BOARD OF
August 14, 2013
320 Robert S.
Kerr, Room 103
1. Call to order.
2. Notice of the meeting was posted Friday, August 9, 2013.
3. Prayer and Pledge of Allegiance.
4. Approve the minutes of the meeting of Monday August 5, 2013, prepared by the County Clerk as authorized by statute (19 O.S. 243, 244, and 445) subject to additions or corrections by the Board of County Commissioners.
The
following items, No. 5 through 10, are Consent Items and are routine in nature:
5. Approve Workers Compensation claim payments from Consolidated Benefits Resources in the amount of $20,646.11 for period ending August 6, 2013, pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
6. Approve Employee Benefit Trust Warrant No. 583699 through 584142 for Oklahoma County in the amount of $296,197.26 pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
7. Monthly Report of Fees for the month of July, 2013. (Document Received)
Juvenile Justice Center $ 274,793.03
Election Board $ 5,421.74
8. Receive Depository Fund Accounts Summary for the month of July, 2013. Requested by Forrest Butch Freeman, Oklahoma County Treasurer. (Document Received).
9. Approval of Transcript of Proceedings from the County Treasurer on the sale of county property, acquired at RE-SALE, described as follows:
ALBERT AND TAWANDA HAYES 19-192-1035; EAST SPENCER 3RD
ADDITION; LOT 004; BLOCK 007
CELERINO ESCOBEDO 13-108-3500; CHESTER HILL ADDITION;
LOTS 17 & 18; BLOCK 005
CELERINO ESCOBEDO 13-108-3535; CHESTER HILL ADDITION;
LOTS 19 & 20; BLOCK 005
THOMAS ROY AND JACKQUELINE ROY 14-287-4410; GREEN
PASTURES ADDITION; LOT 937; BLOCK 000
ALEXANDRO SAENZ 13-240-1040; UNPLTD PT SEC 12 11N 4W;
PT OF SEC 12 11N 4W BEG NE/C OF LOT 1 BLK 9 REPLAT INDUST BLVD TH N61.3FT W141FT
S61.3F E141FT TO BEG
MS TASHA SHERMAN-HARRIS 14-372-7200; DELUXE SUB
ADDITION; LOT 295; BLOCK 000
MS TASHA SHERMAN-HARRIS 14-372-7220; DELUXE SUB
ADDITION; LOT 296; BLOCK 000
STEPHANIE WILLIAMS 14-296-5020; SCHOOL GREEN PASTURE
ADDITION; LOT S552; BLOCK 000
STEPHANIE WILLIAMS 14-296-5010; SCHOOL GREEN PASTURE
ADDITION; LOT S551; BLOCK 000
STEPHANIE WILLIAMS 4-296-5030; SCHOOL GREEN PASTURE
ADDITION; LOT S553; BLOCK 000
STEPHANIE WILLIAMS 14-296-5040; SCHOOL GREEN PASTURE
ADDITION; LOT S554; BLOCK 000
R H AND R L HOLDINGS OKC II, LLC 02-008-1600; DAYS
HASSMAN PARK ADDITION; LOT 005; BLOCK 001
R H AND R L HOLDINGS OKC II, LLC 02-008-4200; DAYS
HASSMAN PARK ADDITION; LOT 010; BLOCK 002
R H AND R L HOLDINGS OKC II, LLC 02-008-8000; DAYS HASSMAN PARK ADDITION; LOT
003;BLOCK 004
R H AND R L HOLDINGS OKC II, LLC 02-658-0200; BATH
HIGHLAND ADDITION; LOTS 9 & 10 EXC N25FT; BLOCK 001
R H AND R L HOLDINGS OKC II, LLC 02-700-0420; BATH
ORCHARD ADDITION; LOTS 11 & 12; BLOCK 001
R H AND R L HOLDINGS OKC II, LLC 02-700-5460; BATH
ORCHARD ADDITION; LOTS 19 & 20; BLOCK 007
R H AND R L HOLDINGS OKC II, LLC 02-700-8520; BATH
ORCHARD ADDITION; LOTS 15 & 16BLOCK 012
R H AND R L HOLDINGS OKC II, LLC 03-035-3000;
PROSPECT VIEW ADDITION; LOTS 5 & 6; BLOCK 002
