BOARD OF COUNTY COMMISSIONERS

Amended

Regular Meeting Agenda

 

9:00 a.m.

August 21, 2013

320 Robert S. Kerr, Room 103

Oklahoma City, OK

 

1.               Call to order.

 

2.               Notice of the meeting was posted Friday August 16, 2013.

 

3.               Prayer and Pledge of Allegiance.

 

4.               Approve the minutes of the meeting of Wednesday, August 14, 2013, prepared by the County Clerk as authorized by statute (19 O.S.   243, 244, and 445) subject to additions or corrections by the Board of County Commissioners.

 

5.               Discussion and possible action to approve Resolution No. _____________ recognizing the 50th Wedding Anniversary of Mr. and Mrs. Tyler Gammon.  Requested by Ray Vaughn, County Commissioner, District No. 3.  (Document Received)

 

The following items, No. 6 through 11, are Consent Items and are routine in nature:

 

6.         Approve Workers  Compensation claim payments from Consolidated Benefits Resources in the amount of $10,032.24 for period ending August 13, 2013, pending notification of encumbrance to Donna Lovelace, County Treasurer's Office.   (Document Received)

 

7.         Approve Employee Benefit Trust Warrant No. 584143 through 584836 for Oklahoma County in the amount of $545,914.28 pending notification of encumbrance to Donna Lovelace, County Treasurer's Office.  (Document Received)

 

8.         Receive the following litigation:

 

Case No. CV-2013-1611 Quite Title

Case No. CV-2013-1659 Reopen right of way

Case No. TC-2013-021 Tort Claim

 

9.         Receive cancelled/lost checks as follows:  (Document Received)

 

Check No. 1161053560 dated June 26, 2013, to Oklahoma County Sheriff Office, in the amount of $3,500.00.  Expense not needed/required.

 

Check No. 1001353865 dated May 8, 2013, to Sprint PCS, in the amount of $209.99.   Vendor never received check. Re-issued on 8-21-13 meeting date.

 

10.       Monthly Report of Fees for the month of July, 2013. (Document Received)

 

Board of County Commissioners

Culvert Pipe Sales Fund 8206                                    $  2,636.09

 

Planning Commission Inspection Fee Fund              $41,345.58

 

Planning Commission State Building Code Fund     $  8,708.25

 

Planning Commission Fee Fund Report                    $30,358.13

 

Court Fund                                                      Bank of Oklahoma     Revolving

Beginning Balance                                         $ 2,106,968.64            $   506,937.16

Deposits & Canceled Vouchers                     $     986,707.47            $     40,938.82

Disbursements                                                $ 2,161,233.37            $     32,318.32

Ending Balance                                              $    932,442.74            $   515,557.66

 

Court Clerk

Sheriff Fees                                                                                        $   107,977.74

Sheriff Incarceration Fees                                                                  $       1,002.47

Law Library Fees                                                                               $     36,239.06

Revolving Fund Fees                                                                          $     42,284.03

Drug Court User Fees                                                                         $       3,203.50

Community Service Fees                                                                   $          125.00

 

Juvenile Bureau

9N Restitution                                                                                    $     33,435.44

9J Restitution                                                                                     $       5,242.23

JJC Emergency                                                                                   $       2,160.72

 

11.       Approve Transcript of Proceedings from the County Treasurer on the sale of county property, acquired at RE-SALE, described as follows:

 

