BOARD OF
July 31, 2013
320 Robert S.
Kerr, Room 103
1. Call to order.
2. Notice of the meeting was posted Friday, July 26, 2013.
3. Prayer and Pledge of Allegiance.
4. Approve the minutes of the meeting of Wednesday, July 24, 2013, prepared by the County Clerk as authorized by statute (19 O.S. 243, 244, and 445) subject to additions or corrections by the Board of County Commissioners.
The
following items, No. 5 through 11, are Consent Items and are routine in nature:
5. Approve Workers Compensation claim payments from Consolidated Benefits Resources in the amount of $16,189.57 for period ending July 23, 2013, pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
6. Approve Employee Benefit Trust Warrant No. 582619 through 583135 for Oklahoma County in the amount of $271,969.50 pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
7. Discussion and possible action for approval of Tin Horn Installation. This item is in compliance with Resolution No. 118-08. Requested by Stacey Trumbo, PE, County Engineer.
2-2013-13 $ 472.88
1-2013-15 $ 438.85
8. Receive the following litigation:
Case No. CV-2013-1474 Quiet Title
Case No. CV 2013-1528 Summon Appoint
Commissioners
9. Monthly Report of Fees for the month of June, 2013. (Document Received)
County Assessor $ 1,655.75
10. Discussion and possible action to approve Resolution No.___________ disposing of equipment from the inventory of
the Oklahoma County District No. 1. These
items have been sold at the state auction, and with the requested disposal will
be removed from the inventory record in accordance with the provisions set
forth in Title 19 Section 421. (Document
Received)
One (1) CAT 950 Wheel Loader, c/n DA312-00102, s/n 81J13466, acquired 01/01/1982
from Boecking Machinery, 4501 W. Reno, Oklahoma City,
OK for $90,316.00; Sold 12/14/2012 at public auction for $24,750.00
One (1) Caterpillar Ripper, c/n DA319-00101, s/n 57D6865, acquired 01/31/1978 from Boecking Machinery, 4501 W. Reno, Oklahoma City, OK for $6,500.00;
Sold 12/14/2012 at public auction for $1,107.00
One (1) CAT D6 Dozer, c/n DA323-00101, s/n 95E11436,
acquired 09/27/1977 from Boecking Machinery, 4501 W.
Reno, Oklahoma City, OK for $83,859.00; Sold 12/14/2012 at public auction for
$16,893.00
End
of Consent Docket
11. Awards. Tabulation of bids from the Central Purchasing Department with recommendation for selection of lowest and best bid:
CW14067 Microwave Data Equipment
12. Discussion and possible action for approval of Resolution No. ________________ re-appointing Ronald J. Norick, Kirk Humphreys, and J. W. Mashburn and Clayton I. Bennett to serve as trustees of the Oklahoma County Industrial Authority, each for a term of six years, to expire May 1, 2017. Requested by Ray Vaughn, Chairman. (Document Received)
District No. 1
13. Discussion
and possible action for the approval of the Mutual
Cooperation Agreement replacing contract that was approved on May 1, 2013 between
the City of Del City and Oklahoma County pursuant to Title 69, O.S. 1903 (B)
and Title 11, O.S. 36-113(D) for road improvements associated with the
reconstruction of SE 27th Street and Munser
St.; 100 feet on Munser St and approximately 250 feet
on SE 27th St. Upon
completion, the Municipality shall reimburse the County for material, labor and
equipment costs in an amount not to exceed $32,414.24. This Agreement shall become effective upon
adoption and shall terminate on June 30, 2014.
Requested by Willa Johnson, Commissioner, District No. 1, and approved
as to form and legality by Sandra Howell-Elliott, Assistant District Attorney.
District No. 2
14. Discussion and possible action to approve Amended Engineering Claim from Pinnacle Consulting Management Group, Inc. to ODOT for Oklahoma County Project 2-2009-A, Bridge and Approaches on Harrah Road beginning at Junction SE 29th Street/SH-270 and extending South approximately 1.5 miles. The original claim was for the amount of $1,450.00 and was approved by the Board of County Commissioners on July 10, 2013. This amended claim is for the amount of $1,050.00 to be paid from County Improvement Road and Bridge Fund (CIRBF) held at ODOT. Requested by Brian Maughan, County Commissioner, District No. 2. (Document Received)
15. Discussion and possible action to approve
Engineering Claim from Pinnacle
Consulting Management Group, Inc. to ODOT for Oklahoma County Project
2-2009-A, Bridge and Approaches on Harrah Road beginning at Junction SE 29th
Street/SH-270 and extending South approximately 1.5 miles. This claim is
for the amount of $925.00 to be paid from County Improvement Road and Bridge
Fund (CIRBF) held at ODOT. Requested by Brian Maughan, County
Commissioner, District No. 2.
