. BancFirst, Chattanooga, OK
20. BancFirst, Coweta, OK
21. BancFirst, Frederick, OK
22. BancFirst , Guthrie, OK
23. BancFirst, Hobart, OK
24. BancFirst, Jenks, OK
25. BancFirst, Konawa, OK
26. BancFirst, Lawton, OK
27. BancFirst, Marietta, OK
28. BancFirst , McAlester, OK
29. BancFirst, McLoud, OK
30. BancFirst, Mid-Del, OK
31. BancFirst, Moore, OK
32. BancFirst, Okemah, OK
33. BancFirst, Seminole, OK
34. BancFirst, Shawnee, OK
35. BancFirst, Stratford, OK
36. BancFirst, Sulphur, OK
37. BancFirst, OKC, OK
38. BancFirst, Tecumseh, OK
39. BancFirst, Tulsa, OK
40. BancorpSouth, Tupelo, MS
41. The Bank, McAlester, OK
42. Bank of Commerce, El Reno, OK
43. Bank of Commerce, Mustang, OK
44. Bank of Commerce, Stilwell, OK
45. Bank of Commerce, Yukon, OK
46. Bank of Commerce, Mustang Rd, Yukon, OK
47. Bank of Union , El Reno , OK
48. Bank of the West, Thomas, OK
49. Bank of Western Oklahoma, Elk City, OK
50. Bank of Wyandotte, Wyandotte, OK
51. Barber & Bartz, Tulsa, OK
52. Barrow & Grimm, OKC, OK
53. Bart C James, Tulsa, OK
54. Baumert, Cummings&Hiatt, Ponca City, OK
55. Baxter State Bank, Baxter Springs, KS
56. BELT Inc, Wichita, KS
57. Bison Federal Credit Union, Shawnee, OK
58. BOKF , Tulsa, OK
59. Buttery, Llano, TX
60. C4 Inc, Tulsa, OK
61. Canadian Banking Center, Canadian , TX
62. Carney State Bank, Carney, OK
63. Central National Bank, Enid, OK
64. Central National Bank, Poteau, OK
65. Chickasha Bank & Trust, Chickasha, OK
66. Citizens Bank of Ada, Ada, OK
67. Citizens Bank of Edmond, Edmond, OK
68. Citizens Bank of Oklahoma, Pawhuska, OK
69. Citizens Bank & Trust Co, Ardmore, OK
70. CL Boyd Company Inc, OKC, OK
71. Clune& Company , Mission, KS
72. Colorado East Bank & Trust, Lamar, CO
73. The Colpitts Law Firm, Tulsa, OK
74. Communication FCU, OKC, OK
75. Community Bank, Alva, OK
Purchasing
29. Discussion and possible action for approval of ITB CW14024-1 Highway Construction Service Contracts with Donelson Construction Company LLC., Haskell Lemon Construction Company, Vance Brothers, Inc. Atlas Paving Company, Rudy Construction Company, Wood & Sons Paving, Inc. to cover contract performance period July 1, 2013, to December 31, 2013. Award No. 033-13. Requested by Jane Gaston, Director, Purchasing, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
Sheriff
30. Discussion and possible action to approve contract between Oklahoma County Sheriff and Bomgar Corp. for the annual maintenance agreement for Bomgar AMR B200 appliance with 3 licenses. Agreement shall begin on July 1, 2013, and terminate on June 30, 2014. Requisition No. 11400113 has been issued to Networkstreaming Inc. DBA Bomgar Corporation, in the amount of $1,596.00 from Sheriff Service Fee/Sheriff/Subscription. (1160/5100/54030), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality Aaron Etherington, Assistant District Attorney. (Document Received)
Social Services
31. Discussion
and possible action to approve Memorandum
of Agreement between the Board of
Oklahoma County Commissioners, on behalf of Oklahoma County Social Services, and
Good Shepherd Ministries to continue co-location of the downtown pharmacy facility
located at 1201 N. Harvey in Oklahoma City, Oklahoma. Agreement to be effective
upon approval through June 30, 2014. Requested by Christi Jernigan, Director, Oklahoma
County Social Services, and approved as
to form and legality by Lisa Erickson Endres,
Assistant District Attorney. (Document
Received)
Recurring
Agenda Items:
32. Approve
all claims,
list available for inspection in the office of the
33. Discussion
and possible action to approve Resolution
No. __________ approving Blanket Purchase Orders as submitted by each
department, list available for inspection in the office of the
34. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.
35. Commissioners Comments/General Remarks:
36. New business: In accordance with the Open Meeting Act, Title 25 O.S. 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
37. Opening of the following bids and/or Requests for Qualifications. Any vendor wanting to review the bids or RFQs may see the Purchasing Agent immediately following this meeting.
11308067 Jail Bed Repairs
38. Executive Session for the purpose of discussing the following:
a. Pursuant to Title 25 O.S. 307(b)(4) for confidential communications with Board s attorney to discuss litigation status report regarding April Layton, et al v Correctional Healthcare Management of Oklahoma, Inc. Et al, Case no. CIV-09-1208.
39. Action regarding confidential communications with Board s attorney to discuss litigation status report regarding April Layton, et al v Correctional Healthcare Management of Oklahoma, Inc. Et al, Case no. CIV-09-1208.
40. Adjourn at __________ until 9:00 a.m., Wednesday, July 24, 2013.
NAME OF PERSON REPORTING: Carolynn Caudill,
TITLE: SECRETARY TO:
Board of
SIGNATURE: Carolynn
Caudill, by:
County Clerk Deputy