R H AND R L HOLDINGS   OKC   II, LLC 14-486-9100; SKI ISLAND LAKE SEC 5 ADDITION; LOT 014; BLOCK 014

R H AND R L HOLDINGS   OKC   II, LLC 14-627-0030; DAYS GARDEN ADDITION; LOT 003; BLOCK 001

R H AND R L HOLDINGS   OKC   II, LLC 14-627-0150; DAYS GARDEN ADDITION; LOT 015; BLOCK 001

R H AND R L HOLDINGS   OKC   II, LLC 14-627-0170; DAYS GARDEN ADDITION; LOT 017; BLOCK 001

R H AND R L HOLDINGS   OKC   II, LLC 14-627-0180; DAYS GARDEN ADDITION; LOT 018; BLOCK 001

R H AND R L HOLDINGS   OKC   II, LLC 15-171-1440; ROLLING HEIGHTS 3RD ADDITION; LOT 013; BLOCK 003

R H AND R L HOLDINGS   OKC   II, LLC 15-067-1200; ROLLING MEADOWS SEC 2 ADDITION; LOT 012; BLOCK 003

R H AND R L HOLDINGS   OKC   II, LLC 15-067-2040; ROLLING MEADOWS SEC 2 ADDITION; LOT 013 BLOCK 006

R H AND R L HOLDINGS   OKC   II, LLC 14-627-0230; DAYS GARDEN ADDITION; LOT 023; BLOCK 001

R H AND R L HOLDINGS   OKC   II, LLC 14-627-0420; DAYS GARDEN ADDITION; LOT 042; BLOCK 001

R H AND R L HOLDINGS   OKC   II, LLC 14-627-0550; DAYS GARDEN ADDITION; LOT 006; BLOCK 002

R H AND R L HOLDINGS   OKC   II, LLC 14-627-0560; DAYS GARDEN ADDITION; LOT 007; BLOCK 002

R H AND R L HOLDINGS   OKC   II, LLC 14-627-1120; DAYS GARDEN ADDITION; LOT 020; BLOCK 004

R H AND R L HOLDINGS   OKC   II, LLC 14-627-2030; DAYS GARDEN ADDITION; LOT 015; BLOCK 007

R H AND R L HOLDINGS   OKC   II, LLC 14-627-2200; DAYS GARDEN ADDITION; LOT 032; BLOCK 007

R H AND R L HOLDINGS   OKC   II, LLC 14-627-2290; DAYS GARDEN ADDITION; LOT 005; BLOCK 008

R H AND R L HOLDINGS   OKC   II, LLC 02-005-2800; HASSMAN HEIGHTS ADDITION; LOTS 29 & 30; BLOCK 003

R H AND R L HOLDINGS   OKC   II, LLC 02-005-8480; HASSMAN HEIGHTS ADDITION; LOTS 57 & 58; BLOCK 008

R H AND R L HOLDINGS   OKC   II, LLC 02-009-1150; CARVERDALE SUB ADDITION; LOT 023; BLOCK 001

R H AND R L HOLDINGS   OKC   II, LLC 02-009-1200; CARVERDALE SUB ADDITION; LOT 024; BLOCK 001

R H AND R L HOLDINGS   OKC   II, LLC 02-495-1230; JORDAN PLACE AMENDED ADDITION; LOTS 5 & 6; BLOCK 001

R H AND R L HOLDINGS   OKC   II, LLC 02-500-2940; JORDAN PL SUB LOT 1 BLK 3 ADDITION; LOTS 7 & 8; BLOCK 002

R H AND R L HOLDINGS   OKC   II, LLC 02-700-8580; BATH ORCHARD ADDITION; LOTS 17 & 18; BLOCK 012

R H AND R L HOLDINGS   OKC   II, LLC 02-742-5250; EDGEMONT 2ND ADDITION AMD; LOTS 1 & 2; BLOCK 003

R H AND R L HOLDINGS   OKC   II, LLC 03-003-6318; CRESTON HILLS ADDITION; LOT 003; BLOCK 024

R H AND R L HOLDINGS   OKC   II, LLC 03-491-6120; CAPITOL COURTS ADDITION; LOTS 9 & 10; BLOCK 014

R H AND R L HOLDINGS   OKC   II, LLC 03-491-7335; CAPITOL COURTS ADDITION; LOTS 18 & 19; BLOCK 016

R H AND R L HOLDINGS   OKC   II, LLC 03-491-7425; CAPITOL COURTS ADDITION; LOTS 20 & 21; BLOCK 016

