BOARD OF
September 11, 2013
320 Robert S.
Kerr, Room 103
1. Call to order.
2. Notice of the meeting was posted Friday September 6, 2013.
3. Prayer and Pledge of Allegiance.
4. Approve the minutes of the meeting of Tuesday, September 3, 2013, prepared by the County Clerk as authorized by statute (19 O.S. 243, 244, and 445) subject to additions or corrections by the Board of County Commissioners.
The
following items, No. 5 through 9, are Consent Items and are routine in nature:
5. Approve Workers Compensation claim payments from Consolidated Benefits Resources in the amount of $7,968.93 for period ending September 11, 2013, pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
6. Approve Employee Benefit Trust Warrant No. 585731 through 586325 for Oklahoma County in the amount of $268,237.40 pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
7. Discussion and possible action for approval of Tin Horn Installation. This item is in compliance with Resolution No. 118-08. Requested by Stacey Trumbo, PE, County Engineer.
1-2013-17 $492.85
1-2013-18 $518.75
8. Receive the following litigation:
Case No. 2013-025 Tort Claim
Case No. 2013-026 Tort Claim
Case No. 2013-027 Tort Claim
Case No. CV-2013-1852 Right to Reopen
Case No. CV-2013-1879 Entry of Appearance
Case No. CV-2013-1861 Quiet Title
Case No. CIV-13-928-D Foreclosure
9. Approval of Transcript of Proceedings from the County Treasurer on the sale of county property, acquired at RE-SALE, described as follows:
HENRY LANGSTON 03-019-3280; GAST HEIGHTS ADDITION;
LOTS 13 & 14; BLOCK 007
HENRY LANGSTON 03-019-4440; GAST HEIGHTS ADDITION; LOT
001; BLOCK 009
WHITE OPERATING PROPERTY 08-598-5520; SPENCERS SOUTH
OKLA ADDITION; LOT 044;
MANAGEMENT LLC BLOCK 007
TONY FREEMAN 03-227-1170; SWANDA SUB BLK 13ADDITION;
S7FT LOT 5 ALL LOT 6 & PT LOT 7 BEG NW/C SD LOT 6 TH S34FT E88FT S5FT E44FT
TO A POINT 39FT S NE/C SD LOT 6 N39FT W TO BEG SUBJ TO EASEMENTS OF RECORD;
BLOCK 001
LINDSAY OCKER 10-798-4385; INDUSTRIAL ADDITION; LOTS
37&38; BLOCK 047
LINDSAY OCKER 10-798-0245; INDUSTRIAL ADDITION; LOTS
31 & 32; BLOCK 003
LINDSAY OCKER 10-292-4315; STOCKYARDS ADDITION; N60FT
OF LOTS 27 & 28; BLOCK 013
LINDSAY OCKER 05-825-0740; BILLINGTON SUB ADDITION;
LOT 002; BLOCK 028
LINDSAY OCKER 05-385-4050; ROBERTS SUB ADDITION; LOT
005; BLOCK 022
Authorize Chairman to execute County Re-Sale deeds conveying the above described real estate
transactions. Requested by Forrest Butch Freeman, County Treasurer. (Document Received)
End
of Consent Docket
10. Awards. Tabulation of bids from the Central Purchasing Department with recommendation for selection of lowest and best bid:
CW14021 Safety Barricades, Traffic Signs,
Posts, Warning Devices & Accessories
County Clerk
11. Discussion and possible action to approve authorization
of Chairman s Signature on a contract between the Oklahoma State
Auditor and Inspector s Office and Oklahoma County for services regarding the
audit of financial statements of governmental activities, each major fund, and
the aggregate remaining fund information, comprising the basic financial
statements of Oklahoma County, as of and for the year ending June 30, 2013. Requested by Carolynn Caudill,
Oklahoma County Clerk. (Document Received)
12. Discussion and possible action to approve forty one (41) Memorandums of Understanding between Oklahoma County, on behalf of Carolynn Caudill, Oklahoma County Clerk, and American Cadastre, LLC for recording of UCC documents by electronic means providing for the receiving and transmitting of documents electronically in substitution for conventional paper based documents to the mutual benefit of the following entities. Requested by Carolynn Caudill, Oklahoma County Clerk, and approved as to form and legality by Lisa Erickson Endres, Assistant District Attorney. (Document Received)
1. All State Title Service Inc., Shepherdsville, KY
2. Arvest Bank, Shawnee OK
3. Bancfirst, Kingfisher, OK
4. Bancfirst, Madill, Tishomingo, Kingston OK
5. Bancfirst, Sand Springs OK
6. Bank of Commerce, Amarillo TX
7. Benefit Bank, Ft. Smith, AR
8. Bever Dye LC, Wichita KS
9. Centera Bank, Satanta KS
10. Chisholm Trail State Bank, Wichita KS
11. Citizens State Bank, Cheney, KS
12. Community National Bank, Fairview, OK
13. Community State Bank, Dover, OK
14. Community State Bank, Poteau, OK
15. Continental Group Investments LP, Oklahoma City OK
16. Cross Rock I, LLC, Oklahoma City OK
17. Cross Rock Place, LLC, Oklahoma City OK
18. Cross Rock Shops, LLC, Oklahoma City OK
19. D&H Petroleum & Environmental Services, Amarillo, TX
20. Drawco1, LLC, Oklahoma City OK
21. Environmental Oil Services Inc., Dillon Beach CA
22. First Corporate Solutions, Inc., Sacramento CA
23. First Fidelity Bank, Oklahoma City OK
24. First National Bank of Coweta, Coweta, OK
25. Hastie Firm, Norman OK
26. Impact Bank, Caldwell, KS
27. Mickey K. Leslie, Tulsa, OK
28. Miramar Labs, Inc., Sunnyvale CA
29. Oklahoma Federal Credit Union, OKC, OK
