BOARD OF
August 28, 2013
320 Robert S.
Kerr, Room 103
1. Call to order.
2. Notice of the meeting was posted Friday, August 23, 2013.
3. Prayer and Pledge of Allegiance.
4. Approve the minutes of the meeting of Wednesday, August 21, 2013 prepared by the County Clerk as authorized by statute (19 O.S. 243, 244, and 445) subject to additions or corrections by the Board of County Commissioners.
5. Discussion and possible action to approve Resolution No. ____________ supporting the Oklahoma Department of Mental Health and Substance Abuse Service effort to promote tobacco free youth initiative. Requested by Willa Johnson, County Commissioner, District No. 1. (Document Received)
6. Discussion and possible action to commend the Oklahoma County Juvenile Bureau Court Services Unit for scoring 100 percent in compliance through the American Correctional Association Re-Accreditation Audit, which was held May 1, 2013 through May 3, 2013. The Court Services Department was first accredited in 2007, and has maintained a score of 100% through re-accreditation in 2010 and now in 2013. Re-Accreditation was officially awarded to Oklahoma County Juvenile Bureau Court Services Unit on August 12, 2013, in Washington, D.C. Requested by James Saffle, Director, Oklahoma County Juvenile Bureau. (Document Received)
The
following items, No. 7 through 13, are Consent Items and are routine in nature:
7. Approve Workers Compensation claim payments from Consolidated Benefits Resources in the amount of $9,870.35 for period ending August 20, 2013, pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
8. Approve Employee Benefit Trust Warrant No. 584837 through 585289 for Oklahoma County in the amount of $156,344.30 pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
9. Receive the following litigation:
Case No. CJ-2013-4482 Summon Appoint Commissioners
Case No. CJ-2013-3870 Right to Reopen
Case No. TC-2013-022 Tort Claim
Case No. TC-2013-023 Tort Claim
Case No. CJ-2013-4434 Foreclosure
Case No. CJ-2013-4550 Quit Claim Deed
10. Discussion and possible action for approval of Tin Horn Sale. This item is in compliance with Resolution No. 118-08. Requested by Stacey Trumbo, PE, County Engineer.
1-2013-16 $402.71
11. Receive cancelled check as follows: (Document Received)
Check No. 1001358066 dated July 24, 2013, to The Bank of New York Mellon Trust Company, in the amount of $9,000.00. Expense not needed/required.
12. Monthly Report of Fees for the month of July, 2013. (Document Received)
General
Fund $ 464,470.98
Clerk Lien Fee Fund $ 8,816.80
UCC Central Filing Fund $ 69,519.64
Records Preservation Fund $ 82,781.11
OK Tax Comm. % of Doc Stamps $ 452,740.22
Mechanic Liens/Investments $ 62,554.47
Refunds $ 89,068.97
Total $1,229,952.19
County Assessor $ 1,112.50
Sheriff $1,340,588.58
13. Approval of Transcript of Proceedings from the County Treasurer on the sale of county property, acquired at RE-SALE, described as follows:
RACHEL C. DAVIS &/OR BEATRICE A. WILLIAMSON
03-980-0200; LYON 2ND ADDITION; LOT 002; BLOCK 001
MARTIN R. JEAN CONSTRUCTION LLC 18-531-4301;
CHAMBERLAINS ADDITION; LOTS 4 5 6 & N2 OF LOT 7; BLOCK 011
MARSHALL DEAN CUDJO JR. 14-291-7000; SCHOOL GREEN
PASTURE ADDITION; TRS S201 & S202; BLOCK 000
JONATHAN S. ARNOLD 09-027-5320; EAST TENTH STREET
ADDITION; LOTS 13 & 14 EX BEG 183FT E & 33FT S OF NW/C OF SEC 31 12N 2W
TH S12FT E50FT N12FT W50FT TO BEG; BLOCK 012
WORLD MISSIONS UNLIMITED 08-835-1440; JOHN F KENNEDY
ADDITION; LOT 012; BLOCK 004
WORLD MISSIONS UNLIMITED 14-352-1900; ROBERTS SOUTH
HIGHLAND ADDITION; LOT 005; BLOCK 004
WORLD MISSIONS UNLIMITED 15-405-3840; RIDGEVIEW HTS
REPLAT ADDITION; LOT 001; BLOCK 012
Authorize Chairman to execute County Re-Sale deeds conveying the above described real estate
