BOARD OF
July 24, 2013
320 Robert S.
Kerr, Room 103
1. Call to order.
2. Notice of the meeting was posted Friday, July 19, 2013.
3. Prayer and Pledge of Allegiance.
4. Approve the minutes of the meeting of Wednesday, July 17, 2013, prepared by the County Clerk as authorized by statute (19 O.S. 243, 244, and 445) subject to additions or corrections by the Board of County Commissioners.
The
following items, No. 5 through 9, are Consent Items and are routine in nature:
5. Approve Workers Compensation claim payments from Consolidated Benefits Resources in the amount of $17,594.80 for period ending July 16, 2013, pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
6. Approve Employee Benefit Trust Warrant No. 582145 through 582618 for Oklahoma County in the amount of $314,874.15 pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
7. Discussion and possible action for approval of Tin Horn Installation. This item is in compliance with Resolution No. 118-08. Requested by Stacey Trumbo, PE, County Engineer.
2-2013-12 $746.82
8. Receive the following litigation:
Case No. CV-2013-1448 Resale Deed
Case No. CJ-2013-3903 Quiet Title
Case No. CJ-2013-2769 Amended Notice
Case No. CV-2013-1459 Application
Vacating Utility & Drainage Easement
Case No. CJ-2013-3993 Judgment
Case No. CJ-2013-2769 Amended Notice
Case No. CV-2013-1447 Appropriation
Case No. CV-2013-1473 Summon Appoint
Commissioners
9. Monthly Report of Fees for the month of June, 2013. (Document Received).
Court
Fund Bank
of Oklahoma Revolving
Beginning Balance $ 1,590,560.16 $ 541,373.29
Deposits & Canceled Vouchers $ 1,099,457.76 $ 50,459.14
Disbursements $ 583,039.28 $ 84,895.27
Ending Balance $2,106,968.64 $ 506,937.16
Sheriff Fees $ 97,930.10
Sheriff Incarceration Fees $ 982.95
Law Library Fees $ 34,115.52
Revolving Fund Fees $ 40,947.28
Drug Court User Fees $ 3,016.50
Community
Service Fees $ 390.50
9N Restitution $ 33,235.44
9J Restitution $ 5,242.23
JJC Emergency $ 1,896.26
End
of Consent Docket
10. Awards. Tabulation of bids from the Central Purchasing Department with recommendation for selection of lowest and best bid:
CW14004 Community Support Grants
District No. 1
11. Discussion and possible action for approval of Circuit Engineering District 5 Fund Project Application for District No. 1 to receive $20,000.00 as its share of CED excess funds. These funds will be used to purchase a new generator for the District No. 1 Yard Facility. Requested by Willa Johnson, County Commissioner, District No. 1, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
12. Discussion and possible action for approval of Prisoner Work
Project Contract and
Addendum between the Oklahoma Department of Corrections, and Oklahoma County
District No. 1, for the assignment of prisoners to the Public Works
Project. This contract shall commence on
July 1, 2013, and shall terminate on June 30, 2014. Requisition No.
11400337 in the amount of $3,565.20 has been issued to the Oklahoma Department
of Corrections/Clara Waters C C C, from Highway Cash/Highway District No 1/
Services Other (1110/9100/54456), contingent upon encumbrance of funds. Requested by Willa Johnson, County
Commissioner, District No. 1, and approved as to form and legality by Sandra
Howell-Elliott, Assistant District Attorney.