30. Paco Feedyard, Friona, TX
31. R.K. Black Inc., OKC, OK
32. Robert S. Catapano-Friedman, PC, Albany NY
33. Rockwell Acquisitions, Inc., Oklahoma City OK
34. Southwest Missouri Bank, Carthage MO
35. Spectrum Paint, Tulsa, OK
36. Stockmans Bank, Mangum, OK
37. Traders General Agency Inc., Kansas City, MO
38. Tri-Com, LLC, Oklahoma City OK
39. Ward Family, LLC, Oklahoma City OK
40. YNB, Yukon OK
Engineering
13. Discussion and possible action for approval of Resolution No. ___________ to submit to ODOT the Functional Classification Revision Request Form regarding NW 206th St./Covell Rd. from County Line Rd. to Council Rd. 5506C. It is the County s desire to reclassify this route from a Minor Collector Route to a Major Collector Route. Requested by Stacey Trumbo, P.E., County Engineer. (Document Received)
Sheriff
14. Discussion and possible action to approve a Memorandum of Understanding by and between the Oklahoma County Sheriff s Office and the Oklahoma University Health Sciences Center Police Department s (OUHSCPD) request to participate in the Oklahoma County Multi Jurisdictional Tactical Unit. Requested by John Whetsel, Oklahoma County Sheriff and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
Social Services
15. Discussion
and possible action to approve agreement
of Community Support Contract between the Board of Oklahoma County
Commissioners, on behalf of Oklahoma County Social Services, and Hope Center of
Edmond, to provide food to persons eligible under the agreement. Amount payable under this contract is not to
exceed $10,000.00. Requisition No.
11400734 has been issued to Hope Center of Edmond in the amount of $10,000.00
from General/Social Services/Services Other, (1001/6100/54456), contingent upon
encumbrance of funds. Agreement to be
effective July 24, 2013, through June 30, 2014.
Requested by Christi Jernigan, Director, Oklahoma County Social
Services, and approved as to form and
legality by Lisa Erickson Endres, Assistant District Attorney. (Document Received)
16. Discussion and possible action to approve
Lease
agreement amendment number 2 between the Central Oklahoma Workforce
Investment Board and Oklahoma County Social Services to lease an additional
203.52 sf of office space at $152.64/ month plus additional costs associated
with the provision of services located at 7401 N.E. 23rd
Street. The effective dates of agreement
are September 1, 2013, through June 30, 2014.
Requested by Christi Jernigan, Director, Social Services, and approved
as to form and legality by Lisa Erickson Endres, Assistant District
Attorney. (Document Received)
17. Discussion and possible action to approve agreement of Community Support Contract between the Board of Oklahoma County Commissioners, on behalf of Department of Oklahoma County Social Services, and Eastern Oklahoma County Technology Center, to provide services for the Adult Daycare Program for persons eligible under the agreement. Amount payable under this contract is not to exceed $9,000.00. Requisition No. 11400728 has been issued to Eastern Oklahoma County Technology Center, in the amount of $9,000.00 from General/Social Services, Services Other (1001/6100/54456), contingent upon encumbrance of funds. Agreement to be effective July 24, 2013, through June 30, 2014. Requested by Christi Jernigan, Director, Oklahoma County Social Services, and approved as to form and legality by Lisa Erickson Endres, Assistant District Attorney. (Document Received)
Recurring
Agenda Items:
18. Approve all claims, list available for inspection in the office of the County Clerk, Room 201. (Document Received)
19. Discussion
and possible action to approve Resolution
No. __________ approving Blanket Purchase Orders as submitted by each
department, list available for inspection in the office of the
20. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.
21. Commissioners Comments/General Remarks:
22. New business: In accordance with the Open Meeting Act, Title 25 O.S. 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
23. Opening of the following bids and/or Requests for Qualifications. Any vendor wanting to review the bids or RFQs may see the Purchasing Agent immediately following this meeting.
CW14087 Re-Bid, Flooring Installation
24. Executive Session for the purpose of discussing the following:
a. Pursuant to Title 25 O.S. 307(b)(4) confidential communications with Board s attorney to discuss April Layton, et al v Correctional Healthcare Management of Oklahoma, Inc. et al, case no. CIV-09-1208.
25. Action regarding confidential communications with Board s attorney to discuss April Layton, et al v Correctional Healthcare Management of Oklahoma, Inc. et al, case no. CIV-09-1208.
26. Adjourn at __________ until 9:00 a.m., Wednesday, September 18, 2013.
NAME OF PERSON REPORTING: Carolynn Caudill,
TITLE: SECRETARY TO:
Board of
SIGNATURE: Carolynn
Caudill, by:
County Clerk Deputy and Director of Clerks of the Board