transactions. Requested by Forrest Butch Freeman, County Treasurer. (Document Received)
End
of Consent Docket
District No. 1
14. Discussion and possible action to approve Resolution No. _________ amending Resolution No. 156-13, to establish 9-1-1 service fee rate for the calendar year 2014 to be collected through traditional landline telephone bills, pursuant to the Nine-One-One Emergency Act, 63 O.S., 1987, Section 2811 et seq., Requested by Willa Johnson, County Commissioner, District No. 1. (Document Received)
District No. 2
15. Discussion and possible action to approve a Utility Encroachment, and ROW Affidavit to ODOT for Oklahoma County Project 41-BR-2005, Bridge on Memorial Road 0.5 miles east of Triple XXX Rd. Requested by Brian Maughan, County Commissioner, District No. 2. (Document Received)
16. Discussion and possible action for approval of an Agreement for Specific Assistance between Bethany Public Schools, Independent School District No. I-088 of Oklahoma County, Oklahoma, and the Board of County Commissioners of Oklahoma County, to assist the school district with Bethany Public Schools for improvements to the sports complex which cover the fiscal year beginning July 1, 2013 and ending June 30, 2014. The City of Bethany agrees to reimburse Oklahoma County in the estimated amount of $44,997.00 but in no event to exceed Fifty Thousand Dollars ($50,000.00). Requested by Brian Maughan, County Commissioner, District No. 2. and approved as to form and legality by Sandra Howell-Elliott, Assistant District Attorney. (Document Received)
17. Discussion and possible action for approval of Agreement for Specific Assistance between The City of Choctaw and the Board of County Commissioners of Oklahoma County for assistance with the City of Choctaw roads from SE 15th Street between Choctaw Rd. and Indian Meridian Rd for reconstruction, repair, and/or maintenance of roads which covers the fiscal year beginning July 1, 2013 and ending June 30, 2014. The City of Choctaw agrees to reimburse Oklahoma County in the estimated amount of $47,041.36 but in no event to exceed Fifty Thousand Dollars ($50,000.00). Requested by Brian Maughan, County Commissioner, District No. 2. and approved as to form and legality by Sandra Howell-Elliott, Assistant District Attorney. (Document Received)
District No. 3
18. Discussion and possible action to approve Agreement for Services between TAM, LP dba McAfee Construction and Finishing. and Oklahoma County for Project No. D3Y-2013-1, Painting Services for the District No. 3 Maintenance Garage, not to exceed $17,050.00. Requisition No. 11401247 has been issued to TAM, LP dba McAfee Construction and Finishing in the amount of $17,050.00 from Highway Cash/ District No. 3/ Buildings-Renovation (1110/9300/55010), contingent upon encumbrance of funds. Requested by Ray Vaughn, County Commissioner, District No. 3, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
County Clerk
19. Discussion and possible action to approve Annual Report of Collections of Occupational Tax for Mixed Beverage & Caterer Licenses for Fiscal Year 2012-2013. Requested by Carolynn Caudill, County Clerk. (Document Received)
20. Discussion and possible action to receive copy of Abstractor s Bond from Oklahoma City Abstract & Title Co. of Edmond, Oklahoma in the amount of $100,000.00, beginning on July 15, 2013, and ending July 15, 2014. Requested by Carolynn Caudill, Oklahoma County Clerk. (Document Received)
21. Discussion and possible action to approve Notice of Privacy Practices. This item was approved by the Oklahoma County Budget Board on August 15, 2013. Requested by Carolynn Caudill, County Clerk, and approved as to form and legality by Lisa Erickson Endres, Assistant District Attorney. (Document Received)
