BOARD OF
August 5, 2013
320 Robert S.
Kerr, Room 103
1. Call to order.
2. Notice of the meeting was posted Thursday August 1, 2013.
3. Prayer and Pledge of Allegiance.
4. Approve the minutes of the Regular meeting of Wednesday, July 31, 2013, and Emergency meeting minutes of Wednesday, July 31, 2013, prepared by the County Clerk as authorized by statute (19 O.S. 243, 244, and 445) subject to additions or corrections by the Board of County Commissioners.
5. Discussion and possible action to approve Resolution No. ______________ commending John E. Green for 14 years of Service to the Oklahoma County Finance Authority. Requested by Willa Johnson, County Commissioner, District No. 1. (Document Received)
The
following items, No. 6 through 10, are Consent Items and are routine in nature:
6. Approve Workers Compensation claim payments from Consolidated Benefits Resources in the amount of $33,491.57 for period ending July 30, 2013, pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
7. Approve Employee Benefit Trust Warrant No. 583136 through 583668 for Oklahoma County in the amount of $337,790.54 pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
8. Receive the following litigation:
Case No. CV-2013-1528 Summon Appoint
Commissioners
9. Monthly Report of Fees for the month of May, 2013. (Document Received)
Sheriff $1,218,811.08
10. Monthly Report of Fees for the month of June, 2013. (Document Received)
Sheriff $1,621,499.74
End
of Consent Docket
District
No. 1
11. Discussion and possible action regarding On-Call Accounting Services Contract between Susan Lane, DBA as Sue Allen Lane, CPA, PLLC, and the Board of County Commissioners of Oklahoma County entered into on behalf of District No.1 in an amount not to exceed $10,000.00 for as needed accounting service for Oklahoma County District One, including but not limited to the development of cash flow management system, training of District One personnel on use of cash flow management system, assistance with monthly updates, assistance with year-end reports, assistance with budget preparation, and review of other documents as necessary. This contract will commence upon the agreement of both parties and will expire on June 30, 2014. Requisition No. 11400729 has been issued to Sue Allen Lane CPA, PLLC in the amount of $10,000.00, from Highway/Highway Levy D-1/Professional Services Auditing & Accounting (1110/9100/54452), contingent upon encumbrance of funds. Requested by Willa Johnson, Oklahoma County Commissioner, District No. 1, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
County
Clerk
12. Discussion and possible action to approve an agreement with American Eagle Title Insurance, for CD s of ROD/UCC images and/or FTP access to imaged documents. American Eagle Title Insurance agrees to pay the estimated charge per CD of $13.00 and/or $12.00 for FTP of imaged documents. The term of this agreement shall begin on July 1, 2013, and end on June 30, 2014. Requested by Carolynn Caudill, Oklahoma County Clerk, and approved as to form and legality by Lisa Erickson Endres, Assistant District Attorney. (Document Received)
13. Discussion and possible action to approve twenty-four (24) Memorandums of Understanding between Oklahoma County, on behalf of Carolynn Caudill, Oklahoma County Clerk, and American Cadastre, LLC for recording of Uniform Commercial Code (UCC) documents by electronic means providing for the receiving and transmitting of documents electronically in substitution for conventional paper based documents to the mutual benefit of the parties of the transactions with the following entities. Requested by Carolynn Caudill, Oklahoma County Clerk, and approved as to form and legality by Lisa Erickson Endres Assistant District Attorney. (Document Received)
1. State Exchange Bank, Lamont, OK
2. Stephen H Johanson, Sacramento, CA
3. Stock Exchange Bank, Woodward, OK
4. Stockgrowers State Bank, Ashland, KS
5. Stroud National Bank, Stroud, OK
6. Summit Bank, Tulsa, OK
7. Summit Business Systems, Inc, Edmond, OK
8. SWNB, Custer City, OK
9. TBA Factoring Service LLC, Oklahoma City, OK
10. Texar FCU, Texarkana, TX
11. Triad Bank NA, Tulsa, OK
12. Union State Bank, Arkansas City, KS
13. Unisearch, Inc, Tumwater, WA
14. United Federal Credit Union, St Joseph, MI
15. US Bank, Oshkosh, WI
16. UV International, LLC, Cedar Knolls, NJ
17. Valley View State Bank, Overland Park, KS
18. Waggoner National Bank, Vernon, TX
19. Welch State Bank, Welch, OK
20. Welch State Bank,, Miami, OK
21. Weokie Credit Union, Moore, OK
22. Weokie Credit Union, Oklahoma City, OK
23. Williams, Box, Forshee, Oklahoma City, OK
24. Yellowhouse Machinery Co, Amarillo, TX
Law
Library
14. Discussion and possible action to approve Oklahoma Bar Foundation 2013-2014 Court Grant Agreement. Requested by Venita Hoover, Director, Law Library. (Document Received)
Sheriff
15. Discussion and possible action to approve Jail Services Agreement between the City of Warr Acres, the Board of County Commissioners, and the Sheriff of Oklahoma County. The City of Warr Acres agrees to pay the Oklahoma County Sheriff a rate of $46.25 per prisoner per day that the inmate is held on behalf of the City of Warr Acres. This agreement shall commence on July 1, 2013, and shall terminate on June 30, 2014. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
16. Discussion and possible action to approve an agreement by and between Oklahoma County Sheriff s Office and the Oklahoma Office of Management and Enterprise Services (Information Services) for installation and monthly service charge for 1Gbit fiber connectivity and the installation of a Pop switch. There is a onetime installation fee of $1,179.00, and a monthly charge for services of $214.00 per month. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
17. Discussion and possible action to approve FY 2014 Fixed Rate Service Contract between the Oklahoma Department of Corrections, Community Sentencing Division, on behalf of the Oklahoma County Community Sentencing System Planning Council, and the Oklahoma County Sheriff s Office for the boarding of prisoners. The Department of Corrections agrees to pay a rate of $27.00 per inmate per day. This contract shall begin on July 1, 2013, and end on June 30, 2014. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
Recurring
Agenda Items:
18. Approve
all claims,
list available for inspection in the office of the
19. Discussion
and possible action to approve Resolution
No. __________ approving Blanket Purchase Orders as submitted by each
department, list available for inspection in the office of the
20. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.
21. Commissioners Comments/General Remarks:
22. New business: In accordance with the Open Meeting Act, Title 25 O.S. 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
23. Opening of the following bids and/or Requests for Qualifications. Any vendor wanting to review the bids or RFQs may see the Purchasing Agent immediately following this meeting.
CW14087 Carpet Installation
CW14096 Lease/Service of Commercial Kitchen Dishwashers
CW14015 Engineering, Mapping & Blueprinting Supplies
24. Executive Session for the purpose of discussing the following:
a. Pursuant to 25 O.S. 307 (B) (4) to engage in confidential communications between the public body and its attorney concerning a pending investigation, claim or action, in Civ-10-782, and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest.
25. Action regarding confidential communications between the public body and its attorney concerning a pending investigation, claim or action, in Civ-10-782, and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest.
26. Adjourn at __________ until 9:00 a.m., Wednesday, August 14, 2013.
NAME OF PERSON REPORTING: Carolynn Caudill,
TITLE: SECRETARY TO:
Board of
SIGNATURE: Carolynn
Caudill, by:
County Clerk Deputy