BOARD OF COUNTY COMMISSIONERS

 

Regular Meeting Agenda

 

9:00 a.m.

November 13, 2013

320 Robert S. Kerr, Room 103

Oklahoma City, OK

 

 

1.               Call to order.

 

2.               Notice of the meeting was posted Friday November 8, 2013.

 

3.               Prayer and Pledge of Allegiance.

 

4.               Approve the minutes of the meeting of Monday, November 4, 2013, and the minutes of the Special meeting on November 8, 2013, prepared by the County Clerk as authorized by statute (19 O.S.   243, 244, and 445) subject to additions or corrections by the Board of County Commissioners.

 

5.         Discussion and possible action to discuss the update on the United Way Campaign.   Requested by Larry Stein, Chief Deputy, Oklahoma County Assessor s Office.

 

6.         Discussion and possible action to approve and receive the county written responses and procedures to the request received from the U.S. Department of Justice.  Requested by Ray Vaughn, County Commissioner, District No. 3.  (Document Received)

 

The following items, No. 7 through 13, are Consent Items and are routine in nature:

 

7.         Approve Workers  Compensation claim payments from Consolidated Benefits Resources in the amount of $6,767.56 for period ending November 4, 2013, pending notification of encumbrance to Donna Lovelace, County Treasurer's Office.   (Document Received)

 

8.         Approve Employee Benefit Trust Warrant No. 590154 through 590800 for Oklahoma County in the amount of $403,625.82 pending notification of encumbrance to Donna Lovelace, County Treasurer's Office.  (Document Received)

 

9.         Receive the following litigation:

 

Case No. CJ-2013-3598 Dismissal

Case No. 2013-035 Tort Claim

Case No. CJ-2013-6029 Judgment

 

10.       Receive cancelled check as follows:  (Document Received)

 

Check No. 1130109590 dated October 23, 2013, to Jerry Stone, in the amount of $159.00. Jerry Stone did not attend class.  Payment will not be re-issued.

 

11.       Monthly Report of Fees for the month of October, 2013.   (Document Received)

 

Juvenile Justice Center                                              $270,291.35

 

12.       Discussion and possible action for approval of Resolution No. __________ designating Shelley Goodknight as Requisitioning Officer for MIS Special Revenue Fund-Fund 1300.  Requested by Mike Harmon, Director, MIS.  (Document Received)

 

13.       Approval of Transcript of Proceedings from the County Treasurer on the sale of county property, acquired at RE-SALE, described as follows:

LADONNA M. DUMAS           19-628-0549; GREEN PASTURES ADDITION; LOT 51A; BLOCK 000

LADONNA M. DUMAS           14-124-9700; NEW CHANCE CITY ADDITION; LOT 182; BLOCK 000

LADONNA M. DUMAS           14-123-8765; JACKSON HEIGHTS SUB ADDITION; LOT 019; BLOCK 009

 

Authorize Chairman to execute County Re-Sale deeds conveying the above described real estate

transactions. Requested by Forrest  Butch  Freeman, County Treasurer.   (Document Received)

 

End of Consent Docket

 

14.       Awards.  Tabulation of bids from the Central Purchasing Department with recommendation for selection of lowest and best bid:

 

CW14010   Housekeeping System

 

District No. 1

 

15.       Discussion and possible action for Chairman to sign ODOT Programmatic Categorical Exclusion for Oklahoma County Project 38-BR-2005, Bridge on NE 164th St., 0.9 miles east of Dobbs Rd., over Wild Horse Creek.  This is a requirement by the National Environmental Policy Act (NEPA) and ODOT has determined that this project does not have significant impact on the environment.  Requested by Willa Johnson, County Commissioner, District No. 1.  (Document Received)

 

District No. 2

 

16.       Discussion and possible action for Chairman to sign ODOT Programmatic Categorical Exclusion for Oklahoma County Project 178-BR-2012, Bridge on Luther Road, 0.1 mile south over NE 136th St./Memorial Rd., over Wild Horse Creek.  This is a requirement by the National Environmental Policy Act (NEPA) and ODOT has determined that this project does not have significant impact on the environment.  Requested by Brian Maughan, County Commissioner, District No. 2.  (Document Received)

 

17.       Discussion and possible action for approval of Resolution No. _______ for the following Change Order No. 2 to Oklahoma County Project 2-2009-A, Bridge Replacement on Harrah Road, Utility Relocation. 

 

Original Contract            $ 160,662.50

Change Order No. 1         $     7,750.00

Amount this Change Order  $        (92.00)

Change Orders                            4.7%

 

Requested by Brian Maughan, County Commissioner, District No. 2, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney.  (Document Received)

 

18.       Discussion and possible action to approve Engineering Claim from Myers Engineering to ODOT for Oklahoma County Project 2-2009-A, Bridge and Approaches on Harrah Road beginning at Junction SE 29th Street/SH-270 and extending South approximately 1.5 miles.  This claim is for the amount of $9,062.12 to be paid from County Improvement Road and Bridge Fund (CIRBF) held at ODOT.  Requested by Brian Maughan, County Commissioner, District No. 2. (Document Received)

 

County Clerk

 

19.       Discussion and possible action to receive the Oklahoma County Finance Authority Financial Statements for fiscal year ended June 30, 2013 as performed by Arledge & Associates, P.C. Certified Public Accountants.  Requested by Carolynn Caudill, Oklahoma County Clerk.  (Document Received)

 

Engineering

 

20.       Discussion and possible action to approve Resolution No. __________ requesting the Oklahoma Department of Transportation to remove certain bridges from the National Bridge Inventory System.  Requested by Stacey Trumbo, P.E., County Engineer.  (Document Received)

 

21.       Discussion and possible action to approve Resolution No. __________ requesting the Oklahoma Department of Transportation to restore certain bridges to the National Bridge Inventory System.  Requested by Stacey Trumbo, P.E., County Engineer.  (Document Received)

 

Treasurer

 

22.       Discussion and possible action to approve Bank Fee Agreement-Supplement to the Annual Bank Fee Agreement between JPMorgan Chase Bank and the Oklahoma County Treasurer.   Agreement entered into the 1st day of July, 2013 with termination on June 30, 2014.  Requested by Forrest  Butch  Freeman, Oklahoma County Treasurer and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney.  (Document Received)

 

Recurring Agenda Items:

 

23.       Approve all claims, list available for inspection in the office of the County Clerk, Room 201.  (Document Received)

 

24.       Discussion and possible action to approve Resolution No. __________ approving Blanket Purchase Orders as submitted by each department, list available for inspection in the office of the County Clerk, Room 201.   (Document Received)

 

25.       Citizen participation:  Any citizen wishing to address the Board of County Commissioners may do so at this time.

 

26.       Commissioners Comments/General Remarks:

 

27.       New business:  In accordance with the Open Meeting Act, Title 25 O.S.   311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.

 

28.       Opening of the following bids and/or Requests for Qualifications.  Any vendor wanting to review the bids or RFQs may see the Purchasing Agent immediately following this meeting.

 

            CW14051   Telephones & Equipment

 

29.       Adjourn at __________ until 9:00 a.m., Wednesday, November 20, 2013.

 

NAME OF PERSON REPORTING:  Carolynn Caudill, County Clerk

 

TITLE:   SECRETARY TO:   Board of County Commissioners

 

SIGNATURE:  Carolynn Caudill, by:                                                                                                  

County Clerk Deputy and Director of Clerks of the Board