22. Discussion and possible action to approve Business Associate Agreement between Oklahoma County and IMWell Health LLC. This item was approved by the Oklahoma County Budget Board on August 15, 2013. Requested by Carolynn Caudill, County Clerk, and approved as to form and legality by Lisa Erickson Endres, Assistant District Attorney. (Document Received)
23. Discussion and possible action to approve Business Associate Agreement between Oklahoma County and Deer Oaks EAP Services LLC. This item was approved by the Oklahoma County Budget Board on August 15, 2013. Requested by Carolynn Caudill, County Clerk, and approved as to form and legality by Lisa Erickson Endres, Assistant District Attorney. (Document Received)
24. Discussion and possible action to approve Business Associate Agreement between Oklahoma County and Delta Dental. This item was approved by the Oklahoma County Budget Board on August 15, 2013. Requested by Carolynn Caudill, County Clerk, and approved as to form and legality by Lisa Erickson Endres, Assistant District Attorney. (Document Received)
25. Discussion and possible action to approve Business Associate Agreement between Oklahoma County and Vision Service Plan (VSP). This item was approved by the Oklahoma County Budget Board on August 15, 2013. Requested by Carolynn Caudill, County Clerk, and approved as to form and legality by Lisa Erickson Endres, Assistant District Attorney. (Document Received)
26. Discussion and possible action to approve seventy-five (75) Memorandums of Understanding between Oklahoma County, on behalf of Carolynn Caudill, Oklahoma County Clerk, and American Cadastre, LLC for recording of UCC documents by electronic means providing for the receiving and transmitting of documents electronically in substitution for conventional paper based documents to the mutual benefit of the following entities. Requested by Carolynn Caudill, Oklahoma County Clerk, and approved as to form and legality by Lisa Erickson Endres, Assistant District Attorney. (Document Received)
1. Great Plains National Bank, Hobart, OK
2. Great Plains National Bank, Hollis, OK
3. Great Plains National Bank, Mangum, OK
4. Great Plains National Bank, Oklahoma City, OK
5. Great Plains National Bank, Piedmont, OK
6. Great Plains National Bank, Sayre, OK
7. Great Plains National Bank, Tuttle, OK
8. Great Plains Transportation Services, Fairmont, MN
9. Heater Specialists, LLC, Tulsa , OK
10. The Hendon Group , INC, Tulsa, OK
11. G Rudy Hiersche Jr, Oklahoma City, OK
12. Hitch AgCredit Corporation , Guymon, OK
13. Hotsy of Okla Inc. , Enid, OK
14. IBC Bank, OKC, OK
15. Idabel National Bank, Idabel, OK
16. Imagenet Consulting, OKC, OK
17. Image Works of Oklahoma , Oklahoma City, OK
18. Interbank, Clinton, OK
19. Interbank, Hobart, OK
20. Interbank, Sayre, OK
21. JD Young Leasing LLC, Tulsa, OK
22. Jerry Amundsen Inc, OKC, OK
23. JRB Leasing, LLC, Wichita, KS
24. Kansas-Oklahoma Machine Tools, Inc., Tulsa, OK
25. Kiwash Electric Cooperative, Inc., Cordell, OK
26. Labette Bank, Altamont, KS
27. LaGree Associates, LLC, Oklahoma City, OK
28. Lakeside Bank of Salina, Salina, OK
29. Landmark Bank, Madill, OK
30. Legend Bank, Bowie, TX
31. Manitou Americas Inc, West Bend, WI
32. McCormick & Field, PLLC, Tulsa, OK
33. McCraw Oil, Bonham, TX
34. Mustang Title Company, Tulsa, OK
35. Nash Cohenour Kelley , Oklahoma City, OK
36. NBC Oklahoma , OKC, OK
37. NCS, Highland Heights , OH
38. Networkers Funding, LLC, West Bend, WI
39. Northland Capital Financial Services, Saint Cloud, MN
40. OCT Equipment LLC, Oklahoma City, OK
41. Oklahoma Bank & Trust Company, Clinton, OK
42. Oklahoma Heritage Bank, Stratford, OK
43. Oklahoma Pain Management, OKC, OK
44. Oklahoma State Bank, Buffalo, OK
