BOARD OF COUNTY COMMISSIONERS

Amended

Regular Meeting Agenda

 

9:00 a.m.

October 30, 2013

320 Robert S. Kerr, Room 103

Oklahoma City, OK

 

 

1.               Call to order.

 

2.               Notice of the meeting was posted Friday October 25, 2013.

 

3.               Prayer and Pledge of Allegiance.

 

4.               Approve the minutes of the meeting of Wednesday, October 23, 2013, prepared by the County Clerk as authorized by statute (19 O.S.   243, 244, and 445) subject to additions or corrections by the Board of County Commissioners.

 

The following items, No. 5 through 16, are Consent Items and are routine in nature:

 

5.         Approve Workers  Compensation claim payments from Consolidated Benefits Resources in the amount of $21,352.32 for period ending October 22, 2013, pending notification of encumbrance to Donna Lovelace, County Treasurer's Office.   (Document Received)

 

6.         Approve Employee Benefit Trust Warrant No. 589246 through 589606 for Oklahoma County in the amount of $211,269.28 pending notification of encumbrance to Donna Lovelace, County Treasurer's Office.  (Document Received)

 

7.         Discussion and possible action for approval of Tin Horn Sale.  This item is in compliance with Resolution No. 118-08.  Requested by Stacey Trumbo, PE, County Engineer.  (Document Received)

 

1-2013-20       $377.62

 

8.         Receive cancelled check as follows:  (Document Received)

 

Check No. 1001358598 dated September 18, 2013, to Ponca City Fairfield Inn, in the amount of $308.00, issued to wrong vendor.  Payment will be re-issued to correct vendor at a later date.

 

9.         Replace stale-dated Check No. 34771 in the amount of $16.82 dated March 20, 2008 in the name of Lisa Young.  This check was stale dated and the monies deposited to the General Fund.   Requested by Forrest  Butch  Freeman, Oklahoma County Treasurer. (Document Received)

 

10.       Discussion and possible action to approve Transfer No. T-10-13 transferring equipment from the inventory of Oklahoma County District No. 3 to Oklahoma County Community Sentencing in accordance with the provisions set forth in Title 19 Section 421.  (Document Received)

 

One (1) Sanyo PLC XU74 Projector, old c/n DC228-00302, new c/n MS228-00001, s/n 5411485-00, acquired 07/05/2007 from CDW Government Inc., 75 Remittance Dr., Chicago, IL 60675 for $899.37

 

11.       Discussion and possible action to approve Resolution No.___________ disposing of equipment from the inventory of the Oklahoma County Engineer.  These items have been sold at the state auction, and with the requested approval will be removed from inventory in accordance with the provisions set forth in Title 19 Section 421.   (Document Received)

 

One (1) 2001 Ford Crown Victoria, c/n SI612-00008, s/n 2FAFP73W21X114685, acquired 05/25/2001 from Joe Cooper Ford, 6601 SE 29th, Midwest City, OK 73110 for $23,187.32; Sold 8/14/13 to Jazz Vending/ Jerome Kuehn, PO Box 2398, Ada, OK 74820 for $1,580.3

12.       Discussion and possible action to approve Resolution No.___________ disposing of equipment from the inventory of Oklahoma County District No. 3.   These items were sold as scrap to Standard Iron, and with the requested approval will be removed from the inventory in accordance with the provisions set forth in Title 19 Section 421.  (Document Received)

 

One (1) 1983White Ford 1 Ton w/ Flatbed, c/n DC301-00333, s/n VIN 1FDJF37G5DKA09628, acquired 01/01/1982 from Southwest Ford, Inc., SW 59th & Penn, Oklahoma City, OK for $8,100.00; Sold 9/19/13 to Standard Iron, 1501 E. Reno Ave., Oklahoma City, OK 73117 for $204.53

One (1) 1988 Red Ford F350 1 Ton- Cab & Chassis Only, c/n DC301-00378, s/n 1FDKF38M1JKA17487, acquired 10/26/1987 by transfer from Emergency Management for $17,475.00; Sold 9/19/13 to Standard Iron, 1501 E. Reno Ave., Oklahoma City, OK 73117 for $441.05