R H AND R L HOLDINGS   OKC   II, LLC 03-491-7470; CAPITOL COURTS ADDITION; LOT 22 BLK 16 & LOT 1 BLK 17

R H AND R L HOLDINGS   OKC   II, LLC 03-661-0725; ROANOKE PLACE ADDITION; LOTS 3 & 4; BLOCK 001

R H AND R L HOLDINGS   OKC   II, LLC 03-677-0120; NEFFS CAPITOL ADDITION; LOTS 3 & 4; BLOCK 001

R H AND R L HOLDINGS   OKC   II, LLC 03-693-5400; FITZHUGH PLACE ADDITION; LOTS 3 & 4; BLOCK 002

R H AND R L HOLDINGS   OKC   II, LLC 03-803-2300; HARMONY HILL ADDITION; LOTS 21 & 22; BLOCK 002

R H AND R L HOLDINGS   OKC   II, LLC 03-803-3520; HARMONY HILL ADDITION; LOTS 47 & 48; BLOCK 002

R H AND R L HOLDINGS   OKC   II, LLC 03-803-6050; HARMONY HILL ADDITION; LOTS 45 & 46; BLOCK 003

R H AND R L HOLDINGS   OKC   II, LLC 03-819-6050; HOPE ADDITION; LOTS 19 & 20; BLOCK 002

R H AND R L HOLDINGS   OKC   II, LLC 03-850-2155; PARK TERRACE ADDITION; LOT 008; BLOCK 006

R H AND R L HOLDINGS   OKC   II, LLC 03-850-2305; PARK TERRACE ADDITION; LOT 002; BLOCK 007

R H AND R L HOLDINGS   OKC   II, LLC 03-867-4140; MCNABB PARK ADDITION; LOT 013; BLOCK 009

R H AND R L HOLDINGS   OKC   II, LLC 07-081-5300; PATRICK MOORE THIRD ADDITION; LOTS 36 & 37; BLOCK 003

R H AND R L HOLDINGS   OKC   II, LLC 07-233-4820; AUGUSTA HEIGHTS ADDITION; LOTS 54 & 55; BLOCK 003

R H AND R L HOLDINGS   OKC   III, LLC 12-248-1020; BENTREE COUNTRY PLACE ADDITION; LOT 003; BLOCK 001

R H AND R L HOLDINGS   OKC   III, LLC 12-248-1030; BENTREE COUNTRY PLACE ADDITION; LOT 004; BLOCK 001

R H AND R L HOLDINGS   OKC   III, LLC 12-248-2030; BENTREE COUNTRY PLACE ADDITION; LOT 033; BLOCK 006

R H AND R L HOLDINGS   OKC   III, LLC 12-248-2320; BENTREE COUNTRY PLACE ADDITION; LOT 001; BLOCK 008

R H AND R L HOLDINGS   OKC   III, LLC 12-248-2350; BENTREE COUNTRY PLACE ADDITION; LOT 004; BLOCK 008

R H AND R L HOLDINGS   OKC   III, LLC 12-248-2570; BENTREE COUNTRY PLACE ADDITION; LOT 002; BLOCK 009

R H AND R L HOLDINGS   OKC   III, LLC 12-248-2960; BENTREE COUNTRY PLACE ADDITION; LOT 002; BLOCK 011

R H AND R L HOLDINGS   OKC   III, LLC 12-248-2970; BENTREE COUNTRY PLACE ADDITION; LOT 003; BLOCK 011

MAYRA AND FELIPE MONTOYA 09-833-1950; ECKROAT ADDITION; LOTS 24 & 25; BLOCK 004

FELIX I GARCIA 19-178-1405; KANALYS NE 36TH OAK PARK ADDITION; LOT 006; BLOCK 002

HAROLD G HARPER JR 07-025-7700; ETHELS PARK PLACE ADDITION; LOTS 25 & 26; BLOCK 006

 

Authorize Chairman to execute County Re-Sale deeds conveying the above described real estate

transactions. Requested by Forrest  Butch  Freeman, County Treasurer. (Document Received)

 

End of Consent Docket

 

District No. 2

 

12.       Discussion and possible action to approve the following Change Order No. 1 to Oklahoma County Project 2-2009-A, Bridge Replacement on Harrah Road, Utility Relocation, not to exceed $7,750.00. 

