BOARD OF COUNTY COMMISSIONERS

9:00 a.m.

October 16, 2013

320 Robert S. Kerr, Room 103

Oklahoma City, OK

1. Call to order.

2. Notice of the meeting was posted Friday October 11, 2013.

3. Prayer and Pledge of Allegiance.

4. Approve the minutes of the meeting of Wednesday, October 9, 2013, prepared by the County Clerk as authorized by statute (19 O.S. 243, 244, and 445) subject to additions or corrections by the Board of County Commissioners.

The following items, No. 5 through 17, are Consent Items and are routine in nature:

5. Approve Workers Compensation claim payments from Consolidated Benefits Resources in the amount of $10,065.95 for period ending October 7, 2013, pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)

6. Approve Employee Benefit Trust Warrant No. 588268 through 588742 for Oklahoma County in the amount of $193,627.49 pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)

7. Receive the following litigation:

Case No. CJ-2013-5394 Summon to Appoint Commissioners

Case No. CV-2013-2074 Application

Case No. TC-2013-031 Tort Claim

Case No. CV-2013-2098 Right of Way Vacation

Case No. TC-2013-032 Tort Claim

Case No. CV-2013-2112 Judgment

8. Receive cancelled check as follows: (Document Received)

Check No. 1001354186 dated June 12, 2013, to Dunamis Environmental Group LLC, in the amount of $900.00. Check issued to wrong vendor. Do not re-issue.

9. Reissue two checks: (Document Received)

Two checks were reissued to Pioneer Credit Recovery to reflect the correct address and deductions properly.

10. Monthly Report of Fees for the month of September, 2013. (Document Received)

County Clerk

General Fund $ 399,672.72

Clerk Lien Fee Fund $ 6,600.38

UCC Central Filing Fund $ 57,622.04

Records Preservation Fund $ 71,385.00

OK Tax Comm. % of Doc Stamps $ 407,436.78

Mechanic Liens/Investments $ 38.64

Refunds $ 60,548.66

Total $1,003,304.22

Board of County Commissioners

Prevention of Child Abuse 8204 $ 73.90

Culvert Pipe Sales Fund 8206 $ 3,720.62

Total $ 3,794.52

Election Board $ 14,046.37

Planning Commission Inspection Fee Fund $ 42,856.08

Planning Commission State Building Code Fund $ 4,027.75

Planning Commission Fee Fund Report $ 17,754.25

Juvenile Bureau

9N Restitution $ 33,435.44

9J Restitution $ 5,242.23

JJC Emergency $ 2,160.72

11. Receive Depository Fund Accounts Summary for the month of September, 2013. Requested by Forrest Butch Freeman, Oklahoma County Treasurer. (Document Received).

12. Discussion and possible action to approve Resolution No.___________ disposing of equipment from the inventory of the Oklahoma County Treasurer. These items are broken or obsolete, and are too costly to repair, and with the requested disposal will be junked in accordance with the provisions set forth in Title 19 Section 421. (Document Received)

One (1) Sharp BE-2530 Electronic Validating Machine, c/n C220-00026, s/n 29180987, acquired 05/07/1993 from Central Business Systems, PO Box 54767, Oklahoma City, OK for $1259.00

One (1) Dell Computer, c/n C236-01821, s/n 293PXC1, acquired 05/03/2007 from Dell Marketing LP. PO Box 676021, Dallas, TX 75267 for $875.38

One (1) Viewsonic 15 LCD Monitor, c/n C236-01650, s/n GQ13612362, acquired 12/20/2001 from GTSI Corporation, 3901 Stonecroft Blvd., Chantilly, VA 20151 for $412.00

One (1) HP LaserJet P3005 Printer, c/n C236-01904, s/n CNT1B3202, acquired 07/31/2009 from Hewlett-Packard Co., PO Box 101149, Atlanta, GA 30392 for $518.00

13. Discussion and possible action to approve Resolution No.___________ disposing of equipment from the inventory of Oklahoma County Health & Safety. These items are broken or obsolete, and are too costly to repair, and with the requested disposal will be junked in accordance with the provisions set forth in Title 19 Section 421. (Document Received)

One (1) VHS Training Video- A Peacock in the Land of Penguins , c/n PS646-00025, acquired 07/08/2004 from Advanced Training Source, Inc., 676 N. LaSalle St., Ste. 420, Chicago, IL 60610 for $476.00