45. Oklahoma State Bank, Gage, OK
46. Oklahoma State Bank, Monkey Island, OK
47. ONB Bank & Trust, Tulsa, OK
48. Ozark Mountain Bank, Branson, MO
49. Patriot Bank, Tulsa, OK
50. Payne County Bank , Perkins, OK
51. People s Bank of Seneca, Seneca, MO
52. People s Bank, Westville, OK
53. Price Bros Equipment Co, Wichita, KS
54. Prime Bank, Edmond, OK
55. Quad States Financial Serv, Miami, OK
56. Quail Creek Bank, OKC, OK
57. RCB Bank, Claremore, OK
58. Red Crown Federal Credit Union, Tulsa, OK
59. Rheem AR FCU, Ft Smith, AR
60. Richard Don Savage, Albuquerque, NM
61. Riggs, Abney , Neal, Turpen , Tulsa, OK
62. Robert Inglish Attorney, Okmulgee, OK
63. Robertson & Williams, Inc, OKC, OK
64. Sacmi USA, New Castle, DE
65. Sand Springs Community Federal CU, Sand Springs, OK
66. Security Bank & Trust Company, Miami, OK
67. Security First National Bank, Hugo, OK
68. Security State Bank, Wewoka, OK
69. Signature Bank of AR, Bentonville, AR
70. Small Business Capital Corp, Tulsa, OK
71. Southeast Financial, Nashville, TN
72. Southwest National Bank, Weatherford, OK
73. Southwest State Bank, Sentinel, OK
74. SpiritBank, Tulsa, OK
75. State Bank of Wynnewood, Wynnewood, OK
MIS
27. Discussion and possible action to approve Master Control Agreement between Oklahoma County District Attorney s Office and Oklahoma County Management of Information Systems Department by and through the Oklahoma County Board of County Commissioners. The purpose of this agreement is to establish and enforce security control of the access and use of the Oklahoma County Criminal Justice Information, FBI and other systems in a location where access to and/or use of that system is accomplished by the Oklahoma County District Attorney, a criminal justice agency with the assistance of the Oklahoma County MIS department, a non criminal justice governmental agency. Requested by Mike Harman, Director, MIS, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
28. Discussion and possible action to approve Commercial Services Agreement renewal between Oklahoma County and Cox Communications for internet service for Juvenile Justice Center. This contract shall begin July 1, 2013, and end June 30, 2014. Requisition No. 11401112 has been issued to Cox Communications, Inc., in the amount of $2,149.45 from General Fund/MIS/ Professional Service Other (1001/2700/54455), contingent upon encumbrance of funds. Requested by Mike Harman, Director, MIS, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
Sheriff
29. Discussion and possible action to approve
Memorandum
of Understanding between the Sheriff s office, and Millwood Public
Schools. The Oklahoma County Sheriff s
Office (OCSO) agrees to provide to Millwood Public Schools two uniformed
Deputies and two patrol units. The
assigned Deputies will work on-site at the campus(es) building, grounds of
Millwood Public Schools each day, Monday through Friday, during
30. Discussion
and possible action to approve Memorandum
of Understanding between the Sheriff s office and Francis Tuttle Technology
Center. The Oklahoma County Sheriff s
Office (OCSO) agrees to provide to Francis Tuttle Technology Center two
uniformed Deputies and two patrol units.
The assigned Deputies will work on-site at the Rockwell, Reno, and
Portland campuses. The Deputies will provide routine law enforcement services
at the school sites. In addition, the
Deputies will also have special involvement with the students and faculty at
these on site assignments in counseling and presenting information on the
prevention and elimination of violence in the school. Reimbursement for the Deputy s services will
be billed monthly by invoice at the end of each pay period beginning July 1,
2013, and concluding June 30, 2014.