(Document Received)
District No. 2
13. Discussion and possible action for approval of Circuit Engineering District 5 Fund Project Application for District No. 2 to receive $20,000.00 as its share of CED excess funds. These funds will be used to purchase two CNG Trucks for the District No. 2 Yard Facility. Requested by Brian Maughan, County Commissioner, District No. 2 and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
14. Discussion and possible action to approve Engineering Claim from Myers Engineering to ODOT for Oklahoma County Project 2-2009-A, Bridge and Approaches on Harrah Road beginning at Junction SE 29th Street/SH-270 and extending south approximately 1.5 miles. This claim is for the amount of $2,357.87 to be paid from County Improvement Road and Bridge Fund (CIRBF) held at ODOT. Requested by Brian Maughan, County Commissioner, District No. 2 and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
15. Discussion and possible action to approve Engineering Claim from Myers Engineering to ODOT for Oklahoma County Project 2-2009-A, Bridge and Approaches on Harrah Road beginning at Junction SE 29th Street/SH-270 and extending south approximately 1.5 miles. This claim is for the amount of $1,171.57 to be paid from County Improvement Road and Bridge Fund (CIRBF) held at ODOT. Requested by Brian Maughan, County Commissioner, District No. 2. and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
16. Discussion and possible action for acceptance of Easement for Oklahoma County Project 1-2005-D-BR, Bridge on Memorial Rd 0.5 miles East of Triple X Rd. (Parcel 1, 1.1) which is located in the Northwest Quarter of Section 17, Township 13 North, Range 01 East of the Indian Meridian, Oklahoma County, Oklahoma. (Complete legal descriptions hyperlinked). This Easement is being granted to Oklahoma County by Mary Lou Dean, in the amount of $8,000.00. Requisition No. 11400386 has been issued to Mary Lou Dean in the amount of $8,000.00 from Highway Cash/Highway District No. 2 /Judgments (1110/9200/54042), contingent upon encumbrance of funds. Requested by Brian Maughan, County Commissioner, District No. 2, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
District
No. 3
17. Discussion and possible action for approval of Circuit Engineering District 5 Fund Project Application for District No. 3 to receive $20,000.00 as its share of CED excess funds. These funds will be used to purchase a Truck Dump Bed for the District No. 3 Yard Facility. Requested by Ray Vaughn, County Commissioner, District No. 3 and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
18. Discussion and possible action to approve Mutual Cooperation Agreement between Board of County Commissioners and Edmond Independent School District No. I-12, to assist the Edmond Schools as may be requested by the Edmond Schools with reconstruction, improvement, repair and maintenance of property owned by the School District. This agreement shall commence on July 1, 2013, and continue through June 30, 2014. Requested by Ray Vaughn, County Commissioner, District No. 3, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
19. Discussion
and possible action to approve the Mutual
Agreement between Oklahoma County and the City of Nichols Hills, Oklahoma,
to assist the City of Nichols Hills in the reconstruction, improvement, repair,
and maintenance of certain city streets as may be requested by the City of
Nichols Hills. This agreement shall
commence on July 1, 2013, and will continue through June 30, 2014. Requested by Ray Vaughn,
20. Discussion and possible action to approve Resolution No. _____________ for the Right-of-Way, Public Utility and Encroachment Agreement between the Department of Transportation and Board of County Commissioners for the following described:
Construction of MacArthur Blvd, from Edmond Rd to approximately 450 ft. south of Covell Rd (including Co. Bridge over Deer Creek) according to plans designated as STP-155C(917)AG, Job No. 28767(04) Const., (03) Util., (02) R/W. Requested by Ray Vaughn, County Commissioner, District No. 3, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
21. Discussion and possible action to approve the following dates to be observed as Holidays as recommended by the Budget Board on July 18, 2013, for calendar year 2014. Requested by Ray Vaughn, Chairman. (Document Received)
New Year s Day Wednesday, January 1, 2014
Martin Luther King, Jr., Day Monday, January 20, 2014
President s Day Monday, February 17, 2014
Memorial Day Monday, May 26, 2014
Independence Day Friday, July 4, 2014
Labor Day Monday, September 1, 2014
Veteran s Day Tuesday, November 11, 2014
Thanksgiving Thursday and Friday, November 27th & 28th, 2014
Christmas Wednesday, Thursday, and Friday, December 24th, 25th & 26th, 2014
22. Discussion and possible action to approve the following amended dates as recommended by the Budget Board on July 18, 2013, to be observed as Holidays by Oklahoma County in calendar year 2013. Requested by Ray Vaughn, Chairman. (Document Received)
New Year s Day Tuesday, January 1, 2013
Martin Luther King, Jr., Day Monday,
January 21, 2013
President s Day Monday,
February 18, 2013
Memorial Day Monday, May 27, 2013
Independence Day Thursday, July 4, 2013
Labor Day Monday,
September 2, 2013
Veterans Day Monday, November 11, 2013
Thanksgiving Thursday & Friday, November 28
& 29, 2013
Christmas Monday,
Tuesday & Wednesday, December 23, 24 & 25, 2013
23. Discussion and possible action for approval of a Purchase Contract between ODOT and Oklahoma County for the purchase of a Cab and Chassis for Dump Truck through the County Road Machinery and Equipment Revolving Fund at ODOT for use by District No. 3, not to exceed $114,858.35. Monthly payments shall be made to ODOT by District No. 3. Requested by Ray Vaughn, County Commissioner, District No. 3, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received).
