BOARD OF
September 25, 2013
320 Robert S.
Kerr, Room 103
1. Call to order.
2. Notice of the meeting was posted Friday September 20, 2013.
3. Prayer and Pledge of Allegiance.
4. Approve the minutes of the meeting of Wednesday, September 18, 2013, prepared by the County Clerk as authorized by statute (19 O.S. 243, 244, and 445) subject to additions or corrections by the Board of County Commissioners.
The
following items, No. 5 through 8, are Consent Items and are routine in nature:
5. Approve Workers Compensation claim payments from Consolidated Benefits Resources in the amount of $16,152.26 for period ending September 18, 2013, pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
6. Approve Employee Benefit Trust Warrant No. 586840 through 587396 for Oklahoma County in the amount of $496,885.18 pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
7. Monthly Report of Fees for the month of August, 2013. (Document Received).
Court
Fund Bank
of Oklahoma Revolving
Beginning Balance $ 932,442.74 $ 515,557.66
Deposits & Canceled Vouchers $1,157,818.22 $ 42,271.02
Disbursements $ 560,197.78 $ 59,213.18
Ending Balance $1,530,063.18 $ 498,615.50
Sheriff Fees $ 126,034.90
Sheriff Incarceration Fees $ 992.47
Law Library Fees $ 36,246.06
Revolving Fund Fees $ 41,495.49
Drug Court User Fees $ 3,310.75
Community
Service Fees $ 70.50
Election Board $ 5,379.69
9N Restitution $ 33,485.44
9J Restitution $ 5,242.23
JJC Emergency $ 2,160.72
8. Receive Depository Fund Accounts Summary for the month of August, 2013. Requested by Forrest Butch Freeman, Oklahoma County Treasurer. (Document Received).
End
of Consent Docket
District
No. 1
9. Discussion and possible action to approve Resolution No. _________ declaring a section line right-of-way located immediately west of Broadway Avenue and north of relocated NW 10th Street in downtown Oklahoma City abandoned. This request is made by Midtown-1101 Broadway, L.L.C., and John W. Norman, Trustee of the John W. Norman 1982 Revocable Trust. N.W. 10th Street serves as a substitute road for travel existing within close proximity. Requested by Willa Johnson, County Commissioner, District No. 1, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
District No. 3
10. Discussion and possible action to enter into a Memorandum of Understanding between the Board of County Commissioners and the Oklahoma City-County Health Department wherein OCCHD will convey certain real property located at the OCCHD Wellness Campus at no cost to the County and the County agrees to construct a County Extension Service Building on the property. Proposed construction of the new county building will be paid for with available funds from the sale of the old county extension building to the OSU Board of Regents. Requested by Ray Vaughn, County Commissioner, District No. 3 and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
11. Discussion and possible action for approval of the Agreement with The City of Edmond and The City of Oklahoma City for reconstruct the 33rd/NE 150th Street between Post and Westminster Roads. Upon completion of the work each City will reimburse Oklahoma County of the costs for all sub-contractors and/or materials used in completing this project. The cost for materials and sub-contractors required to complete this project is estimated to not exceed $553,000, provided, the work is completed within the duration of the current County contracts for Highway Materials and Supplies and Highway Construction Services both ending on December 31, 2013. Both cities agree the not to exceed cost will be adjusted to reflect increases and decreases in costs paid by the County for contract items used to complete this project during future contract periods without approval, regardless of cause. After completion of construction both cities shall be responsible for all repair and maintenance to their portion of this mile of roadway. Requested by Ray Vaughn, County Commissioner, District No. 3 and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
County Clerk
12. Discussion and possible action to approve nineteen (19) Memorandums of Understanding between Oklahoma County, on behalf of Carolynn Caudill, Oklahoma County Clerk, and American Cadastre, LLC for recording of UCC documents by electronic means providing for the receiving and transmitting of documents electronically in substitution for conventional paper based documents to the mutual benefit of the following entities. Requested by Carolynn Caudill, Oklahoma County Clerk, and approved as to form and legality by Lisa Erickson Endres, Assistant District Attorney. (Document Received)
