BOARD OF COUNTY COMMISSIONERS

2nd

Amended

Regular Meeting Agenda

 

9:00 a.m.

November 14, 2012

320 Robert S. Kerr, Room 103

Oklahoma City, OK

 

 

 

1.                  Call to order.

 

2.                  Notice of the meeting was posted Thursday, November 8, 2012.

 

3.                  Prayer and Pledge of Allegiance.

 

4.                  Approve the minutes of the meeting of Monday, November 5, 2012, prepared by the County Clerk as authorized by statute (19 O.S.   243, 244, and 445) subject to additions or corrections by the Board of County Commissioners.

 

5.                  Discussion and possible action to approve Resolution  No. _____________ honoring Billy Walkabout, Oklahoma hero. Requested by Brian Maughan, Commissioner, District No. 2.  (Document Received)

 

The following items, No. 6 through 11, are Consent Items and are routine in nature:

 

6.         Approve Workers  Compensation claim payments from Consolidated Benefits Resources in the amount of $12,358.80 for period ending November 06, 2012, pending notification of encumbrance to Donna Lovelace, County Treasurer's Office.   (Document Received)

 

7.         Approve Employee Benefit Trust Warrant No. 564616 through 565086 for Oklahoma County in the amount of $265,653.09 pending notification of encumbrance to Donna Lovelace, County Treasurer's Office.  (Document Received)

 

8.         Receive the following litigation:

 

Case No. CJ-2012-6423 Foreclosure

 

9.         Discussion and possible action for approval of Tin Horn Installation.   This item is in compliance with Resolution No. 118-08.  Requested by Stacey Trumbo, PE, County Engineer.  (Document Received)

 

2-2012-16                                                                    $669.33

 

10.       Monthly Report of Fees for the month of October, 2012.   (Document Received)

 

            Juvenile Justice Center                                                $   221,803.48

 

Planning Commission Inspection Fee Fund               $     40,089.58

 

Planning Commission State Building Code Fund      $       6,775.50

 

Planning Commission Fee Fund Report                     $     17,534.80

 

County Clerk

General Fund                                                              $   384,395.55

Clerk Lien Fee Fund                                                   $       7,530.25

UCC Central Filing Fund                                           $     60,420.76

Records Preservation Fund                                         $     79,255.00

OK Tax Comm. % of Doc Stamps                             $   302,256.15

Mechanic Liens/Investments                                      $       4,162.49

Refunds                                                                      $     12,418.65

Total                                                                           $   850,438.85

 

Board of County Commissioners

Escrow Cash Bond Depository 8202                         $     10,212.50

Culvert Pipe Sales Fund 8206                                    $        1,574.87

Total                                                                           $     11,787.37

 

11.       Approval of Transcript of Proceedings from the County Treasurer on the sale of county property, acquired at RE-SALE, described as follows:

 

R H AND R L HOLDINGS-OKC, LLC 03-491-0225; CAPITOL COURTS ADDITION; LOTS 12 & 13 BLK 001

R H AND R L HOLDINGS-OKC, LLC 03-491-1125; CAPITOL COURTS ADDITION; LOT 014; BLK 003

R H AND R L HOLDINGS-OKC, LLC 03-491-1710; CAPITOL COURTS ADDITION; LOTS 21 & 22; BLK 004

R H AND R L HOLDINGS-OKC, LLC 03-491-2205; CAPITOL COURTS ADDITION; LOTS 3 & 4 BLK 006

R H AND R L HOLDINGS-OKC, LLC 03-491-2250; CAPITOL COURTS ADDITION; LOTS 5 & 6; BLK 006

R H AND R L HOLDINGS-OKC, LLC 03-491-2295; CAPITOL COURTS ADDITION; LOT 007; BLK 006

R H AND R L HOLDINGS-OKC, LLC 03-491-2385; CAPITOL COURTS ADDITION; LOTS 9 & 10; BLK 006

R H AND R L HOLDINGS-OKC, LLC 03-491-2520; CAPITOL COURTS ADDITION; LOT 013; BLK 006

R H AND R L HOLDINGS-OKC, LLC 03-491-3465; CAPITOL COURTS ADDITION; E   LOT 19 & ALL LOT 20; BLK 008

R H AND R L HOLDINGS-OKC, LLC 03-491-3780; CAPITOL COURTS ADDITION; ALL LOT 9 & E   OF LOT 10; BLK 009

 

