BOARD OF
Tuesday, September 3, 2013
320 Robert S.
Kerr, Room 103
1. Call to order.
2. Notice of the meeting was posted Thursday August 29, 2013.
3. Prayer and Pledge of Allegiance.
4. Approve the minutes of the meeting of Wednesday, August 28, 2013, prepared by the County Clerk as authorized by statute (19 O.S. 243, 244, and 445) subject to additions or corrections by the Board of County Commissioners.
5. Discussion and possible action to approve Resolution No._________ by the Board of County Commissioners honoring the life of Odilia Dank. Requested by Brian Maughan, Commissioner, District No. 2. (Document Received)
The
following items, No. 6 through 9, are Consent Items and are routine in nature:
6. Approve Workers Compensation claim payments from Consolidated Benefits Resources in the amount of $9,381.95 for period ending August 27, 2013, pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
7. Approve Employee Benefit Trust Warrant No. 585290 through 585730 for Oklahoma County in the amount of $368,188.38 pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
8. Receive the following litigation:
Case No. civ-09-821-HE Complaint
Case No. TC-2013-024 Tort Claim
9. Receive cancelled check as follows: (Document Received)
Check No. 127006759 dated May 15, 2013, to Oklahoma Department of Mental Health & Substance Abuse, in the amount of $400.00. Check issued to wrong vendor. Do not re-issue.
End
of Consent Docket
10. Awards. Tabulation of bids from the Central
Purchasing Department with recommendation for selection of lowest and best bid:
CW14034 Miscellaneous Printing
11308067 Jail Bed Repair
District No. 3
11. Discussion and possible action to approve to amend New Year s Day, Wednesday, January 1, 2014, date observed as Holiday by Oklahoma County in calendar year 2014. Requested by Ray Vaughn, Chairman. (Document Received)
Emergency Management
12. Discussion and possible action to approve Fire Equipment Agreement with the City of Harrah, and the Board of County Commissioners. This agreement shall begin upon approval by the Board of County Commissioners, and end on June 30, 2014. Requested by David Barnes, Director, Emergency Management, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
13. Discussion and possible action to approve Fire Equipment Agreement with the City of Warr Acres, and the Board of County Commissioners. This agreement shall begin upon approval by the Board of County Commissioners, and end on June 30, 2014. Requested by David Barnes, Director, Emergency Management, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
14. Discussion and possible action to approve Fire Equipment Agreement with the City of Spencer, and the Board of County Commissioners. This agreement shall begin upon approval by the Board of County Commissioners, and end on June 30, 2014. Requested by David Barnes, Director, Emergency Management, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
15. Discussion and possible action to approve Fire Equipment Agreement with the City of Del City, and the Board of County Commissioners. This agreement shall begin upon approval by the Board of County Commissioners, and end on June 30, 2014. Requested by David Barnes, Director, Emergency Management, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
16. Discussion and possible action to approve Fire Equipment Agreement with the City of Choctaw, and the Board of County Commissioners. This agreement shall begin upon approval by the Board of County Commissioners, and end on June 30, 2014. Requested by David Barnes, Director, Emergency Management, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
17. Discussion and possible action to approve Fire Equipment Agreement with the City of Bethany, and the Board of County Commissioners. This agreement shall begin upon approval by the Board of County Commissioners, and end on June 30, 2014. Requested by David Barnes, Director, Emergency Management, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
18. Discussion and possible action to approve Fire Equipment Agreement with the Town of Arcadia, and the Board of County Commissioners. This agreement shall begin upon approval by the Board of County Commissioners, and end on June 30, 2014. Requested by David Barnes, Director, Emergency Management, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
19. Discussion and possible action to approve Fire Equipment Agreement with the Town of Jones, and the Board of County Commissioners. This agreement shall begin upon approval by the Board of County Commissioners, and end on June 30, 2014. Requested by David Barnes, Director, Emergency Management, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
20. Discussion and possible action to approve Fire Equipment Agreement with the Deer Creek Fire Protection District, and the Board of County Commissioners. This agreement shall begin upon approval by the Board of County Commissioners, and end on June 30, 2014. Requested by David Barnes, Director, Emergency Management, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
MIS
21. Discussion and possible action to approve remote access to the county network for RP Solutions so that they will be able to install, configure, and support the new POS system for the Oklahoma County Treasurer s Office. Requested by Mike Harman, Director, MIS.