Engineering
24. Discussion
and possible action for approval of Resolution
No. ___________ renewal
of Interlocal Cooperative Agreement between the Board
of County Commissioners of Oklahoma County and the Circuit Engineering District
No. 5 (CED5). The Board of County Commissioners of Payne, Logan,
Oklahoma, Cleveland, McClain, Garvin, and Murray Counties make up the CED5 to provide
assistance to county governments in performing the functions delegated by law
including, but not limited to, the operation of road maintenance, construction,
inspection, and equipment purchases and management
on county projects funded with County Improvements for Road and Bridges (CIRB)
Funds. Requested by Stacey Trumbo, P.E., County Engineer, and has been
approved as to form and legality by Gretchen Crawford, Assistant District
Attorney. (Document Received)
25. Discussion and possible action for approval of Resolution No. ___________ designating Official Board Member and Alternates to Circuit Engineering District No. 5. Requested by Stacey Trumbo, P.E., County Engineer, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
Environmental Health
and Safety
26. Discussion
and possible action to receive the Oklahoma County Employee
Handbook approved by the Budget Board on July
18, 2013, effective September 1, 2013. Requested by Dan Mathews, Director, Environmental
Health and Safety. (Document Received)
Sheriff
27. Discussion and possible action to approve License Agreement between Quail Springs Mall, LLC, and the Board of County Commissioners of Oklahoma County for the operation of the Sheriff substation at Quail Springs Mall, which will be open to the public all mall hours seven days per week. The Oklahoma County Sheriff s Office shall provide the following services: criminal record checks, processing paperwork, property damage reports, fingerprinting, and distribution of crime prevention materials. This agreement shall begin on July 1, 2013, and end on June 30, 2014. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
28. Discussion and possible action to approve Jail Services Agreement between the City of Nicoma Park and Oklahoma County for the boarding of municipal prisoners. The City of Nicoma Park agrees to pay the County a rate of $46.25 per prisoner per day. This agreement shall commence July 1, 2013, and shall terminate June 30, 2014. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
29. Discussion and possible action to approve Professional Services Contract between the Sheriff s Office and Creative Corrections, LLC, for consulting services and on-site reviews of the Detention Center. This contract shall begin on the day of execution and terminate on June 30, 2014. Requisition No. 11400301 has been issued to Creative Corrections in the amount of $100,000.00 from Sheriff Special Revenue Fund/Prisoner Boarding Fee/Professional Services Other (1161/5110/54455), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
30. Discussion and possible action to approve Standard Long Term Lease Contract between the Sheriff s Office and Imagenet Consulting for the lease of fifteen (15) Canon copiers and printers for Law Enforcement. Agreement shall begin July 1, 2013, and terminate at the end of the fiscal year on June 30, 2014. Requisition No. 11400305 has been issued to Imagenet Consulting LLC, in the amount of $65,000.00 from Sheriff Service Fee/Sheriff/ Equipment Lease Copiers (1160/5100/54104), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
31. Discussion and possible action to approve Standard Long Term Lease Contract between the Sheriff s Office and Imagenet Consulting for the lease of Eighteen (18) Canon copiers and printers for Detention. Agreement shall begin July 1, 2013, and terminate at the end of the fiscal year on June 30, 2014. Requisition No. 11400304 has been issued to Imagenet Consulting LLC, in the amount of $70,000.00 from Sheriff Special Revenue/Prisoner Boarding/Equipment Lease Copiers (1161/5110/54104), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
32. Discussion and possible action to approve the renewal of the Interlocal Cooperative Agreement for FY 2013-2014 between the Oklahoma Department of Corrections and Oklahoma County for the boarding of state prisoners. The Department of Corrections agrees to pay a rate of $32.00 per inmate per day. This contract shall begin on July 1, 2013, and end on June 30, 2014. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
33. Discussion
and possible action to approve Jail
Services Agreement between the City of Nichols Hills, the Board of County
Commissioners, and the Sheriff of Oklahoma County. The City of Nichols Hills agrees to pay the Oklahoma
County Sheriff a rate of $46.25, per prisoner per day that the inmate is held
on behalf of the City of Nichols Hills.