One (1) 1976 Ford L8000 Truck w/ Water Tank, c/n DC302-00311, s/n U81BVW47535, acquired 01/01/1982 from Sooner Ford, Oklahoma City, OK for $19,328.00; Sold 9/19/13 to Standard Iron, 1501 E. Reno Ave., Oklahoma City, OK 73117 for $487.64

One (1) 1973 Hyster Roll, c/n DC320-00315, s/n A91C2149T, acquired 01/01/1982 from Bill Black Equipment Co., for $20,000.00; Sold 9/19/13 to Standard Iron, 1501 E. Reno Ave., Oklahoma City, OK 73117 for $504.79

One (1) 1996 John Deere Brush Hog Mower, c/n DC333-00368, s/n WO1518E006661, acquired 07/09/1996 from Riverside Tractor, Inc., Rt. 1, Box 103-AA, Norman, OK 73072 for $7,817.16; Sold 9/19/13 to Standard Iron, 1501 E. Reno Ave., Oklahoma City, OK 73117 for $197.36

One (1) 1999 Ford Crown Victoria, c/n DC612-00313, s/n 2FAFP74W8XX133104, acquired 08/06/1999 from Fred Jones Ford, Oklahoma City, OK for $25,231.85; Sold 9/19/13 to Standard Iron, 1501 E. Reno Ave., Oklahoma City, OK 73117 for $636.88

One (1) Home B Tank Trailer, c/n DC334-00312, s/n TD15105, acquired through donation 08/31/2003 at a value of $2000.00; Sold 9/19/13 to Standard Iron, 1501 E. Reno Ave., Oklahoma City, OK 73117 for $50.43

One (1) Red Dot Air Conditioner, part of c/n DC302-00311, acquired 02/22/1999 from Central States Thermo King for $1,481.00; Sold 9/19/13 to Standard Iron, 1501 E. Reno Ave., Oklahoma City, OK 73117 for $37.12

13.       Discussion and possible action to approve Resolution No.___________ disposing of equipment from the inventory of the Oklahoma County Clerk.  These items are broken or obsolete, and are too costly to repair, and with the requested disposal will be junked in accordance with the provisions set forth in Title 19 Section 421.  (Document Recevied)

 

One (1) Gateway 18  Monitor, c/n F236-00603M, acquired 08/31/2002 from Gateway Company Inc., PO Box 41033, Los Angeles, CA 90074 for $822.20

One (1) Dell Optiplex GX620 PC, c/n F236-00824, s/n 347W591, acquired 01/31/2006 from Dell Inc. Marketing LP, PO Box 676021, Dallas, TX 75267 for $798.92

One (1) HP 1320tn LaserJet Printer, c/n F236-00825, s/n CNHC5DC083, acquired 02/07/2006 from Office Depot, PO Box 633211, Cincinnati, OH 45263 for $599.99

One (1) HP 1320tn LaserJet Printer, c/n F236-00834, s/n CNHC63G1WX, acquired 04/18/2006 from Office Depot, PO Box 633211, Cincinnati, OH 45263 for $599.99

One (1) Dell OptiPlex 320 Minitower PC, c/n F236-00853, s/n 3KQ7DC1, acquired 01/17/2007 from Dell Inc. Marketing LP, One Dell Way, Bldg. 8, Round Rock, TX 78682 for $963.56

One (1) Dell OptiPlex 320 Minitower PC, c/n F236-00874, s/n 6JC7SC1, acquired 04/08/2007 from Dell Inc. Marketing LP, One Dell Way, Bldg. 8, Round Rock, TX 78682 for $882.92

One (1) Dell E2007FP 20  Monitor, c/n F236-00897, s/n E207WFP, acquired 10/16/2007 from Dell Inc. Marketing LP, One Dell Way, Bldg. 8, Round Rock, TX 78682 for $199.06

One (1) Dell E2007FP 19  Monitor, c/n F236-00898, s/n E198WFP, acquired 10/18/2007 from Dell Inc. Marketing LP, One Dell Way, Bldg. 8, Round Rock, TX 78682 for $248.52

One (1) Dell E248FP 24  Monitor, c/n F236-00924, s/n CNORN0717426181531GS, acquired 03/31/2008 from Dell Inc. Marketing LP, One Dell Way, Bldg. 8, Round Rock, TX 78682 for $478.00