 

Original Contract                   $ 160,662.50

Amount this Change Order    $     7,750.00

Change Orders                                    4.8%

 

This Change Order will be paid with CIRB Funds held at ODOT.  Requested by Brian Maughan, County Commissioner, District No. 2, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney.  (Document Received)

 

13.       Discussion and possible action to approve Engineering Claim from Myers Engineering to ODOT for Oklahoma County Project 2-2009-A, Bridge and Approaches on Harrah Road beginning at Junction SE 29th Street/SH-270 and extending south approximately 1.5 miles.  This claim is for the amount of $4,329.61 to be paid from County Improvement Road and Bridge Fund (CIRBF) held at ODOT.  Requested by Brian Maughan, County Commissioner, District No. 2.  (Document Received)

 

District No. 3

 

14.       Discussion and possible action for the Chairman to sign a Certificate of Substantial Completion for Oklahoma County Project 3-2010-A, District No. 3 Maintenance Garage Roof Repair.  Requested by Ray Vaughn, County Commissioner, District No. 3, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney.  (Document Received)

 

OSU

 

15.       Discussion and possible action to approve contract between the Jones Public School District and Oklahoma County for use of Jones Public School Agricultural Facility for the purpose of the presentation of the Oklahoma County Free Fair Livestock Show, beginning September 6, 2013, and ending September 7, 2013.  Requisition No. 21401636 has been issued to Jones School District I-9 in the amount of $4,500.00 from General Fund/Free Fair/Office Space (1001/7100/54102) contingent upon encumbrance of funds.  Requested by LaDonna Dunlop, Director, OSU Extension Center, and approved as to form and legality by Aaron Etherington, Assistant District Attorney.  (Document Received)

 

Sheriff

 

16.       Discussion and possible action to approve Operating Agreement-Food Service, between the County of Oklahoma, and Aramark Correctional Services, L.L.C.  Aramark Correctional Services, L.L.C., will provide food service for the County s inmates at the Oklahoma County Detention facility.  This agreement shall be effective July 1, 2013, through December 31, 2013.   Requisition No. 11400118 has been issued to Aramark Correctional Services, in the amount of $200,000.00 from Sheriff Special Revenue Fund/Inmate Food/Inmate Food (1161/5146/54307), contingent upon encumbrance of funds.  Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney.  (Document Received)

 

17.       Discussion and possible action to approve Addendum No. 5 between the Board of County Commissioners of Oklahoma County on behalf of the Sheriff s Department and Pinnacle Public Services, L.L.C., to provide Inmate Telephone Services, Kiosk Products, and Merchant and Cash Processing Services for the Oklahoma County Detention Center.  Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney.  (Document Received)

 

Treasurer

 

18.       Discussion and possible action to approve agreement between Designtek One, Inc. and the Board of Oklahoma County Commissioners, for usage of Autoagent Software for processing escrow taxes.   There is no cost to the county.  This agreement shall commence on July 1, 2013, and will continue through June 30, 2014.   Requested by Forrest  Butch  Freeman, Oklahoma County Treasurer and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney.  (Document Received)

 

Recurring Agenda Items:

 

19.       Approve all claims, list available for inspection in the office of the County Clerk, Room 201.  (Document Received)

 

20.       Discussion and possible action to approve Resolution No. __________ approving Blanket Purchase Orders as submitted by each department, list available for inspection in the office of the County Clerk, Room 201.   (Document Received)

 

21.       Citizen participation:  Any citizen wishing to address the Board of County Commissioners may do so at this time.

 

22.       Commissioners Comments/General Remarks:

 

23.       New business:  In accordance with the Open Meeting Act, Title 25 O.S.   311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.

 

24.       Opening of the following bids and/or Requests for Qualifications.  Any vendor wanting to review the bids or RFQs may see the Purchasing Agent immediately following this meeting.

 

CW14021   Safety Barricades, Traffic Signs, Posts, Warning Devices & Accessories

CW14034   Miscellaneous Printing

 

25.       Adjourn at __________ until 9:00 a.m., Wednesday, August 28, 2013.

 

NAME OF PERSON REPORTING:  Carolynn Caudill, County Clerk

 

TITLE:   SECRETARY TO:   Board of County Commissioners

 

SIGNATURE:  Carolynn Caudill, by:                                                                                                  

County Clerk Deputy