BOARD OF
Wednesday, October 9, 2013
320 Robert S.
Kerr, Room 103
1. Call to order.
2. Notice of the meeting was posted Friday October 4, 2013.
3. Prayer and Pledge of Allegiance.
4. Approve the minutes of the meeting of Wednesday, October 2, 2013, prepared by the County Clerk as authorized by statute (19 O.S. 243, 244, and 445) subject to additions or corrections by the Board of County Commissioners.
5. Discussion and possible action to receive a presentation from the OKC United Way Campaign and to authorize the Oklahoma County s United Way Campaign to begin on October 9, 2013, and conclude on October 30, 2013. Each elected official and department is requested to provide the name of their coordinator to Larry Stein, Oklahoma County Campaign Coordinator, by October 15, 2013. Request approval to provide OKC United Way with names and departments of Oklahoma County employees so the United Way pledge cards can be personalized. Requested by Ray Vaughn, County Commissioner, District No. 3.
The
following items, No. 6 through 11, are Consent Items and are routine in nature:
6. Approve Workers Compensation claim payments from Consolidated Benefits Resources in the amount of $11,757.22 for period ending October 1, 2013, pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
7. Approve Employee Benefit Trust Warrant No. 587800 through 588267 for Oklahoma County in the amount of $259,669.93 pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
8. Receive the following litigation:
Case No. CJ-2012-5380 Foreclosure
Case No. CV-2013-2054 Right to reopen
Case No. TC-2013-031 Tort Claim
9. Discussion and possible action for approval of Tin Horn Installation. This item is in compliance with Resolution No. 118-08. Requested by Stacey Trumbo, PE, County Engineer. (Document Received)
2-2013-14 $ 436.29
2-2013-15 $1,950.56
10. Monthly Report of Fees for the month of September, 2013. (Document Received)
Juvenile Justice Center $360,131.45
11. Approval of Transcript of Proceedings from the County Treasurer on the sale of county property, acquired at RE-SALE, described as follows:
GREATER NEW ZION BAPTIST CHURCH 03-827-3990; HAMPTON PLACE ADDITION; S70FT OF LOTS 25 & 26;
BLOCK 002
LYSARA ENTERPRISES LLC 02-005-3840;
HASSMAN HEIGHTS ADDITION; LOTS 13 & 14; BLOCK 004
RIVERSTONE INVESTMENTS LLC 14-287-2400; GREEN PASTURES
ADDITION; LOT 334; BLOCK 000
RIVERSTONE INVESTMENTS LLC 14-287-3540; GREEN PASTURES
ADDITION; LOT 594B; BLOCK 000
RIVERSTONE INVESTMENTS LLC 14-288-2050; SCHOOL ADD TO
GREEN PAST SEC 3 ADDITION; LOT 026; BLOCK 002
RIVERSTONE INVESTMENTS LLC 14-291-0280; SCHOOL GREEN
PASTURE ADDITION; LOTS S001 BLOCK 000
RIVERSTONE INVESTMENTS LLC 14-291-4140; SCHOOL GREEN
PASTURE ADDITION; LOT S112; BLOCK 000
RIVERSTONE INVESTMENTS LLC 14-291-4160; SCHOOL GREEN
PASTURE ADDITION; LOT S114; BLOCK 000
RIVERSTONE INVESTMENTS LLC 14-371-8845; ARLINGTON
HILLS SUB ADDITION; N90FT OF W249FT LOT 137 & BEG 90FT S OF NW/C LOT 137 TH
S21.05FT E249FT N17.85FT W249FT TO BEG & S80FT OF LOTS 141 THRU 143 SUBJ TO
ESMTS OF RECORD; BLOCK 000
RIVERSTONE INVESTMENTS LLC 14-373-4130; CAULKS VICTORY
SUB ADDITION; TRS 503 THRU 505; BLOCK 000
Authorize Chairman to execute County Re-Sale deeds conveying the above described real estate
transactions. Requested by Forrest Butch Freeman, County Treasurer. (Document Received)
End
of Consent Docket
District No. 2
12. Discussion
and possible action for approval Resolution
No. ______________ establishing the speed limit
of 25 mph on Rolling Hills Drive, 8th Street, and Woodcrest Drive
north of SE 15th Street. Requested by Brian Maughan, County
Commissioner, District No. 2, and has been approved as to form and legality by
Gretchen Crawford, Assistant District Attorney. (Document Received)
13. Discussion and possible action for acceptance of Easement for Oklahoma County Project 63-BR-2008, Bridge on Wilshire, 0.2 miles East of Triple X Rd. (Parcel 1) which is located in the Southwest Quarter of Section 32, Township 13 North, Range 01 East of the Indian Meridian, Oklahoma County, Oklahoma. (Complete legal description hyperlinked). This Easement is being granted to Oklahoma County by John Arthur Rowlen and Dawn Rowlen, husband and wife, in the amount of $5,350.00. Requisition No. 11402087 has been issued to John Arthur Rowlen in the amount of $5,350.00 from Highway Cash/Highway District No. 2 (1110/9200), contingent upon encumbrance of funds. Requested by Brian Maughan, County Commissioner, District No. 2, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
14. Discussion and possible action to approve Agreement for Specific Assistance between the Board of County Commissioners, and The City of Choctaw. The purpose of this agreement is to permit Oklahoma County to assist the Municipality with road improvement, repair, or maintenance on property within the Municipality, such road being more specifically described as McDonald road. Requested by Brian Maughan, County Commissioner, District No. 2, and has been approved as to form and legality by Sandra Howell-Elliott, Assistant District Attorney. (Document Received)