One (1) Dell E248FP 24  Monitor, c/n F236-00925, s/n CNORN0717426181531AS, acquired 03/31/2008 from Dell Inc. Marketing LP, One Dell Way, Bldg. 8, Round Rock, TX 78682 for $478.00

One (1) Dell E248FP 24  Monitor, c/n F236-00949, s/n CN-855-OPMU, acquired 07/31/2008 from Dell Inc. Marketing LP, One Dell Way, Bldg. 8, Round Rock, TX 78682 for $430.86

14.       Discussion and possible action to approve Resolution No.___________ disposing of equipment from the inventory of Oklahoma County Community Sentencing.   These items are broken or obsolete, and are too costly to repair, and with the requested disposal will be junked in accordance with the provisions set forth in Title 19 Section 421.   (Document Received)

 

One (1) Gateway 19  Monitor w/ Master surge suppressor & Speakers, c/n MS236-00010, s/n 0028294353, acquired 08/31/2002 from Gateway Co. Inc., 610 Gateway Dr., North Sioux City, SD 57049 for $1716.00

One (1) Gateway 19  Monitor w/ Master surge suppressor & Speakers, c/n MS236-00011, s/n 0028294354, acquired 08/31/2002 from Gateway Co. Inc., 610 Gateway Dr., North Sioux City, SD 57049 for $1716.00

One (1) Gateway 19  Monitor w/ Master surge suppressor & Speakers, c/n MS236-00012, s/n 0028294351, acquired 08/31/2002 from Gateway Co. Inc., 610 Gateway Dr., North Sioux City, SD 57049 for $1716.00

One (1) Gateway 19  Monitor w/ Master surge suppressor & Speakers, c/n MS236-00013, s/n 0028294355, acquired 08/31/2002 from Gateway Co. Inc., 610 Gateway Dr., North Sioux City, SD 57049 for $1716.00

One (1) Gateway 19  Monitor w/ Master surge suppressor & Speakers, c/n MS236-00015, s/n 0028294356, acquired 08/31/2002 from Gateway Co. Inc., 610 Gateway Dr., North Sioux City, SD 57049 for $1716.00

One (1) Gateway 19  Monitor w/ Master surge suppressor & Speakers, c/n MS236-00016, s/n 0028294352, acquired 08/31/2002 from Gateway Co. Inc., 610 Gateway Dr., North Sioux City, SD 57049 for $1716.00

One (1) Gateway 700X PC, c/n MS236-00045, s/n 0031992186, acquired 08/23/2003 from Gateway Co. Inc., 610 Gateway Dr., North Sioux City, SD 57049 for $1521.49

One (1) Gateway 700X PC, c/n MS236-00049, s/n 0031992191, acquired 08/23/2003 from Gateway Co. Inc., 610 Gateway Dr., North Sioux City, SD 57049 for $1521.49

One (1) Gateway 700X PC, c/n MS236-00050, s/n 0031992193, acquired 08/23/2003 from Gateway Co. Inc., 610 Gateway Dr., North Sioux City, SD 57049 for $1521.49

One (1) Gateway 700X PC, c/n MS236-00051, s/n 0031992194, acquired 08/23/2003 from Gateway Co. Inc., 610 Gateway Dr., North Sioux City, SD 57049 for $1521.49

One (1) Gateway 700X PC, c/n MS236-00052, s/n 0031992195, acquired 08/23/2003 from Gateway Co. Inc., 610 Gateway Dr., North Sioux City, SD 57049 for $1521.49

15.       Discussion and possible action to approve Resolution No.___________ disposing of equipment from the inventory of the Oklahoma County MIS Department.  These items are broken or obsolete, and are too costly to repair, and with the requested disposal will be junked in accordance with the provisions set forth in Title 19 Section 421.  (Document Received)

 

One (1) 350 Series Wireless Connector, c/n DP236-03728, acquired 08/21/2001 from Southwestern Bell Telecom, 1000 Des Peres Rd., St. Louis, MO 65131 for $959.36

One (1) Cisco Catalyst 2950 Switch, c/n DP236-03951, s/n FHK0725X059, acquired 06/30/2003 from Southwestern Bell Telecom, 1000 Des Peres Rd., St. Louis, MO 65131 for $1596.80

One (1) HP Compaq D530 Minitower PC, c/n DP236-04036, s/n USU4280BG7, acquired 07/18/2004 from Hewlett Packard Co., PO Box 75609, Oklahoma City, OK for $1176.00