This agreement shall commence on July 1, 2013, and shall terminate on
June 30, 2014. Requested by John
Whetsel, Oklahoma County Sheriff, and
approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
34. Discussion
and possible action to approve Jail
Services Agreement between the Town of Jones, the Board of County
Commissioners, and the Sheriff of Oklahoma County. The Town of Jones agrees to pay the Oklahoma
County Sheriff a rate of $46.25, per prisoner per day that the inmate is held
on behalf of the Town of Jones. This
agreement shall commence on July 1, 2013, and shall terminate on June 30,
2014. Requested by John Whetsel,
Oklahoma County Sheriff, and approved
as to form and legality by Aaron Etherington, Assistant District Attorney.
(Document Received)
35. Discussion
and possible action to approve Jail
Services Agreement between the City of Choctaw, the Board of County Commissioners,
and the Sheriff of Oklahoma County. The
City of Choctaw agrees to pay the Oklahoma County Sheriff a rate of $46.25, per
prisoner per day that the inmate is held on behalf of the City of Choctaw. This agreement shall commence on July 1,
2013, and shall terminate on June 30, 2014.
Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by Aaron
Etherington, Assistant District
Attorney. (Document Received)
36. Discussion and possible action to approve Jail Services Agreement between the City of Bethany and Oklahoma County for the boarding of municipal prisoners. The City of Bethany agrees to pay the County a rate of $46.25 per prisoner per day. This agreement shall commence July 1, 2013, and shall terminate June 30, 2014. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
37. Discussion and possible action to approve agreement between the Sheriff s Office and Deer Creek Operating LLC for the lease of space for the Oklahoma County Sheriff s Office Deer Creek Substation . This agreement shall commence in July 1, 2013, and shall terminate on June 30, 2014. Tenant shall pay to landlord, in monthly installments of $1,300.00 per month, plus a fixed monthly charge for water, garbage, and landscape maintenance of $195.00 per month, totaling $1,495.00 per month. Requisition No. 11400299 has been issued to Deer Creek Operating LLC in the amount of $17,940.00 from Sheriff Service Fee/Sheriff/Office Space (1160/5100/54102), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Documents Received)
38. Discussion and possible action to approve the Oklahoma County Sheriff s Office portion of the Kronos Support Services Agreement for FY 2013-14. Requisition No. 11400420 in the amount of $51,874.22 has been issued to Kronos Incorporated, from Sheriff Special Revenue Fund/Prisoner Boarding Fee/ Subscriptions (1161/5110/54030), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Documents Received)
Recurring
Agenda Items:
39. Approve
all claims,
list available for inspection in the office of the
40. Discussion
and possible action to approve Resolution
No. __________ approving Blanket Purchase Orders as submitted by each
department, list available for inspection in the office of the
41. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.
42. Commissioners Comments/General Remarks:
43. New business: In accordance with the Open Meeting Act, Title 25 O.S. 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
44. Opening of the following bids and/or Requests for Qualifications. Any vendor wanting to review the bids or RFQs may see the Purchasing Agent immediately following this meeting.
CW14067 Microwave Data Equipment
45. Adjourn at __________ until 9:00 a.m., Wednesday, July 31, 2013.
NAME OF PERSON REPORTING: Carolynn Caudill, County Clerk
TITLE: SECRETARY TO: Board of County Commissioners
SIGNATURE: Carolynn
Caudill, by:
County Clerk Deputy and Director of Clerks of the Board