R H AND R L HOLDINGS OKC II, LLC 03-203-1190;
BERKLEY PL SUB BLK 6 ADDITION; LOTS 7 & 8; BLOCK 001
R H AND R L HOLDINGS OKC II, LLC 03-203-2420;
BERKLEY PL SUB BLK 6 ADDITION; LOTS 7 & 8; BLOCK 002
R H AND R L HOLDINGS OKC II, LLC 03-243-4950;
STEVENS HAMILL SUB ADDITION; LOTS 35 & 36; BLOCK 001
R H AND R L HOLDINGS OKC II, LLC 03-251-2250;
WALLACE SUB ADDITION; LOTS 14 & 15; BLOCK 000
R H AND R L HOLDINGS OKC II, LLC 03-363-3914;
CULBERTSON E HIGHLAND ADDITION; LOTS 33 & 34; BLOCK 009
TERRY ALEXANDER AND DOROTHY HAMMONS 02-714-4400;
EDGEMONT ADDITION; LOTS 17 & 18; BLOCK 003
Authorize Chairman to execute County Re-Sale deeds conveying the above described real estate transactions. Requested by Forrest Butch Freeman, County Treasurer. (Document Received)
10. Authorization for the Board of County Commissioners to execute Quit Claim Deed conveying the below described real estates:
03-427-1330; CLASSENS N HIGHLAND PARKED ADDITION; LOTS 29 & 30; BLOCK 002
This deed transfers the property to the City of Oklahoma City for use in the Affordable Housing Programs. Requested by Forrest Butch Freeman, County Treasurer. (Document Received)
End
of Consent Docket
11. Awards. Tabulation of bids from the Central
Purchasing Department with recommendation for selection of lowest and best bid:
CW14015 Engineering, Mapping & Blueprinting Supplies
CW14096 Lease/Service of Commercial Kitchen Dishwashers
District No. 3
12. Discussion and possible action to approve agreement for Right-of-Way Acquisition Services between Smith-Roberts Land Services, Inc. and Oklahoma County for Project No. 206-1998-1, Covell Rd. and MacArthur Blvd. Intersection, not to exceed $47,750.00. Requisition No. 11400920 has been issued to Smith-Roberts Land Services, Inc. in the amount of $47,750.00 from County Road & Bridge (CBRI) Fund/ County Commissioners/ Professional Services-Other (1111/1200/54455), contingent upon encumbrance of funds. Requested by Ray Vaughn, County Commissioner, District No. 3, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
13. Discussion and possible action to approve to permit the United States Attorney s office to utilize the Jury Assembly room for its new Oklahoma City Violence Reductions Strategy - Offender Call-In Program. Requested by Ray Vaughn, County Commissioner, District No. 3.
Assessor
14. Discussion and possible action to approve contract for License Agreement and monthly subscription of Commercial Real Estate Database between CoStar Group and the Board of County Commissioners on behalf of the Oklahoma County Assessor. Requisition No. 11308508 has been issued to CoStar Realty Information in the amount of $7,084.00 from General Fund/ Assessor Revalution/Services-Other (1001/1400/54456), contingent upon encumbrance of funds. Requested by Leonard Sullivan, County Assessor and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
County Clerk
15. Discussion and
possible action to approve a new Federal Tax-Exempt Status letter for use with
vendors the county does business with.