One (1) VHS Training Video- The Abilene Paradox , c/n PS646-00026, acquired 07/08/2004 from Advanced Training Source, Inc., 676 N. LaSalle St., Ste. 420, Chicago, IL 60610 for $796.00

One (1) VHS Training Video- Whale Done! Whale Done! In Action , c/n PS646-00027, acquired 07/08/2004 from Advanced Training Source, Inc., 676 N. LaSalle St., Ste. 420, Chicago, IL 60610 for $895.50

One (1) VHS Training Video- The New Business of Paradigms , c/n PS646-00028, acquired 07/08/2004 from Advanced Training Source, Inc., 676 N. LaSalle St., Ste. 420, Chicago, IL 60610 for $805.50

One (1) VHS Training Video- Diversity- Food for Thought Handbook , c/n PS646-00029, acquired 07/01/2004 from Coastal Training Technologies Corp., 500 Studio Dr., Virginia Beach, VA 23452 for $695.00

One (1) VHS Training Video- Legal & Effective Interviewing , c/n PS646-00030, acquired 07/01/2004 from Coastal Training Technologies Corp., 500 Studio Dr., Virginia Beach, VA 23452 for $323.75

One (1) VHS Training Video- Legal & Effective Employment Termination , c/n PS646-00031, acquired 07/01/2004 from Coastal Training Technologies Corp., 500 Studio Dr., Virginia Beach, VA 23452 for $323.75

One (1) VHS Training Video- Legal & Effective Progressive Discipline , c/n PS646-00032, acquired 07/01/2004 from Coastal Training Technologies Corp., 500 Studio Dr., Virginia Beach, VA 23452 for $323.75

One (1) VHS Training Video- It s About Respect- Recognizing , c/n PS646-00033, acquired 07/01/2004 from Coastal Training Technologies Corp., 500 Studio Dr., Virginia Beach, VA 23452 for $695.00

One (1) VHS Training Video- Legal & Effective Performance , c/n PS646-00034, acquired 07/01/2004 from Coastal Training Technologies Corp., 500 Studio Dr., Virginia Beach, VA 23452 for $323.75

One (1) VHS Training Video- Sexual Harassment-You Make the Call , c/n PS646-00035, acquired 07/01/2004 from Coastal Training Technologies Corp., 500 Studio Dr., Virginia Beach, VA 23452 for $695.00

One (1) VHS Training Video- Sexual Harassment-A Manager s Guide , c/n PS646-00036, acquired 07/01/2004 from Coastal Training Technologies Corp., 500 Studio Dr., Virginia Beach, VA 23452 for $695.00

One (1) VHS Training Video- The Helping Hand , c/n PS646-00037, acquired 07/01/2004 from Coastal Training Technologies Corp., 500 Studio Dr., Virginia Beach, VA 23452 for $870.00

One (1) VHS Training Video- Workplace Violence , c/n PS646-00039, acquired 06/30/2005 from Coastal Training Technologies Corp., 500 Studio Dr., Virginia Beach, VA 23452 for $695.00

One (1) VHS Training Video- Life Meets Work, Overcoming Stress , c/n PS646-00042, acquired 01/18/2006 from Coastal Training Technologies Corp., 500 Studio Dr., Virginia Beach, VA 23452 for $695.00

One (1) VHS Training Video- Between You & Me, Solving Conflict , c/n PS646-00043, acquired 01/18/2006 from Coastal Training Technologies Corp., 500 Studio Dr., Virginia Beach, VA 23452 for $695.00

One (1) VHS Training Video- Communication Cornerstones , c/n PS646-00044, acquired 01/18/2006 from Coastal Training Technologies Corp., 500 Studio Dr., Virginia Beach, VA 23452 for $695.00

One (1) VHS Training Video- How to Deal with Difficult People , c/n PS646-00045, acquired 08/27/2007 from Coastal Training Technologies Corp., 500 Studio Dr., Virginia Beach, VA 23452 for $795.00

One (1) VHS Training Video- Who Cares , Government Version , c/n PS646-00044, acquired 08/27/2007 from Coastal Training Technologies Corp., 500 Studio Dr., Virginia Beach, VA 23452 for $895.00

One (1) VHS Training Video- Avoiding Litigation Landmines , c/n PS646-00047, acquired 08/27/2007 from Coastal Training Technologies Corp., 500 Studio Dr., Virginia Beach, VA 23452 for $695.00

One (1) VHS Training Video- Time Management: A Productivity Plan , c/n PS646-00048, acquired 08/27/2007 from Coastal Training Technologies Corp., 500 Studio Dr., Virginia Beach, VA 23452 for $645.00