District No. 3
16. Discussion and possible action to approve Resolution No._________of a Lease Agreement Renewal between ODOT and Oklahoma County for the purchase of a Padfoot Roller (No. 553002) and a Fuel Truck (No. 553003) through the County Road Machinery and Equipment Revolving Fund at ODOT for use by District No. 3. Monthly payments shall continue to be made to ODOT by District No. 3. Requested by Ray Vaughn, County Commissioner, District No. 3, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received).
Board of County Commissioners
17. Discussion and possible action for approval of Resolution No. ____________ and contract between the Board of County Commissioners of Oklahoma County and the Oklahoma City Economic Development Foundation, subject to Title 19 Oklahoma Statutes, Section 1101, et seq. for the purposes of economic and community development in Oklahoma County. Contract shall not exceed Two Hundred Thousand Dollars and No Cents ($200,000.00). This agreement shall be effective July 1, 2013, and shall continue through June 30, 2014. Requisition No. 11307727 has been issued to the Oklahoma City Economic Development Foundation in the amount of $200,000.00 from County Bonds 2008/ Sale of Material from the GM Plant/ Services Other (2032/1207/54456), contingent upon encumbrance of funds. Requested by Shelley Goodnight, Administrator, Board of County Commissioners, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
County Clerk
18. Discussion and possible action to approve an agreement with CoreLogic Solutions, LLC, for CD s of ROD/UCC images and/or FTP access to imaged documents. CoreLogic Information Solutions, Inc. agrees to pay the estimated charge per CD of $13.00 and/or $12.00 for FTP of imaged documents. The term of this agreement shall begin on July 1, 2013, and end on June 30, 2014. Requested by Carolynn Caudill, Oklahoma County Clerk, and approved as to form and legality by Lisa Erickson Endres, Assistant District Attorney. (Document Received)
19. Discussion and possible action to approve seventy five (75) Memorandums of Understanding between Oklahoma County, on behalf of Carolynn Caudill, Oklahoma County Clerk, and American Cadastre, LLC for recording of Uniform Commercial Code (UCC) documents by electronic means providing for the receiving and transmitting of documents electronically in substitution for conventional paper based documents to the mutual benefit of the parties of the transactions with the following entities. Requested by Carolynn Caudill, Oklahoma County Clerk, and approved as to form and legality by Lisa Erickson Endres Assistant District Attorney. (Document Received)
1. Community National Bank & Trust , Chanute, KS
2. Community National Bank of Okarche, Okarche, OK
3. Cooperative Employees Credit Union, Anadarko, OK
4. The Cornerstone Bank, Southwest City, MO
5. Crader Distributing Company, Marble Hill, MO
6. CrossFirst Bank, OKC, OK
7. Crowe&Dunlevy, OKC, OK
8. Crutchmer&Barnes, Tulsa, OK
9. Darr Feedlot, INC, Cozad, NE
10. Derrick&Briggs, OKC, OK
11. Dick Lanes of Grand Lake, Afton, OK
12. Diversified Financial Services, Omaha, NE
13. DL Evans Bank, Twin Falls, ID
14. Dupaco Community Credit Union, Dubuque, IA
15. Erect-A-Tube Inc, Harvard, IL
16. Ewbank, Hennigh & McVay, Enid, OK
17. Ezzell&Shepherd, PLLC, Enid, OK
18. F&M Bank, Crescent, OK
19. F&M Bank & Trust Co, Tulsa, OK
20. Farm Credit of Enid, Enid, OK
21. Farm Credit Services of East Central OK FLCA, Broken Arrow, OK
22. Farm Credit Services of East Central OK PCA, Broken Arrow, OK
23. Farm Credit of Western Oklahoma, Alva, OK
24. Farmers & Merchants Bank, Duke, OK
25. Featherlite Credit Corporation, Stewartville, MN
26. Fidelity Bank, Wichita, KS
27. Fidelity Bank, Wichita Falls, TX
28. Fire Fighters Credit Union, Tulsa, OK
29. First American Bank, Purcell, OK
30. First American Bank, Stonewall, OK
31. First American Title&Trust Co, OKC, OK
32. FirstBank, Antlers, OK
33. FirstBank, Atoka, OK
34. FirstBank, Burkburnett, TX
35. FirstBank, Coalgate, OK
36. FirstBank, Hugo, OK
37. First Enterprise Bank, OKC, OK
38. First Liberty Bank, OKC, OK
39. First National Bank, Byers, OK
40. First National Bank , Fletcher, OK
41. First National Bank, Fort Smith, AR
42. First National Bank, Poteau, OK
43. First National Bank, Idabel, OK
44. First National Bank, OKC, OK
45. First National Bank, Pawhuska, OK
46. First National Bank, Pawnee, OK
47. First National Bank, Ponca City, OK
48. First National Bank, Pratt, KS
49. First National Bank , Seiling, OK
