BOARD OF
October 23, 2013
320 Robert S.
Kerr, Room 103
1. Call to order.
2. Notice of the meeting was posted Friday October 18, 2013.
3. Prayer and Pledge of Allegiance.
4. Approve the minutes of the meeting of Wednesday October 16, 2013, prepared by the County Clerk as authorized by statute (19 O.S. 243, 244, and 445) subject to additions or corrections by the Board of County Commissioners.
5. Discussion and possible action to approve Proclamation proclaiming October, 2013, as National 4-H Month. Requested by LaDonna Dunlop, Director, OSU Extension. (Document Received)
The
following items, No. 6 through 11, are Consent Items and are routine in nature:
6. Approve Workers Compensation claim payments from Consolidated Benefits Resources in the amount of $21,428.53 for period ending October 15, 2013, pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
7. Approve Employee Benefit Trust Warrant No. 588743 through 589245 for Oklahoma County in the amount of $384,756.24 pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
8. Receive the following litigation:
Case No. CV-2013-2115 Vacate and Close
Case No. CJ-12-7395 Motion to Set Case for Trial
Case No. TC-2013-033 Tort Claim
Case No. TC-2013-034 Tort Claim
Case No. CV-2013-2159 Quiet Title
Case No. CV-2013-2160 Quiet Title
9. Receive cancelled check as follows: (Document Received)
Check No. 1160041249 dated July 24, 2013, to Imagenet Consulting LLC, in the amount of $3,721.39. Vendor never received check. Re-issue on 10-23-13.
10. Monthly Report of Fees for the month of September, 2013. (Document Received).
Court
Fund Bank
of Oklahoma Revolving
Beginning Balance $1,530,063.18 $ 498,615.50
Deposits & Canceled Vouchers $1,092,435.06 $ 41,479.70
Disbursements $ 663,329.08 $ 29,668.61
Ending Balance $1,959,163.16 $ 513,426.59
Sheriff Fees $ 113,863.09
Sheriff Incarceration Fees $ 651.50
Law Library Fees $ 32,407.32
Revolving Fund Fees $ 38,531.31
Drug Court User Fees $ 3,684.00
11. Approval of Transcript of Proceedings from the County Treasurer on the sale of county property, acquired at RE-SALE, described as follows:
GABRIEL SINGLETON 14-373-6515; CAULKS
VICTORY SUB ADDITION; LOT 587; BLOCK 000
Authorize Chairman to execute County Re-Sale deeds conveying the above described real estate
transactions. Requested by Forrest Butch Freeman, County Treasurer. (Document Received)
End
of Consent Docket
12. Awards. Tabulation of bids from the Central Purchasing Department with recommendation for selection of lowest and best bid:
CW14062 Travel Management Services
District No. 1
District No. 2
14. Discussion and possible action to approve to Amended Agreement with the City of Oklahoma City and the Board of County Commissioners, to remove abandoned concrete barriers, road decking material and construction debris located at the intersection of S Linn Ave and W Lindley Ave. This material and debris is no longer needed by the City of Oklahoma City. The city agrees that the concrete barriers, and road decking will become the property of Oklahoma County and may be used as riprap for future road and bridge projects. Upon completion of the project the City of Oklahoma City will reimburse the county for materials in an amount not to exceed $2,500. This agreement was originally approved by the BOCC on March 20, 2013, and the amendment will begin upon approval and end June 30, 2014. Requested by Brian Maughan, Commissioner, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
County Clerk
15. Discussion and possible action to receive the Milliman actuarial report for the Oklahoma County Health and Dental plan regarding recommended funding levels. Requested by Carolynn Caudill, County Clerk and Secretary to the Board. (Document Received).
16. Discussion and possible action to receive Resolution No. _________ amending the Oklahoma County active employee health and dental insurance premium rates to be effective January 1, 2014. This item was approved at the October 18, 2013, Budget Board meeting. Requested by Carolynn Caudill, County Clerk and Secretary to the Board. (Document Received).
17. Discussion and possible action to receive Resolution No. ________ amending the Oklahoma County contribution for employee health and dental insurance premium rates to be effective July 1, 2014. This item was approved at the October 18, 2013, Budget Board meeting. Requested by Carolynn Caudill, County Clerk and Secretary to the Board. (Document Received).
18. Discussion and possible action to receive Resolution No. ________ amending the Oklahoma County employees on leave of absence health and dental insurance premium rates to be effective January 1, 2014. This item was approved at the October 18, 2013, Budget Board meeting. Requested by Carolynn Caudill, County Clerk and Secretary to the Board. (Document Received).