During the course of this agreement, there are 244 days billed for each
assigned Deputy. OCSO will be reimbursed at a rate of $220.00, per day, for a total not
to exceed $107,360.00. The OCSO will
adjust billing days according to placement at school and attendance. Requested by John Whetsel,
31. Discussion and possible action to approve Memorandum of Understanding between Oklahoma County Sheriff s Office (OCSO) and Oklahoma City Public Schools, Rogers
Middle School and Star Spencer High School, for the provision of two uniformed
Deputies and two patrol units..
Oklahoma City Public Schools agrees to reimburse the OCSO for the salary and
benefits of the assigned Deputies from the period of August 5, 2013 until May
30, 2014. One hundred and eighty-one
(181) school days billed for each Deputy.
OCSO will be reimbursed at a rate of $220.00, per day, for a total not
to exceed $79,640.00. The OCSO will
adjust billing days according to placement at school and attendance. Requested by John Whetsel,
32. Discussion and possible action to approve a Memorandum of Understanding between Oklahoma County Sheriff s Office (OCSO) and Santa Fe South High School for the provision of one (1) uniformed Deputy and one patrol unit. The assignment of the deputy from OCSO shall begin July 18, 2013, and end at the close of school business on May 30, 2014. Santa Fe South High School agrees to reimburse OCSO from the period of July 2013, until May 2014, for the salary and benefits of the assigned deputy. One hundred and eighty-four (184) school days billed at $220.00, per day for a total of $40,480.00, will adjust month and amount according to placement at school and attendance. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
33. Discussion and possible action to approve Jail Services Agreement between the Town of Arcadia, the Board of County Commissioners, and the Sheriff of Oklahoma County. The Town of Arcadia agrees to pay the Oklahoma County Sheriff a rate of $46.25, per prisoner per day that the inmate is held on behalf of the Town of Arcadia. This agreement shall commence on July 1, 2013, and shall terminate on June 30, 2014. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
34. Discussion and possible action to approve Jail Services Agreement between the City of Midwest City and Oklahoma County, for the boarding of municipal prisoners. The City of Midwest City agrees to pay the County a rate of $46.25 per prisoner per day. This agreement shall commence on July 1, 2013, and shall terminate on June 30, 2014. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
35. Discussion and possible action to approve submission of the Federal Annual Certification Report for the Chairman s signature. The report will then be filed with the United States Department of Justice and the United States Department of the Treasury, as required, to maintain eligibility for the receipt of Federal Asset Forfeiture funds and equipment. Requested by John Whetsel, Oklahoma County Sheriff. (Document Received)
36. Discussion
and possible action to approve the Chairman to sign and return Notice
of Violation from the Oklahoma State Department of Health for deficiencies
and plan of correction at the Oklahoma County Jail, 201 North Shartel, Oklahoma
City, Oklahoma. Requested by John
Whetsel, Oklahoma County Sheriff. (Document Received).
Social Services
37. Discussion
and possible action to approve Agreement
of Community Support between the Board
of Oklahoma County Commissioners, on behalf of Department of Oklahoma County
Social Services, and Citizens Caring for Children, to provide basic necessity
items and clothes for the Citizens Caring for Children Resource Center. Amount payable under this contract is not to
exceed $15,000.00. Requisition No. 11400726
has been issued to Citizens Caring for Children, in the amount of $15,000.00 from General/Social Services/Services
Other (1001/6100/54456), contingent upon encumbrance of funds. Agreement to be effective July 24, 2013,
through June 30, 2014. Requested by
Christi Jernigan, Director, Oklahoma County Social Services, and approved as to form and legality by Lisa
Erickson Endres, Assistant District Attorney.