One (1) VHS Training Video- Understanding the New ADA , c/n PS646-00049, acquired 07/14/2009 from Coastal Training Technologies Corp., 500 Studio Dr., Virginia Beach, VA 23452 for $625.00

One (1) VHS Training Video- A Clear Picture: Harassment in the Public Sector , c/n PS646-00050, acquired 07/14/2009 from Coastal Training Technologies Corp., 500 Studio Dr., Virginia Beach, VA 23452 for $625.00

14. Discussion and possible action to approve Resolution No.___________ disposing of equipment from the inventory of the Oklahoma County Clerk. These items are broken or obsolete, and are too costly to repair, and with the requested disposal will be junked in accordance with the provisions set forth in Title 19 Section 421. (Document Received)

One (1) Dell OptiPlex GX620 PC, c/n F236-00819, s/n FZGW591, acquired 01/12/2006 from Dell Inc. Marketing LP, PO Box 676021, Dallas, TX 75267 for $1132.13

One (1) Dell OptiPlex GX620 PC, c/n F236-00820, s/n 7ZGW591, acquired 01/12/2006 from Dell Inc. Marketing LP, PO Box 676021, Dallas, TX 75267 for $1132.13

One (1) Dell OptiPlex GX520 PC, c/n F236-00823, s/n T14691, acquired 01/31/2006 from Dell Inc. Marketing LP, PO Box 676021, Dallas, TX 75267 for $798.92

One (1) Dell OptiPlex GX520 PC, c/n F236-00824, s/n 347W591, acquired 01/31/2006 from Dell Inc. Marketing LP, PO Box 676021, Dallas, TX 75267 for $798.92

One (1) Dell OptiPlex 320 PC, c/n F236-00854, s/n 5KQ7DC1, acquired 01/17/2007 from Dell Inc. Marketing LP, PO Box 676021, Dallas, TX 75267 for $963.56

One (1) Dell OptiPlex 320 PC, c/n F236-00856, s/n 7KQ7DC1, acquired 01/17/2007 from Dell Inc. Marketing LP, PO Box 676021, Dallas, TX 75267 for $952.04

One (1) Dell OptiPlex 320 PC, c/n F236-00857, s/n HKQ7DC1, acquired 01/17/2007 from Dell Inc. Marketing LP, PO Box 676021, Dallas, TX 75267 for $952.04

One (1) Dell OptiPlex 320 PC, c/n F236-00858, s/n 7KQ7DC1, acquired 01/17/2007 from Dell Inc. Marketing LP, PO Box 676021, Dallas, TX 75267 for $952.04

One (1) Dell OptiPlex 320 PC, c/n F236-00859, s/n 6KQ7DC1, acquired 01/17/2007 from Dell Inc. Marketing LP, PO Box 676021, Dallas, TX 75267 for $952.04

One (1) Dell OptiPlex 320 PC, c/n F236-00863, s/n 2JC7SC1, acquired 04/08/2007 from Dell Inc. Marketing LP, PO Box 676021, Dallas, TX 75267 for $882.92

One (1) Dell OptiPlex 320 PC, c/n F236-00864, s/n CJC7SC1, acquired 04/08/2007 from Dell Inc. Marketing LP, PO Box 676021, Dallas, TX 75267 for $882.92

One (1) Dell OptiPlex 320 PC, c/n F236-00866, s/n 6HC7SC1, acquired 04/08/2007 from Dell Inc. Marketing LP, PO Box 676021, Dallas, TX 75267 for $882.92

One (1) Dell OptiPlex 320 PC, c/n F236-00867, s/n 8JC7SC1, acquired 04/08/2007 from Dell Inc. Marketing LP, PO Box 676021, Dallas, TX 75267 for $882.92

One (1) Dell OptiPlex 320 PC, c/n F236-00868, s/n HHC7SC1, acquired 04/08/2007 from Dell Inc. Marketing LP, PO Box 676021, Dallas, TX 75267 for $882.92

One (1) Dell OptiPlex 320 PC, c/n F236-00872, s/n HJC7SC1, acquired 04/08/2007 from Dell Inc. Marketing LP, PO Box 676021, Dallas, TX 75267 for $882.92

One (1) Dell OptiPlex 320 PC, c/n F236-00873, s/n CGC7SC1, acquired 04/08/2007 from Dell Inc. Marketing LP, PO Box 676021, Dallas, TX 75267 for $882.92