1. American Financial Partners Inc, Gary SD
2. Bolhouse, Baar & LeFere PC, Grandville MI
3. Cherokee Leasing LLC, Tulsa OK
4. Chetopa State Bank, Chetopa KS
5. Clifford L Neuman PC, Boulder CO
6. Eastern Oil Well Service Company, OKC OK
7. First National Bank, Mena AR
8. First National Bank & Trust Co of Weatherford, Cordell OK
9. First National Bank & Trust Co of Weatherford, Hinton OK
10. First National Bank & Trust Co of Weatherford, Morrison OK
11. First National Bank & Trust Co of Weatherford, Stillwater East OK
12. First National Bank & Trust Co of Weatherford, Stillwater West OK
13. First National Bank & Trust Co of Weatherford, Weatherford OK
14. FirstOak Bank, Independence KS
15. Kimberlee T Spady, Hinton OK
16. Mercy Credit Union, OKC OK
17. Prosperity Bank, OKC OK
18. Southwest Oilfield Construction Company, OKC OK
19. State National Bank of Groom, Groom TX
13. Discussion and possible action to approve one two (2) Memorandums of Understanding between Oklahoma County, on behalf of Carolynn Caudill, Oklahoma County Clerk, and American Cadastre, LLC for recording of real estate documents by electronic means providing for the receiving and transmitting of documents electronically in substitution for conventional paper based documents to the mutual benefit of the following entities. Requested by Carolynn Caudill, Oklahoma County Clerk, and approved as to form and legality by Lisa Erickson Endres, Assistant District Attorney. (Document Received)
1. O Shields Real Estate, OKC OK
2. Visage Production Inc, OKC OK
Emergency Management
14. Discussion and possible action to approve Fire Equipment Agreement with the City of Nichols Hills, and the Board of County Commissioners. This agreement shall begin on July 1, 2013, and end on June 30, 2014. Requested by David Barnes, Director, Emergency Management, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
15. Discussion and possible action to approve Fire Equipment Agreement with the City of The Village, and the Board of County Commissioners. This agreement shall begin on July 1, 2013, and end on June 30, 2014. Requested by David Barnes, Director, Emergency Management, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
16. Discussion and possible action to approve Fire Equipment Agreement with the City of Newalla, and the Board of County Commissioners. This agreement shall begin on July 1, 2013, and end on June 30, 2014. Requested by David Barnes, Director, Emergency Management, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
17. Discussion and possible action to approve Fire Equipment Agreement with the City of Forest Park, and the Board of County Commissioners. This agreement shall begin on July 1, 2013, and end on June 30, 2014. Requested by David Barnes, Director, Emergency Management, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
Recurring
Agenda Items:
18. Approve all claims, list available for inspection in the office of the County Clerk, Room 201. (Document Received)
19. Discussion
and possible action to approve Resolution
No. __________ approving Blanket Purchase Orders as submitted by each department,
list available for inspection in the office of the
20. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.
21. Commissioners Comments/General Remarks:
22. New business: In accordance with the Open Meeting Act, Title 25 O.S. 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
23. Executive Session for the purpose of discussing the following:
a. To enter into Executive Session pursuant to Title 25 O.S. 307(b)(4) for confidential communications with Board s attorney to discuss April Layton, et al v Correctional Healthcare Management of Oklahoma, Inc. et al, Case No. CIV-09-1208.
Action regarding confidential communications with Board s attorney to discuss April Layton, et al v Correctional Healthcare Management of Oklahoma, Inc. et al, Case No. CIV-09-1208.
24. Adjourn at __________ until 9:00 a.m., Wednesday, October 2, 2013.
NAME OF PERSON REPORTING: Carolynn Caudill,
TITLE: SECRETARY TO:
Board of
SIGNATURE: Carolynn
Caudill, by:
County Clerk Deputy and Director of Clerks of the Board