50. First National Bank, Wewoka, OK
51. First National Bank & Trust Co, Chickasha, OK
52. First National Bank & Trust Co of Miami, Miami, OK
53. First National Bank & Trust, Elk City, OK
54. First National Bank & Trust Company, Shawnee, OK
55. First National Bank of Oklahoma, Tonkawa, OK
56. First Oklahoma Bank, Tulsa, OK
57. First State Bank, Anadarko, OK
58. First State Bank, Boise City, OK
59. First State Bank, Dalhart, TX
60. First State Bank, Elmore City, OK
61. First State Bank, Kiowa, KS
62. First State Bank, Oklahoma City, OK
63. First State Bank, Pond Creek, OK
64. First State Bank, Ryan, OK
65. First State Bank, Stratford, OK
66. Ford County Feed Yard, Ford, KS
67. Fuller, Tubb, Bickford & Krahl, Oklahoma City, OK
68. Grand Bank, Tulsa, OK
69. Grand Savings Bank, Grove, OK
70. Great Plains Acceptance Corporation, Salina, KS
71. Great Plains National Bank, Burns Flat, OK
72. Great Plains National Bank, Cordell, OK
73. Great Plains National Bank, Elk City, OK
74. Great Plains National Bank South Main, Elk City, OK
75. Great Plains National Bank, Granite, OK
Emergency Management
20. Discussion and possible action to approve two (2) Central Oklahoma Urban Area Security Initiative (UASI) Grant Award documents. Requested by David Barnes, Director, Emergency Management and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
MIS
21. Discussion and possible action for approval of a notice to be sent out to Oklahoma County departments, vendors, and all other entities that connects to the Oklahoma County network. Requested by Mike Harman, Director, MIS, and approved as to form and legality by Sandra Howell-Elliott, Assistant District Attorney. (Document Received)
Planning
22. Discussion and possible action to approve Resolution No.____________ to revise a Planned Unit Development (PUD) Document amending the zoning as provided in Title 19 O.S., 868.16 on a parcel of land known as Summit Lake Estates. PUD-2013-01 will allow the developer to complete the second phase of a single-family residential subdivision increasing the number of lots and restricting vehicular traffic between phases I and II, as well as reconfiguring the street layout. The amenities, including common areas and ponds, will be accessible to both phases of the subdivision via walking trails. The Oklahoma County Planning Commission has recommended approval during a public meeting held on July 11, 2013. The tract of land is described as follows: Government Lots One (1) and Two (2) and the East Half (E/2) of the Northwest Quarter (NW/4) of Section Eighteen (18), Township Fourteen (14) North, Range Three (3) West of the Indian Meridian, Oklahoma County, Oklahoma. Location: 2820 NE 50th St., Oklahoma City, Oklahoma County Highway District No. 1 Requested by Tyler Gammon, Planning Director and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
23. Discussion and possible action to approve Resolution No._____________ to amend the zoning as provided in Title 19
O.S., 868.16 on a tract of land in an CH Highway Commercial District to renew
a Special Use Permit (SUP). The Special Use Permit (SUP-2013-03) will allow
continued operations of the Year Round Fireworks Facility for another 1 year
period. The Oklahoma County Planning Commission has recommended approval during
a public meeting held on July 11, 2013. The tract of land is described as
follows: A part of Lot One (1) of the Northwest Quarter (NW/4) of Section
Eighteen (18), Township Twelve (12) North, Range Two (2) West of the Indian
Meridian, Oklahoma County, Oklahoma, more particularly described as follows,
to-wit: Beginning at the Northwest Corner of Lot One (1) of the Northwest
Quarter (NW/4); Thence East 757.2876 feet; Thence South 330.00 feet; Thence
West to the West line of Lot One (1); Thence North to Beginning. LESS AND EXCEPT
a tract on the West deeded to Oklahoma County for road purposes, said deed
being recorded in Book 55, page 177 of the records of Oklahoma County,
Oklahoma, AND FURTHER LESS AND EXCEPT a strip, piece or parcel of land lying in
part of Lot One (1) of the Northwest Quarter (NW/4) of Section Eighteen (18),
Township Twelve (12) North, Range Two (2) West, Oklahoma County, Oklahoma, said
parcel of land being described by metes and bounds as follows: Beginning at a
point 33.00 feet east of the West line: Thence East on a line parallel to and
33.00 feet South of said North line a distance of 32.00 feet; Thence South
00 08 33 East a distance of 311.75 feet; Thence North 14 10 49 West a distance