One (1) Dell OptiPlex 320 PC, c/n F236-00875, s/n FJC7SC1, acquired 04/08/2007 from Dell Inc. Marketing LP, PO Box 676021, Dallas, TX 75267 for $882.92

One (1) Dell OptiPlex 320 PC, c/n F236-00876, s/n 2HC7SC1, acquired 04/08/2007 from Dell Inc. Marketing LP, PO Box 676021, Dallas, TX 75267 for $882.92

One (1) Dell OptiPlex 320 PC, c/n F236-00877, s/n 5HC7SC1, acquired 04/08/2007 from Dell Inc. Marketing LP, PO Box 676021, Dallas, TX 75267 for $882.92

One (1) Dell OptiPlex 755 PC, c/n F236-00901, s/n 61M3YD1, acquired 10/16/2007 from Dell Inc. Marketing LP, PO Box 676021, Dallas, TX 75267 for $699.11

One (1) Dell OptiPlex 755 PC, c/n F236-00903, s/n INP3YD1, acquired 10/16/2007 from Dell Inc. Marketing LP, PO Box 676021, Dallas, TX 75267 for $699.11

One (1) Dell OptiPlex 755 PC, c/n F236-00906, s/n JPP3YD1, acquired 10/16/2007 from Dell Inc. Marketing LP, PO Box 676021, Dallas, TX 75267 for $699.11

One (1) Dell OptiPlex 755 PC, c/n F236-00927, s/n DCTFZF1, acquired 03/31/2008 from Dell Inc. Marketing LP, PO Box 676021, Dallas, TX 75267 for $725.26

One (1) Dell OptiPlex 755 PC, c/n F236-00929, s/n 9CTFZF1, acquired 03/31/2008 from Dell Inc. Marketing LP, PO Box 676021, Dallas, TX 75267 for $725.26

One (1) Dell 22 Flat Panel Monitor, c/n F250-00012, s/n MX-OP587R-70715-08Q-29DL, acquired 04/06/2011 from Dell Inc. Marketing LP, PO Box 676021, Dallas, TX 75267 for $171.38

15. Discussion and possible action to approve Resolution No.___________ disposing of equipment from the inventory of Oklahoma County District No. 1. This item is broken or obsolete, and is too costly to repair, and with the requested disposal will be traded in, in accordance with the provisions set forth in Title 19 Section 421. (Document Received)

One (1) 98 Caterpillar Motor Grader, c/n DA307-00107, s/n 2ZK03287, acquired 05/29/1998 from Darr Equipment, PO Box 970455. Dallas, TX 75397 for $154,830.00

16. Discussion and possible action to approve Resolution No.___________ disposing of equipment from the inventory of Oklahoma County District No. 1. This item is broken or obsolete, and is too costly to repair, and with the requested disposal will be traded in, in accordance with the provisions set forth in Title 19 Section 421. (Document Received)

One (1) Snap-On Automotive Diagnostic Scan Tool w/ Software, c/n DA512-00103, s/n 123SBO003523, acquired 05/19/2003 from Snap On Tools, 320 S. Habben Way, Edmond, OK 73034 for $2374.75

17. Discussion and possible action to approve Resolution No.___________ disposing of equipment from the inventory of Oklahoma County Facilities Management. These items have been declared surplus, and with the requested disposal will be sold at state auction in accordance with the provisions set forth in Title 19 Section 421.

One (1) 1999 Ford Taurus, c/n R612-00110, s/n 1FAFP52U3XA313363, acquired 11/08/1999 from Reynolds Ford, Norman, OK for $14,357.10

One (1) 1998 Ford Crown Victoria, c/n R612-00114, s/n 2FAFP73W5WX171096, acquired 06/17/1998 from Fred Jones Ford, PO Box 1747, Oklahoma City, OK for $20,623.90

End of Consent Docket

District No. 2

18. Discussion and possible action to approve Resolution No. _________ for Amendment No. 1 to the Owner-Engineer Agreement between the City of Harrah and Myers Engineering Consulting Engineers, Inc. regarding the Oklahoma County Project 2-2009-A, Bridge Replacement on Harrah Road, Utility Relocation. This amendment is for additional Resident Project Representative Services required due to the duration of the contract. The total additional cost for services is not to exceed $15,437.50. This amendment will be paid with CIRB Funds held at ODOT. Requested by Brian Maughan, County Commissioner, District No. 2, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)