One (1) HP Compaq D530 Minitower PC, c/n DP236-04043, s/n USW4270LGP, acquired 07/12/2004 from Hewlett Packard Co., PO Box 75609, Oklahoma City, OK for $1560.00

One (1) Catalyst 24 Port Switch, c/n DP236-04317, s/n FOC1001Z1TN, acquired 01/25/2006 from Southwestern Bell Telecom, 1000 Des Peres Rd., St. Louis, MO 65131 for $636.80

One (1) Catalyst 24 Port Switch, c/n DP236-04319, s/n FOC1001Z1TS, acquired 01/25/2006 from Southwestern Bell Telecom, 1000 Des Peres Rd., St. Louis, MO 65131 for $636.80

One (1) Catalyst 24 Port Switch, c/n DP236-04320, s/n FOC1001Z1SS, acquired 01/25/2006 from Southwestern Bell Telecom, 1000 Des Peres Rd., St. Louis, MO 65131 for $636.80

Dell 24 Port Switch, c/n DP236-04331, acquired 02/23/2006 from Dell Inc. Marketing LP, PO Box 676021, Dallas, TX 75267 for $879.00

Dell 24 Port Switch, c/n DP236-04333, acquired 02/23/2006 from Dell Inc. Marketing LP, PO Box 676021, Dallas, TX 75267 for $879.00

Dell 24 Port Switch, c/n DP236-04334, acquired 02/23/2006 from Dell Inc. Marketing LP, PO Box 676021, Dallas, TX 75267 for $879.00

One (1) Gateway 700L PC, c/n DP236-04444, s/n 28116812, acquired 08/31/2002 from Gateway Company, 610 Gateway Dr., North Sioux City, SD 57049 for $1936.00

One (1) Gateway 18  Monitor, c/n DP236-04508, s/n MUL8006A0028701, acquired 08/31/2002 from Gateway Company, 610 Gateway Dr., North Sioux City, SD 57049 for $819.60

One (1) Gateway Computer, c/n DP236-04616, s/n 27110988, acquired 06/28/2002 from Pacific East Industries, 4409 El Camino de las Estrellas, Newsbury Park, CA 91320 for $1108.00

One (1) Cisco Catalyst 2950 Switch, c/n DP236-07012, s/n FHK0631Z09W, acquired 10/17/2002 from Southwestern Bell Telecom, 1000 Des Peres Rd., St. Louis, MO 65131 for $1596.80

One (1) Mitsubishi Television, c/n DP641-00001, s/n 547336, acquired 03/13/1996 from Sight N Sound, 4520 NW Expressway, Oklahoma City, OK 73121 for $567.00

16.       Discussion and possible action to approve Resolution No.___________ disposing of equipment from the inventory of the Oklahoma County HR/Health & Safety Department.   These items are broken or obsolete, and are too costly to repair, and with the requested disposal will be junked in accordance with the provisions set forth in Title 19 Section 421.  (Document Received)

 

One (1) L45GA Comprehensive Safety Database, c/n PS236-00016, acquired 07/18/1991 from CRC Press Inc., PO Box 6123, Ft. Lauderdale, FL 33310 for $306.90

One (1) Safety One 3.4 Software Kit, c/n PS236-00017, acquired 07/01/1991 from C. Alexander & Associates, Newport Beach, CA for $757.00

One (1) Safetyclops Deluxe CD Superset, Volumes 1 & 2, c/n PS236-00046, acquired 08/23/1999 from Envirowin Software LLC, 363 West Eric, Suite 3E, Chicago, IL 60657 for $367.08

One (1) Frontpage 2000 Software License, c/n PS236-00051, acquired 03/27/2000 from Mediasoft Inc., 7301 Broadway Extension, Oklahoma City, OK 73116 for $66.30

One (1) Powerpoint 2000 Software License, c/n PS236-00053, acquired 10/11/2000 from Mediasoft Inc., 7301 Broadway Extension, Oklahoma City, OK 73116 for $164.90

One (1) Microsoft Office XP License, c/n PS236-00058, acquired 04/08/2003 from Software House International, 2 Riverview Dr., Weston Canal Plaza, Somerset, NJ 08873 for $533.12