Sheriff
22. Discussion
and possible action to approve the Chairman to sign and return Notice
of Violation from the Oklahoma State Department of Health for deficiencies
and plan of correction at the Oklahoma County Jail, 201 North Shartel, Oklahoma City, Oklahoma. Requested by John Whetsel, Oklahoma County Sheriff.
(Document Received).
23. Discussion and possible action to approve Contract for Educational
Services Residential Treatment Programs Non-Hospital Settings between the
Oklahoma County Sheriff County Detention Center, and Independent School
District No. 89 of Oklahoma County. The
District shall provide teachers for educational services. Requested by John Whetsel,
Oklahoma County Sheriff, and approved as to form and legality by Aaron Etherington,
Assistant District Attorney. (Documents
Received).
Social Services
24. Discussion
and possible action to approve Agreement
of Community Support between the Board of Oklahoma County
Commissioners, on behalf of Department of Oklahoma County Social Services, and BritVil Community Food Pantry, to provide food products to
persons eligible under the agreement.
Amount payable under this contract is not to exceed $5,000.00. Requisition No. 11400724 has been issued to BritVil Community Food Pantry, in the amount of $5,000.00 from General/Social
Services/Services Other, (1001/6100/54456), contingent upon encumbrance of
funds. Agreement to be
effective July 24, 2013, through June
30, 2014, upon approval by the Board of County Commissioners. Requested by Christi Jernigan, Director, Oklahoma
County Social Services, and approved as
to form and legality by Lisa Erickson Endres,
Assistant District Attorney. (Documents
Received)
25. Discussion
and possible action to approve Agreement
of Community Support between the Board of Oklahoma County Commissioners,
on behalf of Department of Oklahoma County Social Services, and CASA of
Oklahoma County, to provide partial funding for salaries and fringe benefits
for four CASA staff members who are eligible under the agreement. Amount payable under this contract is not to
exceed $15,000.00. Requisition No. 11400725
has been issued to CASA of Oklahoma County Inc., in the amount of $15,000.00 from General/Social Services/Services
Other, (1001/6100/54456), contingent upon encumbrance of funds. Agreement to be effective July
24, 2013, through June 30, 2014. Requested by Christi Jernigan, Director, Oklahoma
County Social Services, and approved as
to form and legality by Lisa Erickson Endres,
Assistant District Attorney. (Document
Received)
26. Discussion and possible action to approve Agreement of Community Support between the Board of Oklahoma County Commissioners, on behalf of Department of Oklahoma County Social Services, and City of Midwest City as the fiscal agent for the Mid-Del Group Homes, Inc., to provide disadvantaged disabled adults at the Mid-Del Sheltered workshop. Amount payable under this contract is not to exceed $14,000.00. Requisition No. 11400752 has been issued to City of Midwest City, in the amount of $14,000.00 from General/Social Services/Services Other, (1001/6100/54456), contingent upon encumbrance of funds. Agreement to be effective July 24, 2013, through June 30, 2014. Requested by Christi Jernigan, Director, Oklahoma County Social Services, and approved as to form and legality by Lisa Erickson Endres, Assistant District Attorney. (Document Received)
Recurring
Agenda Items:
27. Approve
all claims,
list available for inspection in the office of the
28. Discussion
and possible action to approve Resolution
No. __________ approving Blanket Purchase Orders as submitted by each
department, list available for inspection in the office of the
29. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.
30. Commissioners Comments/General Remarks:
31. New business: In accordance with the Open Meeting Act, Title 25 O.S. 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
32. Opening of the following bids and/or Requests for Qualifications. Any vendor wanting to review the bids or RFQs may see the Purchasing Agent immediately following this meeting.
11401029 Dual Purpose Canines
33. Adjourn at __________ until 9:00 a.m., Wednesday, September 11, 2013.
NAME OF PERSON REPORTING: Carolynn Caudill,
TITLE: SECRETARY TO:
Board of
SIGNATURE: Carolynn
Caudill, by:
County Clerk Deputy and Director of Clerks of the Board