Requested by Carolynn Caudill, County Clerk and approved as to form and
legality by Lisa Erickson Endres, Assistant
District Attorney. (Document Received)
16. Discussion and possible action to approve fourteen (14) Memorandums of Understanding between Oklahoma County, on behalf of Carolynn Caudill, Oklahoma County Clerk, and American Cadastre, LLC for recording of real estate documents by electronic means providing for the receiving and transmitting of documents electronically in substitution for conventional paper based documents to the mutual benefit of the following entities. Requested by Carolynn Caudill, Oklahoma County Clerk, and approved as to form and legality by Lisa Erickson Endres, Assistant District Attorney. (Document Received)
1. BancFirst, Kingfisher, OK
2. BancFirst, Madill, Tishomingo, Kingston OK
3. Bank of Commerce, Amarillo TX
4. Citizens State Bank, Cheney, KS
5. Credit Jewelry, Oklahoma City OK
6. eRecording Partners Network, LLC, Minneapolis MN
7. First Corporate Solutions Inc., Sacramento CA
8. Impact Bank, Caldwell, KS
9. Jonathan Graber, Atty., Tulsa, OK
10. McDonald Chiropractic Clinic, OKC, OK
11. Mickey K. Leslie, Tulsa, OK
12. Southwest Missouri Bank, Carthage MO
13. Traders General Agency Inc., Kansas City, MO
14. YNB, Yukon OK
Engineering
17. Discussion and possible action to approve Memorandum of Agreement between Oklahoma County, the Oklahoma City Economic Development Trust, and the City of Oklahoma City to rehabilitate the collapsed sewer lines serving the Oklahoma County Adult Detention Center regarding Oklahoma County Project ADC-2013-1 Adult Detention Sewer Repair and Design. This agreement will commit funding by the Oklahoma City Economic Development Trust for reimbursement of expenses associated therewith. Requested by Stacey Trumbo, PE, County Engineer, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
OSU
18. Discussion and possible action for approval of contract between the State Fair of Oklahoma and Oklahoma County Free Fair for use of State Fair Park Facility or Facilities for the purpose of the presentation of the Oklahoma County Free Fair, beginning August 21, 2013, and ending August 24, 2013. Requisition No. 11400513 has been issued to State Fair of Oklahoma in the amount of $9,144.00 from General Fund/Free Fair/Office Space (1001/7100/54102) contingent upon encumbrance of funds. Requested by LaDonna Dunlop, Director, OSU Extension Center, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
Sheriff
19. Discussion and possible action to approve Memorandum of Understanding between the Oklahoma City Zoo, and the Oklahoma County Sheriff. The Sheriff s Department will provide two full time uniformed deputies, 40 hours per week. Reserve deputies will be utilized when full-time deputies are not available. The Zoo will provide office space for the substation to be located at the front entry plaza south of guests relations, appropriate signage for the substation, local phone service and internet access. This Memorandum of Understanding shall begin on July 1, 2013, and end on June 30, 2014. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by Sandra Howell-Elliott, Assistant District Attorney. (Document Received)
20. Discussion and possible action to approve Jail Services Agreement between the City of Spencer and Oklahoma County, for the boarding of municipal prisoners. The City of Spencer agrees to pay the County a rate of $46.25 per prisoner per day. This agreement shall begin on July 1, 2013, and end on June 30, 2014. Requested by John Whetsel, County Sheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
21. Discussion and possible action to approve an application for funding by and between the State of Oklahoma, Oklahoma Department of Mental Health and Substance Abuse Services, and the Board of County Commissioners of Oklahoma County on behalf of the Oklahoma County Sheriff s Office. The contract is for the term of one year and is to provide for the client transportation and other Emergency Law Enforcement Response as directed by the Oklahoma County Crisis Intervention Center. The term of the contract is July 1, 2013 through June 30, 2014, and will pay Oklahoma County Sheriff s Office $90,000.00 for services rendered by contract. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
Social Services
22. Discussion and possible action to approve
Agreement
of Community Support between the Board of Oklahoma County Commissioners, on
behalf of the Department of Oklahoma County Social Services, and Daily Living
Center, to provide vehicle fuel and maintenance expense for transportation to
persons eligible under the agreement.
Amount payable under this contract is not to exceed $6,000.00. Requisition No. 11400686 has been issued to
Daily Living Center, in the
amount of $6,000.00 from General/Social Services/Services Other (1001/6100/54456),
contingent upon encumbrance of funds. Agreement to be effective July 24,
2013 through June 30, 2014. Requested by
Christi Jernigan, Director, Oklahoma County Social Services, and approved as to form and legality by Lisa
Erickson Endres, Assistant District Attorney. (Documents Received)
23. Discussion and possible action to approve
Agreement
of the Community Support Contract between
the Board of Oklahoma County Commissioners, on behalf of Department of Oklahoma
County Social Services, and Sunbeam Family Services, to provide emergency
residential daycare for persons eligible under the agreement. Amount payable under this contract is not to
exceed $15,000.00. Requisition No. 11400712
has been issued to Sunbeam Family Services, Inc., in the amount of $15,000.00 from General/Social Services/Services
Other (1001/6100/54456), contingent upon encumbrance of funds. Agreement
to be effective July 24, 2013 through June 30, 2014. Requested by Christi Jernigan, Director,
Oklahoma County Social Services, and
approved as to form and legality by Lisa Erickson Endres, Assistant District
Attorney. (Documents Received)
24. Discussion and possible action to approve Agreement of the Community Support Contract between the Board of Oklahoma County
Commissioners, on behalf of the Department of Oklahoma County Social Services,
and Harrah Senior Citizens, Inc. to provide transportation of eligible persons
to and from basic needs destinations including designated meal sites in Choctaw
and Harrah, weekly shopping trips, and trips to doctors and pharmacies for
persons eligible under the agreement.