One (1) Microsoft Windows License, c/n PS236-00063, acquired 06/07/2004 from Software House International, 2 Riverview Dr., Weston Canal Plaza, Somerset, NJ 08873 for $133.23

One (1) Microsoft Windows NT/2000 License, c/n PS236-00067, acquired 08/18/2004 from Software House International, 2 Riverview Dr., Weston Canal Plaza, Somerset, NJ 08873 for $19.27

One (1) Microsoft Windows License- No Media, c/n PS236-00068, acquired 08/18/2004 from Software House International, 2 Riverview Dr., Weston Canal Plaza, Somerset, NJ 08873 for $44.41

One (1) Microsoft Windows License 2000/XP/2003, c/n PS236-00069, acquired 08/20/2014 from Software House International, 2 Riverview Dr., Weston Canal Plaza, Somerset, NJ 08873 for $242.18

One (1) Microsoft Office Pro 2003 License, c/n PS236-00070, acquired 07/12/2004 from Software House International, 2 Riverview Dr., Weston Canal Plaza, Somerset, NJ 08873 for $300.00

One (1) Microsoft Office Pro 2003 License, c/n PS236-00071, acquired 07/12/2004 from Software House International, 2 Riverview Dr., Weston Canal Plaza, Somerset, NJ 08873 for $300.00

One (1) Microsoft Office Pro 2003 License, c/n PS236-00072, acquired 02/13/2004 from Software House International, 2 Riverview Dr., Weston Canal Plaza, Somerset, NJ 08873 for $300.00

One (1) Microsoft Email License, c/n PS236-00073, acquired 06/03/2004 from Software House International, 2 Riverview Dr., Weston Canal Plaza, Somerset, NJ 08873 for $44.41

One (1) Microsoft Email License, c/n PS236-00074, acquired 06/03/2004 from Software House International, 2 Riverview Dr., Weston Canal Plaza, Somerset, NJ 08873 for $44.41

One (1) Microsoft Email License, c/n PS236-00075, acquired 06/03/2004 from Software House International, 2 Riverview Dr., Weston Canal Plaza, Somerset, NJ 08873 for $44.41

One (1) Descriptions Now Software License, c/n PS236-00076, acquired 07/09/2004 from Knowledge Point, 1129 Industrial Ave., Petaluma, CA 94952 for $179.00

One (1) Descriptions Now Software License, c/n PS236-00077, acquired 07/09/2004 from Knowledge Point, 1129 Industrial Ave., Petaluma, CA 94952 for $179.00

One (1) Descriptions Now Software License, c/n PS236-00078, acquired 07/09/2004 from Knowledge Point, 1129 Industrial Ave., Petaluma, CA 94952 for $179.00

One (1) Descriptions Now Software License, c/n PS236-00079, acquired 07/09/2004 from Knowledge Point, 1129 Industrial Ave., Petaluma, CA 94952 for $179.00

One (1) Descriptions Now Software License, c/n PS236-00080, acquired 07/09/2004 from Knowledge Point, 1129 Industrial Ave., Petaluma, CA 94952 for $179.00

One (1) Gateway E4100 Computer, c/n PS236-00084, s/n 0032860130, acquired 02/20/2004 from Gateway Companies, Inc., PO Box 41033, Santa Ana, CA 92799 for $1094.80

One (1) HP 5850 Printer, c/n PS236-00085, s/n M439D1N025, acquired 02/24/2004 from Gateway Companies, Inc., 610 Gateway Dr., North Sioux City, SD 57049 for $264.99

One (1) Dell GX280 Computer, c/n PS236-00088, s/n 2DDQS71, acquired 06/28/2005 from Dell Marketing LP, PO Box 676021, Dallas, TX 75267 for $1104.32

One (1) HP 2300N LaserJet Printer, c/n PS236-00089, s/n CNBFB41084, acquired 01/14/2004 from Hewlett Packard Co., PO Box 277205, Atlanta, GA for $1137.00

One (1) Microsoft Office Pro 2003 License, c/n PS236-00092, acquired 12/19/2005 from Software House International, 2 Riverview Dr., Weston Canal Plaza, Somerset, NJ 08873 for $301.00

One (1) Microsoft Windows Server CAL License, c/n PS236-00094, acquired 12/19/2005 from Software House International, 2 Riverview Dr., Weston Canal Plaza, Somerset, NJ 08873 for $19.40