District No. 3

19. Discussion and possible action to approve Chairman to sign Manufacturer s Warranty for Oklahoma County Project No. 3-2010-A, District No. 3 Maintenance Garage. Requested by Ray Vaughn, County Commissioner, District No. 3. (Document Received)

20. Discussion and possible action for approval of Resolution No. ________, accepting Oklahoma County Project No. 3-2010-A, District No. 3 Maintenance Garage, as being satisfactorily complete and final payment has been made. Requested by Ray Vaughn, County Commissioner, District No. 3. (Document Received)

21. Discussion and possible action to approve ODOT Claim from C. L. Boyd Company, Inc. to ODOT. This claim is in reference to the Lease Agreement No. 553004 between ODOT and Oklahoma County for a 2013 John Deere 333E Track Loader which was approved by the Board of County Commissioners on Wednesday, September 18, 2013. This claim will be paid by County Road Machinery & Equipment Revolving Funds held at ODOT. Requested by Ray Vaughn, County Commissioner, District No. 3. (Document Received)

County Clerk

22. Discussion and possible action to approve the Oklahoma County Benefits Plan Amendment 3, Pre-existing Condition Max Benefit. The Oklahoma County Budget Board approved this item on September 19, 2013. Requested by Carolynn Caudill, County Clerk. (Document Received)

Engineering

23. Discussion and possible action for approval of Third Renewal Agreement between Smith-Roberts Land Services, Inc. and Oklahoma County for Project No. E-2008-D, Crutcho Park Acquisition Project. This renewal will expire June 30, 2014. Requisition No. 11402202 has been issued to Smith-Roberts Land Services, Inc. in the amount of $2,300.00 from County Bonds 2008/Flood Control-Crutcho (2032/1204), contingent upon encumbrance of funds.,. Requested by Stacey Trumbo, P.E., County Engineer, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)

24. Discussion and possible action to approve Space Utilization Drawings for Project No. ANX-2010-2, Space Utilization Project for Oklahoma County Annex Building. Requested by Stacey Trumbo, P.E., County Engineer.

Juvenile Justice

25. Discussion and possible action to approve Agreement between the Oklahoma County Board of County Commissioners on behalf of the Oklahoma County Juvenile Bureau and Dr. Raymond M. Fuchs, Ph.D., who shall provide psychological evaluations on clients coming to the attention of the County. This contract agreement shall be effective November 1, 2013, through June 30, 2014. Requisition No. 11402318 in the amount of $20,000.00 has been issued to Raymond Marcus Fuchs from Juvenile Probation Fee Fund/Professional Services-Medical (1231/5200/54453), contingent upon encumbrance of funds. Requested by James L. Saffle, Director, Juvenile Bureau, and approved as to form and legality by Lisa Erickson Endres, Assistant District Attorney. (Document Received)

Sheriff

26. Discussion and possible action to approve Abbreviated Contract Extension Fiscal Year 2013-2014 Inmate Health Care Services Agreement between Armor Correctional Health Services, Inc., and Oklahoma County Sheriff s Department, to provide Inmate Medical Services. This agreement shall temporarily extend the previous Healthcare Services Agreement for an additional five months, to allow for the drafting and completion of a new Inmate Health Care Services Agreement. Requisition No. 11401682 in the amount of $1,795,277.76 has been issued to Armor Correctional Health Service Inc. from General Fund/Sheriff Service Fee/Prisoner Care (1001/5100/54036), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)

Recurring Agenda Items:

27. Approve all claims, list available for inspection in the office of the County Clerk, Room 201. (Document Received)

28. Discussion and possible action to approve Resolution No. __________ approving Blanket Purchase Orders as submitted by each department, list available for inspection in the office of the County Clerk, Room 201. (Document Received)

29. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.

30. Commissioners Comments/General Remarks:

31. New business: In accordance with the Open Meeting Act, Title 25 O.S. 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.

32. Opening of the following bids and/or Requests for Qualifications. Any vendor wanting to review the bids or RFQs may see the Purchasing Agent immediately following this meeting.

CW14010 Housekeeping System

CW14028 Janitorial Supplies

CW14062 Travel Management Services

33. Adjourn at __________ until 9:00 a.m., Wednesday, October 23, 2013.

NAME OF PERSON REPORTING: Carolynn Caudill, County Clerk

TITLE: SECRETARY TO: Board of County Commissioners

SIGNATURE: Carolynn Caudill, by:

County Clerk Deputy and Director of Clerks of the Board