BOARD OF
November 20, 2013
320 Robert S.
Kerr, Room 103
1. Call to order.
2. Notice of the meeting was posted Friday, November 15, 2013.
3. Prayer and Pledge of Allegiance.
4. Approve the minutes of the meeting of Wednesday, November 13, 2013, prepared by the County Clerk as authorized by statute (19 O.S. 243, 244, and 445) subject to additions or corrections by the Board of County Commissioners.
5. Discussion and possible action to approve Resolution No. ________________ honoring Harold Fletcher on his 90th birthday and for his life of outstanding service to the community. Requested by Ray Vaughn, County Commissioner, District No. 3. (Document Received)
The
following items, No. 6 through 13, are Consent Items and are routine in nature:
6. Approve Workers Compensation claim payments from Consolidated Benefits Resources in the amount of $35,886.60 for period ending November 12, 2013, pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
7. Approve Employee Benefit Trust Warrant No. 590801 through 591404 for Oklahoma County in the amount of $315,174.57 pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
8. Receive the following litigation:
Case No. TC-2013-036 Tort Claim
Case No. CV-2013-2380 Quiet Title
9. Monthly Report of Fees for the month of October, 2013. (Document Received)
Escrow Cash Bond Depository Account 8202 $ 1,000.00
Culvert Pipe Sales Fund 8206 $ 377.62
Total Receipts $ 1,377.62
General
Fund $ 374,351.28
Clerk Lien Fee Fund $ 8,305.05
UCC Central Filing Fund $ 60,759.78
Records Preservation Fund $ 74,065.00
OK Tax Comm. % of Doc Stamps $ 334,664.72
Mechanic Liens/Investments $ 6,914.68
Refunds $ 71,691.71
Total $ 930,752.22
9N Restitution $ 33,485.44
9J Restitution $ 5,242.23
JJC Emergency $ 2,160.72
Planning Commission Inspection Fee Fund $ 42,292.58
Planning Commission State Building Code Fund $ 13,160.07
Planning Commission Fee Fund Report $ 16,389.30
Court
Fund Bank
of Oklahoma Revolving
Beginning Balance $1,959,169.16 $ 513,426.59
Deposits & Canceled Vouchers $ 987,508.02 $ 38,520.23
Disbursements $ 2,126,035.27 $ 32,711.36
Ending Balance $ 820,641.91 $ 519,235.46
Sheriff Fees $ 126,178.87
Sheriff Incarceration Fees $ 1,014.24
Law Library Fees $ 35,691.15
Revolving Fund Fees $ 40,450.03
Drug Court User Fees $ 2,810.50
Community
Service Fees $ 154.50
10. Receive Depository Fund Accounts Summary for the month of October, 2013. Requested by Forrest Butch Freeman, Oklahoma County Treasurer. (Document Received).
11. Discussion and possible action to approve Resolution No.___________ to surplus equipment from the inventory of the Oklahoma County Sheriff. This item has been declared surplus, and with approval, will be sold as scrap in accordance with the provisions set forth in Title 19 Section 421. (Document Received)
One (1) 1998 Chevrolet Blazer, c/n B612-00157,
s/n 1GNDT13W4WK224195, acquired 05/08/1998 from an unknown vendor for
$21,489.46
12. Discussion
and possible action to approve Resolution
No.___________ disposing of equipment from the inventory of the Oklahoma
County Sheriff. These items are broken
or obsolete, and are too costly to repair, and with the requested disposal will
be junked in accordance with the provisions set forth in Title 19 Section 421. (Document Received)
One (1) Motorola 2 Way