One (1) Microsoft Exchange Device CAL2003 License, c/n PS236-00095, acquired 12/19/2005 from Software House International, 2 Riverview Dr., Weston Canal Plaza, Somerset, NJ 08873 for $44.60

One (1) Dell Optiplex 755 Minitower PC, c/n PS236-00096, acquired 03/31/2008 from Dell Marketing LP, PO Box 676021, Dallas, TX 75267 for $599.00

One (1) Dell Optiplex 755 Minitower PC, c/n PS236-00097, acquired 03/31/2008 from Dell Marketing LP, PO Box 676021, Dallas, TX 75267 for $599.00

One (1) Dell Optiplex 755 Minitower PC, c/n PS236-00098, acquired 03/31/2008 from Dell Marketing LP, PO Box 676021, Dallas, TX 75267 for $599.00

One (1) Dell Optiplex 755 Ultra SFF PC, c/n PS236-00099, acquired 06/30/2008 from Dell Marketing LP, PO Box 676021, Dallas, TX 75267 for $846.20

One (1) Dell Optiplex 755 Ultra SFF PC, c/n PS236-00100, acquired 06/30/2008 from Dell Marketing LP, PO Box 676021, Dallas, TX 75267 for $846.20

One (1) Dell Optiplex 755 Ultra SFF PC, c/n PS236-00101, acquired 06/30/2008 from Dell Marketing LP, PO Box 676021, Dallas, TX 75267 for $1228.20

End of Consent Docket

 

District No. 1

 

17.       Discussion and possible action to approve Professional Services Agreement with R.D. Flanagan and Associates to conduct a PHASE VI - FEMA BENEFIT/COST ANALYSIS related to the mitigation and/or acquisition of repetitive floodplain loss areas of Crutcho Park Addition located in unincorporated local county.  Requisition No. 11402565 has been issued to R D Flanagan & Associates in the amount of $8,576.00 from County Bonds/Flood Control-Crutcho (2032/1204/55370), contingent upon encumbrance of funds.  Requested by Willa Johnson, County Commissioner, District No. 1, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney.  (Document Received)

 

18.    Discussion and possible action to approve Mutual Cooperation Agreement between Oklahoma County and the City of Spencer pursuant to Title 11   33-103 providing for reconstruction and resurfacing of the Kringlen Park access road located North of NE 50th between Douglas and Post.  Upon completion, the Municipality shall reimburse the County for material, labor and equipment costs in an amount not to exceed $23,823.80.  This Agreement shall become effective upon adoption and shall terminate on June 30, 2014.   Requested by Willa Johnson, Commissioner, District No. 1, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney.   (Document Received)

 

District No. 2

 

19.       Discussion and possible action to approve Construction Claim from the City of Harrah to ODOT for Oklahoma County Project 2-2009-A, Bridge and Approaches on Harrah Road beginning at Junction SE 29th Street/SH-270 and extending South approximately 1.5 miles.  This claim is for the amount of $86,967.00 to be paid from County Improvement Road and Bridge Fund (CIRBF) held at ODOT.  Requested by Brian Maughan, County Commissioner, District No. 2. (Document Received)

 

20.       Discussion and possible action to approve Resolution No. _________ declaring a portion of the section line statutory right-of-way of SE 74th Street between the Southwest Quarter of Section 28 and Northwest Quarter of Section 33 of Township 11 North, Range 2 West abandoned.  This request is made by Immediate Care of Oklahoma.  SE 74th Street/Frontage Road serves as a substitute road for travel existing within close proximity.  Requested by Brian Maughan, County Commissioner, District No. 2, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney.  (Document Received)

 

21.       Discussion and possible action to approve General Mutual Cooperative Agreement between Oklahoma State University, and the Board of County Commissioners.   The school wishes to call upon the County from time to time to use the County s equipment, labor and supplies to assist the school with parking areas, playgrounds, athletic fields, access roads, drainage areas, and other areas on property that is owned by the school.  Requested by Brian Maughan, County Commissioner, District No. 2, and has been approved as to form and legality by Sandra Howell-Elliott, Assistant District Attorney.  (Document Received)

 

District Attorney

 

22.       Discussion and possible action to approve the District Attorney s Office to file a small claims case on behalf of the Board of County Commissioners against Natasha Lynn Callahan to collect property damages to a Sheriff Squad Car incurred during an automobile accident on May 3, 2013.  Requested by Lisa Erickson Endres, Assistant District Attorney.