of 131.86 feet to a point 33.00 feet East of the West line of said Lot One (1);
Thence North 00 08 33 West a distance of 183.75 feet to the Point of
Beginning. Location: 2820 NE 50th St., Oklahoma City,
Oklahoma County Highway District
No.1 Requested by Tyler Gammon, Planning
Director and approved as to form and legality by Gretchen Crawford, Assistant
District Attorney. (Document Received)
24. Discussion and possible action to approve Resolution No._____________to amend the zoning as provided in Title 19 O.S., 868.16 on a tract of land in an AA Agricultural and Rural Residential District to renew a Special Use Permit (SUP). The Special Use Permit (SUP-2013-02) will allow continued operations of the Clauren Ridge Vineyard and Winery for another 5 year period. The Oklahoma County Planning Commission has recommended approval during a public meeting held on July 11, 2013. The tract of land is described as follows: A tract of land located in the Northwest Quarter (NW/4) of Section Six (6), Township Fourteen (14) North, Range Three (3) West of the Indian Meridian, Oklahoma City, Oklahoma County, Oklahoma being more particularly described as follows: Commencing at the Northwest corner (NW/C) of said Northwest Quarter (NW/4); thence South 89 45 27 East, on the North line of said NW/4, for a distance of 1688.84 feet to the Point of Beginning. Thence continuing South 89 45 27 East for a distance of 200.00 feet; thence South 00 20 47 East for a distance of 400.00 feet; thence North 89 45 27 West for a distance of 200.00 feet; thence North 00 20 47 West for a distance of 400.00 feet to the Point of Beginning, containing 1.84 acres more or less. Location: NW 248th & May Ave. County Highway District No. 3. Requested by Tyler Gammon, Planning Director and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
Sheriff
25. Discussion and possible action to approve the renewal of the Interlocal Cooperative Agreement for FY 2013-2014 between the Oklahoma Department of Corrections and Oklahoma County for the boarding of state prisoners. The Department of Corrections agrees to pay a rate of $32.00 per inmate per day. This contract shall begin on July 1, 2013, and end on June 30, 2014. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
26. Discussion and possible action to approve the Chairman to sign and return Notice of Violations from the Oklahoma State Department of Health for deficiencies and plan of correction at the Oklahoma County Jail, 201 North Shartel, Oklahoma City, Oklahoma. Requested by John Whetsel, Oklahoma County Sheriff. (Document Received).
27. Discussion and possible action to approve Jail Services Agreement between the City of Edmond, Oklahoma, the Board of County Commissioners, and the Sheriff of Oklahoma County. The City of Edmond agrees to pay the Oklahoma County Sheriff a rate of $46.25, per prisoner per day that the inmate is held on behalf of the City of Edmond. This agreement shall commence on July 1, 2013, and shall terminate on June 30, 2014. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
28. Discussion and possible action to approve Jail Services Agreement between the City of Del City and Oklahoma County for the boarding of municipal prisoners. The City of Del City agrees to pay the County a rate of $46.25 per prisoner per day. This agreement shall commence July 1, 2013, and shall terminate June 30, 2014. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
Treasurer
29. Discussion and possible action to approve agreements and sales proposal from R.P. Solutions Bid Award No. 07-13 on cashiering system, mutual confidential disclosure agreement, sales proposal, and software license and support services agreement. Requested by Forrest Butch Freeman, Oklahoma County Treasurer, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
Recurring
Agenda Items:
30. Approve
all claims,
list available for inspection in the office of the
31. Discussion
and possible action to approve Resolution
No. __________ approving Blanket Purchase Orders as submitted by each
department, list available for inspection in the office of the
32. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.
33. Commissioners Comments/General Remarks:
34. New business: In accordance with the Open Meeting Act, Title 25 O.S. 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
35. Adjourn at __________ until 9:00 a.m., Monday, August 5, 2013.
NAME OF PERSON REPORTING: Carolynn Caudill,
TITLE: SECRETARY TO:
Board of
SIGNATURE: Carolynn
Caudill, by:
County Clerk Deputy and Director of Clerks of the Board