Radio, c/n B601-00740, s/n 402AVQ0875Z, acquired 08/15/1995 from Lawton
Communications, 6210 NW Oak, Lawton, OK 73505 for $756.00
One (1) Motorola HT1000 2
Way Radio, c/n B601-00786, s/n 402AWL7304Z, acquired 06/10/1996 from Motorola,
1307 E. Algonquin, Shamburg, IL for $614.25
One (1) Motorola
HT1000 2 Way Radio, c/n B601-00787, s/n 402AWL7420Z, acquired 06/10/1996 from
Motorola, 1307 E. Algonquin, Shamburg, IL for $614.25
One (1) Motorola
HT1000 2 Way Radio, c/n B601-00801, s/n 402AWL7478Z, acquired 06/10/1996 from
Motorola, 1307 E. Algonquin, Shamburg, IL for $614.25
One (1) Motorola
HT1000 2 Way Radio, c/n B601-00828, s/n 402AWL6860Z, acquired 06/10/1996 from
Motorola, 1307 E. Algonquin, Shamburg, IL for $614.25
One (1) Motorola
HT1000 2 Way Radio, c/n B601-00830, s/n 402AWL6868Z, acquired 06/10/1996 from
Motorola, 1307 E. Algonquin, Shamburg, IL for $614.25
One (1) Motorola
HT1000 Radio, c/n B601-01021, s/n 402AXSA210, acquired 10/6/1997 from Lawton
Communications, 6210 NW Oak, Lawton, OK 73505 for $752.90
One (1) Motorola
Handheld Radio, c/n B601-01077, s/n 402AYAF473, acquired 07/07/1998 from Lett
Electronics, Inc., PO Box 750287, Topeka, KS for $814.00
13. Discussion and Possible action to approve the Transfer No. T-11-13 transferring equipment from the inventory of the Oklahoma State Auditor- County Audit to Oklahoma County MIS in accordance with the provisions set forth in Title 19, Section 421. (Document Received)
One (1) HP 4300DTN Printer, old c/n CA236-00069, new c/n DP253-00001, acquired 08/04/2003 from Hewlett Packard Co., 10810 Farnam Dr. / C10GM, Omaha, NE 68154 for $2,194.00
End
of Consent Docket
14. Awards. Tabulation of bids from the Central Purchasing Department with recommendation for selection of lowest and best bid:
CW14028 Janitorial Supplies
District
No. 1
15. Discussion and possible action to approve Resolution No. ________ for Project Agreement between Oklahoma County and the State of Oklahoma (ODOT) for services performed by the Oklahoma Department of Transportation (ODOT) for the construction of Oklahoma County Project No. 149-BR-2005, Bridge on Hiwassee 0.8 miles south of Wilshire (CN 149). The county will be responsible for $193,000.00 as a 20% match to be deposited with ODOT. Requested by Willa Johnson, County Commissioner, District No. 1, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
District
No. 2
19. Discussion and possible action to approve Release of Notice of Dilapidation and Lien for Property located at 3800 N Triple XXX Rd., and more particularly described as follows:
Part of Government Lot Nine (9), lying on the
right bank of the North Canadian River, said lot being in the West Half (W/2)
of the Southwest Quarter (SW/4) of Section Seventeen (17), Township Twelve (12)
North, Range One (1) East of the Indian Meridian, Oklahoma County, Oklahoma,
and being known as the Pottawatomie Indian Reserve and being more particularly
described as follows: Beginning at the Southwest corner of Lot Nine (9), for a
point of Beginning; Thence North 825 feet; Thence East 375 feet; Thence South
660 feet; Thence Southeasterly along the bank of the North Canadian River to
the Southeast corner of Lot Nine (9); Thence West along the South boundary,
1155 feet to the Point of Beginning.