(Document Received)
38. Discussion and possible action to approve Agreement of Community Support between the Board of Oklahoma County Commissioners, on behalf of Department of Oklahoma County Social Services, and Oklahoma County Senior Nutrition Program Development Foundation, to provide frozen food products for home delivered meals for persons eligible under the agreement. Amount payable under this contract is not to exceed $72,500.00. Requisition No. 11400754 has been issued to Oklahoma County Senior Nutrition Program Development Foundation, in the amount of $72,500.00 from General/Social Services, (1001/6100), contingent upon encumbrance of funds. Agreement to be effective July 24, 2013, through June 30, 2014. Requested by Christi Jernigan, Director, Oklahoma County Social Services, and approved as to form and legality by Lisa Erickson Endres, Assistant District Attorney. (Document Received)
39. Discussion and possible action to approve Interlocal Cooperative Agreement between the Board of Oklahoma County Commissioners, on behalf of the Department of Oklahoma County Social Services and Central Oklahoma Transportation and Parking Authority, to provide public transportation services for Route 19. Amount payable under this contract is not to exceed $88,200.00. Requisition No. 11400907 has been issued to Central Oklahoma Transportation and Parking Authority, in the amount of $88,200.00 from General/Social Services, (1001/6100), contingent upon encumbrance of funds. Agreement to be effective upon approval by the Board of Oklahoma County Commissioners through June 30, 2014. Requested by Christi Jernigan, Director, Oklahoma County Social Services, and approved as to form and legality by Lisa Erickson Endres, Assistant District Attorney. (Document Received)
40. Discussion and possible action to approve Agreement of Community Support between the Board of Oklahoma County Commissioners, on behalf of the Department of Oklahoma County Social Services and COTPA, to provide transportation to congregate meal sites, grocery stores and medical transportation to doctors and pharmacies for elderly persons eligible under this agreement. Amount payable under this contract is not to exceed $5,000.00. Requisition No. 11400727 has been issued to Central Oklahoma Transportation and Parking Authority, in the amount of $5,000.00 from General/Social Services, (1001/6100), contingent upon encumbrance of funds. Agreement to be effective upon approval by the Board of Oklahoma County Commissioners through June 30, 2014. Requested by Christi Jernigan, Director, Oklahoma County Social Services, and approved as to form and legality by Lisa Erickson Endres, Assistant District Attorney. (Document Received)
41. Discussion and possible action to approve Agreement of Community Support between the Board of Oklahoma County Commissioners, on behalf of Department of Oklahoma County Social Services, and RSVP of Central Oklahoma, to provide staff support, insurance, mileage reimbursement related to transporting of Oklahoma County elderly residents, without other means of transportation, to scheduled medical appointments and treatments for persons eligible under the agreement. Amount payable under this contract is not to exceed $16,500.00. Requisition No. 11400732 has been issued to RSVP of Central Oklahoma, Inc., in the amount of $16,500.00, from General/Social Services/Services Other, (1001/6100/54456), contingent upon encumbrance of funds. Agreement to be effective July 24, 2013, through June 30, 2014. Requested by Christi Jernigan, Director, Oklahoma County Social Services, and approved as to form and legality by Lisa Erickson Endres, Assistant District Attorney. (Document Received)
42. Discussion and possible action to approve Amended Lease Agreement between the Central Oklahoma Workforce Investment Board, and Oklahoma County Social Services to lease an additional 375 sq. ft. of office space for $281.25/mo. plus additional costs associated with the provision of services located at 7401 N.E. 23rd Street. The effective dates of agreement are August 1, 2013, through June 30, 2014. Requested by Christi Jernigan, Director, Social Services, and approved as to form and legality by Lisa Erickson Endres, Assistant District Attorney. (Document Received)
Recurring
Agenda Items:
43. Approve
all claims,
list available for inspection in the office of the
44. Discussion
and possible action to approve Resolution
No. __________ approving Blanket Purchase Orders as submitted by each
department, list available for inspection in the office of the
45. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.
46. Commissioners Comments/General Remarks:
47. New business: In accordance with the Open Meeting Act, Title 25 O.S. 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
48. Adjourn at __________ until 9:00 a.m., Tuesday, September 3, 2013.
NAME OF PERSON REPORTING: Carolynn Caudill,
TITLE: SECRETARY TO:
Board of
SIGNATURE: Carolynn
Caudill, by:
County Clerk Deputy and Director of Clerks of the Board