 

Emergency Management

 

23.       Discussion and possible action to approve Chairman s signature on letter to appoint Christi Jernigan, Director of Oklahoma County Social Services, to the Emergency Food and Shelter Board.   Requested by David Barnes, Director, Emergency Management, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney.   (Document Received)

 

24.       Discussion and possible action to approve Fire Equipment Agreement with the Town of Luther, and the Board of County Commissioners. This agreement shall begin on July 1, 2013, and end on June 30, 2014. Requested by David Barnes, Director, Emergency Management, and approved as to form and legality by Aaron Etherington, Assistant District Attorney.  (Document Received)

 

25.       Discussion and possible action to approve Fire Equipment Agreement with the Hickory Hills Fire District, and the Board of County Commissioners. This agreement shall begin on July 1, 2013, and end on June 30, 2014. Requested by David Barnes, Director, Emergency Management, and approved as to form and legality by Aaron Etherington, Assistant District Attorney.  (Document Received)

 

26.       Discussion and possible action to approve Memorandum of Understandings between multiple agencies and entities in and near Oklahoma County, for their shared use of radio frequencies licensed by the Oklahoma County office of Emergency Management.   Memorandum of Understandings include the Town of Arcadia, Choctaw Fire Department, City of Del City, City of Guthrie, City of Harrah, Hickory Hills Fire Department, Jones Fire Department, Luther Fire Department, Newalla Fire Department, Nicoma Park Fire Department, Oklahoma Highway Patrol, and Tinker Air Force Base.  Requested by David Barnes, Director, Emergency Management, and approved as to form and legality by Aaron Etherington, Assistant District Attorney.  (Document Received)

 

Engineering

 

27.       Discussion and possible action to approve Resolution No. _________ for the Chairman to sign the Association of Central Oklahoma Governments (ACOG) Rural Economic Action Plan Grant (REAP) in the amount of $58,776.  Funding would be utilized for the purchase of road preservation equipment.   Requested by Stacey Trumbo, P.E., County Engineer, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney.  (Document Received)

 

28.       Discussion and possible action to approve Resolution No. ________ for the Chairman to sign the Association of Central Oklahoma Governments (ACOG) Rural Economic Action Plan Grant (REAP) in the amount of  $100,000.  Funding would be utilized for drainage improvements in the Town of Arcadia on Main Street between Third and Fourth Street.  Requested by Stacey Trumbo, P.E., County Engineer, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney.  (Document Received)

 

29.       Discussion and possible action to approve Resolution No. ________ for the Chairman to sign the Association of Central Oklahoma Governments (ACOG) Rural Economic Action Plan Grant (REAP) in the amount of  $100,000.  Funding would be utilized for the replacement of a box culvert on SE 59th Street approximately 1600 feet east of Harrah Road.  Requested by Stacey Trumbo, P.E., County Engineer, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney.  (Document Received)

 

Sheriff

 

30.       Discussion and possible action to approve Memorandum of Understanding by and between the Oklahoma County Sheriff s Office and Casady Schools. Oklahoma County Sheriff s Office applied for and received a grant award for six (6) school resource officers from the U.S. Department of Justice, Office of Community Oriented Policing Services (COPS),  COPS Hiring Program  . Under the terms of the MOU Oklahoma County Sheriff s Office will provide one (1)  of the six School Resource Officer to Casady Schools and the USDOJ will pay 75% salaries and benefits for a period of three years and the school as agreed to match the other 25%. In addition Casady Schools has agreed to provide 100% of the deputies salary the fourth year which is a requirement of the grant award.  Requested by John Whetsel, Oklahoma County Sheriff and approved as to form and legality by Sandra Howell-Elliott, Assistant District Attorney.  (Document Received)

 