Requested by Brian Maughan, Oklahoma County Commissioner, District No. 2 and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
District No. 3
20. Discussion and possible action to approve and for Chairman to execute a Quit Claim Deed clearing the title of Dunbar Elementary School to Oklahoma City Public Schools, thereby transferring any interest that Oklahoma County may have to the property. The described real estate is as follows: Lots 1-44, inclusive, Block 29, Oak Park Addition to Oklahoma City; and Lots 16, 17, 18, and 19, Block 1, Park Place Addition to Oklahoma City. Requested by Ray Vaughn, County Commissioner, District No. 3, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
District Attorney
21. Discussion and possible action to approve Resolution No. ______________ for Amendment No. 10, amending Resolution No. 61-02 adding the following attorney to the Approved List of attorneys whom the Board will approve to represent current or former elected Oklahoma County Officials or employees in their individual capacities in lawsuits brought them, Pattye High, Attorney at Law. This item is requested by Sandra Howell-Elliott, Assistant District Attorney. (Document Received)
22. Discussion and possible action to approve terms of representation between the Board of County Commissioners and Pattye High, Attorney at Law. The firm will represent the Board of County Commissioners in the defense lawsuit, CIV-09-1208-C, April Layton et al v. Correctional Healthcare Management of Oklahoma. Requisition No. 11403078 in the amount of $30,000.00 has been issued to Pattye High, Attorney at Law, from General/General Government/Professional Services-Legal (1001/1100/54451), contingent upon encumbrance of funds. Requested by Sandra Howell-Elliott, Assistant District Attorney. (Document Received)
Engineering
23. Discussion and possible action to approve Section 179D Allocation letter regarding Oklahoma County Project ANX-2013-1 Space Utilization Project for Oklahoma County Annex Building. This letter is part of the Energy Policy Act of 2005, a program allowing tax exempt building owners to allocate potential deductions for energy efficient systems to taxpayers who worked on those systems for the government-owned buildings. As architect and engineer for the project, The Small Group, LLC is an eligible taxpayer for this program. Requested by Stacey Trumbo, P.E., County Engineer. (Document Received)
24. Discussion and possible action for approval of Title Sheet Task No. 1 HVAC for Oklahoma County Project ANX-2013-1 Space Utilization Project for Annex Building. Requested by Stacey Trumbo, P.E., County Engineer. (Document Received)
Treasurer
25. Discussion and possible action for approval of the Supplement to the Annual Bank Fee Agreement between the Bank of Oklahoma, N.A. and the County Treasurer of Oklahoma County. All account expenses shall be reflected in monthly account analysis statements that provide itemized detail of all charges and average ledger balance information. Any interest earnings and bank charges for any given month will be accounted for. Any adjustment will be made in the following month s charges. This agreement shall begin on July 1, 2013, and end on June 30, 2014. Requested by Forrest Butch Freeman, Oklahoma County Treasurer, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
Recurring
Agenda Items:
26. Approve
all claims,
list available for inspection in the office of the
27. Discussion
and possible action to approve Resolution
No. __________ approving Blanket Purchase Orders as submitted by each
department, list available for inspection in the office of the
28. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.
29. Commissioners Comments/General Remarks:
30. New business: In accordance with the Open Meeting Act, Title 25 O.S. 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
31. Executive Session for the purpose of discussing the following:
a. Pursuant to 25 O.S. 307(B)(4), discussion regarding possible settlement of Workers Compensation case on Carl Cargill.
b. Pursuant to 25 O.S. 307(B)(4), discussion regarding possible settlement of Workers Compensation case on Kenneth Holman.
c. Pursuant to 25 O.S. 307(B)(4), discussion regarding possible settlement of Workers Compensation case on Jason Ruegge.
d. Pursuant to 25 O.S. 307(B)(4), discussion regarding possible settlement of Workers Compensation case on Lacy Spanier.
e. Pursuant to 25 O.S. 307(B)(4), discussion regarding possible settlement of Workers Compensation case on Zachary Fox.
f. Pursuant to 25 O.S. 307(B)(4), discussion regarding possible settlement of Workers Compensation case on Cheryl Clemons.
g. Pursuant to 25 O.S. 307(B)(4), discussion regarding possible settlement of Workers Compensation case on Kevin Sissons.
h. Pursuant to 25 O.S. 307(B)(4), discussion regarding possible settlement of Workers Compensation case on Billy Pugh.
i. Pursuant to 25 O.S. 307(B)(4), discussion regarding possible settlement of Workers Compensation case on John Waldenville.
32. Action regarding possible settlement of Workers Compensation case on Carl Cargill.
33. Action regarding possible settlement of Workers Compensation case on Kenneth Holman.
34. Action regarding possible settlement of Workers Compensation case on Jason Ruegge.
35. Action regarding possible settlement of Workers Compensation case on Lacy Spanier.
36. Action regarding possible settlement of Workers Compensation case on Zachary Fox.
37. Action regarding possible settlement of Workers Compensation case on Cheryl Clemons.
38. Action regarding possible settlement of Workers Compensation case on Kevin Sissons.
39. Action regarding possible settlement of Workers Compensation case on Billy Pugh.
40. Action regarding possible settlement of Workers Compensation case on John Waldenville.
41. Adjourn at __________ until 9:00 a.m., Wednesday, November 27, 2013.
NAME OF PERSON REPORTING: Carolynn Caudill,
TITLE: SECRETARY TO:
Board of
SIGNATURE: Carolynn
Caudill, by:
County Clerk Deputy