15. Discussion and possible action to approve Agreement for Specific Assistance between the Board of County Commissioners, and The City of Choctaw. The purpose of this agreement is to permit Oklahoma County to assist the Municipality with road improvement, repair, or maintenance on property within the Municipality, such road being more specifically described as Triple X road. Requested by Brian Maughan, County Commissioner, District No. 2, and has been approved as to form and legality by Sandra Howell-Elliott, Assistant District Attorney. (Document Received)
District No. 3
16. Discussion and possible action for approval Resolution
No. ______________ establishing the speed limit
of 45 mph on 234th Street/Sorghum Mill from Hiwassee to Choctaw
Rd. Requested by Ray Vaughn, County Commissioner, District No. 3, and has
been approved as to form and legality by Gretchen Crawford, Assistant District
Attorney. (Document Received)
17. Discussion and possible action for approval Resolution
No. ______________ establishing the speed limit
of 45 mph on Henney Rd. from 248th
Street/Waterloo to 220th Street/Coffee Creek. Requested by Ray
Vaughn, County Commissioner, District No. 3, and has been approved as to form
and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
18. Discussion and possible action to approve Memorandum of Understanding between the Board of County Commissioners and the Oklahoma City-County Health Department wherein OCCHD will convey certain real property located at the OCCHD Wellness Campus at no cost to the County and the County agrees to construct a County Extension Service Building on the property. Proposed construction of the new county building will be paid for with available funds from the sale of the old County Extension Building to the OSU Board of Regents. Requested by Ray Vaughn, County Commissioner, District No. 3, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
Engineering
19. Discussion and possible action to approve the Architectural Agreement between GH2 Architects and the Board of County Commissioners for Oklahoma County Project No. EXT-2013-1, to provide Architectural and Engineering Services for the Oklahoma County Extension Building. The total amount of the contract shall not exceed $100,000.00. Requisition No. 11401845 has been issued to GH2 Architects in the amount of $100,000.00 from Capital Project-OSU Building/County Commissioners (2060/1200/55370), contingent upon encumbrance of funds. Requested by Stacey Trumbo, P.E., County Engineer, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
Juvenile Justice
21. Discussion and possible action to approve
Memorandum
of Understanding between the Oklahoma County Juvenile Detention Center and
the Oklahoma County Adult Detention Center for Emergency Jail Services. The
Oklahoma County Adult Detention Center agrees to provide safe and adequate
detention of juvenile residents in the event an emergency necessitates the
temporary evacuation of juvenile residents from the Oklahoma County Juvenile
Detention Center. Agreement
to be effective upon approval by the Board of Oklahoma County Commissioners
through June 30, 2014. Requested
by James Saffle, Director, Juvenile Justice, and
has been approved as to form and legality by David Prater, District Attorney. (Document Received)
Sheriff
22. Discussion and possible action to approve Memorandum of Understanding between the Oklahoma County Sheriff s Office and the Redonte Company, LLC, a Texas LLC, DBA Universal K-9 as per the K-9 Handler Course Agreement. The cost of the program is $2,500.00 for the K-9 Handler s Course and $400.00 for the 8 week Canine Maintenance Fee for a total of $2,900.00. Upon satisfactory completion of the K-9 Handle s course, the dog used in the Handle s Course training will be adopted by the Oklahoma County Sheriff s Office at no charge. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
Social Services
23. Discussion and possible action to approve Non-Financial Agreement between the Board of Oklahoma County Commissioners, on behalf of the Department of Oklahoma County Social Services and T.A.S.K. At-Risk Youth Program, also known as Another Chance Ministry. Agreement to be effective upon approval by the Board of Oklahoma County Commissioners through June 30, 2014. Requested by Christi Jernigan, Director, Oklahoma County Social Services, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
Recurring
Agenda Items:
24. Approve
all claims,
list available for inspection in the office of the
25. Discussion
and possible action to approve Resolution
No. __________ approving Blanket Purchase Orders as submitted by each
department, list available for inspection in the office of the
26. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.
27. Commissioners Comments/General Remarks:
28. New business: In accordance with the Open Meeting Act, Title 25 O.S. 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
29. Executive Session for the purpose of discussing the following:
a. Pursuant to Title 25 O.S. 307(b)(4) for confidential communications with Board s attorney to discuss Joe Kellogg, TC-2013-024.
30. Action regarding confidential communications with Board s attorney to discuss Joe Kellogg, TC-2013-024.
31. Adjourn at __________ until 9:00 a.m., Wednesday, October 16, 2013.
NAME OF PERSON REPORTING: Carolynn Caudill,
TITLE: SECRETARY TO:
Board of
SIGNATURE: Carolynn
Caudill, by:
County Clerk Deputy