Amount payable under this contract is not to exceed $9,000.00. Requisition No. 11400689 has been
issued to Harrah Senior Citizens, Inc., in the amount of $9,000.00 from General/Social Services/Services Other (1001/6100/54456),
contingent upon encumbrance of funds. Agreement to be effective July 24,
2013 through June 30, 2014. Requested by
Christi Jernigan, Director, Oklahoma County Social Services, and approved as to form and legality by Lisa
Erickson Endres, Assistant District Attorney. (Documents Received)
25. Discussion and possible action to approve
Agreement
of the Community Support Contract between the Board of Oklahoma County Commissioners, on behalf of Department of
Oklahoma County Social Services, and Youth Services for Oklahoma County, Inc.
to provide services to at-risk teens in the SKIL program eligible under the
agreement. Requisition No. 11400733
has been issued to Youth Services for Oklahoma County Inc., in the amount of $22,000.00
from General/Social Services/Services
Other (1001/6100/54456), contingent upon encumbrance of funds. Agreement
to be effective July 24, 2013 through June 30, 2014. Requested by Christi Jernigan, Director,
Oklahoma County Social Services, and
approved as to form and legality by Lisa Erickson Endres, Assistant District
Attorney. (Documents Received)
26. Discussion and possible action to approve
Agreement
of the Community Support Contract between
the Board of Oklahoma County Commissioners, on behalf of Department of Oklahoma
County Social Services, and Regional Food Bank of Oklahoma, to purchase food
products for the Senior Feeding program for persons eligible under the
agreement. Amount payable under this
contract is not to exceed $25,000.00. Requisition
No. 11400730 has been issued to Regional Food Bank of Oklahoma, Inc., in the amount of $25,000.00 from General/Social
Services/Services Other (1001/6100/54456), contingent upon encumbrance of
funds. Agreement to be effective July 24, 2013 through June 30, 2014. Requested by Christi Jernigan, Director,
Oklahoma County Social Services, and
approved as to form and legality by Lisa Erickson Endres, Assistant District
Attorney. (Documents Received)
27. Discussion and possible action to approve
Agreement
of the Community Support Contract between
the Board of Oklahoma County Commissioners, on behalf of Department of Oklahoma
County Social Services, and Metropolitan Better Living Center, to provide food
and activities for persons eligible under the agreement. Amount payable under this contract is not to
exceed $9,000.00. Requisition No. 11400753
has been issued to Metropolitan Better Living Center, Inc., in the amount of $9,000.00 from from General/Social
Services/Services Other (1001/6100/54456), contingent upon encumbrance of
funds. Agreement to be effective July 24, 2013 through June 30, 2014. Requested by Christi Jernigan, Director,
Oklahoma County Social Services, and
approved as to form and legality by Lisa Erickson Endres, Assistant District
Attorney. (Documents Received)
Recurring
Agenda Items:
28. Approve
all claims,
list available for inspection in the office of the
29. Discussion
and possible action to approve Resolution
No. __________ approving Blanket Purchase Orders as submitted by each
department, list available for inspection in the office of the
30. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.
31. Commissioners Comments/General Remarks:
32. New business: In accordance with the Open Meeting Act, Title 25 O.S. 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
33. Executive Session for the purpose of discussing the following:
a.
Pursuant to Title 25 O.S. 307(b)(4) confidential
communications with Board s attorney to discuss current status of the cases of
James Lynn Hill CIV-07-404, U.S. District Court, Western District of Oklahoma
and cv-13-547, Oklahoma County District Court.
34. Action regarding confidential communications with Board s attorney to discuss current status of the cases of James Lynn Hill CIV-07-404, U.S. District Court, Western District of Oklahoma and cv-13-547, Oklahoma County District Court.
35. Adjourn at __________ until 9:00 a.m., Wednesday, August 21, 2013.
NAME OF PERSON REPORTING: Carolynn Caudill,
TITLE: SECRETARY TO:
Board of
SIGNATURE: Carolynn
Caudill, by:
County Clerk Deputy and Director of Clerks of the Board