19. Discussion and possible action to receive Resolution No. ________ amending the Oklahoma County retiree health and dental insurance premium rates to be effective January 1, 2014. This item was approved at the October 18, 2013, Budget Board meeting. Requested by Carolynn Caudill, County Clerk and Secretary to the Board. (Document Received).
20. Discussion and possible action to receive Resolution No. __________ amending the continued Medical and Dental premium rates for county employees who terminate to be effective January 1, 2014. This item was approved at the October 18, 2013, Budget Board meeting. Requested by Carolynn Caudill, County Clerk and Secretary to the Board. (Document Received).
Engineering
21. Discussion and possible action to approve Title Sheet for Oklahoma County Project 2-2012-B Temporary Structures at 59th St, Reno Ave, Pottawatomie Rd, Dobbs Rd, and Peebly Rd. Requested by Stacey Trumbo, P.E., County Engineer. (Document Received)
Sheriff
22. Discussion and possible action to approve Agreement by and between the City of Oklahoma City and the County of Oklahoma County whereas the United States Department of Justice, Justice Assistance Grants (JAG) Program. This award states the City of Oklahoma City will waive their 10% of the funds for administrating the grant. Oklahoma City will receive $365,769.00, Del City will receive $11,266.00, Midwest City will receive $17,274.00 and the County of Oklahoma County $86,190.00. The Sheriff s Office will utilize the funds in the same manner as the previous JAG funds to support Law Enforcement Purposes. The funds are required to be spent by September 30th, 2015. There are no matching funds required. Requested by John Whetsel, Oklahoma County Sheriff, and has been approved as to form and legality by Lisa Erickson Endres, Assistant District Attorney. (Document Received)
23. Discussion and possible action to approve Memorandum of Understanding by and between the Oklahoma County Sheriff s Office, and Eastern Oklahoma County Technology Center. Oklahoma County Sheriff s Office applied and received a grant award for six (6) school resource officers from the U.S. Department of Justice, Office of Community Oriented Policing Services (COPS), U.S. Department of Justice, COPS Hiring Program Under the terms of the MOU Oklahoma County Sheriff s Office will provide one (1) of the six schools Resource Officers to Eastern Oklahoma Technology Center and USDOJ will pay 75% salaries and benefits for a period of three years and the School has agreed to match the other 25%. In addition Eastern Oklahoma County Technology Center has agreed to provide 100% of the deputies salary the fourth year which is a requirement of the grant award. Requested by John Whetsel, Oklahoma County Sheriff, and has been approved as to form and legality by Lisa Erickson Endres, Assistant District Attorney. (Document Received)
24. Discussion and possible action to approve Contract by and between State of Oklahoma-Oklahoma Department of Mental Health and Substance Abuse Services and the Oklahoma County Sheriff s Office for the organization and operation of the 2M2L Campus Community Task Force representing Oklahoma County law enforcement agencies from date of this contract through December 31, 2013, in the amount not to exceed $15,350.00. Online contract approval (e-signatures) and all programmatic reporting and request for reimbursement will be completed by Captain David Baisden. Requested by John Whetsel, Oklahoma County Sheriff, and has been approved as to form and legality by Lisa Erickson Endres, Assistant District Attorney. (Document Received)
25. Discussion and possible action to approve a Memorandum of Understanding between Oklahoma County Sheriff s Office and Deer Creek Public Schools for the provision of two (2) School Resource Officers and two (2) patrol units. Deer Creek Public Schools agrees to reimburse the OCSO for the salary and benefits of the assigned Deputies from the period of August 15, 2013 until May 30, 2014. One hundred and seventy-five (175) school days billed for each Deputy. OCSO will be reimbursed at a rate of two hundred twenty dollars $220.00 per day, per deputy for an annual total of seventy-seven thousand dollars $77,000.00. The OCSO will adjust billing days according to placement at school and attendance. Requested by John Whetsel, County Sheriff, and approved as to form and legality by Lisa Erickson Endres, Assistant District Attorney. (Document Received)
Recurring
Agenda Items:
26. Approve all claims, list available for inspection in the office of the County Clerk, Room 201. (Document Received)
27. Discussion
and possible action to approve Resolution
No. __________ approving Blanket Purchase Orders as submitted by each
department, list available for inspection in the office of the
28. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.
29. Commissioners Comments/General Remarks:
30. New business: In accordance with the Open Meeting Act, Title 25 O.S. 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
31. Adjourn at __________ until 9:00 a.m., Wednesday, October 30, 2013.
NAME OF PERSON REPORTING: Carolynn Caudill,
TITLE: SECRETARY TO:
Board of
SIGNATURE: Carolynn
Caudill, by:
County Clerk Deputy and Director of Clerks of the Board