Authorize Chairman to execute County Re-Sale deeds conveying the above described real estate

transactions. Requested by Forrest  Butch  Freeman, County Treasurer. (Document Received)

 

End of Consent Docket

 

12.       Awards.  Tabulation of bids from the Central Purchasing Department with recommendation for selection of lowest and best bid:

 

11302101   Billing & Collection of Incarceration Fees for Oklahoma County Detention Center

11302153   Four Wheel Drive Loaders

 

District Attorney

 

13.       Discussion and possible action to approve payment for the 2012 Employment Law Seminar fees for Aaron Etherington and Sue Johnson, scheduled for December 7th, 2012 not to exceed $225.00 per person.  Requested by Sandra Elliott, Assistant District Attorney.  (Document Received)

 

  Health & Safety

 

14.       Discussion and possible action to allow the Chairman to sign a document authorizing ELCO Administrative Services to pay Ultimate Collision directly for repairs completed on a Sheriff s Office patrol car damaged by ELCO s insured. The vehicle is a 2011 Dodge Charger.  Requested by Dan Mathews, Director, Health and Safety.  (Document Received)

 

Sheriff

 

15.       Discussion and possible action for approval of agreement/award by and between the City of Oklahoma City and the County of Oklahoma County whereas the United States Department of Justice, Justice Assistance Grants (JAG) Program. This award states the City of Oklahoma City will waive their 10% of the funds for administrating the grant. Oklahoma City will receive $379,764.00, Del City will receive $11,556.00, Midwest City will receive $17,308.00 and the County of Oklahoma County $89,319.00. The Sheriff s Office will utilize the funds in the same manner as the previous JAG funds to support Law Enforcement Purposes. The funds are required to be spent by September 30th, 2014. There are no matching funds required.  Requested by John Whetsel, Oklahoma County Sheriff, and has been approved as to form and legality by Aaron Etherington, Assistant District Attorney.  (Document Received)

 

Recurring Agenda Items:

 

16.       Approve all claims, list available for inspection in the office of the County Clerk, Room 201.  (Document Received)

 

17.       Discussion and possible action to approve Resolution No. __________ approving Blanket Purchase Orders as submitted by each department, list available for inspection in the office of the County Clerk, Room 201.   (Document Received)

 

18.       Citizen participation:  Any citizen wishing to address the Board of County Commissioners may do so at this time.

 

19.       Department Heads and Deputies Comments/General Remarks:

 

20.       Commissioners Comments/General Remarks:

 

21.       New business:  In accordance with the Open Meeting Act, Title 25 O.S.   311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.

 

22.       Opening of the following bids and/or Requests for Qualifications.  Any vendor wanting to review the bids or RFQs may see the Purchasing Agent immediately following this meeting.

 

CW13051   Telephones and Equipment

 

23.       Executive Session for the purpose of discussing the following:

 

a.       Pursuant to 25 O.S.   307(B) (4), discussion regarding possible settlement of Workers  Compensation case on Evan Johnston

 

b.      Pursuant to 25 O.S.   307(B) (4), discussion regarding possible settlement of Workers  Compensation case on Joseph Bruns.

 

c.       Pursuant to 25 O.S.   307(B) (4), discussion regarding possible settlement of Workers  Compensation case on John Waldenville.

 

d.      Pursuant to 25 O.S.   307(B) (4), discussion regarding possible settlement of Workers  Compensation case on Billy Pugh

 

24.       Action regarding possible settlement of Workers  Compensation case on Evan Johnston.

 

25.       Action regarding possible settlement of Workers  Compensation case on Joseph Bruns.

 

26.       Action regarding possible settlement of Workers  Compensation case on John Waldenville.

 

27.       Action regarding possible settlement of Workers  Compensation case on Billy Pugh.

 

28.       Adjourn at __________ until 9:00 a.m., Wednesday, November 21, 2012.

 

NAME OF PERSON REPORTING:  Carolynn Caudill, County Clerk

 

TITLE:   SECRETARY TO:   Board of County Commissioners

 

SIGNATURE:  Carolynn Caudill, by:                                                                                                  

County Clerk Deputy