31.       Discussion and possible action to approve Memorandum of Understanding by and between University of Central Oklahoma Police Department and the Board of County Commissioners on behalf of the Oklahoma County Sheriff s Office for the University of Central Oklahoma Police Departments participation in the 2M2L Youth Alcohol Task Force. Oklahoma Department of Mental Health and Substance Abuse Services (ODMHSA) provided funds in the form of a grant to Oklahoma County for the development of the 2M2L Campus Community Task Force with the agreement that Oklahoma County would partner with three other agencies within Oklahoma County. University of Central Oklahoma Police Department will receive up to $5,000.00 compensation for their participation in the project which will be reimbursed by ODMHSA.   Requested by John Whetsel, Oklahoma County Sheriff and approved as to form and legality by Sandra Howell-Elliott, Assistant District Attorney.  (Document Received)

 

32.       Discussion and possible action to approve Memorandum of Understanding by and between the Oklahoma County Sheriff s Office and St. Elizabeth Ann Seaton Catholic School. Oklahoma County Sheriff s Office applied for and received a grant award for six (6) school resource officers from the U.S. Department of Justice, Office of Community Oriented Policing Services (COPS),  COPS Hiring Program  . Under the terms of the MOU Oklahoma County Sheriff s Office will provide one (1)   of the six School Resource Officer to St. Elizabeth Ann Seaton Catholic School and the USDOJ will pay 75% salaries and benefits for a period of three years and the school as agreed to match the other 25%. In addition St. Elizabeth Ann Seaton Catholic School has agreed to provide 100% of the deputies salary the fourth year which is a requirement of the grant award.  Requested by John Whetsel, Oklahoma County Sheriff and approved as to form and legality by Sandra Howell-Elliott, Assistant District Attorney.  (Document Received)

 

33.       Discussion and possible action to approve Memorandum of Understanding by and between the Oklahoma County Sheriff s Office and Deer Creek Public Schools. Oklahoma County Sheriff s Office applied for and received a grant award for six (6) school resource officers from the U.S. Department of Justice, Office of Community Oriented Policing Services (COPS),  COPS Hiring Program  . Under the terms of the MOU Oklahoma County Sheriff s Office will provide one (1)  of the six School Resource Officer to Deer Creek Public Schools and the USDOJ will pay 75% salaries and benefits for a period of three years and the school as agreed to match the other 25%. In addition Deer Creek Public Schools has agreed to provide 100% of the deputies salary the fourth year which is a requirement of the grant award.  Requested by John Whetsel, Oklahoma County Sheriff and approved as to form and legality by Sandra Howell-Elliott, Assistant District Attorney.   (Document Received)

 

Recurring Agenda Items:

 

34.       Approve all claims, list available for inspection in the office of the County Clerk, Room 201.  (Document Received)

 

35.       Discussion and possible action to approve Resolution No. __________ approving Blanket Purchase Orders as submitted by each department, list available for inspection in the office of the County Clerk, Room 201.   (Document Received)

 

36.       Citizen participation:  Any citizen wishing to address the Board of County Commissioners may do so at this time.

 

37.       Commissioners Comments/General Remarks:

 

38.       New business:  In accordance with the Open Meeting Act, Title 25 O.S.   311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.

 

39.       Executive Session for the purpose of discussing the following:

 

a. To enter into executive session pursuant to 25 O.S. 307 (B) (4) to engage in confidential communications between the public body and its attorney concerning a pending investigation, claim or action, specifically in Layton v. BOCC, and where on advice of its attorney the board has determined that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest.

 

b.   To enter into executive session pursuant to 25 O.S. 307 (B) (4) to engage in confidential communications between the Board and its attorney concerning a pending investigation, claim or action regarding the Department of Justice, where on advice of the Board s attorney, the Board has determined that disclosure will seriously impair the ability of the Board to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest.

 

40.       Action regarding confidential communications with Board s attorney to discuss current status of a pending investigation, claim or action, specifically in Layton v. BOCC, and where on advice of its attorney the board has determined that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest.

 

41.       Action regarding confidential communications with Board s attorney to discuss current status of pending investigation, claim or action regarding the Department of Justice, where on advice of the Board s attorney, the Board has determined that disclosure will seriously impair the ability of the Board to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest.

 

42.       Adjourn at __________ until 9:00 a.m., Monday, November 4, 2013.

 

NAME OF PERSON REPORTING:  Carolynn Caudill, County Clerk

 

TITLE:   SECRETARY TO:   Board of County Commissioners

 

SIGNATURE:  Carolynn Caudill, by:                                                                                                  

County Clerk Deputy and Director of Clerks of the Board